HomeMy WebLinkAbout11587RESOLUTION NO. 11587
A RESOLUTION AUTHORIZING AND APPROVING
PAYMENT OF EXTRAORDINARY MAINTENANCE AND
REPLACEMENT EXPENSES FOR THE PUEBLO
CONVENTION CENTER IN ACCORDANCE WITH THE
AMENDED AND RESTATED PHASE ONE PROJECT
COOPERATION AGREEMENT BY AND BETWEEN THE
CITY OF PUEBLO AND THE URBAN RENEWAL
AUTHORITY OF PUEBLO, COLORADO
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1
Pursuant to Section 1(b) of the Amended and Restated Phase One Project
Cooperation Agreement by and between the City of Pueblo and the Urban Renewal
Authority of Pueblo, Colorado (the Authority) dated as of March 26, 2007 (the
Cooperation Agreement), the City Council of the City of Pueblo hereby determines that
the extraordinary maintenance and replacement expenses for the Pueblo Convention
Center listed on Exhibit A, attached to and made a part hereof, are reasonable and
prudent expenses that should be paid from the Excess Vendor Fee Account described
in the Cooperation Agreement.
SFrTinN 9
The list of extraordinary maintenance and replacement expenses listed in Exhibit
A in the total amount of $313,000.00 is hereby approved, and the Authority is authorized
and directed to pay such expenses from the Excess Vendor Fee Account in accordance
with the Cooperation Agreement.
SECTION 3
This Resolution shall become effective upon final approval and passage.
INTRODUCED: ADril27.2009
BY: Judy Weaver
Councilperson
APPR D' } �-
PRESIDENTaf Cfty Council
A77TSTFD DY:
CITY CLERK
ED
Background Paper for Proposed
RESOLUTION
AGENDA ITEM # 1
DATE: April 27, 2009
DEPARTMENT: Law Department
TITLE
A RESOLUTION AUTHORIZING AND APPROVING PAYMENT OF EXTRAORDINARY
MAINTENANCE AND REPLACEMENT EXPENSES FOR THE PUEBLO
CONVENTION CENTER IN ACCORDANCE WITH THE AMENDED AND RESTATED
PHASE ONE PROJECT COOPERATION AGREEMENT BY AND BETWEEN THE
CITY OF PUEBLO AND THE URBAN RENEWAL AUTHORITY OF PUEBLO,
COLORADO
ISSUE
Should City Council authorize the use of excess vendor fees in the amount of
$313,000.00 for the Pueblo Convention Center's extraordinary maintenance and
replacement expenses?
The Urban Renewal Authority of Pueblo, Colorado ( "Authority ") has recommended
approval.
BACKGROUND
Pursuant to the March 26, 2007 Amended and Restated Phase One Project
Cooperation Agreement between the City of Pueblo and the Authority, excess vendor
fees are held by the Authority in a separate account. Upon approval by the City
Council, excess vendor fees held in the separate account may be used for extraordinary
maintenance and replacement expenses for the Pueblo Convention Center. The
Authority has presented to City Council for approval $313,000.00 of expenditures for
extraordinary maintenance and replacement expenses described in Exhibit A to the
Resolution.
FINANCIAL IMPACT
None to City. Excess vendor fees are available for payment of the $313,000.00.
Item No. Est. Unit Cost Total Cost Notes
Building Maintenance'Repairs, $143,900 budget
Table Storage Racks
9
$800.00
$7,200.00
Increase storage capacity
Chair Storage Racks
4
$900.00
$3,600.00
Increase storage capacity
Storage System
18
$300.00
$5,400.00
Increase storage capacity
Fork Lift
1
$15,000.00
$15,000.00
Safe use of upper storage
Portable Partitions
3
$1,750.00
$5,250.00
Replacement
Men's and Women's Faucets
20
$200.00
$4,000.00
Replacement
Wide Area Vacum
1
$2,200.00
$2,200.00
Replacement
Tankless Water Heaters
1
$20,000.00
$20,000.00
Replacement
Parking Lot Overlay (sq. ft.)
65000
$1.25
$81,250.00
Repair to existing Lot
Sub Total:
$10,000.00
$10,000.00
$143,900.00
Management Improvements, $1,800 budget
$12,000.00
Dance Floor
1
$40,000.00
Operations Computer
1
$1,800.00
$1,800.00
Replacement
$0.00
Sub Total: $1,800.00
Kitchen Maintenance Repairs, $48,300 budget
Coffee Service Equipment
1
$25,000.00
$25,000.00
Convection Oven
1
$4,500.00
$4,500.00
Proof Box
1
$1,200.00
$1,200.00
Mixer
1
$10,000.00
$10,000.00
Speed racks
4
$400.00
$1,600.00
Metro Racks
4
$500.00
$2,000.00
Hot Box
1
$4,000.00
$4
Sub Total:
$48,300.00
Interior Repairs & Maintenance, $82,000
budget
Digital Signage System
1
$20,000.00
$20,000.00
Air wall repairs
1
$10,000.00
$10,000.00
Fabric and Labor to recover banquet chai.500
$24.00
$12,000.00
Dance Floor
1
$40,000.00
$40,000.00
Sub Total: $82,000.00
Exterior Repairs& Maintenance, $37,000
budget
Landscaping 1 $25,000.00 $25,000.00
Entryway change 1 $12,000.00 $12,000.00
Sub Total: $37,000.00
Grand Total, $313,000.00 budget $33,000.00
As of 3 -2 -09 @ 8am
EXHIBIT "A"
Replacement and utilize local vendor
Replacement
Replacement
Replacement
Additional
Additional
Replacement
Interior notice system &
Promotional applications
Repairs and Replacement
Completes Restoration
Replacement
Improvements to existing
Material and Plants