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HomeMy WebLinkAbout11724RESOLUTION NO. 11724 A RESOLUTION APPROVING CONTRACT AMENDMENT #2008 -02 -023 A BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND THE STATE OF COLORADO, COLORADO HISTORICAL SOCIETY RELATING TO THE EXTERIOR RESTORATION OF PUEBLO CITY HALL PROJECT AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME WHEREAS, the State of Colorado, Colorado Historical Society has extended the Contract Effective Date from June 30, 2011 to December 31, 2011 and has revised Exhibit A — Scope of Work, Exhibit B — Project Budget and Exhibit C — List of Submittals through Contract Amendment #2008 -02 -023 A — Exterior Restoration of Pueblo City Hall; BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Contract Amendment #2008 -02 -023 A between the City of Pueblo, a Municipal Corporation and the State of Colorado, Colorado Historical Society relating to the Exterior Restoration of Pueblo City Hall Project, a copy of which is attached hereto and incorporated herein, having been approved as to form by the City Attorney, is hereby approved. SFrTinN 9 The President of City Council is authorized to execute and deliver the Contract Amendment in the name of the City and the City Clerk is directed to affix the seal of the City thereto and attest same. INTRODUCED: October 26, 2009 F-W Judy Weaver COUNCILPERSON APPR D' } �- PRESIDENTaf Cfty Council A77TSTFD DY: CITY CLERK ON aim I ff. NO= Background Paper for Proposed RESOLUTION AGENDA ITEM # N -5 DATE: OCTOBER 26, 2009 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT JERRY M. PACHECO, DIRECTOR TITLE A RESOLUTION APPROVING CONTRACT AMENDMENT #2008 -02 -023 A BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND THE STATE OF COLORADO, COLORADO HISTORICAL SOCIETY RELATING TO THE EXTERIOR RESTORATION OF PUEBLO CITY HALL PROJECT AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council approve Contract Amendment #2008 -02 -023 A between the City of Pueblo and the State of Colorado, Colorado Historical Society relating to the Exterior Restoration of Pueblo City Hall Project and authorizing the President of City Council to execute same? Approval of the Resolution. BACKGROUND Upon completion of the Preservation Plan and preliminary construction cost estimate, revisions to the original Scope of Work and Project Budget were required. Scope of Work items were revised to better reflect the actual work to be completed. The Project Budget was revised to better reflect the construction estimate. No additional funds were received from the Colorado Historical Society. The Contract Effective Date was extended from June 30, 2011 to December 31, 2011 and revisions were made to Exhibit A — Scope of Work, Exhibit B — Project Budget and Exhibit C — List of Submittals. FINANCIAL IMPACT There is no financial impact from the Contract Amendment #2008 -02 -023 A. Form 6- AC -02.A (85/91) Department or Agency name Colorado Historical Department or Agency number GCA Routing Number APPROVED WAIVER FORM - Amendment #37 CONTRACT AMENDMENT #2008 -02 -023 A THIS AMENDMENT, made this day of °� r1 x ✓ �?e by and between the State of Colorado for the use and benefit of the Department of Higher Education, Colorado Historical Society, 1300 Broadway, Denver, Colorado 80203, hereinafter referred to as the State and /or the Society, and the City of Pueblo, 1 City Hall Place, Pueblo, Colorado 81003, hereinafter referred to as the Contractor, FACTUAL RECITALS Authority exists in the Law and Funds have been budgeted, appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment; and Required approval, clearance, and coordination has been accomplished from and with appropriate agencies; and The Parties entered into a contract dated December 22, 2008, (the "Original Contract for SHF Project #2008 -02 -023, wherein the Contractor agreed to undertake the performance of certain work and services in consideration for which the State agreed to make certain payments; and The Scope of Work is being revised to more adequately meet the Secretary of Interior Standards: and The term of the contract is extended because the Contractor, through no fault of their own, is unable to complete the project as required within the specified contract period as a result of unforeseen delay; and The State and the Contractor both wish to bring the project to completion in order to fulfill the objectives of the Original Contract. NOW THEREFORE, it is hereby agreed that: Consideration for this amendment to the original contract, C.E. Number 0802023, Contract Routing Number N A Approved Waiver Form dated December 22, 2008, consists of the payments which shall be made pursuant to this amendment and the promises and agreements herein set forth. 2. It is expressly agreed by the parties that this Amendment is supplemental to the original contract, as amended Number #2008 -02 -023, dated December 22, 2008, referred to as the "original contract," which is, by this reference incorporated herein, that all terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this amendment as though they were expressly rewritten, incorporated, and included herein. 3. It is agreed the original contract is and shall be modified, altered, and changed in the following respects only: a. Provision #4 of the original contract, CONTRACT EFFECTIVE DATE, the tern of the contract is EXTENDED from Jmre 30, 2011 to December 31, 2011. b. Provision #2 of the original contract, APPLICABLE STANDARDS, the Scope of Work and activities are revised as reflected in the attached Revised Exhibit A: Scope of Work, Revised Exhibit B: Project Budget and Revised Exhibit C: List of Submittals. 4. The effective date of this amendment is upon approval of the State Controller or October 20, 2009, whichever is later. 5. Except for the "Special Provisions," in the event of any conflict, inconsistency, variance or contradiction between the provisions of this Amendment, and any of the provisions of the Original Contract, the provisions of this Amendment, shall Page 1 of 2 in all respects supersede, govern, and control. The "Special Provisions" shall always be controlling over other provisions in the contract or amendments. The representations in the Special Provisions concerning the absence of bribery or corrupt influences and personal interest of State employees are presently reaffirmed. 6. FINANCI.AL OBLIGATIONS OF THE STATE PAYABLE .AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day first above written. *Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's behalf and acknowledge that the State is relying on their representations to that effect. CONTRACTOR: STATE O COLORADO (Grant Recipient) Bill Rit t r., GOVERN R BY: City of Pueblo- Department of Community Executive Director or Des nee Development Legal Name of Contracting Entity Edward C. Nichols, President *Signature of Authorized O#Ticer October 26, 2009 Date Vera Or eaon Print Name of Authorized Officer Colorado Historical Society Date: Department of Higher Education STATE yIq�IqS— T�Ogggy /y /y /CCCAL F BY: IV ll �� Steve ] W. Tu / r'r / ;e / r, DDirector /�!� Date: / I / C/ 1 /`-� I A_eS l "I P,t1 � Ot Ci b C__OL nCl Print Title of Authorize8 Officer WAIVER CONTRACT REVIEWER BY: Contracts fficer or Designee Janette Vigil, State Historical Fund Date: ()wu3, 200 / q ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24 -30 -202 requires that the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performances or for any goods and /or services provided hereunder. STATE CONTROLLER David J. McDermott, CPA BY: Susehl Z',�'� %Y� CHS, Chief Financial Officer NOV - 5 2009 Rc,i,ed.)w,u 10, 2008 XVDocomcntA2t 152306.doc Approval /Connact Amendment /Scope of IXO,k (and Time Cstensiov Page 2 of 2 City of Pueblo Exterior Restoration Project #2008 -02 -023 SCOPE OF WORK Exhibit A Revised 9/15/09 I. Project Purpose: The purpose of this project is to prepare construction documents for the reconstruction of the roof and waterproofing system, to clean and restore masonry and tile, and to restore the cupola /dome structures of the Pueblo City and Memorial Halls. II. Scope of Work is as follows: A. Contract with qualified restoration architect, structural engineer and roofing consultant. 1. Perform analysis, assessment, plans and specifications for: restoration of drainage systems, replacement of roofing and flashing including replacement of roof penetrations, repairing cupola and dome structures, and repoiti6ng of exterior masonry and sealing of cracks in terra cotta ornament on areas including the upper cornice and features above to the top of the cupola. B. Roofing and Waterproofing 1. Remove and replace existing modified roll roof with barrel tile roof and flashing per historical appearance. 2. Remove and replace integral gutter with copper gutter and metal flashing. 3. Restore terra cotta roof shingles by cleaning and repointing 4. Remove and replace louvers /venting at roof. C. Exterior Closures (Excluding doors and windows) 1. Remove and replace existing historic flue (8' -0" H) 2. Repoint deteriorated mortar of fa4ade at City Hall and Memorial Hall on areas including the upper cornice and features above the top of the cupola. 3. Remove white coating from terracotta at cupola tower. 4. Replace glazing compound at steel sash windows on cupola tower. 5. Remove coating at Corinthian columns on cupola tower. In accordance with Section 12- 47.1 -1201 C.R.S. (1999) The Limited Gaming Act which authorizes the Colorado Historical Society to administer the State Historical Fund as a statewide grants program. H:AContractsA2008V0802023 Amended Extibit A.doc Page 1 of 1 pages City of Pueblo Exterior Restoration Project #2008 -02 -023 TASK Exhibit B Revised 9/15/09 PROJECT BUDGET GRANT REQUEST CASH PROJECT MATCH TOTAL A. Professional Services 1. Prepare Plans, Specifications for Bid and construction management and photography $20,435 $55,235 $75,670 Professional Servicar SubtotalA $20,435 ,$55,235 $75,670 B. Roofing and Waterproofing $0 $5,000 $5,000 1. Remove and Replace Existing Roof with Barrel Tile Roof and Flashing (223 squares) $100,000 $390,000 $490,000 2. Remove and Replace Integral Gutter with Copper $67,000 $33,000 $100,000 Gutter and Flashing (762 LF) $0 $106,000 $106,000 3. Restore terra cotta tiles on cupola tower roof $0 $18,000 $18,000 4. Remove and Replace Louvers /Venting at Roof $0 $25,000 $25,000 Subtotal $900,000 $539,000 $639,000 C. Exterior Closure 1. Remove and Replace Existing Historic Flue (8'H) $0 $5,000 $5,000 2. Repoint deteriorated mortar @ 25% of Fa4ade @ City Hall and Memorial Hall - Includes Cupola Tower (7,000 SF) $67,000 $33,000 $100,000 3. Remove White Coating from Terracotta on Cupola (1,105 SF) $4,565 $5,765 $10,300 4. Replace Glazing Compound @ Steel Sash Windows on Cupola (448 SF) $4,000 $6,000 $10,000 5. Remove Coating @ Corinthian Columns @ Cupola (14'H @ 8 EA.) $4,000 $6,000 $10,000 Subtotal $79,565 $55,765 $135,330 PROJECT TOTALS $200,000 $650,000 $850,000 24% 76% 1- I:AContmcr.% \2008V0812023 Amended Fxhibit B.doc Page 1 of 1 pages City of Pueblo Exterior Restoration Project #2008 -02 -023 LIST OF SUBMITTALS Project Reports Exhibit C Revised 9/15/09 Project Reports Due Date Societe Response a. Payment Request Form (Attachment 2). Received 6/4/09 Advance payment of grant Deliverables #1 -7 below must be reviewed and award $55,004 — Pending. approved before Advance payment is made. b. Progress Report # 1 Received 6/4/09 Reviewed c. Progress Report # 2 Received 6/4/09 Reviewed d. Progress Report # 3 Received 7/17/09 Reviewed e. Progress Report # 4 Received 9/17/09 Reviewed f. 161 Interim Financial Report (Attachment 1). August 30, 2009 ** Review & Approve. let Deliverables #8 -12 below must be reviewed Interim payment of and approved before Interim payment is grant award $55,004. made. g. Progress Report # 5 October 1, 2009 Review* h. Progress Report # 6 December 1, 2009 i. Progress Report # 7 February 1, 2010 j. Progress Report # 8 April 1, 2010 k. 2 ^d Interim Financial Report (Attachment 1). April 1, 2010 1. Progress Report # 9 m. Progress Report # 10 n. Progress Report # 11 June 1, 2010 August 1, 2010 October 1, 2010 o. Progress Report # 12 p. Progress Report # 13 q. Progress Report # 14 December 1, 2010 February 1, 2011 April 1, 2011 Review* Review* Review* Review & Approve. 2 ^d Interim payment of grant award $55,003. Review* Review* Review* Review* Review* Review* r. Progress Report # 15 June 1, 2011 Review* Page 1 of 2 pages City of Pueblo Exterior Restoration Project #2008 - 02-023 s. Final Financial Report (Attachment 1) June 30, 2011 * ** Exhibit C Revised 9/15/09 Review & Approve. Final payment of grant award $18,334 plus any approved contingency. *At the discretion of the SHF technical staff, progress reports may not receive a response. ** Interim financial report due date is a guideline. Please submit Interim financial report when majority of advance has been expended and you are ready for the next payment. * ** Project period ends All Deliverables due on or before this date. PROJECT DELIVERABLES Submit the following Project Deliverables. Deliverables #1 thorugh 12 must be reviewed and approved by SHF before commencement of treatments (construction). Project Deliverables Society Response 1. Consultant Resume - Architect Approved 2. Consulstant Resume - Structural Engineer Approved 3. Subcontract Copy - Architect Approved 4. Subcontract Copy - Structural Engineer Approved 5. Initial Consultation with SHF Historic Preservation Specialist Held 6. Before /existing condition photos of areas to be treated 7. Historical photos /documentation of areas to be treated 8. Materials Testing Analysis & Results (all mortars and cleaning solutions) 9. Subcontract Copy — Roofing Consultant 10. Subcontract Copy — General Contactor 11. Construction Documents / Plans and specifications 12. Preconstruction meeting with SHF Historic Preservation Specialist 13. Mock up of mortars and cleaning solutions 14. Copies of Change Orders, if necessary 15. Two (2) copies of final Maintenance Plan 16. After photos of areas affected by Scope of Work 17. Project Summary Report Approved Approved Approved Approved Review/ Comment and or Approve Review /Comment and or Approve Review /Comment and or Approve Review /Comment and or Approve Review /Comment and or Approve Review/ Comment and or Approve Review/ Comment and or Approve Review/ Comment and or Approve H:AConttans \2n0aV�ltln2fl23 Amended Fxhlbii C.d.c Page 2 of 2 pages