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HomeMy WebLinkAbout11872RESOLUTION NO. 11872 A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION AND HURTIG, GARDNER, FROELICH, ARCHITECTS, (HGF) INC. IN CONNECTION WITH THE OLD ADMINISTRATION BUILDING AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME WHEREAS, proposals to provide professional services to the City's Wastewater Department with respect to the Old Administration Building were received and examined, and, WHEREAS, the Selection Committee has recommended the proposal of Hurtig, Gardner, Froelich, (HGF) Architects, Inc. of Pueblo, Colorado, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Agreement for Professional Architectural Services dated May 10, 2010, between the City of Pueblo, and Hurtig, Gardner, Froelich, (HGF) Architects, Inc. of which a copy is attached hereto and on file at the office of the City Clerk, having been approved as to form by the City Attorney, is hereby approved. 4FrT1()N 9 The President of the City Council is hereby authorized to execute and deliver said Agreement on behalf of the City of Pueblo and the City Clerk shall affix the Seal of the City thereto and attest same. SECTION 3. Funds not to exceed $32,600.00 for said professional architectural services shall be paid from the Sewer User Fund reserve. INTRODUCED: May 10, 2010 BY: Chris Kaufman COUNCILPERSON APPROVED, W , Background Paper for Proposed RESOLUTION AGENDA ITEM # M -1 DATE: May 10, 2010 DEPARTMENT: WASTEWATER DEPARTMENT Gene Michael, Director TITLE A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION AND HURTIG, GARDNER, FROELICH, (HGF) ARCHITECTS, INC. IN CONNECTION WITH THE OLD ADMINISTRATION BUILDING AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council approve an agreement in the amount of $32,600.00 to Hurtig, Gardner, Froelich, (HGF) Architects, Inc. for the Old Administration Building at the James R. Dilorio Water Reclamation Facility? RECOMMENDATION Approval of this Resolution BACKGROUND On March 2, 2010 the City received seven (7) proposals from reputable companies responding to a Request for Qualifications, Project No. 10 -024 for Architectural Services for the Old Administration Building and the James R. Dilorio Water Reclamation Facility. (See attached summary of proposals) On March 23, 2010 the selection committee, which was made up of Jeff Bailey, Assistant City Manager for Development; Bruce Maurello, Wastewater Engineering Supervisor; Scott Hobson, Assistant City Manager for Community Investment; Bill Zwick, Landscape Architect /Project Manager; and Kip Morphew, Superintendent of Buildings, reviewed the proposals based on the following selection criteria and weighted score: 1) Similar Project Design Experience, 50 %, 2) Overall experience of the firm, 20 %, 3) Key Personnel on the project team, 20 %, and 4) Firm's proximity to Pueblo, 20 %. Two firms were selected with scores in the upper 90 %, Hurtig, Gardner, Froelich, (HGF) Architects, Inc. and Short Elliott Hendrickson, Inc (SEH). Hurtig, Gardner, Froelich, (HGF) Architects Inc. and their team of structural engineers, electrical and mechanical consultants, and cost estimators were selected as the recommended firm. Hurtig, Gardner, Froelich, (HGF) Architects, Inc. also has proven experience working with municipal buildings. The Scope of Services includes: 1) Assessment, Evaluation and Preliminary Design (Draft Preservation Plan) 2) Final Design (Final Preservation Plan) 3) Construction Documents 4) Construction Administration Services Architectural Fees are in the amount of $32,600.00 FINANCIAL IMPACT Funds in the amount of $530,000.00 have been budgeted and appropriated from the Sewer User Fund reserve for this project. STANDARD FORM OF AGREEMENT FOR PROFESSIONA ARCHITECTURAL SERVICES THIS AGREEMENT made and entered this I O Th day of May; 2010 by and between the City of Pueblo, a Municipal Corporation (hereinafter "Owner ") and Hurtig, Gardner, Froelich, (HGF) Architects, Inc., a professional architect firm (hereinafter "Architect ") for Architect to render certain professional architectural and related services for Owner in connection with the Old Administration Building at the James R. DiIorio Water Reclamation Facility, hereinafter referred to as the "Project." In consideration of the mutual covenants hereinafter set forth, the parties agree as follows: SECTION 1. GENERAL 1.1 Architect shall satisfactorily perform professional architectural services for all phases of Project indicated below by mark placed in the appropriate box or boxes: [X] - Study and Report Phase [X] - Preliminary Design (Schematic) Phase [X] - Final Design Phase [X] - Construction Documents & Bidding Phase [X] - Construction Phase Upon completion of any phase, Architect shall not proceed with work on the next phase, if any, until authorized in writing by Owner to proceed therewith. Such services shall include all usual and customary professional architectural services and the furnishing (directly or through its professional consultants) of customary and usual civil, mechanical, electrical engineering, environmental, and planning services. Architect shall also provide any landscape architectural, surveying and geotechnical services incident to its work on the Project. 1.2 In performing the professional services, Architect shall complete the work items described generally in Appendix A — Scope of Services and the items identified in Section 2 of this Agreement which are applicable to each phase for which Architect is to render professional services. 1.3 Professional architectural services (whether furnished directly or through a professional consultant subcontract) shall be performed under the direction and supervision of a registered architect in good standing and duly licensed to practice in the State of Colorado. Reproductions of final drawings for construction produced under this Agreement shall be the same as at least one record set which shall be furnished to Owner and which shall be signed by and bear the seal of such registered architect. 1.4 Surveying work included within or reasonably contemplated by this Agreement shall be performed under the direction and supervision of a registered Professional Land Surveyor in good standing and duly licensed to practice in the State of Colorado. All plats and surveys produced under this Agreement shall be signed by and bear the seal of said Professional Land Surveyor. (Agreement For Professional Architectural Services — CA Apprd 825/09) -1- 1.5 Any engineering services provided under this Agreement shall be performed under the direction and supervision of a registered professional engineer. SECTION 2. ARCHITECT SERVICES 2.1 Study and Report Phase If Architect is to provide professional services with respect to the Project during the Study and Report Phase, Architect shall: data. (a) Consult with Owner to determine his requirements for the Project and review available (b) Advise Owner as to the necessity of his providing or obtaining from others data or services of the types described in paragraph 2.2(c), and assist Owner in obtaining any such services. (c) Provide special analyses of Owner's needs, planning surveys, site evaluations and comparative studies of prospective sites and solutions. (d) Identify and analyze requirements of governmental authorities and regulatory agencies involved in approval or permitting any aspect of Project. alternatives. (e) Provide general economic analysis of Owner's requirements applicable to various (0 Prepare a Report with appropriate exhibits indicating clearly the considerations involved and the alternative solutions available to Owner, and setting forth Architect's findings and recommendations with opinions of probable costs. (g) Furnish 3 copies of the Report and present and review it in person with Owner. 2.2 Prelimin Design (Schematic) Phase If Architect is to provide professional services with respect to the Project during the Preliminary Design Phase, Architect shall: (a) Consult with Owner and determine the general design concept and Project requirements based upon information furnished by Owner as well as any study Report on the Project. (b) Prepare and submit to Owner preliminary design documents consisting of final design criteria, preliminary drawings, an outline of specifications, and written descriptions of all significant features of Project. (c) Prepare and submit to Owner a requirements checklist of any subsurface investigation, additional data, permits, or other information and requirements which is anticipated will be necessary for the design or construction of Project. (d) Provide written disclosure to Owner of significant design assumptions and design risks and advantages /disadvantages inherent in or presented by design alternatives, and make recommendations to Owner based thereon. (Agreement For Professional Architectural Services — CA Apprd 8/25/09) -2- (e) Prepare and submit to Owner a preliminary cost estimate for the Project including construction cost, contingencies, professional compensation, consultant fees, costs of land and rights of way, compensation for damages and finance costs, if any. (f) Architect shall furnish _ copies of each above referenced submittal document to Owner for Owner's use, and shall review same in person with Owner. 2.3 Final Design Phase If Architect is to provide professional services with respect to the Project during the Final Design Phase, Architect shall: (a) After consultation with the Owner, receipt of Owner's selection of any design options and review of the Preliminary Design Documents, if any, prepare and submit to Owner final Drawings showing the scope, extent and character of the work to be performed by contractors, and Specifications describing such work and the requirement therefor. Such plans and Specifications shall comply with all applicable building codes and requirements of regulatory agencies having any approval authority. Final design, including Drawings and Specifications, shall also comply with ADA Accessibility Guidelines (ADAAG) Manual developed by the U. S. Architectural and Transportation Barriers Board (1998) or ADA Standards for Accessible Design published at 28 C.F.R. Part 36, Appendix A, whichever is applicable. Architect shall include an attest statement on each record drawing sheet of final plan drawings that certifies compliance with either the ADAAG Manual or 28 CFR t 36 Standards. (b) Make reasonable revisions to the Drawings and Specifications requested by Owner, informing the Owner of any change in probable construction costs as a result of such revisions. (c) Provide technical criteria, written descriptions and design data for Owner's use, and disclose any significant risks and advantages /disadvantages inherent in or presented by design choices. (d) Based upon Architect's best professional judgment, prepare and submit to Owner a current detailed cost estimate for the Project including construction cost, contingencies, professional compensation, consultant fees, land and right of way costs, damages and finance costs, if any. (e) Architect shall furnish 3 copies of each above referenced submittal document to Owner for Owner's use, and shall review same in person with Owner. 2.4 Construction Documents & Biddinz Phase If Architect is to provide professional services with respect to the Project during the Construction Documents & Bidding Phase, Architect shall: (a) Prepare and submit to Owner draft forms of contract agreement, general and special conditions, bid forms invitations to bid, information for bidders, forms of warranty and including any special requirements imposed upon such contracts by any federal or other funding source and by any regulatory agency. In preparing such draft forms, Architect shall consider and incorporate, to the extent both advisable and feasible, owner's standard forms of agreement, warranty, payment and performance bonds, general conditions and selected specifications. (b) After review and comment by Owner, prepare and submit all deliverables identified in Appendix A to this Agreement, final forms of contract agreement, general and special conditions, Drawings, Specifications, bid forms, invitations to bid, information for bidders, and forms of warranty, together with any Addenda which may be required or appropriate to correct errors, clarify Drawings or Specifications or advise of changes. 3 copies of these final bid documents shall be furnished to Owner. Unless otherwise specified in (Agreement For Professional Architectural Services — CA Apprd 8/25/09) -3- Appendix A, a copy of all contract documents and drawings shall also be submitted to Owner in Microsoft Word and AutoCADD (2006 or later version) format on electronic media. (c) Make recommendations to Owner concerning the need for prequalification of equipment, vendors or bidders, and, if requested by Owner, incorporate prequalification requirements in final bid and construction contract documents. (d) Attend a pre -bid conference with bidders to discuss Project requirements and receive requests for clarification, if any, to be answered by Architect in writing to all plan holders. (e) Consult with and make recommendations to Owner concerning: acceptability of bidders, subcontractors, suppliers, materials, equipment, suitability of proposed "or equals ", amount of bids and any other matter involved in consideration and review of bids and bidders upon which Owner may reasonably request Architect's advice. 2.5 Construction Phase If Architect is to provide professional services with respect to the Project during the Construction Phase, after award by the Owner of a general contract or contracts for construction of the Project, Architect shall: (a) Perform all duties and functions to be performed by Architect under the terms of the construction contract. (b) Visit the Project site, perform observations as to the progress and quality of the work and advise the Owner as to same. The frequency and level of observation shall be commensurate with the nature of the work and size of the Project, except that any specific provisions set forth in Appendix A - Scope of Services concerning the level of observation shall determine Architect's obligation concerning level of observation. (c) Make determinations as to whether the work is proceeding in accordance and compliance with the construction contract documents. (d) Promptly advise the Owner in writing of any omissions, substitutions, defects or deficiencies noted in the work of any contractor, subcontractor, supplier or vendor on the Project. (e) Reject any work on the Project that does not conform to the contract documents. (f) On request of the Owner, the construction contractor or any subcontractor on the Project, issue written interpretations as to the Drawings and Specifications and requirements of the construction work. (g) Review shop drawings, samples, product data and other submittals of the contractor for conformance with the design concept of Project and compliance with the Drawings, Specifications and all other contract documents, and indicate to Contractor and Owner with respect thereto, any exceptions noted, or modification or resubmittals required. (Agreement For Professional Architectural Services — CA Apprd 8/25/09) -4- (h) Review all applications of Contractor for payment and in connection with same, issue certificates for payment to the Owner for such amounts as are properly payable under the terms of the construction contract. Each such certificate shall constitute Architect's representation to Owner that he has inspected the Project and that to the best of his knowledge, the work for which payment has been sought has been completed by Contractor in accordance with the Drawings, Specifications and other contract documents. (i) Subject to written concurrence by Owner, promptly render a written recommendation to Owner concerning all proposed substitutions of material and equipment. 0) Draft, for Owner's consideration, and offer recommendations upon, all proposed change orders and contract modifications. (k) On application for final payment by the Contractor, make a final inspection of the Project, assembling and delivering to the Owner any written guaranties, instructions manuals, as-built drawings, diagrams and charts required by the contract documents, and issuing a certificate of final completion of the Project. (1) The Architect shall, if so provided in the construction contract, be the interpreter of the construction documents and arbiter of claims and disputes thereunder. Upon written request of the Owner or Contractor, the Architect shall promptly make written interpretations of the contract documents and render written decisions on all claims, disputes and other matters relating to the execution or progress of the work on the Project. The interpretations and decisions of the Architect shall be final and binding on the Contractor and Owner, unless the Director of Public Works of the Owner shall, within seven calendar days after receipt of the Architect's interpretation or decision, file his written objections thereto with the Architect and Contractor. 2.6 Additional Responsibilities This paragraph applies to all phases of Architect's work. (a) Architect shall be responsible for the professional quality, technical accuracy, timely completion and coordination of all of Architect's work, including that performed by Architect's consultants, and including designs, Drawings, Specifications, reports and other services, irrespective of Owner's approval or acquiescence in same. Architect shall, without additional compensation, correct or revise any errors, omissions or other deficiencies in his work. (b) Architect shall be responsible, in accordance with applicable law, to Owner for all loss or damage to Owner caused by Architect's negligent act or omission; except that Architect hereby irrevocably waives and excuses Owner and its attorneys from compliance with any requirement to obtain a certificate of review as a condition precedent to commencement of an action, including any such requirements set forth in Section 13 -20 -602, C.R.S. or similar statute. (c) Architect's professional responsibility shall comply with the standard of care applicable to the type of engineering and architectural services provided, commensurate with the size, scope and nature of the Project. (d) Architect shall be completely responsible for the safety of Architect's employees in the execution of work under this Agreement, shall provide all necessary safety equipment for said employees, and shall hold harmless and indemnify and defend Owner from any and all claims, suits, loss or injury to Architect's employees. (e) Architect acknowledges that, due to the nature of architectural and related professional services and the impact of same on the Project, the Owner has a substantial interest in the personnel and (Agreement For Professional Architectural Services — CA Apprd 8/25/09) -5- consultants to whom Architect assigns principal responsibility for services performed under this Agreement. Consequently, Architect represents that Architect has selected and intends to employ or assign the key personnel and consultants identified in Appendix C - "Identification of Personnel, Subcontractors and Task Responsibility ", attached hereto for the Project assignments and areas of responsibility stated therein. Within 10 days of execution of this Agreement, Owner shall have the right to object in writing to employment on the Project of any such key person, consultant or assignment of principal responsibility, in which case Architect will employ alternate personnel for such function or reassign such responsibility to another to whom Owner has no reasonable objection. Thereafter, Architect shall not assign or reassign Project work to any person to whom Owner has reasonable objection. Within 5 days of execution of this Agreement, Architect shall designate in writing a Project representative who shall have complete authority to bind Architect, and to whom Owner should address communications. (f) Promptly after execution of this Agreement and upon receipt of authorization from Owner to proceed, Architect shall submit to Owner for approval a schedule showing the order in which Architect proposes to accomplish his work, with dates on which he will commence and complete each major work item. The schedule shall provide for performance of the work in a timely manner so as to not delay Owner's time table for achievement of interim tasks and final completion of Project work, provided however, the Architect will not be responsible for delays beyond his control. (g) Before undertaking any work which Architect considers beyond or in addition to the scope of work and services which Architect has contractually agreed to perform under the terms of this Agreement, Architect shall advise Owner in writing (i) that Architect considers the work beyond the scope of this Agreement, (ii) the reasons the Architect believes the out of scope or additional work should be performed, and (iii) a reasonable estimate of the cost of such work. Architect shall not proceed with such out of scope or additional work until authorized in writing by Owner. The compensation for such authorized work shall be negotiated, but in the event the parties fail to negotiate or are unable to agree as to compensation, then Architect shall be compensated for his direct costs and professional time at the rates set forth in Appendix B - "Fee Schedule ". 2.7 Requirements Where Federal Assistance Provided. THIS SECTION RESERVED - NOT APPLICABLE TO THIS CONTRACT SECTION 3. OWNER'S RESPONSIBILITIES 3.1 Owner shall: (a) Designate a representative to whom all communications from Architect shall be directed and who shall have limited administrative authority on behalf of Owner to receive and transmit information and make decisions with respect to Project. Said representative shall not, however, have authority to bind Owner as to matters of legislative or fiscal policy. (b) Advise Architect of Owner's Project requirements including: objective, project criteria, use and performance requirements, special considerations, physical limitations, financial constraints, and required construction contract provisions and standards. (c) Provide Architect with available information pertinent to the Project including any previous reports, studies or data possessed by Owner which relates to design or construction of the Project. (Agreement For Professional Architectural Services — CA Apprd 8/25/09) (d) Assist in arranging for Architect to have access to enter private and public property as required for Architect to perform his services. (e) Examine all studies, reports, sketches, Drawings, Specifications, proposals and other documents presented by Architect, and render written decisions pertaining thereto within a reasonable time. The Owner's approval of Drawings, design, Specifications, reports and incidental engineering work or materials furnished hereunder shall not in any way relieve the Architect of responsibility for the professional adequacy of his work. The Owner's review, approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. (f) Upon advice of the necessity to do so from Architect, obtain required approvals and permits for the Project. The Architect shall provide all supportive documents and exhibits necessary for obtaining said approvals and permits. (g) Notify Architect whenever Owner becomes aware of any substantial development or occurrence which materially affects the scope or timing of Architect's services. (h) Owner shall perform its obligations and render decisions within a reasonable time under the presented circumstances. However, given the nature of Owner's internal organization and requirements, a period of 14 days shall be presumed reasonable for any decision not involving policy decision or significant financial impact. A period of 45 days shall be presumed reasonable for Owner to act with respect to any matter involving policy or significant financial impact. SECTION 4. TIME FOR PERFORMANCE Architect's obligation to render services shall continue for such period of time as may reasonably be required for completion of the work contemplated in Appendix A - Scope of Services and Section 1 of this Agreement. SECTION 5. PAYMENT 5.1 Owner will pay to Architect as full compensation for all services required to be performed by Architect under this Agreement, except for services for additional work or work beyond the scope of this Agreement, an amount not to exceed $ 32,600.00 aggregate, and not to exceed those maximum amounts set forth in Appendix B - "Fee Schedule" and computed in accordance with this Section. In the event compensation for services is set forth in Exhibit B as to each phase of work indicated in Section 1.1 of this Agreement, the maximum amount of compensation for any phase shall not exceed the amount specified in Appendix B for such phase. 5.2 Architect shall submit periodic, but not more frequently than monthly, applications for payment, aggregating to not more than the maximum amount, for actual professional services rendered and reimbursable expenses incurred. Such applications shall be submitted with appropriate documentation that such services have been performed and expenses incurred. Thereafter, Owner shall pay Architect for the amount of the application within 40 days of the date of billing, provided that sufficient documentation has been furnished, and further provided that Owner will not be required to pay more than 90% of the maximum amount unless the Architect's services on the Project phases for which this Agreement is applicable have been completed to Owner's reasonable satisfaction and all required Architect submittals have been provided. (Agreement For Professional Architectural Services — CA Apprd 8/25/09) —7— 5.3 The rates of compensation for service and for reimbursable expenses to be used with periodic and final payment applications shall be those set forth in Appendix B - "Fee Schedule." 5.4 No separate or additional payment shall be made for profit, overhead, local telephone expenses, lodging, routine photocopying, computer time, secretarial or clerical time or similar expenses unless otherwise provided and listed in Appendix B - "Fee Schedule." 5.5 No compensation shall be paid to Architect for services required and expenditures incurred in correcting Architect's mistakes or negligence. 5.6 Compensation for authorized work beyond the scope of this Agreement shall be governed by Paragraph 2.6(g). SECTION 6. TERMINATION 6.1 The Owner reserves the right to terminate this Agreement and Architect's performance hereunder, at any time upon written notice, either for cause or for convenience. Upon such termination, Architect shall cease all work and stop incurring expenses, and shall promptly deliver to the Owner all data, Drawings, Specifications, reports, estimates, calculations, summaries and all other information, and materials as Architect may have accumulated in performing this Agreement, together with all finished work and work in progress. 6.2 Upon termination of this Agreement for events or reasons not the fault of Architect, Architect shall be paid at the rates specified in Appendix B - "Fee Schedule" for all services rendered and reasonable costs incurred to date of termination; together with any reasonable costs incurred within 10 days of termination provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Owner or Architect. In no event shall payment to Architect upon termination exceed the maximum compensation provided for complete performance in paragraph 5.1 and Appendix B. 6.3 In the event termination of this Agreement or Architect's services is for breach of this Agreement by Architect, or for other fault of Architect including but not limited to any failure to timely proceed with work, or to pay its employees and consultants, or to perform services with that level of care and skill ordinarily exercised by professional Architects specializing in the design of Municipal Buildings or to perform work in a manner deemed unsatisfactory by Owner's Director of Public Works, then in that event, Architect's entire right to compensation shall be limited to the reasonable value of completed work to the Owner as determined by Owner's Director of Public Works for services satisfactorily performed and reimbursable expenses reasonably incurred, prior to date of termination. 6.4 Architect's professional responsibility for his completed work and services shall survive any termination. SECTION 7. GENERAL PROVISIONS 7.1 (a) Ownership of Documents All designs, Drawings, Specifications, technical data, and other documents or instruments procured or produced by the Architect in the performance of this Agreement shall be the sole property of the Owner and the Owner is vested with all rights therein of whatever kind and however created, whether created by common law, statutory law, or by equity. The Architect agrees that the Owner shall have access at all reasonable times to inspect and make copies of all notes, designs, drawings, specifications, and all other technical data pertaining to the work to be performed under this Agreement. In the event Owner uses the designs, Drawings or Specifications provided hereunder for another project independent (Agreement For Professional Architectural Services - CA Apprd 8/25/09) -8- from Project, without adaptation by Architect, Owner shall hold harmless and indemnify Architect from all loss, claims, injury and judgments arising from the use of such designs, Drawings or Specifications for such other project. (b) Advertisins Unless specifically approved in advance in writing by Owner, Architect shall not include representations of the Project in any advertizing or promotional materials, except for accurate statements contained in resumes or curriculum vitae of Architect's employees. If Architect wishes to include representations in advertising or promotional materials, it shall submit a draft of same and printer's proof of the proposed advertising or promotional materials to the Owner for prior review and shall not publish or distribute same unless written approval of the materials is first obtained. 7.2 Insurance and Indemnity (a) Architect agrees that he has procured and will maintain during the term of this Agreement, such insurance as will protect him from claims under workers' compensation acts, claims for damages because of bodily injury including personal injury, sickness or disease or death of any of his employees or of any person other than his employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom; and such insurance will provide for coverage in such amounts as set forth in subparagraph (b). follows: (b) The minimum insurance coverage which Architect shall obtain and keep in force is as (i) Workers' Compensation Insurance complying with statutory requirements in Colorado and in any other state or states where the work is performed. (ii) Comprehensive General and Automobile Liability Insurance with limits not less than Six Hundred Thousand and No /100 Dollars ($600,000.00) per person and occurrence for personal injury, including but not limited to death and bodily injury, Six Hundred Thousand and No /100 Dollars ($600,000.00) per occurrence for property damage, and One Million and No /100 Dollars ($1,000,000.00) for excess umbrella liability. (iii) Professional Liability Insurance in amounts and form acceptable to Owner, and with a deductible not exceeding $15,000.00. (c) Architect agrees to hold harmless, defend and indemnify Owner from and against any liability to third parties, arising out of negligent acts, errors or omissions of Architect, his employees, subcontractors and consultants. 7.3 Notices Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to either the Owner or the Architect by the other party shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom it is directed, or in lieu of such personal service when deposited in the United States mail, first -class postage prepaid, addressed to the Owner, Attention: Gene Michael, Director Wastewater Department, 211 E. "D" Street, Pueblo, Colorado 81003, or to the Architect at 2602 N. Elizabeth St. Pueblo, Colorado 81003. Either party may change his address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided in this paragraph. 7.4 Entire Agreement This instrument contains the entire agreement between the Owner and the Architect respecting the Project, and any other written or oral agreement or representation respecting the Project (Agreement For Professional Architectural Services — CA Apprd 8/25/09) or the duties of either the Owner or the Architect in relation thereto not expressly set forth in this instrument is null and void. In the event of any conflict between any provision of this Agreement and a provision of any Appendix or attachment to this Agreement, the provision in this Agreement shall control and supersede the conflicting provision in the Appendix or attachment. Any inconsistent resolution provision in any attachment to this Agreement shall be void. 7.5 Successors and Assigns This Agreement shall be binding on the parties hereto and on their partners, heirs, executors, administrators, successors, and assigns; provided, however, that neither this Agreement, nor any part thereof, nor any moneys due or to become due hereunder to the Architect may be assigned by him without the written consent of the Owner. 7.6 Amendments No amendment to this Agreement shall be made nor be enforceable unless made by written Amendment signed by an authorized representative of Architect and by Owner's Director of Public Works. 7.7 Choice of Law This Agreement shall be governed and interpreted in accordance with the laws of the State of Colorado. 7.8 Equal Employment Opportunity In connection with the performance of this Agreement, Architect shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, disability or age. Architect shall endeavor to insure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, national origin, disability or age. 7.9 Severability If any provision of this Agreement, except for Section 2.6, is determined to be directly contrary to and prohibited by law or the requirements of any federal grant or loan or other Project funding source, then such provision shall be deemed void and the remainder of the Agreement enforced. However, it is the intent of the parties that Section 2.6 of this Agreement not be severable, and that if any provision of said section be determined to be contrary to law or the terms of any federal grant or loan, then this entire Agreement shall be void. 7.10 Appropriations Subject to execution of this Agreement by the Director of Finance certifying that a balance of appropriation exists and funds are available, the amount of money appropriated for this Agreement is equal to or in excess of the maximum compensation payable hereunder; provided, however, that if construction is phased and subject to annual appropriation, funds only in the amount of initial appropriation are available and Architect shall confirm availability of funds before proceeding with work exceeding initial and subsequent annual appropriations. 7.11 Additional Requirements on Federally Funded Contracts If any of the work to be performed by Architect under this Agreement is funded in whole or in part with federal funds, then this Agreement shall be construed to include all applicable terms required by the federal assistance agreement and integrated federal regulations. By executing this Agreement, Architect agrees to be bound by all such mandatory federal requirements, irrespective of Architect's actual knowledge or lack of knowledge of such requirements prior to execution of this Agreement. 7.12 Access to Property Not Under Owner's Control Architect acknowledges that the Project may require access to property not under the control of Owner at the time of execution of this Agreement. Architect and Architect's employees and consultants shall, at Architect's expense, obtain all additional necessary approvals and clearances required for access to such property. Owner shall assist Architect in obtaining access to such property at reasonable times but make no warranty or representation whatsoever regarding access to (Agreement For Professional Architectural Services — CA Apprd 8/25/09) -10- such property. Architect understands and agrees that entry to properties not under Owner's control may require Architect to comply with the terms of separate access agreements to be negotiated hereafter with owners of such property. SECTION 8. DISPUTES 8.1 Any dispute or disagreement between Architect and Owner arising from or relating to this Agreement or Architect's services or right to payment hereunder shall be determined and decided by the Owner's Director of Public Works whose written decision shall be final and binding unless judicial review is sought in a Colorado Court of competent jurisdiction pursuant to Rule 106, C.R.C.P. 8.2 Pending resolution of any dispute or disagreement, or judicial review, Architect shall proceed diligently with performance of his work under this Agreement. SECTION 9. APPENDICES 9.1 The following Appendices are attached to and made a part of this Agreement: Appendix A - "Scope of Services" consisting of pages. Appendix B - "Fee Schedule" consisting of _ pages. Appendix C - "Identification of Personnel, Subcontractors and Task Responsibility." SECTION 10. ACCESSIBILITY The Americans with Disabilities Act (ADA) provides that it is a violation of the ADA to design and construct a facility for first occupancy later than January 26, 1993, that does not meet the accessibility and usability requirements of the ADA except where an entity can demonstrate that it is structurally impractical to meet such requirements. The Architect therefore, will use his or her best reasonable professional efforts to implement applicable ADA requirements and other federal, state and local laws, rules codes, ordinances and regulations as they apply to the Project. SECTION 11 — STATE - IMPOSED MANDATES PROHIBITING ILLEGAL ALIENS FROM PERFORMING WORK (a) At or prior to the time for execution of this Agreement, Architect shall submit to the Purchasing Agent of the City its certification that it does not knowingly employ or contract with an illegal alien who will perform work under this Agreement and that the Architect will participate in either the "E- Verify Program" created in Public Law 208, 104"' Congress, as amended and expanded in Public Law 156, 108'' Congress, as amended, that is administered by the United States Department of Homeland Security or the "Department Program" established pursuant to section 8- 17.5- 102(5)(c), C.R.S. that is administered by the Colorado Department of Labor and Employment in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this Agreement. (b) Architect shall not: (I) Knowingly employ or contract with an illegal alien to perform work under this contract; (Agreement For Professional Architectural Services — CA Apprd 8/25/09) - 11 - (II) Enter into a contract with a subconsultant that fails to certify to Architect that the subconsultant shall not knowingly employ or contract with an illegal alien to perform work under this contract. (c) The following state- imposed requirements apply to this contract: (I) The Architect shall have confirmed or attempted to confirm the employment eligibility of all of its employees who are newly hired for employment to perform work under this Agreement through participation in either the E- Verify Program or the Department Program. (II) The Architect is prohibited from using the E- Verify Program or Department Program procedures to undertake pre - employment screening of job applicants while this Agreement is being performed. (III) If the Architect obtains actual knowledge that a subconsultant performing work under this Agreement knowingly employs or contracts with an illegal alien to perform work under this Agreement, the Architect shall be required to: A. Notify the subconsultant and the Purchasing Agent of the City within three (3) days that the Architect has actual knowledge that the subconsultant is employing or contracting with an illegal alien; and B. Terminate the subcontract with the subconsultant if within three (3) days of receiving the notice required pursuant to subparagraph (c)(HI)A. above the subconsultant does not stop employing or contracting with the illegal alien; except that the Architect shall not terminate the contract with the subconsultant if, during such three (3) days, the subconsultant provides information to establish that the subconsultant has not knowingly employed or contracted with an illegal alien. (IV) The Architect is required to comply with any reasonable request by the Colorado Department of Labor and Employment (hereinafter referred to as "CDLE ") made in the course of an investigation that CDLE is undertaking pursuant to its authority under §8 -17.5- 102(5), C.R.S. (d) Violation of this Section by the Architect shall constitute a breach of contract and grounds for termination. In the event of such termination, the Architect shall be liable for Owner's actual and consequential damages. (e) Nothing in this Section shall be construed as requiring the Architect to violate any terms of participation in the E- Verify Program. (f) Violation of this Section 11 by the Architect shall constitute a breach of contract and grounds for termination. In the event of such termination, the Architect shall be liable for Owner's actual and consequential damages. (g) As used in this Section 11, the term "subconsultant" shall mean any subconsultant or subcontractor of Architect rendering services with the scope of this Agreement. SECTION 12. PERA LIABILITY (Agreement For Professional Architectural Services — CA Apprd 8/25/09) -12- The Contractor shall reimburse the City for the full amount of any employer contribution required to be paid by the City of Pueblo to the Public Employees' Retirement Association ( "PERA ") for salary or other compensation paid to a PERA retiree performing contracted services for the City under this Agreement. The Contractor shall fill out the questionnaire attached as Exhibit — and submit the completed form to City as part of the signed Agreement. (Signature page follows) (Agreement For Professional Architectural Services — CA Apprd 8/25/09) MICIM IN WITNESS WHEREOF the parties hereto have made and executed this Agreement as of the day and year first above written. CITY OF PUEBLO, A MUNICIPAL CORPORATION By 1 �� President of the City Council Attest: , q�' `' u_ ARCHITECT Name: HGF Architects, Inc. By PresiLlt__7 - City CLFrk [SEAL] BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE. Director of Finance APPROVED AS TO FORM: (Agreement For Professional Architectural Services — CA Apprd 8/25/09) -14- APPENDIX A APPENDIX "A" SCOPE OF SERVICES PROJECT 10 -024, FY 2010 ARCHITECTURAL SERVICES FOR THE OLD ADMINISTRATION BUILDING AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY SCOPE OF SERVICES Study and Report Phase - The phase will include professional architectural /engineering services required to successfully complete the assessment, evaluation and design of the proposed renovations, to include a full needs assessment of the proposed uses with potential for growth, a thorough and complete building code study to identify any fire safety or ADA issues. Evaluation of primary options and preparation of floor plan schematics with at least two alternatives of proposed use of the floor space. Provide approximate cost estimates for each primary option as well as for the proposed renovations. All cost estimates for each phase must account for project phasing as follows and as modified through the design phases. All cost estimates will be categorized into energy efficiency upgrades and ADA accessibility improvements. 2. Preliminary Design Phase — This phase will include preparation of more detailed floor plans and shall address any major structural or building system (mechanical /electricaUHVAC /IT) upgrades or additions. It provides for more refined cost estimates and determines the feasibility of project phasing. 3. Final Design Phase — This phase will develop a final design based upon the review and evaluation of the preliminary design options. Provide a refined, detailed cost estimate for construction per Project Phases noted above (see Study and Report Phase). A charted time line for construction will also be provided. Final Design will be presented to City's Project Manager for review and approval. 4. Preparation of Contract Documents and Bidding Phase — Prepare Contract Documents (drawings, specifications, and bidding documents, including any contract document addenda) for bidding the project in accordance with the requirement of the Director of Public Works and the City's procurement process. Final selection of materials and equipment shall be closely coordinated with the City Manager, Director of Public Works and the Director of Planning. Provide a 70% and a 90% Contract Document review meeting prior to bidding. Review bid results and make a written recommendation to the Owner. Provide construction site visits to verify adherence to the design and review and approve material submittals. Attend weekly progress meetings, review Contractor's pay requests, and assist with negotiations of change orders including preparation of drawings for field changes or corrections and to the contract documents. 5. Construction Services Phase — All services necessary to review, process and approve all submittals, preparation of ASI's (architect's supplemental instructions) and COB'S (change order bulletins), review and approve all periodic payments and change order requests, and review, inspect and document the actual construction. � , ';. March 30, 2010 APPENDIX "B" FEE SCHEDULE PROJECT 10 -024, FY 2010 ARCHITECTURAL SERVICES FOR THE OLD ADMINISTRATION BUILDING AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY Mr. Bruce Maurello Wastewater Engineering Supervisor City of Pueblo 211 E. "D" Street ' Pueblo, CO • 81003 q Re: Project No. 10 -024 FY 2010 Architectural Services for the Old Administration Building at the James R. Dilorio Water Reclamation Facility Mr. Maurello: ' Thank you for this opportunity to provide the City of Pueblo with HGF's fee schedule for the Design and Engineering of the above referenced project. We propose a Lump Sum Fee of $32,600 for professional services related to this project. • Professional Services shall include Structural Engineering, Mechanical Engineering, and e=lectrical • Engineering. Also included within our Scope of Professional Services are customary and usual Civil and Geotechnical Engineering Services. It is understood that any environmental study(ies) to establish the presence of potential hazardous materials such as asbestos and /or lead based paint, shall be the responsibility of the Owner to contract out separate from our contract, although we can provide coordination to identify in the field what areas of the building will require demolition or disturbance. Fee breakdown shall be as follows: Study and Report Phase, 10% of Fee Preliminary Design (Schematic) Phase 15% of fee ' Final Design Phase 20% of Fee Construction Documents & Bidding Phase 35% of Fee donstruction Phase 20% of Fee It is our understanding that State LEED requirements will not apply to this project. 2602 Elizabeth Street Pueblo, Colorado 81003 Telephone (719) 543 -7600' Fax (719) 545 -2910 APPENDIX "B" FEE SCHEDULE PROJECT 10 -024, FY 2010 ARCHITECTURAL SERVICES FOR THE OLD ADMINISTRATION BUILDING AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY We propose reimbursable expenses to include printing of plans and specifications as follows: Project Manuals —composing, assembling, printing = .07 /page Plans — Includes plotting, assembling, binding = $1.50 /page If this project can be distributed to contractors digitally (CD's or City Website, etc.) this cost will be substantially lower because printing will be done by each contractor and subcontractor bidding the project. Our hourly rates for this project are as follows: HGF ARCHITECTS: Principal Architect $120 /Hour Project Architect $100 /Hour Project Designer /Manager $90 /Hour Interior Designer $75 /Hour Draftsperson $65 /Hour Clerical $35 /Hour VALENTINE ENGINEERING (STRUCTURAL) Principal $130 AE ASSOCIATES (MECHANICAL /PLUMBING) Principal $155 /Hour Engineer $135 /Hour Designer $95 /Hour Draftsperson $65 /Hour KOHNERT ELECTRICAL ENGINEERS Principal $95 /Hour Engineer $80 /Hour Designer $70 /Hour Draftsperson $65 /Hour APPENDIX C ATTACHMENT "C° IDENTIFICATION OF PERSONNEL PROJECT 10 -024, FY 2010 ARCHITECTURAL SERVICES FOR THE OLD ADMINISTRATION BUILDING AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY IDENTIFICATION OF PERSONNEL SUBCONTRACTORS AND TASK RESPONSIBILITY HGF ARCHITECTS Robert J. Hart, Jr. Weston C. Burrer Architectural AE ASSOCIATES Roger Lemmon KOHNERT ENGINEERING Mike Kohnert VALENTINE ENGINEERING Jim Valentine Mechanical Engineering Electrical Engineering Structural Engineering