Loading...
HomeMy WebLinkAbout11728RESOLUTION NO. 11728 A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND ALL -PHASE ENVIRONMENTAL CONSULTANTS, INC., AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION 1. The Agreement between All -Phase Environmental Consultants, Inc., A Colorado Corporation and the City of Pueblo, dated October 26, 2009 for professional asbestos, mold, and methamphetamine inspection and abatement management services, (" Agreement'), a copy of which is attached hereto, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute and deliver the Agreement in the name of and on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. Funds for said professional services in the amount of $25,000, shall be paid from the Neighborhood Stabilization Program grant in Fund 241. INTRODUCED: October 26. 2009 A77TSTDD SY: CITY CLERK BY: Judy Weaver COUNCILPERSON APPR D' 40, �. PRESIDENTof City Council Background Paper for Proposed RESOLUTION AGENDA ITEM # N -9 DATE: October 26, 2009 DEPARTMENT: HOUSING AND CITIZEN SERVICES/ ADA RIVERA CLARK TITLE A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND ALL -PHASE ENVIRONMENTAL CONSULTANTS, INC., AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council award a professional services contract to All -Phase Environmental Consultants, Inc., for the performance of asbestos, mold, and methamphetamine inspections and abatement management services as may be required by the City? RECOMMENDATION Approval of the Resolution. BACKGROUND The Department of Housing and Citizen Services requires environmental services to be completed for some of its federally funded projects and is required to follow the federal procurement requirements. A request for proposals was issued in June 2009 for said services. There were seven respondents to the request. All -Phase was the winning respondent. FINANCIAL IMPACT It is estimated that services totaling $25,000 will be procured under this agreement. The amount is based on an estimate of the number of properties to be purchased. Funding for the services will be a reimbursable expense from the City's allocation of the Neighborhood Stabilization Program grant funds to be made available in the 241 Fund. AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered this 26th day of October, 2009, by and between Pueblo, a Municipal Corporation ( "Client ") and All -Phase Environmental Consultants, Inc. (hereinafter referred to as "Consultant ") for Consultant to render professional asbestos, mold, and methamphetamine inspection and abatement management services for Client with respect to the City's acquisition, rehabilitation, and sale of properties in connection with the City's program or programs (referred to as the "NSP Program ") under the Housing and Economic Recovery Act of 2008, as amended by the American Recovery and Reinvestment Act of 2009 (together, the "Act "), and implementing federal regulations ( "NSP Regulations ") and related ancillary services, hereinafter referred to as the "Project." In consideration of the mutual covenants hereinafter set forth, the parties agree as follows: SECTION 1. GENERAL AND SCOPE OF SERVICES (a) Consultant shall satisfactorily perform the professional planning and consulting services for the Project described in more detail in Schedule 1 attached hereto and incorporated herein by reference (the "Basic Services "). Such services shall include all usual and customary services required of licensed asbestos professionals and certified industrial hygienists including any required drafting or design services incident to its work on the Project. In the event this Agreement follows the selection of Consultant by Client pursuant to a Request for Proposals or RFP, all of the requirements of that Request for Proposal or RFP are incorporated herein by reference, unless any requirement is expressly excluded in Schedule 1. (b) To the extent Consultant performs any of the Project work through subcontractors or subconsultants, Consultant shall be and remain as frilly responsible for the full performance and quality of services performed by such subcontractors or subconsultants as it is for sere ices performed directly by Consultant or Consultant's employees. (c) To the extent Consultant requires access to private property to perform its services hereunder, Consultant shall be required to make arrangements to obtain such access. However, in the event Client has already secured access for Consultant to any such property through a right of entry agreement, access agreement, letter of consent or other instrument, Consultant shall fully comply with and be subject to the terms and conditions set forth therein. A copy of any such instrument will be provided to Consultant upon request. SEC TION 2. CONSULTANT'S RESPONSIBILITIES (a) Consultant shall be responsible for the professional quality, technical accuracy and timely completion of Consultant's work, including that performed by Consultant's subconsultants and subcontractors, and including drawings, reports and other services, irrespective of Client's approval of or acquiescence in same. (b) Consultant shall be responsible, in accordance with applicable law, to Client for all loss or damage to Client caused by Consultant's negligent act or omission; except that Consultant hereby irrevocably waives and excuses Client and Client's attorneys from compliance with any requirement to obtain a certificate of review as a condition precedent to commencement of an acticn, including any such requirements set forth in Section 13 -20 -602, C.R.S. or similar statute, whether now existing or hereafter enacted. (c) Consultant shall be completely responsible for the safety of Consultant's employees in the execution of work under this Agreement and shall provide all necessary safety and protective equipment for said employees. (d) Consultant acknowledges that time is of the essence with respect to the completion of its services under this Agreement. Consultant represents that Schedule 3 attached hereto is the schedule by which Consultant proposes to accomplish its work, with time periods for which it will commence and complete each major work item. Except to the extent the parties agree to time extensions for delays heyond the control of Consultant, Consultant shall adhere to this schedule and perform its work in a timely manner so as not to delay Client's timetable for achievement of interim tasks and final completion of Project work. Consultant further acknowledges that its schedule has accounted for all reasonably anticipated delays, including those inherent in the availability of tools, supplies, labor and utilities required for the work, CA apprvd lurm 4/28/09 the availability of information which must be obtained from any third parties, and all conditions to access to public and private facilities. (e) Before undertaking any work or incurring any expense which Consultant considers beyond or in addition to the Scope of Work described in Schedule I or otherwise contemplated by the terms of this Agreement, Consultant shall advise Client in writing that (i) Consultant considers the work beyond the scope of this Agreement, (ii) the reasons that Consultant believes the out of scope or additional work should be performed, and (iii) a reasonable estimate of the cost of such work. Consultant shall not proceed with any out of scope or additional work until authorized in writing by Client. The compensation for such authorized work shall be negotiated, but in the event the parties fail to negotiate or are unable to agree as to compensation. then Consultant shall be compensated for its direct costs and professional time at the rates set forth in Schedule 2 attached hereto. SECTION 3. FEES FOR SERVICES; PAYMENT (a) Client will pay to Consultant as frill compensation for all services required to be performed by Consultant under this Agreement, except for services for additional work or work beyond the scope of this Agreement, the amount, computed as set forth in Schedule 2. (b) Consultant shall submit periodic, but not more frequently than monthly, applications for payment, aggregating to not more than the maximum amount set forth above, for actual professional services rendered and for reimbursable expenses incurred. Applications for payment shall be submitted based upon the hourly rates and expense reimbursement provisions set forth in Schedule 2 attached hereto, and shall contain appropriate documentation that such services have been performed and such expenses incurred. Thereafter, Client shall pay Consultant for the amount of the application within 45 days of the date such application is received. (c) No separate or additional payment shall be made for profit, overhead, local telephone expenses, lodging, routine photocopying, computer time, secretarial or clerical time or similar expenses unless otherwise provided and listed in Schedule 2. (d) No compensation shall be paid to Consultant for services required and expenditures incurred in correcting Consultant's mistakes or negligence. (e) Compensation for authorized work beyond the scope of this Agreement shall be governed by the provisions of Section 2(e). (0 In the event services under this Agreement are phased and to be performed in more than one fiscal year or are subject to annual appropriation, Consultant acknowledges that funds only in the amount of initial appropriation are available and it shall confirm availability of funds before proceeding with work exceeding initial and subsequent annual appropriations. SECTION 4. CLIENT'S RESPONSIBILITIES (a) Client agrees to advise Consultant regarding Client's Project requirements and to provide all relevant information, surveys, data and previous reports accessible to Client which Consultant may reasonably require. (b) Client shall designate a Project Representative to whom all communications from Consultant shall be directed and who shall have limited administrative authority on behalf of Client to receive and transmit information and make decisions with respect to the Project. Said representative shall not, however, have authority to bind Client as to matters of governmental policy or fiscal policy, nor to contract for additions or obligations exceeding a value which is the lesser of $5000 or 5% of the maximum contract price. (c) Client shall exan ine all documents presented by Consultant, and render decisions pertaining thereto within a reasonable time. The Client's approval of any drawings, specifications, reports, documents or other materials or product furnished hereunder shall not in any way relieve Consultant of responsibility for the professional adequacy of its work. CA appivd form 4/28/09 2 ( d) Client shall perform its obligations and render decisions within a reasonable time under the circumstances presented. Based upon the nature of Client and its requirements, a period of 14 days shall be presumed reasonable for any decision not involving policy decision or significant financial impact, when all information reasonably necessary for Client to responsibly render a decision has been furnished. A period of 46 days shall be presumed reasonable for Client to act with respect to any matter involving policy or significant financial impact. The above periods of presumed reasonableness shall be extended where information reasonably required is not within the custody or control of Client but must be procured from others. SECTION 5. TERMINATION (a) Client reserves the right to terminate this Agreement and Consultant's performance hereunder, at any time upon written notice, either for cause or for convenience. Upon such termination, Consultant and its subcontractors shall cease all work and stop incurring expenses, and shall promptly deliver to Client all data, drawings, specifications, reports, plans, calculations, summaries and all other information, documents, work product and materials as Consultant may have accumulated in performing this Agreement, together with all finished work and work in progress. (b) Upon termination of this Agreement for events or reasons not the fault of Consultant, Consultant shall be paid at the rates specified in Schedule 2 for all services rendered and reasonable costs incurred to date of termination; together with any reasonable costs incurred within 10 days of termination provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Consultant or Client. In no event shall payment to Consultant upon termination exceed the maximum compensation provided for complete performance in Section 3(a). (c) In the event termination of this Agreement or Consultant's services is for breach of this Agreement by Consultant, or for other fault of Consultant including but not limited to any failure to timely proceed with work, or to pay its employees and consultants, or to perform work according to the highest professional standards, or to perform work in a manner deemed satisfactory by Client's Project Representative, then in that event, Consultant's entire right to compensation shall be limited to the lesser of (a) the reasonable value of completed work to Client or (b) payment at the rates specified in Schedule 2 for services satisfactorily performed and reimbursable expenses reasonably incurred, prior to date of termination. (d) Consultant's professional responsibility for its completed work and services shall survive any termination. SECTION 6. SITE ACCESS In the event the Project will require access to property not under the control of Client, Consultant and Consultant =s employees and consultants shall obtain all additional necessary approval and clearances required for access to such property. Client shall assist Consultant in obtaining access to such property at reasonable times but makes no warranty or representation whatsoever regarding access to such property. Notwithstanding the foregoing, Consultant understands and agrees that entry to some property by Consultant may be subject to compliance by Consultant with the terms and conditions of an access agreement in accordance with section 1(c) of this Agreement. SECTION 7. USE OF DOCUMENTS (a) Plans, drawings, designs, specifications, reports and all other documents prepared or provided by Consultant hereunder shall become the sole property of Client, subject to applicable federal grant requirements, and Client shall be vested with all rights therein of whatever kind and however created, whether by common law, statute or equity. Client shall have access at all reasonable times to inspect and make copies of all notes, designs, drawings, specifications, and all other technical data or other documents pertaining to the work to be performed under this Agreement. In no event shall Consultant publish work product developed pursuant to this Agreement except (i) with advance written consent of Client, which consent may be granted or withheld in Client's sole and absolute discretion and (ii) in full compliance with the requirements of this Agreement and applicable federal regulations. CA apprW form 4 /28/09 SECTION 8. INSURANCE AND INDEMNITY (a) Consultant agrees that it shall procure and will maintain during the term of this Agreement, such insurance as will protect it from claims under workers' compensation acts, claims for damages because of personal injury including bodily injury, sickness or disease or death of any of its employees or of any person other than its employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom; and such insurance will provide for coverage in such amounts as set forth in subparagraph (b). (b) The minimum insurance coverage which Consultant shall obtain and keep in force is as follows: (i) Workers' Compensation Insurance complying with statutory requirements in Colorado and in any other state or states where the work is performed. The Workers' Compensation Insurance policy shall contain an endorsement waiving subrogation against the Client. (ii) Commercial General Liability Insurance issued to and covering the liability of Consultant with respect to all work performed by Consultant and its subcontractors and subconsultants under this Agreement, to be written on a Commercial General Liability policy form CG 00 01, with coverage limits of not less than Six Hundred Thousand and No /100 Dollars ($600,000.00) per person and occurrence for personal injury, including but not limited to death and bodily injury, and Six Hundred Thousand and No /100 Dollars ($600,000.00) per occurrence for property damage. This CGL policy shall be endorsed naming the Client, its officers, agents and employees as additional insureds. This CGL policy shall also provide coverage for contractual liability assumed by Consultant under the provisions of this Agreement. (iii) Professional Liability Insurance with coverage of not less than $1,000,000, and with a deductible of not more than $ 5,000.00. (iv) Comprehensive Automobile Liability Insurance effective during the period of the Agreement, and for such additional time as work on the Proj ect is being performed, written with limits of liability for injury to one person in any single occurrence of not less that $150,000 and for any injury to two or more persons in any single occurrence of not less than $600,000. This insurance shall include uninsured/underinsured motorist coverage and shall protect the Consultant from any and all claims arising from the use both on and off the Project site of motor vehicles, including any automobiles, trucks, tractors, backhoes and similar equipment whether owned, leased, hired or used by Consultant. (c) Consultant agrees to hold harmless, defend and indemnify Client from and against any liability to third parties, arising out of negligent acts or omissions of Consultant, its employees, subcontractors and consultants. SECTION 9. SUBCONTRACTS (a) Client acknowledges that Consultant is the prime contractor and the onlyparty with whom Client has a contractual relationship under this Agreement. To the extent Consultant performs any Project activities through subconsultants or subcontractors, Consultant shall contractually bind each of its subconsultants and subcontractors by subcontract agreement to all of the terms of this Agreement which are for the benefit of Client, and Client shall be a third party beneficiary of those subcontract provisions. (b) Consultant shall indemnify and defend Client from all claims and demands for payment for services provided by subcontractors of Consultant. (c) Consultant acknowledges that, due to the nature of the services to be provided under this Agreement, the Client has a substantial interest in the personnel and consultants to whom Consultant assigns principal responsibility for services performed under this Agreement. Consequently, Consultant represents that it has selected and intends to employ or assign the key personnel and consultants identified in its proposal submitted to Client prior to execution of this Agreement to induce Client to enter this Agreement. Consultant shall not change such consultants or key personnel except after giving notice of a proposed change to Client and receiving Client's consent thereto. Consultant shall not assign or reassign Project work to any person to whom Client has reasonable objection. CA apprW Norm 4/28/09 SECTION 10. REQUIRED FEDERAL PROVISION (a) Consultant understands that Client may be funding the Project in whole or part with funds provided under authority of the Act. Consultant agrees it is subject to and shall comply with all applicable provisions of the Act under which the contract award has been made, and applicable regulations. (b) Consultant shall comply with all applicable Federal, State, and local laws applicable to its activities. (c) All records with respect to any matters covered by this Agreement shall be available for inspection by Client, the U.S. Department of Housing and Urban Development ( "HUD "), and the Colorado Division of Housing ( "State ") at any time during normal business hours and as often as Client, HUD, or State deems necessary, to audit, examine and make excerpts or transcripts of relevant information, and otherwise to perform its official functions or duties. SECTION 11. MISCELLANEOUS (a) Notices Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to either Consultant or Client by the other party shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom it is directed, or in lieu of such personal service, when deposited in the United States mail, first -class postage prepaid, addressed to the Client, Attention: Mrs. Ada Clark, Director, City of Pueblo Department of Housing and Citizen Services 2631 E. 4 Street, Pueblo, CO. 81001, or to Consultant, Mrs. Brandice Eslinger All -Phase Environmental Consultants, Inc. 721 West 9`" Street Pueblo, Colorado 81003 Either party may change his address for the purpose of this paragraph by giving written notice of such change to the other party in the mamler provided in this paragraph. (b) Entire Agreement This instrument contains the entire agreement between Consultant and Client respecting the Project, and any other written or oral agreement or representation respecting the Project or the duties of either Client or Consultant in relation thereto not expressly set forth in this instrument and its attachments is null and void. In the case of any conflict between the terms of this Agreement for Professional Services and terms of Schedule 1 or any other attachment hereto, the terms of this Agreement shall govern. (c) Successors and Assigns. This Agreement shall be binding on the parties hereto and on their successors and assigns; provided, however, neither this Agreement, nor any part thereof, nor any moneys due or to become due hereunder to Consultant may be assigned by it without the written consent of Client, which consent may be withheld in Client's sole and absolute discretion. Any assignment or attempted assignment in violation of this subsection shall be void. (d) Amendmen No amendment to this Agreement shall be made nor be enforceable unless made by written amendment signed by an authorized representative of Consultant and by Client in accordance with the requirements of Section 4(b) of this Agreement or upon authorization of Client's governing board. (e) Choice of Law This Agreement shall be governed and interpreted in accordance with the laws of the State of Colorado. Any unresolved dispute arising from or concerning any breach of this Agreement shall be decided in a state court of competent jurisdiction located in Pueblo, Colorado. CA appi form 4/28/09 (f) Equal Employment Opportun In connection with the performance of this Agreement, neither Consultant nor its consultants shall discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, disability or age. Consultant shall endeavor to insure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, national origin, disability or age. (g) Severability If any provision of this Agreement, except for Section 2, is determined to be directly contrary to and prohibited by law or the requirements of any federal grant or other Project funding source, then such provision shall be deemed void and the remainder of the Agreement enforced. However, it is the intent of the parties that Section 2 of this Agreement not be severable, and that if any provision of said section be determined to be contrary to law or the terms of any federal grant, then this entire Agreement shall be void. SECTION 12. STATE- IMPOSED MANDATES PROHIBITING ILLEGAL ALIENS FROM PERFORMING WORK (a) At or prior to the time for execution of this Agreement (which may be referred to in this section as this "Contract "), Consultant (which may be referred to in this section as "Contractor ") shall submit to the Purchasing Agent of City its certification that it does not knowingly employ or contract with an illegal alien who will perform work under this Contract and that the Contractor will participate in either the "E- Verify Program" created in Public Law 208, 104` Congress, as amended and expanded in Public Law 156, 108 °i Congress, as amended, that is administered by the United States Department of Homeland Security or the "Department Program" established pursuant to §8- 17.5- 102(5)(c) C.R.S. that is administered by the Colorado Department of Labor and Employment in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this Contract. (b) Contractor shall not: (I) Knowingly employ or contract with an illegal alien to perform work under this contract; (II) Enter into a contract with a subconsultant that fails to certify to Contractor that the subconsultant shall not knowingly employ or contract with an illegal alien to perform work under this Contract. (c) The following state - imposed requirements apply to this contract: (I) The Contractor shall have confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in either the E -Verify Program or Department Program. (I1) The Contractor is prohibited from using either the E- Verify Program or Department Program procedures to undertake pre - employment screening of job applicants while this Contract is being performed. (111) If the Contractor obtains actual knowledge that a subcontractor or subconsultant performing work under this Contract knowingly employs or contracts with an illegal alien, the Contractor shall be required to: A. Notify the subconsultant and the Client's Purchasing Agent within three (3) days that the Contractor has actual knowledge that the subcontractor /subconsultant is employing or contracting with an illegal alien; and B. Ternunate the subcontract with the subcontractor /subconsultant if within three (3) days of receiving the notice required pursuant to subparagraph (c)(III)A. above the subcontractor /subconsultant does not stop employing or contracting with the illegal alien; except that the Contractor shall not terminate the contract with the subcontractor /subconsultant if, during such three (3) days, the subcontractor /subconsultant provides information to establish that the subcontractor /subconsultant has not knowingly employed or contracted with an illegal alien. CA apprW form 4/28/09 (IV) The Contractor is required to comply with any reasonable request by the Colorado Department of Labor and Employment (hereinafter referred to as "CDLE ") made in the course of an investigation that CDLE is undertaking pursuant to its authority under §8- 17.5- 102(5), C.R.S. (d) Violation of this Section 12 by the Contractor shall constitute a breach of contract and grounds for termination. In the event of such termination, the Contractor shall be liable for Client's actual and consequential damages. (e) As used in this Section 12, the terms "subcontractor" and "subconsultant" shall mean any subconsultant or subcontractor of Consultant rendering services within the scope of this Agreement. SECTION 13 SOLE SOURCE GOVERNMENT CONTRACTS; LIMITATIONS UPON CAMPAIGN CONTRIBUTIONS (a) Section 15 of Article XXVIII of the Colorado Constitution is hereby incorporated into this agreement by reference. Sections 15 and 17 of Article XXVIII of the Colorado Constitution provide as follows: Section 15: Because of a presumption of impropriety between contributions to any campaign and sole source government contracts, contract holders shall contractually agree, for the duration of the contract and for two years thereafter, to cease making, causing to be made, or inducing by any means, a contribution, directly or indirectly, on behalf of the contract holder or on behalf of his or her immediate family member and for the benefit of any political party or for the benefit of any candidate for any elected office of the state or any of its political subdivisions. Section 17: (1) Every sole source government contract by the state or any of its political subdivisions shall incorporate article XXVIII, section 15, into the contract. Any person who intentionally accepts contributions on behalf of a candidate committee, political committee, small donor committee, political party, or other entity, in violation of section 15 has engaged in corrupt misconduct and shall pay restitution to the general treasury of the contracting governmental entity to compensate the governmental entity for all costs and expenses associated with the breach, including costs and losses involved in securing a new contract if that becomes necessary. If a person responsible for the bookkeeping of any entity that has a sole source contract with a governmental entity, or if a person acting on behalf of the govenwental entity, obtains knowledge of a contribution made or accepted in violation of section 15, and that person intentionally fails to notify the secretary of state or appropriate government officer about the violation in writing within ten business days of learning of such contribution, then that person may be contractually liable in an amount up to the above restitution. (2) Any person who makes or causes to be made any contribution intended to promote or influence the result of an election on a ballot issue shall not be qualified to enter into a sole source government contract relating to that particular ballot issue. (3) The parties shall agree that if a contract holder intentionally violates section 15 of section 17(2), as contractual damages that contract holder shall be ineligible to hold any sole source government contract, or public employment with the state or any of its political subdivisions, for three years. The governor may temporarily suspend any remedy under this section during a declared state of emergency. (4) Knowing violation of section 15 or section 17(2) by an elected or appointed official is grounds for removal from office and disqualification to hold any office of honor, trust or profit in the state, and shall constitute misconduct or malfeasance. (5) A registered voter of the state may enforce section 15 or section 17(2) by filing a complaint for injunctive or declaratory relief or for civil damages and remedies, if appropriate, in the district court. (b) This section applies only to sole source government contracts and does not apply to any contract, CA appi form 4/28/09 which used a public and competitive bidding process in which the City solicited at least three bids prior to awarding the contract. (c) Contractor certifies, warrants, and agrees that it has complied and will comply with Colorado Constitution Article XXVIII, including but not necessarily limited to the following prohibitions and obligations: (1) If during the term of the contract, Contractor holds sole source government contracts with the State of Colorado and any of its political subdivisions cumulatively totaling more than $100,000 in a calendar year, then for the duration of this contract and for two years after, Contractor will not make, cause to be made, or induce by any means a contribution, directly or indirectly, on behalf of contractor or contractor's immediate family member(s) for the benefit of any political party or for the benefit of any candidate any elected office of the State or any of its political subdivisions; and (2) Contractor represents that Contractor has not previously made or caused to be made, and will not in the future make or cause to be made, any contribution intended to promote or influence the result of a ballot issue election related to the subject matter of this contract; and (3) Contractor will satisfy contractor's obligations to promptly report to the Colorado Department of Personnel & Administration ( "CDPA ") information included in the CDPA's "Sole Source Government Contract Summary" and "Contract Holder Infort forms regarding this contract and any other sole source government contracts to which contractor is a party, and shall contemporaneously provide a copy of such report(s) to City's Purchasing Agent; and (4) Contractor understands that any breach of this section or of Contractor's responsibilities under Colorado Constitution Article XXVIII may result in either contractual or constitutionally mandated penalties and remedies; and (5) A Contractor that intentionally violates Colorado Constitution Article XXVIII, Section 15 or 17(2), shall be ineligible to hold any sole source government contract, or public employment with the state or any of its political subdivisions for three years; and (6) By execution of this contract, Contractor hereby confirms it is qualified and eligible under such provisions to enter into this contract. (d) For purposes of this section, the term "Contractor" shall mean "Consultant" as defined in this Agreement, and shall include persons that control ten percent or more shares or interest in Contractor, as well as Contractor's officers, directors, and trustees. The term "immediate family member" shall include a spouse, child, spouse's child, son -in -law, daughter -in -law, parent, sibling, grandparent, grandchild, stepbrother, stepsister, stepparent, parent -in -law, brother -in -law, sister -in -law, aunt, niece, nephew, guardian, or domestic partner. All other terms and phrases used in this section shall have the meanings defined in Article XXVIII of the Colorado Constitution. (e) In the event any provision of Article XXVIII of the Colorado Constitution is held to be unconstitutional or otherwise invalid by a court of competent jurisdiction in a non - appealable action, has been repealed retroactively or otherwise found to not apply to this contract or agreement, then the corresponding requirement or requirements of this section shall have no further force and effect, and shall not constitute a requirement of this contract, as of the date of such holding, declaration, repeal or determination. SECTION 14. PERA LIABILITY Consultant shall reimburse the City for the full amount of any employer contribution required to be paid by the City of Pueblo to the Public Employees' Retirement Association ( "PERA ") for salary or other compensation paid to a PERA retiree performing contracted services for the City under this Agreement. The Consultant shall fill out the questionnaire attached as Exhibit A and submit the completed form to Client as part of the signed Agreement. CA apprvd form 4 /28/09 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written. CITY OF PUEBLO, A MUNICIPAL CORPORATION ATTEST_: City Cler By President of the City Council APPROVED AS TO FORM: City Attorney CONSULTANT: All -Phase Environmental Consultants, Inc By: - , Name: Brandice Eslinger Title: President CA apprvd form 4/28/09 9 COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO Pursuant to section 24- 51- 1101(2), C.R.S., salary or other compensation from the employment, engagement, retention or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement Association (PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo. Therefore, as a condition of contracting for services with the City of Pueblo, this document must be completed, signed and returned to the City of Pueblo: (a) Are you, or do you employ or engage in any capacity, including an independent contractor, a PERA Retiree who will perform any services for the City of Pueblo? Yes_, No (Must sign below whether you answer `yes" or "no ".) (b) If you answered "yes" to (a) above, please answer the following question: Are you 1) an individual, 2) sole proprietor or partnership, or 3) a business or company owned or operated by a PERA Retiree or an affiliated party? Yes No If you answered "yes" please state which of the above listed entities (1, 2, or 3) best describes your business: (c) If you answered "yes" to both (a) and (b), please provide the name, address and social security number of each such PERA Retiree. Name Address Name Address Social Security Number Social Security Number (If more than two, please attach a supplemental list) If you answered "yes" to both (a) and (b), you agree to reimburse the City of Pueblo for any employer contribution required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due or payable to you by the City of Pueblo under any current or fixture contract or other arrangement for services between you and the City of Pueblo. Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied the privilege of doing business with the City of Pueblo. Signed 11 , 2009 . Name: (Ct Y�c�t Ce_ C. 5 t rt.q ef Title: 4 Sl A.q,& For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named beneficiary or cobeneficiary on the PERA account of the PERA Retiree; (2) any person who is a relative of the PERA Retiree by blood or adoption to and including parents, siblings, half - siblings, children, and grandchildren; (3) any person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents, stepchildren, stepsiblings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree other than the PERA Retiree's regular salary or compensation. -10- SCHEDULE] Scope of Services ASBESTOS, METHAMPHETAMINE, AND MOLD INSPECTION SERVICES At the direction of the Department, targets for inspections may include, but are not limited to asbestos containing building materials, methamphetamine, and /or mold. The purpose of these building inspections will be to identify all requested targets within the area of interest. Details regarding building inspections and analysis services are located in the RFP 09 -060 and are summarized below: Limited Scope Building Inspections — Perform limited scope building inspections and sampling of suspect target materials on a specific portion of a building and /or a specific building material in support of City repairs, remodeling, and/or construction activities. Comprehensive Building Inspections — Perform comprehensive building inspections on a specific building and sampling of suspect target materials in its entirety. It is anticipated that the City will use comprehensive building inspections in support of major renovation activities, abatement project design, and cost estimating. Building Demolition Inspections — Perform building demolition inspections on a specific building in its entirety or a specific portion of a building in support of City demolition activities. The purpose of this type of inspection is for the City's demolition contractor to obtain a demolition permit. The Consultant may, at the direction of the City be required to assist in the preparation and completion of demolition permits. It is anticipated that the requested building inspection may employ destructive methods in order to obtain access to suspected targets in accessible and normally inaccessible areas of the building. Additional required building inspection procedures, laboratory analysis, and report formats are detailed below: Inspection Requirements State of Colorado certified building inspector (BI) shall conduct all building inspections performed by the Consultant for the purpose of identifying asbestos containing materials. An air quality professional familiar with mold inspection and sampling techniques shall conduct all building inspections and sampling. Consultant's firni shall employ a hygienist certified by the American Board of Industrial Hygiene, herein after referred to as a CIH, to review mold - sampling procedures prior to project sampling and shall deliver a report on the sampling results. An environmental professional familiar with building inspection and methamphetamine sampling techniques shall conduct a preliminary building assessment, and if necessary, adopt the proper sampling protocols to determine the presence of, or the non- presence of, methamphetamine contamination. Consultant's firm shall employ a CIH to review methamphetamine - sampling procedures prior to project sampling and shall deliver a report on the sampling results. Bulk sampling of suspected asbestos containing materials (ACM) shall be preformed in strict accordance with Asbestos Hazard Emergency Response Act (AHERA) sampling procedures detailed in 40 Code of Federal Regulations (CFR) 763.86. Bulk/surface mold samples shall be taken as recommended by the Colorado Department of Public Health and Environment (CDPHE) Air Pollution Division by an environmental professional under the supervision of a CIH if required. Bulk/surface methamphetamine samples shall be taken by an environmental professional under the supervision of a CIH, if required, using sampling techniques as recommended by the Colorado Department of Public Health and Environment (CDPHE), State Board of Health regulation 6 CCR 1014 -3. A laboratory listed in Appendix `B' of 6 CCR 1014 -3 shall be used to complete the laboratory analysis of the samples. Sample location field data shall include at a minimum if applicable; sample number; material description; sample location; material condition; and in the case of suspect asbestos, friability. All bulk sample locatirnis are to be noted on floor plans provided by the Department if available. If floor plans are not available, the Consultant, with input and direction from the Department will be required to develop sample location drawings or maps. Depending on building usage and circumstances, building inspection activities may be required to be performed after hours (e.g. after 5:00 pm and before 7:00 am) on weekends, or holidays. Prior to conducting a building inspection of any scope, the Consultant shall review existing building records maintained by the City. Laboratory Analysis Suspect ACM samples shall be analyzed by Polarized Light Microscopy (PLM) by a National Voluntary Laboratory Accreditation Program (NVL,AP) accredited laboratory. Some bulk samples may require PLM /point count analyses in order to achieve a higher analytical sensitivity. All samples submitted for mold analysis shall be analyzed for presence of mold spores. Mold laboratories shall have the capability to culture live mold. The analytical laboratory shall currently be certified with the American Industrial Hygienists Association (AIHA) in the Environmental Microbiology Proficiency Analytical Testing Program (EMPAT). All samples submitted for methamphetamine analysis shall be analyzed for presence of methamphetamine, iodine, lead, and mercury vapor. The analytical laboratory shall currently be certified with the American Industrial Hygienists Association (AIHA) and analysis of wipe samples and micro - vacuum samples for methamphetamine shall be conducted by a laboratory that uses Forensic applications employing an Isotopic Dilution approach with the d -5, d -8, or d -14 deuterated methamphetamine as an internal standard, and external calibration with authentic methamphetamine. It shall be the sole responsibility of the Consultant to ensure that any laboratory conducting analysis on a City project is current with its accreditation. Report Preparation & Submittal — All building inspection reports shall at a minimum include the following: Building name, address, and area(s) of the building inspected. Certified BI's name, certification number, and certification expiration date. A brief description of the building construction and mechanical systems Date of inspection and date of report issuance Bulk sample data shall be presented in a tabular form and contain the following information, at a minimum: sample number; material description; sample location; material condition and friability. Bulk sample data sheets, chain of custody forms, and analytical data shall be presented as attachments of appendices. All sample locations are to be noted on drawings prepared by the Consultant and the drawings shall be included as attachment or appendices. ASBESTOS, METHAMPHETAN INE, AND MOLT) ABATEMENT DESIGN /OVERSIGHT, AND ASBESTOS MANAGEMENT PLANNING SERVICES Provide abatement design, oversight, asbestos release response services, asbestos management planning services, and asbestos training services. Details regarding each of the services are located in the RFP 09 -060 and are summarized below: Abatement Project Design — Provide abatement pro design services relative to target materials previously identified inspection and testing. The services range from conceptual design for budget and planning purposes to comprehensive abatement design in owner occupied buildings. Abatement project design services that meet the requirements include, but are not limited to: Conceptual Abatement Design — The purpose of conceptual design services will be to evaluate the technical feasibility of available abatement technologies for specific application to the desired task. -1?- Budget Estimate Design — Based on conceptual design, development of budgetary cost estimates may be required for planning purposes. These analyses shall consider work force availability, prevailing wage, seasonal considerations, site - specific considerations, and in the case of asbestos abatement design projects, reinstallation of non -ACM insulation and/or fireproofing. Abatement Design — These services shall include preparation of designs, plans, drawings, and specifications and shall be provided by individuals certified in the state of Colorado with experience appropriate for the contracted task to include architects, engineers and project designers. Abatement Project Management and Oversight — Provide abatement project management and oversight services relative to any of the previously identified target materials. Components of these services may include, but are not limited to: Review all Contractor submittals as required by the abatement project design. These submittals may include per - construction submittals, on -going project submittals, and project closeout submittals. Deficiencies are to be addressed to the Contractor for correction. Supervision/ inspection of City abatement contractors and work areas; day -to -day liaison; air sampling; and detailed documentation of abatement project activities. The Consultant shall be required to perform the following types of inspections in support of City asbestos abatement projects: pre- existing damage inspections (pre and post), at a minimum, daily work area inspections, daily waste handling inspections, final visual inspections of work areas, and project close -out inspections. Air Sampling — All Phase Contrast Microscopy (PCM) air sampling is to be performed by National Institute of Occupational Safety and Health (NIOSH) 7400 method. Air sampling during abatement projects that the Consultant may be required to perform includes; background, periodic, outside work area, inside work area, personal, and clearance. Results of all PCM air sample analysis from asbestos abatement projects must be available to the Department with in 24 hours of sample collection unless otherwise specified. Mold Air Sample Analyses — All air sampling shall be conducted using an appropriate number of concurrent samples from both inside and outside, utilizing an Air -o -Cell cassette with a minimum air flow as deemed appropriate by the Consultant. Sampling shall also be performed as outlined in the American Conference of Governmental Industrial Hygienists (ACGIH) document entitled Bioaerosols: Assessment and Control. Abatement Oversight Report Preparation and Submittal — In addition to the requirements presented all abatement oversight reports shall at a minimum, include the following information: Building name, address, and detailed description of the abatement project. The project manager name and certifications as applicable and appropriate. A brief description of the building construction and mechanical systems Date(s) of the abatement project Air sample data, which shall be presented in tabular form and contain the following information, at a minimum: sample number; sample date; sample description (exp. background, personal area, clearance); sample location; and results. Air sample data sheets, chain of custody forms and analytical data shall be presented as appendices. Bulk sample data shall be presented in tabular form and contain the following information, at a minimum: sample number; material description; sample location; material condition; and friability. Bulk sample data sheets, chain of custody forms and analytical data shall be presented as appendices. All air and bulk sample locations are to noted on drawings prepared by the Consultant that shall be based on building floor plans provided by the City. The Consultant prepared drawings shall be included as attachments or appendices. Contractor submittals, such as worker certifications, asbestos abatement permit, regulatory inspection notifications, and waste disposal manifests shall be presented as appendices. For asbestos abatement project management and oversight reports, the Consultant shall also include the name of the PMS along - 13 - with applicable certification number(s), and certificate expiration dates. Asbestos Spill emergency Response Support — At the direction of the Department, the Consultant may be requested to provide asbestos spill emergency response support services. Components of these services may include, but are not limited to: Asbestos Spill Emergency Response and Management Oversight — The purpose of these services are to evaluate potential asbestos spills, advise the Department of effective spill responses, document all release actions, and ensure compliance with all applicable local, state and federal regulations. Asbestos Spill Response Report Preparation & Submittal — All reports shall detail the spill incident and emergency response efforts. -14- SCHEDULE 2 Travel Charge per day (for CIH and AMS only) char $ 100 Per Diem per day (for CIH and AMS only) $ 125 Asbestos Inspection Report Preparation per site $ 100 Limited Asbestos Inspection per sample $ 40 Comprehensive Asbestos Inspection per SQFT .200 Demolition Asbestos Inspection per SQFT .25 ¢ PM hourly rate $ 75 BI hourly rate $ 45 AMS hourly rate $ 65 Asbestos Sampling with PLM Laboratory Analysis per sample $ 15 Asbestos Sampling with Point Count Laboratory Analysis per sample $ 35 PCM Air sampling per sample $ 15 TEM Air sampling per sample $ 42 Clearance sampling per sample $ 42 24 hour expedited service charge per sample $ 5 Clearance Report per dwelling $ 150 Mold Inspection Report Preparation per site $ 100 Mold Inspection per SQFT .300 CIH hourly rate $ 160 Air sampling per cassette (Mold) $ 50 Methamphetamine Preliminary Building Assessment Report Preparation per site $ 100 Methamphetamine Building Assessment per SQFT .300 Methamphetamine Wipe Sample Analysis per sample $ 110 Micro - Vacuum Sampling per sample $ 120 Clearance single wipe sampling per sample $ 110 - 15 -