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HomeMy WebLinkAbout11448RESOLUTION NO. 11448 A RESOLUTION APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE COLORADO DEPARTMENT OF LOCAL AFFAIRS DIVISION OF HOUSING'S NEEDS ASSESSMENT GRANT INITIATIVE AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME WHEREAS, the City Council supports the application to the Colorado Department of Local Affairs Needs Assessment Grant Initiative relating to the Pueblo County, United Way, and City of Pueblo Needs Assessment Project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: The attached application submitted jointly with Pueblo County, United Way of Pueblo County, and City of Pueblo Needs Assessment Grant to measure the housing and human services need within the city and the county, is hereby approved. The City recommends the application be forwarded to the Colorado Department of Local Affairs, for consideration to receive monies from the Needs Assessment Grant. The President of City Council is hereby authorized to execute the application on behalf of the City of Pueblo. BY Vera Ortegon Councilperson PRt i I I T'�l rtw d]UH� :s r) a { CLE INTRODUCED October 27. 2008 E ������ L MOW Background Paper for Proposed RESOLUTION AGENDA ITEM # 2 DATE: October 27, 2008 DEPARTMENT: Housing and Citizen Services / Ada Rivera Clark TITLE A RESOLUTION APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE COLORADO DEPARTMENT OF LOCAL AFFAIRS DIVISION OF HOUSING'S NEEDS ASSESSMENT GRANT INITIATIVE AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council approve the submittal of a grant application to the Colorado Department of Local Affairs Division of Housing's Needs Assessment Grant Initiative in partnership with Pueblo County and the United Way of Pueblo? RECOMMENDATION Approve the Resolution. BACKGROUND The City of Pueblo Department of Housing and Citizen Services, Pueblo County Department of Housing and Human Services and the United Way of Pueblo wish to partner in a Needs Assessment. The City and the County are required by their funders to undertake a needs assessment in order to continue to receive funding. The United Way, though not required, completes one to determine the needs in the community and later to assess the impact of the funding. The City must complete a new 5 -Year Consolidated Plan (2010 -2014) for HUD in 2009. The State's Department of Local Affairs Division of Housing is making grant funds available to counties to assist in the completion of a housing needs assessment, therefore the County is the primary applicant. The United Way sent out a "feeler" request for proposals. The lowest bid received was for $75,000. Based on the bids received we recognized that having one consultant complete the needs assessment for all three agencies would result in a $20,000 - $25,000 savings. The grant application requests $40,000 from the State. The United Way has pledged $20,000. The City is contributing $20,000 from HUD HOME and CDBG funds that it has set -aside for this purpose from its administrative budget. These are not additional funds that need to be appropriated. Once the approvals to submit the application are received by the Council and the Commissioners, the United Way will put out an official request for proposals satisfying all the procurement requirements of the City and County and their state and federal funders. We anticipate hearing from the State in December of 2009 and are requiring that the study be completed by June of 2009. FINANCIAL IMPACT In partnering with Pueblo County and the United Way, the City will save anywhere from $20,000 to $25,000 in the cost of a Needs Assessment. The funds to be contributed by the City are estimated to be $20,000 and have been appropriated for administrative uses. Under the federal regulations, all plans are considered administrative in nature. Application for USE ONLY DED AREAS ARE FOR STAFF a. Colorado Division of Date Received Housing 2) NEEDS ASSESSMENT Project# GRANT AMOUNT REQUESTED: $ Loan $40,000 Grant APPLICANT CONTACT INFORMATION Applicant (Organization Name and Address) Subgrantee (Organization Name and Address) Pueblo County Department of Housing and Human Services 2631 E. 4"' Street Pueblo, CO 81001 Chief Elected Official, Executive Director, or President: Name: Anthony Nunez Phone No: 719.583 -6536 Title: Chairman, Pueblo County Board of Commissioners Address (if different from above): Fax No: 719 - 583 -4908 215 West 10th St. Email: nunez@co.pueblo.co.us Pueblo, CO 81003 Federal Tax ID No: 84- 6000797 Designated Contact Person for Application: Name: Rudy Sabedra - Phone No: 719 -583 -6319 Title: Grants Monitor, HHS Address (if different from above): Fax No: 719- 583 -6323 2631 E. 4" Street Email: rudy.sabedra @co.pueblo.co.us Pueblo, CO 81001 TYPE OF ORGANIZATION X Municipality /County /Consortia X Nonprofit "Attach IRS determination CHDO (Community Housing Development Organization) Public Housing Authority Private For - Profit Developer TYPE OF PROJECT ACTIVITIES (Check all of the activities involved in your project) X IStandard CDOH Housing Needs Assessment X I Includes Local Government Add -ons (Local Govt, funded) COUNTIES WHERE NEEDS ASSESSMENT WILL BE CONDUCTED List counties: Pueblo County STATE RFP REQUIREMENTS SATISFIED? Have you satisfied State Purchasing /RFP requirements (3 BIDS) IX IYES 11 JNOO NARRATIVE Please answer the following questions for the project or program that you are proposing (Please attach other pages if necessary). • Describe the project and its importance to the county(ies) and communities it will serve This project proposes to conduct a comprehensive housing needs assessment for the City and the County of Pueblo and to develop a research -based community needs assessment for the United Way of Pueblo County. The housing portion of the needs assessment will focus on the housing needs of the City of Pueblo, the farming communities east of Pueblo including Blende, Vineland, Avondale, and Boone. To the west, the study will analyze the needs of the small mountain community of Beulah and the rapidly growing housing market in Pueblo West, Colorado. This study will also assess the housing opportunities in the southern communities of Colorado City and Rye Colorado. In addition the project will study the impact of the area economy, including income levels and employment opportunities and unemployment rates and their effects on the housing market. The lead agency for this project will be the Pueblo County Department of Housing and Human Services with the City of Pueblo Department of Housing and Citizen Services and the United Way of Pueblo County as partnering organizations in the project. Each of the partnering organizations will commit to contributing financing towards the needs assessment in the amount of $20,000 from the City of Pueblo Department of Housing and Citizen Services and $20,000 from the United Way of Pueblo County. Pueblo County Department of Housing and Human Services (HHS) will contract with a Colorado Department of Housing (CDOH) approved contractor to conduct the Housing Needs Assessment and the Community Needs Assessment. HHS will require that the project specifically address the Colorado Division of Housing Needs Assessment Template and the requirements set forth by the United Way of Pueblo County for the Community Needs Assessment. The CDOH template will require that the contractor specifically address the following target areas and their relationship to the housing needs of the City and County of Pueblo: • Economic and Demographic Framework • Housing Inventory • Housing Market Conditions • Housing Problems • Special Needs • Housing Gaps and Estimated Needs The needs assessment will also include an analysis of the above target areas as follows: • Assumptions and Conclusions • Community Resources and Financial Tools • Executive Summary • Analyst's Recommendations for an Action Plan The needs assessment additionally will address the City of Pueblo Consolidated Plan as follows: • Quality of Life & Housing Needs in Targeted Pueblo Neighborhoods • Community Profile and Market Analysis • Population and Demographics • Income/Wages /Employment • Education • Welfare, Poverty, and Human Services The United Way of Pueblo County Community Needs Assessment will be developed based on the information and understanding derived from research with Pueblo County residents, and Pueblo County key informants; as well as community research, and best practices research. This research will evaluate the awareness and perception of the needs in the community, and determine the community's commitment to addressing those needs. The following specific tasks will be provided by the contractor for the United Way Community Needs Assessment: Task 1: Construct and Administer Surveys 1.1 Design Survey Instruments 1.2 Administer Survey 1.2.1 Develop the Sample Plans 1.2.2 Administer 800 Household Surveys Up to 20- minutes in length (about 4 pages) 1.2.3 Administer 200 Key Informant Surveys 1.2.4 Administer Key Informant Interviews 1.2.5 Community Focus Groups Up to 10 groups Task 2: Consolidate Findings and Prepare Final Report 2.1 Identify Priorities for Action 2.2 Deliver Data and Written Report 2.2a On -Site Presentation of Final Results Task 3: Project Management Fee Option A Geocoding and GIS Mapping Option B Gap Analysis and I -S Matrix Analysis Option C Secondary Data Collection Pueblo County and its partner organizations included in this needs assessment will be able to utilize the information obtained to better coordinate, prioritize goals, and manage the planning process involved in housing and community development based on the recommendations provided through this study. In addition, Pueblo County's Department of Housing and Human Services will strengthen its position in applying for federal and state funds to address the target areas for which baseline information was gathered. The communities involved will ultimately benefit from the study as the organizations can use the information in evaluating and targeting the housing and community development needs of each particular community. Each community will have specific needs that the county, city and the United Way of Pueblo County may be able to address, i.e. the farming communities of Blende, Vineland and Avondale will likely focus in on the lack of migrant farmworker housing, while the City of 3 Pueblo will have specific housing and community development needs for each area of the city; whereas, Pueblo West will face issues surrounding significant population growth and infrastructure development. Lastly, the rural mountain communities of Colorado City, Rye and Beulah will likely be impacted by economic factors related to second homeowners, part- time retirees and real estate development. • Describe other financing commitments that you bring to the project. As previously indicated, the City of Pueblo Department of Housing and Citizen Services and the United Way of Pueblo County are partnering organizations in the project. Each of the partnering organizations will commit to contributing financing towards the needs assessment in the amount of $20,000 from the City of Pueblo Department of Housing and Citizen Services and $20,000 from the United Way of Pueblo County. In addition, the Pueblo County Department of Housing and Human Services will provide in -kind services estimated to be $3,032 as follows: ➢ Grants Writer: • Time Researching and Writing Grant • Coordination with consultants • Time developing & verifying list of names for focus groups • Coordination with partner organizations o Coordination with DOLA Total: ➢ HHS Director: • Meeting time with organizations & DOLA • Meetings with County Commissioners • Ongoing follow -up on project Total: ➢ HHS Fiscal Officer: o Budgeting & Consultant Payment Time ➢ County Attorney: o Grant Review for Legal Compliance ➢ Legal Compliance Officer ll: o Grant Review & Resolution preparation Total In -Kind Contributions: • Describe the project's timeline, including target dates for: 10 hours 16 hours 16 hours 16 hours 4 hours 62 hours x $33 = $2,046.00 4 hours 2 hours 4 hours 10 hours x $59 = $590.00 2 hours x $48 = $96.00 1 hour x $150 = $150.00 2 hours x $75 = $150.00 $3,032.00 A Public Hearing will be held on Tuesday, October 7, 2008 at which Mr. Rick Hanger, Regional Housing Development Specialist with CDOH along with representatives from Pueblo County Housing and Human Services, the City of Pueblo Department of Housing and Citizen Services and the United Way of Pueblo County will be present at the public hearing to solicit citizen comments and to answer questions about the proposed needs assessment proposal. 4 The application to the Colorado Division of Housing for the Needs Assessment Grant is expected to be submitted to the Colorado Department of Local Affairs by the middle of October 2008 with the following approximated target dates: Approval: Approval by CDOH with Award Letter and Press Release would be anticipated to be received in November 2008 approximately five weeks from date application submitted in October 2008. Date CDOH Funds Needed: Actual funds for the project would not be needed until the completion date of the project which is anticipated to be April 15, 2009. It may be necessary to request advance funds depending on whether or not the Needs Assessment Contractor requires a retainer. Expected Begin Date of Needs Assessment: The expected beginning date of needs assessment would be projected to start by January 2, 2009 and conclude by February 15, 2009. Identify Milestones and Expected Achievement of Milestones with Consultant Needs Assessment Contractor Bid Solicitations date Approval of Needs Assessment Contractor: Begin Needs Assessment by Contractor: Complete Needs Assessment by Contractor: Contractor completes the data analysis as indicated in the CDOH, City of Pueblo Consolidated Plan and Community Needs Assessment templates: Contractor prepares and submits completed hard copy of the CDOH, City of Pueblo Consolidated Plan and Community Needs Assessment templates: Contractor prepares and submits Executive Summary to Pueblo County, partner organizations and to CDOH Final full written housing and community needs assessment report to be completed and submitted to Pueblo County, partner organizations and to CDOH: September /October 2008 December 1, 2008 January 2, 2009 February 15, 2009 March 2, 2009 March 16, 2009 March 31, 2009 March 31, 2009 Pueblo County Department of Housing and Human Services will prepare a slide presentation to present to the Pueblo County Commissioners, and will be made available to the Pueblo City Council, the United Way of Pueblo County and to the public and posted on the CDOH website: April 14, 2009 Expected Completion Date: April 15, 2009 Describe your capacity to complete this proposal by identifying similar projects that your organization has completed, and summarize their outcomes. Pueblo County's Department of Housing and Human Services as the lead agency for this project is responsible as part of it's mission to provide planning, contracting, and monitoring services to ensure the delivery of a wide range of program services to indigent, low- and moderate - income persons in Pueblo County, Colorado. To accomplish this mission, HHS has written and carried out various grants and projects that identify community needs in different areas. Specifically, HHS currently has ongoing projects to provide emergency housing and essential services through five subcontractor agencies. Other current projects include CDBG Emergency Housing Rehab for Seniors, CSBG Indigent Funds for emergency services, transitional housing funds allocated through HUD /HOME funding for assistance to low- income families and a health disparities grant to provide health services out of two community centers. In addition, HHS oversees thirteen other Human Services programs ranging from USDA Food Commodities distributions, to Pueblo Agency on Aging services to seniors. These programs continue to be very successful and are highly effective in providing specific needs to identified clientele within Pueblo County. Our ability to provide these types of programs, demonstrates that we have the capacity to complete this needs assessment as proposed. AUTHORIZED SIGNATURE SHEET horizing the official to red for the project. ry Nunez Typed or Printed) of County Commissioners Barbara Vidmar Name (Typed or Printed) President City of Pueblo Title Andrea Aragon Name (Typed or Printed) President/CEO United Way of Pueblo Title IlDate /O /A 7/n 9' lDate ? b 1„2-7 / o g 11 Date I o / , �4 l � x II Signature (Signature ISignature 11 (Typed or Printed) Name (Typed or Printed) Name (Typed or Printed)