HomeMy WebLinkAbout11607RESOLUTION NO. 11607
A RESOLUTION APPROVING AN AGREEMENT FOR
PROFESSIONAL ARCHITECTURAL SERVICES
BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND
HOEHN ARCHITECTS, PC, IN CONNECTION WITH THE
PUEBLO CITY HALL AND MEMORIAL HALL ROOF
REPLACEMENT AND EXTERIOR RESTORATION
PROJECT AND AUTHORIZING THE PRESIDENT OF CITY
COUNCIL TO EXECUTE SAME
WHEREAS, proposals to provide professional services to the City with respect to
the City Hall and Memorial Hall Roof Replacement and Exterior Restoration were
received and examined, and
WHEREAS, the Selection Committee has recommended the proposal of Hoehn
Architects, PC of Denver, Colorado,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Agreement for Professional Architectural Services dated May 11, 2009,
between the City of Pueblo, a Municipal Corporation, and Hoehn Architects, PC, of
which a copy is attached hereto and on file at the office of the City Clerk, having been
approved as to form by the City Attorney, is hereby approved.
SECTION 2.
The President of the City Council is hereby authorized to execute and deliver
said Agreement on behalf of the City of Pueblo, a Municipal Corporation, and the City
Clerk shall affix the Seal of the City thereto and attest same.
SECTION 3.
Funds not to exceed $75,670.00 for said professional services shall be paid from
Capital Project PL0806.
A77TSTDD SY:
CITY CLERK
INTRODUCED: May 11, 2009
BY: Judy Weaver
} Councilperson
APPR D' } �-
PRESIDENTaf Cfty Council
WHO SRI
Background Paper for Proposed
RESOLUTION
AGENDA ITEM # 5
DATE: MAY 11, 2009
DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT
JERRY M. PACHECO, DIRECTOR
TITLE
A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL
ARCHITECTURAL SERVICES BETWEEN PUEBLO, A MUNICIPAL CORPORATION,
AND HOEHN ARCHITECTS, PC, IN CONNECTION WITH THE PUEBLO CITY HALL
AND MEMORIAL HALL ROOF REPLACEMENT AND EXTERIOR RESTORATION
PROJECT AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE
SAME
ISSUE
Should the City Council approve an agreement for professional architectural services in
the amount of $75,670.00 to Hoehn Architects, PC for the Pueblo City Hall and
Memorial Hall Roof Replacement and Exterior Restoration?
Approval of the Resolution.
BACKGROUND
On March 19, 2009, the City received eight (8) proposals from reputable companies
responding to a Request for Qualifications, Project No. 09 -024 for Architectural Services
for the Restoration of the City Hall roof. (See attached summary of proposals) On
March 26, 2009, the selection committee, which was made up of Mickey Beyer, Interim
Director of Public Works; Naomi Hedden, Director of Purchasing; Kip Morphew,
Superintendent of Buildings; Wade Broadhead, staff to the Historic Preservation
Commission; and Bill Zwick, Landscape Architect /Project Manager reviewed the
proposals based on the following selection criteria and weighted score: 1) Similar
Project Design Experience, 50 %, 2) Overall experience of the firm, 20 %, 3) Key
Personnel on the project team, 20% and 4) Firm's location to Pueblo, 10 %. Two firms
were selected with scores in the upper 90 %, Humphries Poli Architects and Hoehn
Architects, PC. The firm of Hoehn Architects, PC and their team of structural engineers,
roofing consultants, material testing, and cost estimating were selected as the
recommended firm. Hoehn Architects, PC also has proven experience working with
SHF grant projects and historical preservation of municipal buildings.
The project Scope of Work consists of 1) analysis and assessment, preparation of plans
and specification for restoration of the drainage systems (integral gutters); 2)
replacement of roofing and flashing (barrel tile); 3) restoration of the cupola structure;
and 4) repointing and cleaning the upper 25% of the exterior masonry and terra cotta.
The Scope of Services includes:
1) Assessment, Evaluation and Preliminary Design (Draft Preservation Plan)
2) Final Design (Final Preservation Plan)
3) Construction Documents
4) Construction Administration Services
The Architectural Fees are in the amount of $75,670.
Funding for the project in the amount of $850,000 (PL0806) is as follows:
State Historical Fund $200,000
Dept of Local Affairs EIAF $200,000
Insurance Claim for hail damage to roof $201,653
City General Fund $248,347
Total Funds $850,000
FINANCIAL IMPACT
Funds in the amount of $850,000.00 have been budgeted and appropriated and
established as a Capital Project No. PL0806 by Ordinance No. 7925, November 10,
2008. Funds in the amount of $75,670.00 for Architectural Services are available from
the Capital Project No. PL0806.
PROJECT: 09 -024, FY2009 Architectural Services for City Hall Roof, Gutter and Masonry Restoration
RFP Evaluation Summary
DATE: 0311912009
TIME:
2:00:00 PM
O1
Raw
Score by VENDOR (scale:
10 highest
to 1 lowest)
4
I I I
Evaluator'
Preservation
LU R
;
TA Duke
Hoehn
Humphries Poli
SLATERPAUL
Atkin Olshin
Gardner,
Gifford Spumk
LL
Assoc.
Architects
Arch. Studio
L Arch,
Shade
Froel on
Assoc.
BZ
4
9
8 9
9
8
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7
II I
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I ! I
5
10
10 10
10
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7
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5
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9 10
9
9
9
9.6
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5
10
10 7
10
6
5
8
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a
m
KM
8
9
10 9
8
7
7
8
•
Average
5.00
9.40
I 9.40 9.00
9.20
8.00
6.80
I l l 7.92
Score
13Z
5
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8
6
6
6
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1
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6.40
8
9.10 7.80
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8.90
7.50
7.10
8.40
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6
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I I I
6.20
9.60
9.30 8.20
8.80
1 7.90
7.50
6.40
Score
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BZ'.
10
10
10 10
!�, 10
I 5
10
10
a
NH
10
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10 10
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5
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15.00
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10.00
I 'I 10.00
II 10.00 10.00
I 10.00
10.00
10.00
Page 1 of 2
PROJECT: 09 -024, FY2009 Architectural!
RFP Evaluation Summary
DATE: 03119/2009
TIME: 2:00:00 PP
0
p
Weighted Score by VENDOR (total possible = 100 %)
Evaluator'
� U
•d
l
��
F Hunig,
W Q
3
TA Duke
Hoehn
Humphnes Poli
Preservation
SLATERPAUL
Atkin Olshin
Gartlner,
Gffortl Spurck
LL
Assoc.
Architects
Arch.
Studio
L Arch.
Shade
Assoc.
I
BZ
�
NH I
x
LU
J i
LM
M8
v
N WB
o
w`
KM
I
I
u)
,-IAverage
25.0%
47.0%
47.0%
45.0%
46.0% i
40.0%
34.0%
( 39.6%
Score
BZ
III
I'I NH
MS
N ; �
`
m
WB
m
�
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KM
j _Average
------------ -��.���
12.8% 17.8% 18.2% 15.6% y 17.8% 15.0% I I I 14.2% ly 16,8%
Scare
BZ
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NH
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n
MB
0
0
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- WB I
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KM
Average
12.4%
19.2%
18.6%
16.4%
j 17.6%
15 8%
15.0%
16,8%
Score
i
BZ
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NH
d
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WB
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KM
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-Average
- - - - - -
- - - - - - -
! I
10.0%
10.0%
10.0%
10.0%
10.0%
5.0%
10.0%
10.0%
Score
60.2%
94.0%
93.8%
87.0%
91.4%
75.8%
73.2%
83.2%
Page 2 of 2
Architectural Services for City Hall roof, Gutter and Masonry Restoration
Project 09 -024, Selection committee, March 26, 2009
Consultant Teams, in order of rating selection recommendation:
Hoehn Architects PC
Prime:
Hoehn Architects PC
Roof Consult.:
Facility Engineering Associates, PC
Structural Eng.:
Facility Engineering Associates, PC
Masonry/ Mat'I. Asst.:
Building Restoration Specialists, Inc.
Cost Est.:
Spectrum General Contractors, Inc.
Humphries Poli Architect
Prime:
Roof Consult.:
Structural Eng.:
Masonry/ Mat'I. Asst.
Slaterpaull Architects
Humphries Poli Architects
RoofTech Consultants
Studio NLY
The Collaborative
Prime:
Slaterpaull Architects
Roof Consult.:
Foothills Roof Services
Structural Eng.:
JVA Consulting Engineers
Masonry/ Mat'I. Asst.:
Slaterpaull Architects
The Preservation Studio at SASPC
Prime:
Roof Consult.:
Structural Eng.:
Masonry/ Mat'I. Asst.
Gifford Spurck Associates
The Preservation Studio
Weathercraft Company
HCDA Engineers
Professional Restoration and Repair
Prime: Gifford Spurck Associates
Roof Consult.: Cave Consulting Group
Structural Eng.: Martin /Martin Consulting Engineers
Masonry/ Mat'I. Asst.: Gifford Spurck Associates
Page 1 of 2
Architectural Services for City Hall roof, Gutter and Masonry Restoration
Project 09 -024, Selection committee, March 26, 2009
Consultant Teams, in order of rating selection recommendation:
Atkin Olshin Schade Architects
Prime: Atkin Olshin Schade Architects
Roof Consult.: Crocker & Associates
Structural Eng.: AG Engineering
Masonry/ Mat'l. Asst.: Crocker & Associates
Cost Est.: White Construction Group
Hurtiq Gardner, Froehlich Architects
Prime:
HGF Architects
Roof Consult.: Cave Consulting Group
Structural Eng.: Valentine Engineering/ Facility Engineering Associates
Masonry/ Mat'I. Asst.: Facility Engineering Associates
Cost Est.: Facility Engineering Associates
T. A. Duke & Associates
Prime: T. A. Duke & Associates
Roof Consult.: Cave Consultants, Inc.
Structural Eng.: AG Engineering & Environmental Services, Inc.
ESI Electrical /Mechanical Engineer
Page 2 of 2
STANDARD FORM OF
AGREEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES
THIS AGREEMENT made and entered this 1 I' day of May, 2009 by and between the City of Pueblo,
a Municipal Corporation (hereinafter "Owner ") and Hoehn Architects, PC, a professional architect firm
(hereinafter "Architect ") for Architect to render certain professional architectural and related services for
Owner in connection with Pueblo City Hall and Memorial Hall Roof Replacement and Exterior Restoration,
hereinafter referred to as the "Project." In consideration of the mutual covenants hereinafter set forth, the
parties agree as follows:
SECTION 1. GENERAL
1.1 Architect shall satisfactorily perform professional architectural services for all phases of
Project indicated below by mark placed in the appropriate box or boxes:
[ ] - Study and Report Phase
[ X ] - Preliminary Design (Schematic) Phase (Draft Preservation Plan)
[ X ] - Final Design Phase (Final Preservation Plan)
[ X ] - Construction Documents & Bidding Phase
[XI - Construction Phase
Upon completion of any phase, Architect shall not proceed with work on the next phase, if any, until
authorized in writing by Owner to proceed therewith.
Such services shall include all usual and customary professional architectural services and the furnishing
(directly or through its professional consultants) of customary and usual civil, structural, mechanical, electrical
engineering, environmental, and planning services. Architect shall also provide any landscape architectural,
surveying and geotechnical services incident to its work on the Project.
1.2 In performing the professional services, Architect shall complete the work items described
generally in Appendix A - Scope of Services and the items identified in Section 2 of this Agreement which are
applicable to each phase for which Architect is to render professional services.
1.3 Professional architectural services (whether furnished directly or through a professional
consultant subcontract) shall be performed under the direction and supervision ofa registered architect in good
standing and duly licensed to practice in the State of Colorado. Reproductions of final drawings for
construction produced under this Agreement shall be the same as at least one record set which shall be
furnished to Owner and which shall be signed by and bear the seal of such registered architect.
1.4 Surveying work included within or reasonably contemplated by this Agreement shall be
performed under the direction and supervision of a registered Professional Land Surveyor in good standing
and duly licensed to practice in the State of Colorado. All plats and surveys produced under this Agreement
shall be signed by and bear the seal of said Professional Land Surveyor.
IS \SHARED92ESOLUTIONS \CITY HALL ROOF09 -024 PROFESSIONAL SVCS AGREEMENT - ARCHITECTURAL SERVICES FOR CITY HALL ROOF
GUTTER AND MASONRY RESTORATION I.DOC)
1.5 Any engineering services provided under this Agreement shall be performed under the
direction and supervision of a registered professional engineer.
SECTION 2. ARCHITECT SERVICES
2.1 Study and Report Phase If Architect is to provide professional services with respect to the
Project during the Study and Report Phase, Architect shall:
available data.
(a) Consult with Owner to determine his requirements for the Project and review
(b) Advise Owner as to the necessity of his providing or obtaining from others data or
services of the types described in paragraph 2.2(c), and assist Owner in obtaining any such services.
(c) Provide special analyses of Owner's needs, planning surveys, site evaluations and
comparative studies of prospective sites and solutions.
(d) Identify and analyze requirements of governmental authorities and regulatory agencies
involved in approval or permitting any aspect of Project.
alternatives.
(e) Provide general economic analysis of Owner's requirements applicable to various
(f) Prepare a Report with appropriate exhibits indicating clearly the considerations
involved and the alternative solutions available to Owner, and setting forth Architect's findings and
recommendations with opinions of probable costs.
(g) Furnish N/A copies of the Report and present and review it in person with Owner.
2.2 Preliminary Design (Schematic) Phase If Architect is to provide professional services with
respect to the Project during the Preliminary Design Phase, Architect shall:
(a) Consult with Owner and determine the general design concept and Project
requirements based upon information furnished by Owner as well as any study Report on the Project.
(b) Prepare and submit to Owner preliminary design documents consisting of final design
criteria, preliminary drawings, an outline of specifications, and written descriptions of all significant features of
Project.
(c) Prepare and submit to Owner a requirements checklist of any subsurface investigation,
additional data, permits, or other information and requirements which is anticipated will be necessary for the
design or construction of Project.
(d) Provide written disclosure to Owner of significant design assumptions and design
risks and advantages/disadvantages inherent in or presented by design alternatives, and make recommendations
to Owner based thereon.
(S:ISHARELFRESOLUTIONS TY HALL ROOP09 -024 PROFESSIONAL SVCS AGREEMENT - ARCHITECTURAL SERVICES FOR CITY HALL ROOF
GUTTER AND MASONRY RESTORATION] DOC)
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(e) Prepare and submit to Owner a preliminary cost estimate for the Project including
construction cost, contingencies, professional compensation, consultant fees, costs of land and rights of way,
compensation for damages and finance costs, if any.
(f) Architect shall furnish 13 copies of each above referenced submittal document to
Owner for Owner's use, and shall review same in person with Owner.
2.3 Final Design Phase If Architect is to provide professional services with respect to the Project
during the Final Design Phase, Architect shall:
(a) After consultation with the Owner, receipt of Owner's selection of any design options
and review of the Preliminary Design Documents, if any, prepare and submitto Owner final Drawings showing
the scope, extent and character of the work to be performed by contractors, and Specifications describing such
work and the requirement therefor. Such plans and Specifications shall comply with all applicable building
codes and requirements of regulatory agencies having any approval authority. Final design, including
Drawings and Specifications, shall also comply with ADA Accessibility Guidelines ( ADAAG) Manual
developed by the U. S. Architectural and Transportation Barriers Board (1998) or ADA Standards for
Accessible Design published at 28 C.F.R. Part 36, Appendix A, whichever is applicable. Architect shall
include an attest statement on each record drawing sheet of final plan drawings that certifies
compliance with either the ADAAG Manual or 28 CFR ' 36 Standards.
(b) Make reasonable revisions to the Drawings and Specifications requested by Owner,
informing the Owner of any change in probable construction costs as a result of such revisions.
(c) Provide technical criteria, written descriptions and design data for Owners use, and
disclose any significant risks and advantages /disadvantages inherent in or presented by design choices.
(d) Based upon Architect's best professional judgment, prepare and submit to Owner a
current detailed cost estimate for the Project including construction cost, contingencies, professional
compensation, consultant fees, land and right of way costs, damages and finance costs, if any.
(e) Architect shall furnish 13 copies of each above referenced submittal document to Owner for
Owner's use, and shall review same in person with Owner.
2.4 Construction Documents & Bidding Phase If Architect is to provide professional services
with respect to the Project during the Construction Documents & Bidding Phase, Architect shall:
(a)Prepare and submit to Owner draft forms of contract agreement, general and special
conditions, bid forms invitations to bid, information for bidders, forms of warranty and including any special
requirements imposed upon such contracts by any federal or other funding source and by any regulatory
agency. In preparing such draft forms, Architect shall consider and incorporate, to the extent both advisable
and feasible, owner's standard forms of agreement, warranty, payment and performance bonds, general
conditions and selected specifications.
(b) After review and comment by Owner, prepare and submit all deliverables identified in
Appendix A to this Agreement, final forms of contract agreement, general and special conditions, Drawings,
specifications, bid forms, invitations to bid, information for bidders, and forms of warranty, together with any
Addenda which may be required or appropriate to correct errors, clarify Drawings or Specifications or advise
(S.ISHARED \RESOLUTIONS \CITY HALL ROOF\09 -024 PROFESSIONAL SVCS AGREEMENT - ARCHITECTURAL SERVICES FOR CITY HALL ROOF
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of changes. 28 copies of these final bid documents shall he furnished to Owner. Unless otherwise specified in
Appendix A, a copy of all contract documents and drawings shall also be submitted to Owner in Microsoft
Word and AutoCADD (2006 or later version) format on electronic media.
(c) Make recommendations to Owner concerning the need for prequalification of
equipment, vendors or bidders, and, if requested by Owner, incorporate prequalification requirements in final
bid and construction contract documents.
(d) Attend a pre -bid conference with bidders to discuss Project requirements and receive
requests for clarification, if any, to be answered by Architect in writing to all plan holders.
(e) Consult with and make recommendations to Owner concerning: acceptability of
bidders, subcontractors, suppliers, materials, equipment, suitability of proposed "or equals ", amount of bids
and any other matter involved in consideration and review of bids and bidders upon which Owner may
reasonably request Architect's advice.
2.5 Construction Phase If Architect is to provide professional services with respect to the Project
during the Construction Phase, after award by the Owner of a general contract or
contracts for construction of the Project, Architect shall:
(a) Perform all duties and functions to be performed by Architect under the terms of the
construction contract.
(b) Visit the Project site, perform observations as to the progress and quality ofthe work
and advise the Owner as to same. The frequency and level of observation shall be commensurate with the
nature of the work and size of the Project, except that any specific provisions set forth in Appendix A - Scope
of Services concerning the level of observation shall determine Architect's obligation concerning level of
observation.
(c) Make determinations as to whether the work is proceeding in accordance and
compliance with the construction contract documents.
(d) Promptly advise the Owner in writing of any omissions, substitutions, defects or
deficiencies noted in the work of any contractor, subcontractor, supplier or vendor on the Project.
(e) Reject any work on the Project that does not conform to the contract documents.
(f) On request of the Owner, the construction contractor or any subcontractor on the
Project, issue written interpretations as to the Drawings and Specifications and requirements of the
construction work.
(g) Review shop drawings, samples, product data and other submittals of the contractor
for conformance with the design concept of Project and compliance with the Drawings, Specifications and all
other contract documents, and indicate to Contractor and Owner with respect thereto, any exceptions noted, or
modification or resubmittals required.
(h) Review all applications of Contractor for payment and in connection with same, issue
certificates for payment to the Owner for such amounts as are properly payable under the terms of the
(S: \SHARED \RESOLUTIONS \CITY HALL ROOF09 -024 PROFESSIONAL SVCS AGREEMENT - ARCHITECTURAL SERVICES FOR CITY HALL ROOF
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SE
construction contract. Each such certificate shall constitute Architect's representation to Owner that he has
inspected the Project and that to the best of his knowledge, the work for which payment has been sought has
been completed by Contractor in accordance with the Drawings, Specifications and other contract documents.
(i) Subject to written concurrence by Owner, promptly render a written recommendation
to Owner concerning all proposed substitutions of material and equipment.
Q) Draft, for Owner's consideration, and offer recommendations upon, all proposed
change orders and contract modifications.
(k) On application for final payment by the Contractor, make a final inspection of the
Project, assembling and delivering to the Owner any written guaranties, instructions manuals, as -built
drawings, diagrams and charts required by the contract documents, and issuing a certificate of final completion
of the Project.
(1) The Architect shall, if so provided in the construction contract, be the interpreter of
the construction documents and arbiter of claims and disputes thereunder. Upon written request of the Owner
or Contractor, the Architect shall promptly make written interpretations of the contract documents and render
written decisions on all claims, disputes and other matters relating to the execution or progress of the work on
the Project. The interpretations and decisions of the Architect shall be final and binding on the Contractor and
Owner, unless the Director of Public Works of the Owner shall, within seven calendar days after receipt of the
Architect's interpretation or decision, file his written objections thereto with the Architect and Contractor.
2.6 Additional Responsibilities This paragraph applies to all phases of Architect's work.
(a) Architect shall be responsible for the professional quality, technical accuracy, timely
completion and coordination of all of Architect's work, including that performed by Architect's consultants, and
including designs, Drawings, Specifications, reports and other services, irrespective of Owner's approval or
acquiescence in same. Architect shall, without additional compensation, correct or revise any errors, omissions
or other deficiencies in his work.
(b) Architect shall be responsible, in accordance with applicable law, to Owner for all loss
or damage to Owner caused by Architect's negligent act or omission; except that Architect hereby irrevocably
waives and excuses Owner and its attorneys from compliance with any requirement to obtain a certificate of
review as a condition precedent to commencement of an action, including any such requirements set forth in
Section 13 -20 -602, C.R.S. or similar statute.
(c) Architect's professional responsibility shall comply with the standard of care
applicable to the type of engineering and architectural services provided, commensurate with the size, scope
and nature of the Project.
(d) Architect shall be completely responsible for the safety of Architect's employees in the
execution of work under this Agreement, shall provide all necessary safety equipment for said employees, and
shall hold harmless and indemnify and defend Owner from any and all claims, suits, loss or injury to
Architect's employees.
(e) Architect acknowledges that, due to the nature ofarchitectural and related professional
services and the impact of same on the Project, the Owner has a substantial interest in the personnel and
(S: \SHARED \RESOLUTIONSICITY HALL ROOR09 -024 PROFESSIONAL SVCS AGREEMENT - ARCHITECTURAL SERVICES FOR CITY HALL ROOF
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consultants to whom Architect assigns principal responsibility for services performed under this Agreement.
Consequently, Architect represents that Architect has selected and intends to employ or assign the key
personnel and consultants identified in Appendix C - "Identification of Personnel, Subcontractors and Task
Responsibility", attached hereto for the Project assignments and areas of responsibility stated therein. Within
10 days of execution of this Agreement, Owner shall have the right to object in writing to employment on the
Project of any such key person, consultant or assignment of principal responsibility, in which case Architect
will employ alternate personnel for such function or reassign such responsibility to another to whom Owner has
no reasonable objection. Thereafter, Architect shall not assignor reassign Project work to any person to whom
Owner has reasonable objection.
Within 5 days of execution of this Agreement, Architect shall designate in writing a Project
representative who shall have complete authority to bind Architect, and to whom Owner should address
communications.
(f) Promptly after execution of this Agreement and upon receipt of authorization from
Owner to proceed, Architect shall submit to Owner for approval a schedule showing the order in which
Architect proposes to accomplish his work, with dates on which he will commence and complete each major
work item. The schedule shall provide for performance of the work in a timely manner so as to not delay
Owner's time table for achievement of interim tasks and final completion of Project work, provided however,
the Architect will not be responsible for delays beyond his control.
(g) Before undertaking any work which Architect considers beyond or in addition to the
scope of work and services which Architect has contractually agreed to perform under the terms of this
Agreement, Architect shall advise Owner in writing (i) that Architect considers the work beyond the scope of
this Agreement, (ii) the reasons the Architect believes the out of scope or additional work should be performed,
and (iii) a reasonable estimate of the cost of such work. Architect shall not proceed with such out of scope or
additional work until authorized in writing by Owner. The compensation for such authorized work shall be
negotiated, but in the event the parties fail to negotiate or are unable to agree as to compensation, then
Architect shall be compensated for his direct costs and professional time at the rates set forth in Appendix B -
"Fee Schedule ".
2.7 Requirements Where Federal Assistance Provided.
[THIS SECTION RESERVED - NOT APPLICABLE TO THIS CONTRACT]
or
[ADD FEDERAL REQUIREMENTS HERE]
SECTION 3. OWNER'S RESPONSIBILITIES
3.1 Owner shall:
(a) Designate a representative to whom all communications from Architect shall be directed and
who shall have limited administrative authority on behalf of Owner to receive and transmit information and
make decisions with respect to Project. Said representative shall not, however, have authority to bind Owner
as to matters of legislative or fiscal policy.
(S \SHARED\RESOLUTIONS \CITY HALL ROOF\09 -024 PROFESSIONAL SVCS AGREEMENT - ARCHITECTURAL SERVICES FOR CITY HALL ROOF
GUTTER AND MASONRY RESTORATION LDOC)
(b) Advise Architect of Owner's Project requirements including: objective, project
criteria, use and performance requirements, special considerations, physical limitations, financial constraints,
and required construction contract provisions and standards.
(c) Provide Architect with available information pertinent to the Project including any
previous reports, studies or data possessed by Owner which relates to design or construction of the Project.
(d) Assist in arranging for Architect to have access to enter private and public property as
required for Architect to perform his services.
(e) Examine all studies, reports, sketches, Drawings, Specifications, proposals and other
documents presented by Architect, and render written decisions pertaining thereto within a reasonable time.
The Owner's approval of Drawings, design, Specifications, reports and incidental engineering work or
materials furnished hereunder shall not in any way relieve the Architect of responsibility for the professional
adequacy of his work. The Owner's review, approval or acceptance of, or payment for, any of the services shall
not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out
of the performance of this Agreement.
(f) Upon advice of the necessity to do so from Architect, obtain required approvals and
permits for the Project. The Architect shall provide all supportive documents and exhibits necessary for
obtaining said approvals and permits.
(g) Notify Architect whenever Owner becomes aware of any substantial development or
occurrence which materially affects the scope or timing of Architect's services.
(h) Owner shall perform its obligations and render decisions within a reasonable time
under the presented circumstances. However, given the nature of Owner's internal organization and
requirements, a period of 14 days shall be presumed reasonable for any decision not involving policy decision
or significant financial impact. A period of 45 days shall be presumed reasonable for Owner to act with respect
to any matter involving policy or significant financial impact.
SECTION 4. TIME FOR PERFORMANCE
Architect's obligation to render services shall continue for such period of time as may reasonably be
required for completion of the work contemplated in Appendix A - Scope of Services and Section 1 of this
Agreement.
SECTION 5. PAYMENT
5.1 Owner will pay to Architect as full compensation for all services required to be performed by
Architect under this Agreement, except for services for additional work or work beyond the scope of this
Agreement, those maximum amounts set forth in Appendix B - "Fee Schedule" and computed in accordance
with this Section.
5.2 Architect shall submit periodic, but not more frequently than monthly, applications for
payment, aggregating to not more than the maximum amount, for actual professional services rendered and
reimbursable expenses incurred. Such applications shall be submitted with appropriate documentation that
such services have been performed and expenses incurred. Thereafter, Owner shall pay Architect for the
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amount of the application within 40 days of the date of billing, provided that sufficient documentation has been
furnished, and further provided that Owner will not be required to pay more than 90% of the maximum amount
unless the Architect's services on the Project phases for which this Agreement is applicable have been
completed to Owner's reasonable satisfaction and all required Architect submittals have been provided.
5.3 The rates of compensation for service and for reimbursable expenses to be used with periodic
and final payment applications shall be those set forth in Appendix B - "Fee Schedule."
5.4 No separate or additional payment shall be made for profit, overhead, local telephone
expenses, lodging, routine photocopying, computer time, secretarial or clerical time or similar expenses unless
otherwise provided and listed in Appendix B - "Fee Schedule."
5.5 No compensation shall be paid to Architect for services required and expenditures incurred in
correcting Architect's mistakes or negligence.
5.6 Compensation for authorized work beyond the scope of this Agreement shall be governed by
Paragraph 2.6(g).
SECTION 6. TERMINATION
6.1 The Owner reserves the right to terminate this Agreement and Architect's performance
hereunder, at any time upon written notice, either for cause or for convenience. Upon such termination,
Architect shall cease all work and stop incurring expenses, and shall promptly deliver to the Owner all data,
Drawings, Specifications, reports, estimates, calculations, summaries and all other information, and materials
as Architect may have accumulated in performing this Agreement, together with all finished work and work in
progress.
6.2 Upon termination of this Agreement for events or reasons not the fault of Architect, Architect
shall be paid at the rates specified in Appendix B - "Fee Schedule" for all services rendered and reasonable
costs incurred to date of termination; together with any reasonable costs incurred within 10 days of termination
provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Owner or
Architect. In no event shall payment to Architect upon termination exceed the maximum compensation
provided for complete performance in paragraph 5.1 and Appendix B.
6.3 In the event termination of this Agreement or Architect's services is for breach of this
Agreement by Architect, or for other fault of Architect including but not limited to any failure to timely
proceed with work, or to pay its employees and consultants, or to perform services with that level of care and
skill ordinarily exercised by professional Architects specializing in historic preservation
or to perform work in a manner deemed unsatisfactory by Owner's Director of Public Works, then in that
event, Architect's entire right to compensation shall be limited to the reasonable value of completed work to the
Owner as determined by Owner's Director of Public Works for services satisfactorily performed and
reimbursable expenses reasonably incurred, prior to date of termination.
6.4 Architect's professional responsibility for his completed work and services shall survive any
termination.
SECTION 7. GENERAL PROVISIONS
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7.1 (a) Ownership of Documents All designs, Drawings, Specifications, technical data, and
other documents or instruments procured or produced by the Architect in the performance of this Agreement
shall be the sole property of the Owner and the Owner is vested with all rights therein of whatever kind and
however created, whether created by common law, statutory law, or by equity. The Architect agrees that the
Owner shall have access at all reasonable times to inspect and make copies of all notes, designs, drawings,
specifications, and all other technical data pertaining to the work to be performed under this Agreement. In
the event Owner uses the designs, Drawings or Specifications provided hereunder for another project
independent from Project, without adaptation by Architect, Owner shall hold harmless and indemnify Architect
from all loss, claims, injury andjudgments arising from the use of such designs, Drawings or Specifications for
such other project.
(b) Use Of Architect's Documents. The Architect acknowledges that the project, which is
the subject of this Agreement, is being funded in part by a grant from the Colorado Historical Society, State
Historical Fund (Society). The Architect agrees that, in the event of a conflict between the terns of the grant
contract and this Agreement, the terms of the grant contract shall prevail. All products that are submitted to the
Society either by the Architect or the Owner will become matters of public record. Notwithstanding any other
provision in this Agreement to the contrary, the Architect hereby grants to the Society, for all copyrightable
materials and/or submittals developed or produced under this contract, a royalty-free, nonexclusive, and
irrevocable license to reproduce, publish, display, perform, prepare derivative works or otherwise use, and
authorize others to reproduce, publish, display, perform, prepare derivative works, or otherwise use, the work
or works for Society and /or State Historical Fund purposes.
(c) Advertisine Unless specifically approved in advance in writing by Owner, Architect
shall not include representations of the Project in any advertising or promotional materials, except for accurate
statements contained in resumes or curriculum vitae of Architect's employees. If Architect wishes to include
representations in advertising or promotional materials, it shall submit a draft of same and printer's proof of the
proposed advertising or promotional materials to the Owner for prior review and shall not publish or distribute
same unless written approval of the materials is first obtained.
7.2 Insurance and Indemnity
(a) Architect agrees that he has procured and will maintain during the term of this
Agreement, such insurance as will protect him from claims under workers' compensation acts, claims for
damages because of bodily injury including personal injury, sickness or disease or death of any of his
employees or of any person other than his employees, and from claims or damages because of injury to or
destruction of property including loss of use resulting therefrom; and such insurance will provide for coverage
in such amounts as set forth in subparagraph (b).
(b) The minimum insurance coverage which Architect shall obtain and keep in force is as
follows:
(i) Workers' Compensation Insurance complying with statutory requirements in
Colorado and in any other state or states where the work is performed.
(ii) Comprehensive General and Automobile Liability Insurance with limits not
less than Six Hundred Thousand and No /100 Dollars ($600,000.00) per person and occurrence for
personal injury, including but not limited to death and bodily injury, Six Hundred Thousand and
No /100 Dollars ($600,000.00) per occurrence for property damage, and One Million and No /100
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Dollars ($1,000,000.00) for excess umbrella liability.
(iii) Professional Liability Insurance in amounts and form acceptable to Owner,
and with a deductible not exceeding $15,000.00.
(c) Architect agrees to hold harmless, defend and indemnify Owner from and against any
liability to third parties, arising out of negligent acts, errors or omissions of Architect, his employees,
subcontractors and consultants.
7.3 Notices Any and all notices or other communications required or permitted by this
Agreement or by law to be served on or given to either the Owner or the Architect by the other party shall be in
writing and shall be deemed duly served and given when personally delivered to the party to whom it is
directed, or in lieu of such personal service when deposited in the United States mail, first -class postage
prepaid, addressed to the Owner, Attention: Director of the Department of Public Works, 211 E. "D" Street,
Pueblo, Colorado, or to the Architect at 50 Pennsylvania St., Denver, CO 80203. Either party may change his
address for the purpose of this paragraph by giving written notice of such change to the other party in the
manner provided in this paragraph.
7.4 Entire Agreement This instrument contains the entire agreement between the Owner and the
Architect respecting the Project, and any other written or oral agreement or representation respecting the
Project or the duties of either the Owner or the Architect in relation thereto not expressly set forth in this
instrument is null and void.
7.5 Successors and Assigns This Agreement shall be binding on the parties hereto and on their
partners, heirs, executors, administrators, successors, and assigns; provided, however, that neither this
Agreement, nor any part thereof, nor any moneys due or to become due hereunder to the Architect may be
assigned by him without the written consent of the Owner.
7.6 Amendments No amendment to this Agreement shall be made nor be enforceable unless
made by written Amendment signed by an authorized representative of Architect and by Owner's Director of
Public Works.
7.7 Choice of Law This Agreement shall be governed and interpreted in accordance with the
laws of the State of Colorado.
7.8 Equal Employment Opportunity In connection with the performance of this Agreement,
Architect shall not discriminate against any employee or applicant for employment because of race, color,
religion, sex, national origin, disability or age. Architect shall endeavor to insure that applicants are employed,
and that employees are treated during employment without regard to their race, color, religion, sex, national
origin, disability or age.
7.9 Severability If any provision of this Agreement, except for Section 2.6, is determined to be
directly contrary to and prohibited by law or the requirements of any federal grant or other Project funding
source, then such provision shall be deemed void and the remainder of the Agreement enforced. However, it is
the intent of the parties that Section 2.6 of this Agreement not be severable, and that if any provision of said
section be determined to be contrary to law or the terms of any federal grant, then this entire Agreement shall
be void.
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7.10 Appropriations Subject to execution of this Agreement by the Director of Finance certifying
that a balance of appropriation exists and funds are available, the amount of money appropriated for this
Agreement is equal to or in excess of the maximum compensation payable hereunder; provided, however, that
if construction is phased and subject to annual appropriation, funds only in the amount of initial appropriation
are available and Architect shall confirm availability of funds before proceeding with work exceeding initial
and subsequent annual appropriations.
7.11 Additional Requirements on Federally Funded Contracts If any of the work to be performed
by Architect under this Agreement is funded in whole or in part with federal funds, then this Agreement shall
be construed to include all applicable terms required by the federal assistance agreement and integrated federal
regulations. By executing this Agreement, Architect agrees to be bound by all such mandatory federal
requirements, irrespective of Architect's actual knowledge or lack of knowledge of such requirements prior to
execution of this Agreement.
7.12 Access to Properly Not Under Owner's Control Architect acknowledges that the Project may
require access to property not under the control of Owner at the time of execution of this Agreement. Architect
and Architect's employees and consultants shall, at Architect's expense, obtain all additional necessary
approvals and clearances required for access to such property. Owner shall assist Architect in obtaining access
to such property at reasonable times but make no warranty or representation whatsoever regarding access to
such property. Architect understands and agrees that entry to properties not under Owner's control may require
Architect to comply with the terms of separate access agreements to be negotiated hereafter with owners of
such property.
SECTION 8. DISPUTES
8.1 Any dispute or disagreement between Architect and Owner arising from or relating to this
Agreement or Architect's services or right to payment hereunder shall be determined and decided by the
Owner's Director of Public Works whose written decision shall be final and binding unless judicial review is
sought in a Colorado Court of competent jurisdiction pursuant to Rule 106, C.R.C.P.
8.2 Pending resolution of any dispute or disagreement, or judicial review, Architect shall proceed
diligently with performance of his work under this Agreement.
SECTION 9. APPENDICES
9.1 The following Appendices are attached to and made a part of this Agreement:
Appendix A - "Scope of Services" consisting of 2 pages.
Appendix B - "Fee Schedule" consisting of 3 pages.
Appendix C - "Identification of Personnel, Subcontractors and Task Responsibility."
SECTION 10. ACCESSIBILITY The Americans with Disabilities Act (ADA) provides that it is a violation
of the ADA to design and construct a facility for first occupancy later than January 26, 1993, that does not
meet the accessibility and usability requirements of the ADA except where an entity can demonstrate that it is
structurally impractical to meet such requirements. The Architect therefore, will use his or her best reasonable
professional efforts to implement applicable ADA requirements and other federal, state and local laws, rules
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codes, ordinances and regulations as they apply to the Project.
SECTION II — STATE - IMPOSED MANDATES PROHIBITING ILLEGAL ALIENS FROM
PERFORMING WORK
(a) At or prior to the time for execution of this Contract, Contractor shall submit to the Purchasing
Agent of City its certification that it does not knowingly employ or contract with an illegal alien who will perform
work under this Contract and that the Contractor will participate in either the "E- Verify Program" created in Public
Law 208, 104" Congress, as amended and expanded in Public Law 156, 108` Congress, as amended, that is
administered by the United States Department of Homeland Security or the "Department Program" established
pursuant to §8- 17.5- 102(5)(c) C.R.S. that is administered by the Colorado Department of Labor and Employment in
order to confirm the employment eligibility of all employees who are newly hired for employment to perform work
under this Contract.
(b) Consultant shall not:
(1) Knowingly employ or contract with an illegal alien to perform work under this contract;
(II) Enter into a contract with a subconsultant that fails to certify to Consultant that the
subconsultant shall not knowingly employ or contract with an illegal alien to perform work under this contract.
(c) The following state - imposed requirements apply to this contract:
(1) The Contractor shall have confirmed the employment eligibility of all employees who are
newly hired for employment to perform work under this Contract through participation in either the E- Verify
Program or Department Program.
(11) The Contractor is prohibited from using either the E- Verify Program or Department Program
procedures to undertake pre - employment screening ofjob applicants while this Contract is being performed.
(III) Ifthe Contractor obtains actual knowledge that a subcontractor performing work under this
contract knowingly employs or contracts with an illegal alien, the Contractor shall be required to:
A. Notify the subconsultant and the Client's Purchasing Agent within three (3) days that
the Consultant has actual knowledge that the subconsultant is employing or contracting with an illegal
alien; and
B. Terminate the subcontract with the subconsultant ifwithin three (3) days of receiving
the notice required pursuant to subparagraph (c)(III)A. above the subconsultant does not stop
employing or contracting with the illegal alien; except that the Consultant shall not terminate the
contract with the subconsultant if, during such three (3) days, the subconsultant provides information
to establish that the
subconsultant has not knowingly employed or contracted with an illegal alien.
(IV) The Consultant is required to comply with any reasonable request by the Colorado
Department of Labor and Employment (hereinafter referred to as "CDLE ") made in the course of an
investigation that CDLE is undertaking pursuant to its authority under §8- 17.5 - 102(5), C.R.S.
(d) Violation of this Section 1 I by the Consultant shall constitute a breach of contract and grounds for
termination. In the event of such termination, the Consultant shall be liable for Client's actual and consequential
damages.
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(e) As used in this Section 11, the term "subconsultant" shall mean any subconsultant or subcontractor of
Consultant rendering services within the scope of this Agreement.
SECTION 12. PERA LIABILITY
The Contractor shall reimburse the City for the full amount of any employer contribution required to
be paid by the City of Pueblo to the Public Employees' Retirement Association ( "PERA ") for salary or other
compensation paid to a PERA retiree performing contracted services for the City under this Agreement. The
Contractor shall fill out the questionnaire attached as Appendix D and submit the completed form to City as
part of the signed Agreement.
SECTION 13. SOLE SOURCE GOVERNMENT CONTRACTS: LIMITATIONS UPON CAMPAIGN
CONTRIBUTIONS
(a) Section 15 of Article XXVIII of the Colorado Constitution is hereby incorporated into this
agreement by reference. Sections 15 and 17 of Article XXVIII of the Colorado Constitution provide as
follows:
Section 15: Because of a presumption of impropriety between contributions to any campaign
and sole source government contracts, contract holders shall contractually agree, for the duration ofthe
contract and for two years thereafter, to cease making, causing to be made, or inducing by any means,
a contribution, directly or indirectly, on behalf of the contract holder or on behalf of his or her
immediate family member and for the benefit of any political party or for the benefit of any candidate
for any elected office of the state or any of its political subdivisions.
Section 17:
(1) Every sole source government contract by the state or any of its political subdivisions shall
incorporate article XXVIII, section 15, into the contract. Any person who intentionally accepts
contributions on behalf of a candidate committee, political committee, small donor committee,
political party, or other entity, in violation of section 15 has engaged in corrupt misconduct and shall
pay restitution to the general treasury of the contracting governmental entity to compensate the
governmental entity for all costs and expenses associated with the breach, including costs and losses
involved in securing a new contract if that becomes necessary. If a person responsible for the
bookkeeping of any entity that has a sole source contract with a governmental entity, or if a person
acting on behalf of the governmental entity, obtains knowledge of a contribution made or accepted in
violation of section 15, and that person intentionally fails to notify the secretary of state or appropriate
government officer about the violation in writing within ten business days of learning of such
contribution, then that person may be contractually liable in an amount up to the above restitution.
(2) Any person who makes or causes to be made any contribution intended to promote or
influence the result of an election on a ballot issue shall not be qualified to enter into a sole source
government contract relating to that particular ballot issue.
(3) The parties shall agree that if a contract holder intentionally violates section 15 of
section 17(2), as contractual damages that contract holder shall be ineligible to hold any sole source
government contract, or public employment with the state or any of its political subdivisions, for three
years. The governor may temporarily suspend any remedy under this section during a declared state of
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emergency.
(4) Knowing violation of section 15 or section 17(2) by an elected or appointed official is
grounds for removal from office and disqualification to hold any office of honor, trust or profit in the
state, and shall constitute misconduct or malfeasance.
(5) A registered voter of the state may enforce section 15 or section 17(2) by filing a
complaint for injunctive or declaratory relief or for civil damages and remedies, if appropriate, in the
district court.
(b) This section applies only to sole source government contracts and does not apply to any
contract, which used a public and competitive bidding process in which the City solicited at leastthree bids prior
to awarding the contract.
(c) Contractor certifies, warrants, and agrees that it has complied and will comply with Colorado
Constitution Article XXVIII, including but not necessarily limited to the following prohibitions and obligations:
(1) If during the term of the contract, contractor holds sole source government contracts
with the State of Colorado and any of its political subdivisions cumulatively totaling more than
$100,000 in a calendar year, then for the duration of this contract and for two years after,
contractor will not make, cause to be made, or induce by any means a contribution, directly or
indirectly, on behalfof contractoror contractor's immediate family member(s) for the benefit of any
political party or for the benefit of any candidate any elected office of the State or any of its
political subdivisions; and
(2) Contractor represents that contractor has not previously made or caused to be made,
and will not in the future make or cause to be made, any contribution intended to promote or influence
the result of a ballot issue election related to the subject matter of this contract; and
(3) Contractor will satisfy contractor's obligations to promptly report to the Colorado
Department of Personnel & Administration ( "CDPA ") information included in the CDPA's "Sole
Source Government Contract Summary" and "Contract Holder Information" forms regarding this
contract and any other sole source government contracts to which contractor is a party, and shall
contemporaneously provide a copy of such report(s) to City's Purchasing Agent; and
(4) Contractor understands that any breach of this section or of Contractor's
responsibilities under Colorado Constitution Article XXVIII may result in either contractual or
constitutionally mandated penalties and remedies; and
(5) A Contractor that intentionally violates Colorado Constitution Article XXVIII,
Section 15 or 17(2), shall be ineligible to hold any sole source government contract, or public
employment with the state or any of its political subdivisions for three years; and
(6) By execution of this contract, Contractor hereby confirms it is qualified and eligible
under such provisions to enter into this contract.
(d) For purposes of this section, the term "contractor" shall include persons that control ten
percent or more shares or interest in contractor, as well as contractor's officers, directors, and trustees. The
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term "immediate family member" shall include a spouse, child, spouse's child, son -in -law, daughter -in -law,
parent, sibling, grandparent, grandchild, stepbrother, stepsister, stepparent, parent -in -law, brother -in -law,
sister -in -law, aunt, niece, nephew, guardian, or domestic partner. All other terms and phrases used in this
section shall have the meanings defined in Article XXVIII of the Colorado Constitution.
(e) In the event any provision of Article XXVIII of the Colorado Constitution is held to be
unconstitutional or otherwise invalid by a court of competent jurisdiction in a non - appealable action, has been
repealed retroactively or otherwise found to not apply to this contract or agreement, then the corresponding
requirement or requirements of this section shall have no further force and effect, and shall not constitute a
requirement of this contract, as of the date of such holding, declaration, repeal or determination.
IN WITNESS WHEREOF the parties hereto have made and executed this Agreement as of the day and
year first above written.
CITY OF PUEBLO
By Lie...
President of the City Council
Attest:
City CI
ARCHITECT
By
Title: President Hoeh rchitects PC
[SEAL]
BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE.
Director of Finance
APPROVED AS TO FORM:
City A rn
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Pueblo City and Memorial Halls Roof Replacement and Exterior Restoration Appendix A
SCOPE OF SERVICES
Project Purpose
The purpose of the project is to prepare construction documents and provide construction administration
services for the reconstruction of the roof and associated waterproofing system, the restoration and cleaning
of the masonry and tile, and the restoration of the cupola/dome structure of the Pueblo City and Memorial
Halls.
Scope of Services
The Scope of Services shall include the following four phases:
1. Assessment, Evaluation and Preliminary Design (Draft Preservation Plan):
An architectural /engineering assessment and evaluation will occur for the replacement of the integral
gutter system, the replacement of the roof system, the restoration of the masonry in critically damaged
areas, and the restoration and structural stabilization of the cupola. A cost estimate will be prepared
based upon the Preliminary Design recommendations. A draft preliminary design (or Draft
Preservation Plan) will be submitted to the City of Pueblo and the SHF Historic Preservation Specialist
for their review.
2. Final Design (Preservation Plan):
A final design (or Preservation Plan) will be developed, based upon comments received from the City
of Pueblo and the SHF Historic Preservation Specialist, and any additional assessment and evaluation
required during this phase. A refined construction cost estimate and a construction schedule will be
submitted along with the Final Design /Preservation Plan to the City of Pueblo's Project Manager for his
review and approval.
3. Construction Documents:
Construction documents, including drawings and specifications that are based upon the Preservation
Plan, shall be prepared for bidding the project in accordance with the requirements of the Director of
Public Works and the City's procurement process. The final selection of materials and equipment will
be closely coordinated with the City's Project Manager, the Building Superintendent, and the SHF
Historic Preservation Specialist. At least one Final Office Review (FOR) meeting will occur with the
City of Pueblo prior to bidding.
4. Construction Administration Services:
The bid results will be reviewed and a written recommendation to the Owner will be prepared.
Attendance at weekly progress meetings will occur in order to review the Contractor's Applications For
Payment, to assist with the negotiation and preparation of change orders, and to review the progress of
the construction work for adherence to the construction documents. The Contractor's submittals will
also be reviewed during this phase.
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Pueblo City and Memorial Halls Roof Replacement and Exterior Restoration Append&A
SCOPE OF SERVICES
Scope of Work
The Scope of Work shall follow the State Historical Fund's Exhibit A (Project #2008 -02 -023):
A. Perform analysis, assessment, plans and specifications for restoration of drainage systems; replacement
of roofing and flashing, including replacement of roof penetrations; repair of cupola and dome
structures; repointing of 25% of exterior masonry; and sealing of cracks in terra cotta ornament.
B. Roofing and Waterproofing
1. Remove and replace existing modified roll roof with barrel tile roof and flashing per historical
appearance.
2. Remove and replace integral gutter with copper gutter and metal flashing.
3. Install additional steel bracing to top chord of the steel trusses at base of cupola tower.
4. Replace metal shingles on cupola tower roof with copper metal shingles as appropriate.
5. Remove and replace louvers /venting at roof.
C. Exterior Closures (Excluding doors and windows)
1. Remove and replace existing historic flue (8' -0" high)
2. Repoint deteriorated mortar of fagade at City Hall and Memorial Hall, including cupola tower.
3. Remove white coating from terra cotta at cupola tower.
4. Replace glazing compound at steel sash windows on cupola tower.
5. Remove coating at Corinthian columns on cupola tower.
6. Repoint existing terra cotta cornice at cupola tower.
End of Exhibit A
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Pueblo City and Memorial Halls Roof Replacement and Exterior Restoration
FEESCHEDULE
FEE FOR SCOPE OF SERVICES: $75,670
Appendix B
Assessment, Evaluation and Preliminary Design (Draft Preservation Plan):
During this phase, an initial consultation with the SHF Historic Preservation Specialist will occur (PD
#5). The before /existing condition photographs of areas to be treated (PD #6) and the historical
photos /documentation of areas to be treated (PD #7) will be prepared and submitted to the City of
Pueblo. Base drawings, including the roof plan, exterior elevations, and typical sections through the
integral gutter /parapet and cupola will be prepared for use during this phase. A site visit will occur to
assess the existing conditions for the preparation of the draft Preservation Plan. A preliminary cost
estimate will be prepared based upon the preliminary design recommendations contained in the
Preservation Plan.
Fee: Architectural (HAPC): $8,480
Engineering (FEA Structural & Roofing): $10,920
Cost Estimating (Spectrum): $1,620
Reimbursables:
Printing of draft Preservation Plan (13 copies): $130
Miscellaneous printing (1916 C.D.s, etc.): $200
Photo reproduction /photocopies (PDs #5 & #6): $ 35
Mileage for HAPC (220 miles x $0.50 /mile x 2 trips): $220
Mileage for FEA (260 miles x $0.50 /mile x 1 trip): $130
Total Fee for Phase I Not to Exceed: $21,735
2. Final Design (Final Preservation Plan):
During this phase, responses to comments made by the City of Pueblo and the State Historical Fund
regarding the draft preservation plan will be incorporated into a final Preservation Plan. A site visit will
occur to assess additional existing conditions. Mortar samples will be taken for testing and analysis
(PD #8). Cleaning materials will be tested on the masonry to test their effectiveness (PD #8). The
results of the mortar and cleaning solution testing will be incorporated in the final Preservation Plan. A
refined construction cost estimate and a construction schedule will be developed and submitted with the
final Preservation Plan.
Fee: Architectural (HAPC): $3,200
Engineering (FEA Structural & Roofing): $3,300
Materials Testing for mortars & cleaning materials (BRS): $840
Cost Estimating (Spectrum): $1,080
Reimbursables:
Printing of final Preservation Plan (13 copies): $130
Mileage for HAPC (220 miles x $0.50 /mile x 1 trip): $110
Mortar Samples ($442.50 each x 4 max. anticipated): $1,770
Total Fee for Phase 2 Not to Exceed: $10,430
(S: \SHARED\RESOLUTIONS \CITY HALL ROW09 -024 PROFESSIONAL SVCS AGREEMENT -ARCHITECTURAL SERVICES FOR CITY HALL ROOF
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Pueblo City and Memorial Halls Roof Replacement and Exterior Restoration Appendix B
3. Construction Documents:
Additional base drawings that were not developed during the first phase will be prepared during this
phase. The construction documents, including drawings and specifications that are based upon the
approved Preservation Plan, will be prepared (PD #11). At least one Final Office Review (FOR)
meeting will occur with the City of Pueblo prior to bidding.
Fee: Architectural (HAPC): $11,040
Engineering (FEA Structural & Roofing): $1,500
Reimbursables:
Printing of Bid Documents (28 sets a $25 each): $700
Miscellaneous Printing (For coord., SHF, etc.) $100
Mileage for HAPC (220 miles x $0.50 /mile x 3 trips): $330
Total Fee for Phase 3 Not to Exceed: $13,670
4. Construction Administration Services:
The Architect will conduct an on -site pre -bid walk- through of the project and assist the City of Pueblo
review the bid results. A preconstruction meeting with the SHF Historic Preservation Specialist (PD
#12) will occur during this phase. Attendance at weekly progress meetings over an eight month
construction duration will occur in order to review the progress of the construction work for adherence
to the construction documents, to review the Contractor's Applications for Payment, to assist with the
negotiation and preparation of change orders, and to review the mock -up of mortars and cleaning
solutions (PD # 13). A Maintenance Plan (PD # 15) will be prepared at the end of this project. "After"
photographs of areas affected by the scope of work (PD # 16) will be prepared and submitted to the City
of Pueblo.
Fee: Architectural (HAPC):
$21,280
Engineering (FEA Structural & Roofing):
$4,140
Reimbursables:
Miscellaneous Printing (For shop drawings, etc.):$100
Printing of Maintenance Plan (6 copies):
$60
Mileage for HAPC ($1 10 /trip x 36 trips):
$3,960
Mileage for FEA ($130 /trip x 2 trips):
$260
Photo reproduction /photocopies (PD #16):
$35
Total Fee for Phase 4 Not to Exceed: $29,835
IS \SHAREDRESOLU I - IONS \CITY HAIL ROOF.09 -024 PROFESSIONAL SVCS AGREEMENT -ARCHITECTURAL SERVICES FOR CITY HALL ROOF
GUTTER AND MASONRY RESTORATIONI DOC)
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Pueblo City and Memorial Halls Roof Replacement and Exterior Restoration Appendix B
KEY PERSONNEL AND REIMBURSABLES:
I. Prime Consultant: Hoehn Architects PC (HAPC)
Principal Architect: $80/hour
Project Manager /Project Architect: $80/hour
Technical Staff: $80/hour
Administrative: $80/hour
2. Structural Engineer & Roofing Consultant: Facility Engineering Associates, PC (FEA)
Principal /Program Manager: $164.94/hour
Associate /Task Manager: $136.85 /hour
Senior Project Manager: $133.22/hour
Registered Professional /Project Manager: $127.69/hour
Project Engineer: $109.88/hour
Staff Engineer: $94.36 /hour
Technician: $77.71 /hour
Cadd: $72.18/hour
Secretary/Clerical: $44.41 /hour
3. Materials Testing Consultant: Building Restoration Specialties, Inc. (BRS)
Project Manager: $125/hour
Assistant: $45 /hour
4. Cost Estimating Consultant: Spectrum General Contractors, Inc.
Chief Estimator: $54/hour
Administrative Assistant: $24.75/hour
5. Reimbursables
a. Mileage: $0.50 per mile
b. Photograph reproduction: $0.19 each
C. 8 %" x 11" photocopies: $0.10 each
d. 11 "x 17" photocopies: $0.20 each
d. 24" x 36" drawing reproduction: $1.00 each
e. Mortar sample: $442.50 each
f Materials testing: $840 each trip
g. Trip charge for HAPC: $110 each
h. Trip charge for FEA: $130 each
End of Exhibit B
(S. lSIIAREDHIESOLUTIONKCITY I [ALL ROOFl09 -024 PROFESSIONAL SVCS AGREEMENT-ARCHITECTURAL SERVICES FOR CITY HALL ROOF
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Pueblo City and Memorial Halls Roof Replacement and Exterior Restoration Appendix C
IDENTIFICATION OF PERSONNEL AND TASK RESPONSIBILITY
Prime Consultant: Hoehn Architects PC
50 Pennsylvania Street
Denver, CO 80203
Telephone: 303 - 282 -3884
E -Mail: tkhoehnamho.net
Project Manager: Kristine Hoehn, President
Project Architect: Timothy Hoehn, Vice President
2. Structural Engineer & Roofing Consultant: Facilitv Engineering Associates, PC
445 Union Boulevard, Suite 120
Lakewood, CO 80228
Telephone: 303 - 984 -7300
E -Mail: jay.bleier(c�feaQc.com
Project Manager: Jay Bleier, P.E., Associate
Roofing Consultant: James Young, Project Engineer
Associate -in- Charge: Leslie ZumBrunnen, P.E.
3. Materials Testing Consultant: Building Restoration Specialties, Inc
3060 Walnut Street
Denver, CO 80205
Telephone: 303 - 297 -2004
E -Mail: rmaas _ brsrestores.com
Project Manager: Rhonda Maas, President
4.
5135 E. 38 "' Avenue
Denver, CO 80207
Telephone: 303 - 329 -8003
E -Mail: ioelsCaa�spectrumgc com
Chief Estimator: Joel Sydlow
End of Exhibit C
(S \SHARED\RESOLUTIONS \CITY HALL ROOR09 -024 PROFESSIONAL SVCS AGREEMENT - ARCHITECTURAL SERVICES FOR CITY HALL ROOF
GUTTER AND MASONRY RESTORATION LDOC)
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COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY
ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO
Appendix D
Pursuant to section 24- 51- 1101(2), C.R.S., salary or other compensation from the employment, engagement,
retention or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement
Association (PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated party by
the City of Pueblo to perform any service as an employee, contract employee, consultant, independent contractor, or through
other arrangements, is subject to employer contributions to PERA by the City of Pueblo. Therefore, as a condition of
contracting for services with the City of Pueblo, this document must be completed, signed and returned to the City of Pueblo:
(a) Are you, or do you employ or engage in any capacity, including an independent contractor, a PERA Retiree
who will perform any services for the City of Pueblo? Yes_, NOX, (Must sign below whether you answer "yes" or
,. no ".)
(b) If you answered "yes" to (a) above, please answer the following question: Are you an individual, sole
proprietor or partnership, or a business or company owned or operated by a PERA Retiree or an affiliated party? Yes
, No. If you answered "yes" please state which of the above entities best describes your business:
(c) If you answered "yes" to both (a) and (b), please provide the name, address and social security number of
each such PERA Retiree.
Name
Address
Name
Address
Social Security Number Social Security Number
(If more than two, please attach a supplemental list)
If you answered "yes" to both (a) and (b), you agree to reimburse the City of Pueblo for any employer contribution
required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or paid
to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of Pueblo.
You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due or payable to
you by the City of Pueblo under any current or future contract or other arrangement for services between you and the City
of Pueblo.
Failure to accurately complete, sign and return this document to the City of Pueblo may result in
your being denied the privilege or doing business with the City of Pueblo.
Signed m a u I 20 � . O � �n Ar chif ect P G
A
Ilk §i i
For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named beneficiary or
cobeneficiary on the PERA account of the PERA Retiree; (2) any person who is a relative of the PERA Retiree by blood or
adoption to and including parents, siblings, half-siblings, children, and grandchildren; (3) any person who is a relative of the
PERA Retiree by marriage to and including spouse, spouse's parents, stepparents, stepchildren, stepsiblings, and spouse's
siblings; and (4) any person or entity with whom the PERA Retiree has an agreement to share or otherwise profit from the
performance of services for the City of Pueblo by the PERA Retiree other than the PERA Retiree's regular salary or
compensation.
IS ISHAREDIRESOLUTIONS',Cn'Y HALL ROOR09 -024 PROFESSIONAL SVCS AGREEMENT - ARCHITECTURAL SERVICES FOR CI "rY HALL ROOF
GUTTER AND MASONRY RESTORATIONLDOC)
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