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HomeMy WebLinkAbout11537RESOLUTION NO. 11537 A RESOLUTION AUTHORIZING THE CITY OF PUEBLO TO APPLY FOR A 2009 COLORADO DIVISION OF CRIMINAL JUSTICE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (COLORADO JAG) WHEREAS, the City of Pueblo is eligible to submit a grant application to the Colorado Division of Criminal Justice for the 2009 Edward Byrne Memorial Justice Assistance Grant (Colorado JAG) funding; and WHEREAS, the term of the grant covers the period from October 1, 2009 to September 30, 2010; and WHEREAS, the funds from this grant will be utilized by the City of Pueblo to benefit the health, welfare and safety of the citizens of the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The application for a 2009 Colorado Division of Criminal Justice Edward Byrne Memorial Justice Assistance Grant (Colorado JAG), a copy of which is attached hereto, is hereby approved. The President of the City Council is authorized to submit the application in the name of the City. SECTION 2. This resolution shall become effective upon its passage. INTRODUCED: February 23, 2009 7 Judy Weaver Councilperson APPR D' } �- PRESIDENTaf Cfty Council A77TSTED DY: CITY CLERK L) 4 Background Paper for Proposed RESOLUTION AGENDA ITEM # 5 DATE: FEBRUARY 23, 2009 DEPARTMENT: POLICE DEPARTMENT CHIEF JAMES W. BILLINGS, JR. TITLE A RESOLUTION AUTHORIZING THE CITY OF PUEBLO TO APPLY FOR A 2009 COLORADO DIVISION OF CRIMINAL JUSTICE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (COLORADO JAG) ISSUE The Colorado Division of Criminal Justice (CDOJ) has informed the Police Department that funds are available under the Edward Byrne Memorial Justice Assistance Grant (Colorado JAG). The term of this grant covers the period from October 1, 2009 to September 30, 2010. RECOMMENDATION The department recommends approval of this resolution. BACKGROUND The Colorado Division of Criminal Justice Edward Byrne Memorial Justice Assistance Grant (Colorado JAG) Program provides funds to units of local government for the purpose of improving law enforcement technology and upgrading necessary equipment. The program is designed to help local communities address problems specific to their area. This grant request is for $51,510.00 for the acquisition of a Deltasphere 3D Scanner and related Software. The equipment and software will capture 360 degree crime and accident scene images for not only the police department, but also surrounding agencies in Southern Colorado. The software program is specifically for crime scene analysis and display to enhance and advance the forensic digitizing of scenes for documentation purpose and courtroom presentations. FINANCIAL IMPACT There is no Financial Impact on the City as no match is required for this grant. Colorado Division of Criminal Justice -2009 JAG application COLORADO DIVISION OF CRIMINAL JUSTICE JUSTICE ASSISTANCE GRANT PROGRAM - 2009 APPLICATION SECTION I - APPLICANT INFORMATION STATE USE ONLY App #: Grant #: Award: PROJECT TITLE: Southern Colorado Crime Scene Documentary Program APPLICANT AGENCY: City of Pueblo Address 130 Central Main City, ZIP Pueblo, Colorado 81003 Contact Name Detective Nikki Thomas E -mail nthomaskpueblo.us Telephone 719 -553 -2574 FAX 719 -553 -2556 Type of government (check one): ❑State ZCity /Town ❑County ❑Indian Tribe []District Attorney Federal Employer ID Number 1 8 1 4 1 6 1 0 1 0 1 0 1 6 1 1 5 REQUESTED JAG AMOUNT: $51,510.00 PROJECT DURATION: TOTAL PROJECT COST: FROM:100109 TO:093010 PROJECT DESCRIPTION (Limit to space provided): The Deltasphere 3000 3D Scanner and the Scenevision 3D Software made by 3 rd Tech will revolutionize and capture crime scenes and accident scenes for not only the Pueblo, Colorado Police Department, but also surrounding agencies in Southern Colorado. This program is specifically for Crime scene analysis and display to enhance and advance the forensic digitizing of scenes for documentation purposes and courtroom presentation. PROGRAM AREA: Z Law Enforcement — Including Drug Task Forces ❑ Planning, Evaluation, Technology Improvement ❑ Drug Treatment Programs (check one) ❑ Corrections and Community Corrections Programs ❑ Prosecution and Court Pro ams ❑ Prevention and Education Programs ❑ Crime Victims & Witness Protection PRIOR DCSIP /JAG FUNDING FOR THIS PROJECT: If none, indicate that this is a Z NEW project. GRANT NUMBER FEDERAL FUNDS MATCH AMOUNT IMPLEMENTING AGENCY: Pueblo Police Department Address 130 Central Main Street City, ZIP Pueblo, Colorado 81003 Contact Name Detective Nikki Thomas E -mail nthomas(d),pueblo.us Telephone 719 -553 -2574 FAX 719 -553 -2556 SERVICE AREA: U.S. Congressional District(s): ❑t ❑2 E3 ❑4 ❑5 ❑6 ❑7 ❑Statewide Judicial District(s) (Identify by District Number): 10 Judicial District Cities and Counties List primary cities and counties to be served The City and County of Pueblo, Colorado Age of Target Population (check all that apply): ZAII ❑0 -12 [:113-17 ❑ 18 -24 ❑Over 25 Colorado Division of Criminal Justice -2009 JAG application SECTION Il - PROJECT SUMMARY (Refer to Instructions) PROBLEM STATEMENT What is the problem that the project will be addressing? Briefly describe the statistics and/or information gathered to illustrate the problem. Use local data when possible (Limit - one Vase) Unfortunately Colorado has suffered several devastating tragedies including the loss of lives at the Columbine High School shooting in Jefferson County, Colorado and the New Life Church in Colorado Springs, Colorado. In order to find out the totality of the circumstances, multiple agencies were involved and advanced technology was used to enter in the reconstruction of the scene not only for prosecution purposes, but also for closure of the victims and for future training purposes to help alleviate such mass loss. Through advanced technology, which is provided for El Paso County and the Northern region of Colorado, they were able to document the actions of the victims and the suspects and provide enhanced presentations of the reconstruction of the scenes to law enforcement, the community and to the court system. With this advanced technology, training has been provided as well within the state to help secure our school systems. Southern Colorado needs to have access to the same type of sophistication of crime scene capturing, documenting, measuring, analyzing and presentation technology. Without this technology, the Pueblo Police Department and surrounding Southern Colorado agencies will lack the rapidly advancing technology needed to keep up with moving times of crime scene reconstruction. Due to the fact television and the intemet is providing criminals with forensic based shows and websites that provide training to the criminal, it is always better to be one step ahead in law enforcement. Through the internet, law enforcement agencies are able to connect cases and criminals with advanced technology. With the Deltasphere 3000 and Scenevision 3D Software, multiple agencies will be able to have access to the technology through the Pueblo Police Department. This program will allow operational effectiveness in documenting and presentation of crime scenes. The product will in turn provide training to multiple agencies, which in the cases of either a mass tragic event down to a local homicide investigation, will allow for multi jurisdictional investigations to be conducted. Colorado Division of Criminal Justice -2009 JAG application 2. PROJECT PLAN A. Describe the plan to accomplish your project's goals and objectives. Identify the timeline and milestones needed for completion. Include a discussion of project resources and responsible parties. (Limit - two pages. This section includes goals & objectives) The Deltasphere 3000 3D Scanner and the Scenevision 3D Software will be completely implemented within the timeline indicated of October 1, 2009 to September 30, 2010. Any and all Southern Colorado jurisdictions interested in the program will be expected to fulfill their obligations to the partnering for multi jurisdictional investigations. Part One of the plan will be to conduct a meeting between the Pueblo Police Department, the Southern Colorado agencies interested and the 10 Judicial District Attorneys office. The District Attorneys office is lead of the Critical Incident Team, which is a multi jurisdictional team. They will all be advised of the capabilities of the program and the responsibilities of each agency within the program. During part one, the Pueblo Police Department will contact with the vendor of 3 rd Tech and start the purchasing process, which includes in this program, all the required components to make the program a fully functional system. This would include the Deltasphere 3000IR 3D Scanner Digitizer including the Digital Color Option, the equipment to mount the Deltasphere 3000 system, the high performance laptop, the safety equipment and the three -day on site training. The program will be purchased. Part two will involve the training. Each agency interested will be contacted and advised of the training days scheduled and each agency will be responsible for sending students for the provided training. During the training phase, the trainer will install the program at the Pueblo Police Department. The system will be available for use by all authorized and trained users. After the training is complete, the program will be ready to use. From the time of the first use of the program, feedback will be done to assist in identifying problems. Each agency will be responsible for their own feedback, which will then be addressed to the Pueblo Police Department. This will ensure the correction of the problems in a timely manner. Surveys will be conducted by the jurors of each agency involved, at the end of the trial. This will assist as well in feedback by the community. The final part of the plan will be using the program for multi jurisdictional investigations, which will enhance interagency coordination during either simple crime scenes to major crime scenes. At the end of the year, a report will be generated on the progress made by each agency using the program. The report will list each type of crime the program was used to document the scene and will list the outcome of the case from using the program. Sources: Forensic Magazine June /July 2007: www.forensicmag.com PoliceOne Website: www.policeone.com 3 rd Tech: www.deltasyhere.com Colorado Division of Criminal Justice -2009 JAG application B. Goals & Objectives: Concrete objectives should be defined for the project that are time framed and have measurable outcomes /outputs. These are the elements against which your project will be evaluated. GOAL 1: Have contact with Southern Colorado agencies interested in the program and OUTPUT /OUTCOME advise of the program MEASURE & TIME FRAME OBJECTIVE 1.1: Prepare and execute contracts with the software vendor and advise All contracts and contact with each agency interested of their requirements and obligations to the program. the interested agencies will be productivity by using the program. done by December 31, 2009. OBJECTIVE 1.2: Purchase the software program The purchase of the software will be done by December 31, 2009. OBJECTIVE 13: When the program is delivered, schedule for the program to be The program will be implemented and schedule the training days. implemented and the training will be complete by December 31, 2009. GOAL 2: Provide feedback on the productivity of the program OUTPUT /OUTCOME MEASURE & TIME FRAME OBJECTIVE 2.1: Have each agency that utilizes the program provide feedback forms. All feedback forms will be done by September 2010. OBJECTIVE 2.2: Have each agency that utilizes the program to generate a report of the All reports of productivity will productivity by using the program. be done by September 2010. 3. PROJECT EVALUATION (Limit - one uate) A. How will project success be determined? How will it be measured? How will the results be analyzed? Describe the impact of the project and its affect on other agencies and organizations. Note: Specific performance measures may be required for each grant program area when required by federal grant guidelines. Success with using the Deltasphere 3000 31) Scanner and the Scenevision 31) Software made by 3` Tech will be determined by the successful implementation of the program. The proper implementation will show the development integrating the system and providing the training to the agencies interested in being involved. The completion of this process will show. The first level of success will be documented by showing a working system. This is only the first measure of success with the program. The second measure of success will be integrating data collected from detectives through interview and interrogation to the evidence documented and collected at the scene by crime scene investigators. To have all elements properly interjected into the program to show a complete crime scene analysis will be a second level of success. A third measure of success would be having interagency cooperation through training and having reports generated from each agency to show their use of success using the program. Also will be providing feedback forms to the community through jurors, after a trial in the courtroom. This would be a great resource for the level of success by using the program. Colorado Division of Criminal Justice -2009 JAG application The final measure of success will be the final generated report at the end of the year to show success rates by using the program. The report will show the raised level of documentation within the scene as well as the presentation of the crime scenes. This report will be based on a case -by -case basis. B. Will research be conducted as part of this project? x NO ❑ YES If yes, check the type of research proposed: ❑ The planned research /evaluation activities do not involve the collection of information identifiable to private persons. ❑ The planned research /evaluation activities involve the collection of information identifiable to private persons. If the second box is checked, describe the procedures that will be put in place to ensure administrative and physical security of identifiable data and to preserve anonymity of private persons to whom information relates (Limit Y2 page). The information that will be gathered by reports submitted through each agency, feedback by jurors in the courtroom and an end of the year report done as a case -by -case basis, will provide the proper evaluation of the program. The information will be maintained in accordance with the requirements of the Colorado Revised Statutes regarding the protection, release and archiving of public and criminal justice records. Just the analysis of the type of case will be provided. Colorado Division of Criminal Justice 2009 JAG application SECTION III - COLLABORATION (See Application Instructions) 1. Other Agencies and Organizations (Limit to one -page) A. Describe the collaborative efforts /planning that have already occurred. The Pueblo Police Department has a long history of collaboration with surrounding agencies. This would include cases outside of the Pueblo County jurisdiction. The Pueblo Police Department not only has been partners in the Multi - jurisdictional Drug Task Force, but has also assisted in provided services for smaller agencies for proper property crime and violent crime investigations. The Pueblo Police Department has assisted in homicide investigation all the way up to major planning and execution of emergency planning efforts with the City /county Health Department, the Pueblo County Sheriff's Department, the Colorado State Patrol and the Colorado Mental State Hospital. Just recently the Pueblo Police Department assisted in the investigation of a homicide with the Pueblo County Sheriff's Department. The Pueblo Police Department also assists in expert fingerprint identifications for the Immigration Deportation Agents (ICE) within the surrounding areas. The Pueblo Police Department assists Fremont County Sheriff and Canon City Police department in enhancing surveillance videos for cases within their jurisdiction. Just within the last year, the Pueblo Police Department SWAT Team assisted the La Junta, Colorado Police Department in executing search warrants. The Pueblo Police Department has a long history of collaboration with outside agencies and find that all agencies work well together. The cooperation with other agencies has been greatly established with the Pueblo Police Department and will continue to provide other services to the smaller agencies to establish multi jurisdictional interaction. B. Identify other agencies, organizations, and planning groups that will be included in the planning and implementation of this project. The Pueblo Police Department will head the organization and planning of the system when the system is implemented and when the training is to be scheduled. Any law enforcement agency wishing to share in the implementation of the program can do so by sending the officers for training and implementing the program during their investigation of cases. Colorado Division of Criminal Justice 2009 JAG application SECTION IV - CONTINUATION APPLICANTS (See Application Instructions) FOR CONTINUA TIONAPPLICA TIONS (PROJECTS) ONLY. 1. Project Changes (Limit - one -half page) Describe significant project changes (programmatic and/or budgetary) in the new grant application. 2. Plans for future funding (Limit - one -half page) Briefly describe the plan for reducing reliance on federal funding and how the project will be wholly (or partially) funded at the end of the 48 months of funding eligibility. Please note: Lack of a plan to fund this project after 48 months could result in denial of funding. Also, the Advisory Board looks more favorably upon projects that increase their percentage of match each year. 3. Evaluation of past progress (Limit - one page) Address the extent to which each of the project's goals and /or objectives were met, with supporting data included. If a specific objective was not achieved, or only partially achieved, provide an explanation. Colorado Division of Criminal Justice 2009 JAG application SECTION V - BUDGET BUDGET TABLE Please refer to application instructions for more detail on completing the budget tables. B. SUPPLIES AND OPERATING ( ( 2 ) $ 600.00 Folding Dolly (wheels) for Tripod $ 300.00 High Performance Laptop for Deltasphere 3000 - Customspecifications; preloaded with Deltasphere software $ 3200.00 Extra Safety Glasses for infrared laser $ 275.00 (4) $ 1335.00 3 -Day Deltasphere 3000 onsite installation and training (travel expenses included) Annual Deltasphere Shipping and Handling S400.00 TOTAL SUPPLIES AND OPERATING COST to be charged to this grant $ 12,110.00 A. PERSONNEL Fringe Sub -Total % to be paid by TOTAL Salary Benefit Cost grant funds $ $ $ $ $ TOTAL PERSONNEL COST to be charged to this grant B. SUPPLIES AND OPERATING TOTAL Professional Tripod and Laptop Stand for Deltasphere 3000 $ 600.00 Folding Dolly (wheels) for Tripod $ 300.00 High Performance Laptop for Deltasphere 3000 - Customspecifications; preloaded with Deltasphere software $ 3200.00 Extra Safety Glasses for infrared laser $ 275.00 Scene Vision Software upgrade and Maintenance — 1 additional year $ 1335.00 3 -Day Deltasphere 3000 onsite installation and training (travel expenses included) $ 6000.00 Deltasphere Shipping and Handling S400.00 TOTAL SUPPLIES AND OPERATING COST to be charged to this grant $ 12,110.00 C. TRAVEL (Designate specifically in -state and out -of -state travel.) I TOTAL TOTAL TRAVEL COST to be charged to this grant Colorado Division of Criminal Justice 2009 JAG application D. EQUIPMENT (Items costing $5,000 or more - see Instruction Manual) TOTAL eltasphere 3000IR 3D Scene Digitizer; Hardware included for the product itself and $ 29400.00 Software included for the Scenevision 3D; includes 1- ear warranty, upgrade and maintenance $ eltasphere 3000 Digital Color option- provides higher quality digital camera, the mount for the camera, the $ 10000.00 software for the camera and includes 1 -year warranty, upgrade and maintenance $ $ TOTAL CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES COST to be charged to this grant $ TOTAL EQUIPMENT COST to be charged to this grant $ 39400.00 E. CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES TOTAL $ $ TOTAL CONFIDENTIAL FUNDS COSTS to be charged to this grant $ $ TOTAL CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES COST to be charged to this grant $ F. CONFIDENTIAL FUNDS TOTAL $ $ TOTAL CONFIDENTIAL FUNDS COSTS to be charged to this grant $ G. TOTAL OF ALL PROJECT COSTS (A through F) $ 51,510.00 (This should equal the requested JAG amount listed on page 1) Colorado Division of Criminal Justice 2009 JAG application 2. BUDGET NARRATIVE Refer to instructions. Follow the same categories and line items as in the Budget Summary. YOU MUST INCLUDE A COST CALCULATION AS THE BASIS FOR YOUR BUDGETED AMOUNTS. (Limit - three pages) A. Personnel: The Southern Colorado Crime Scene Documentary Program application does not include any additional personnel costs. This proposal is for the equipment and software only. The cost for training by each outside agency will be provided by each independent agency and not through the grant. This will include the submission of reports and feedback by each agency. B. Supplies and Operating Costs: The costs were determined and supplied by the representative of the company 3` Tech at the request of the Pueblo Police Department. The supplies needed were based on what was needed for efficient operating of the equipment. Without one of the components within the program, the system would not fully operation for the Southern Colorado multi jurisdictional needs. The breakdown of the needed equipment is was carefully talked over with the representative of the 3 Tech company as to what the Pueblo Police Department and surrounding agencies would need to have a complete operating system. Included in the price was a professional tripod and laptop stand for the Deltasphere 3000. This is needed to place the rotating equipment in the middle of the room to be scanned into 3D. This equipment is built to withstand the motion of the equipment in a safe manner. The tripod and laptop stand is one piece. The folding dolly for the tripod is needed to transport the equipment from room to room with a residence or an exterior crime scene. The high performance laptop for the Deltasphere 3000 contains the Deltasphere program needed to operate and download the collected data after the 3D scanning process is complete. The program and the laptop are needed for data collection and implementation. Extra Safety glasses which are especially made for infrared laser, for multi jurisdictional cases where multiple investigator will be involved. The glasses are for safety purposes while investigating crime scene for the investigator. This will prevent visual complications if a subject is in the direct path of the infrared laser. Included within the quote was a three -day Deltasphere 3000 onsite installation and training. The cost of the travel expenses were included in the quote by the representative of 3` Tech. Having the representative of the program come out and directly install the program and provide training to any amount of officers from multi agencies was included in the quote to insure better quality of service of the installation process and the training. This will not be third hand training but on site training. Within the quote was an upgrade and maintenance quote for Scenevision software, which is needed for the Deltasphere 3000 3D scanning process. This is an additional year of upgrades. For the remainder of the upgrades after the one -year will be the responsibility of each agency, including the Pueblo Police Department, to keep upgraded. This will be the responsibility of the agencies and will have no future costs to the grant. The shipping and handling of the product was quoted by the representative of the 3` Tech company and is needed to have the equipment sent here for implementation and usage of the product. 10 Colorado Division of Criminal Justice 2009 JAG application C. Travel: The Southern Colorado Crime Scene Documentary Program application does not include additional travel expenses or any other costs. And if any other costs are needed, will be at the expense of each independent agency. D. Equipment: The Southern Colorado Crime Scene Documentary Program application does include the purchase of more than one piece of equipment and hardware with an individual cost exceeding $5,000.00. The equipment needed for this program will make the program completely functional for accurate crime scene documenting. The equipment listed within the application is provided by the 3 rd Tech company to produce an efficient product needed for excellent crime scene documentation, analysis and collection of data. Without one piece of the equipment could reduce the quality of the product and the outcome of the investigation. The equipment needed for the Deltasphere 3000IR 3D Scene Digitizer is quoted at $29,400.00. The equipment needed for the Deltasphere 3000 Digital Color Option, which includes a high quality camera for digital photos to be taken during the scanning process, was quoted at $10,000.00. E. Consultant/Professional Services: The Southern Colorado Crime Scene Documentary Program application does not include the cost of consultation and professional services. F. Confidential Funds: The Southern Colorado Crime Scene Documentary Program application does not include the cost of confidential funds. 3. TOTAL PROJECT FUNDING Will this project BE FUNDED using ADDITIONAL FUNDS other than those provided from this grant? YES / _X_NO list the type and approximate amount of other funding that will be used to support this Fund Type/Describe Amount Federal Direct Federal JAG Award* (see below) State 11 Colorado Division of Criminal Justice 2009 JAG application County Govemment Govemment TOTAL *Certain jurisdictions (cities and counties) are eligible to receive JAG funds directly from the Bureau of Justice Assistance. If your jurisdiction is eligible to receive JAG funds directly from the Bureau of Justice Assistance, please specify the amount of those funds devoted to this project. 12