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HomeMy WebLinkAbout11305RESOLUTION NO. 11305 A RESOLUTION AUTHORIZING STAFF TO SOLICIT PROPOSALS FROM ARTISTS TO PROVIDE PUBLIC ART AT THE NEW POLICE BUILDING, BID THE ANNEX PORTION OF THE PROJECT SEPARATELY AND TO CLARIFY DIRECTION ON PERFORMING AN INDEPENDENT AUDIT OF THE MECHANICAL SYSTEMS IN THE COMPLETED BUILDINGS BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION 1. City Staff is hereby authorized to solicit proposals from artists to provide public artwork at the new Police Building, and allocate up to $250,000 for said artwork. SECTION 2_ City Staff is hereby authorized to bid the Annex portion of the Police Building Project separately from the main building. SECTION 3_ City Staff is hereby authorized to solicit proposals to perform an independent audit (Commissioning) of the mechanical systems in both of the completed buildings relating to the new Police Building in the Spring 2010. INTRODUCED May 27, 2008 BY Michael Occhiato Councilperson AP PROVE ATTEST D BY: �. � y PPI`81f I T' i ILAHL- Res 113025 [ P[D � p - 2 p Background Paper for Proposed RESOLUTION AGENDA ITEM # -� DATE: MAY 27, 2008 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT JERRY M. PACHECO, DIRECTOR TITLE A RESOLUTION AUTHORIZING STAFF TO SOLICIT PROPOSALS FROM ARTISTS TO PROVIDE PUBLIC ART AT THE NEW POLICE BUILDING, BID THE ANNEX PORTION OF THE PROJECT SEPARATELY AND TO CLARIFY DIRECTION ON PERFORMING AN INDEPENDENT AUDIT OF THE MECHANICAL SYSTEMS IN THE COMPLETED BUILDINGS ISSUE Should City Council authorize staff to solicit proposals from artists to provide artwork at the new Police Building, and if so, what amount should be allocated for the artwork? Should City bid the Annex portion of the project separately? Council needs to give direction on the process to be used to perform an independent audit (Commissioning) of the mechanical systems in both buildings once completed? RECOMMENDATION Approval of the Resolution. BACKGROUND On May 12, 2008, City Council received an update from the architects, Durrant and HGF Architects, and staff on the progress of the design of the new Police Building and Complex. City staff asked for input from Council regarding three items relating to the project. 1. To authorize Staff to solicit proposals from local artist to provide art on, or around, the new Police Building in an amount up to $250,000? 2. Whether or not the City should bid the Annex portion of the new police building project separately from the main Police Building. The construction of the Annex will take approximately 10 months. If the Annex were to be included with the overall bid package for both the Annex and the Police building, then construction on the Annex could take the entire 18 to 20 months. By bidding the Annex separately, it will allow more contractors to be involved in the project, and potentially provide more competitive pricing. It will also allow the police to move their vehicles and evidence into the Annex sooner. 3. Clarify direction as it relates to the commissioning of the mechanical systems in the new police buildings once completed. The City can handle commissioning of the mechanical system (HVAC) in two ways. First, staff can solicit proposals from an independent engineer, who would work for the City as a third party consultant. This consultant would perform an inspection and complete a written audit of the installed HVAC system. The consultant would determine if the system is installed and working per the plans and specifications, determine if the systems settings are correct, list any differences, document these findings and certify that the systems are functioning properly. Since the commissioning would not need to be done until the project is complete, the City would not need to hire this consultant until the project is near completion (Spring of 2010). This option could cost anywhere from $45,000 to $75,000 in additional funds. Second, the City could contract with a third party consultant as soon as possible and have them involved with reviewing the design, construction documentation and specifications. During construction, they would perform independent inspections and complete final testing. Then after the system is installed, they would provide an audit of the system, necessary training review and final reporting. This option would delay the bidding of the project due to the time need for the third party to review and comment on the design. This option could cost anywhere from $58,000 to $80,000 in additional funds. As part of the contract award to build the new police building, the selected contractor will be required to install the system in accordance with the plans, specifications and manufacturer requirements. In addition, the system will have a warranty. The contractor will be required to test and balance the system, provide training for staff and provide product manuals. Also, as part of the architects Construction Management responsibilities, they are required to have their sub - consultants (Mechanical Engineers) perform inspections to ensure the City is getting what is required. This is already included as part of their fees. FINANCIAL IMPACT Adding public art and an independent commissioning to the project will add costs to the project. Bidding the Annex portion of the project may or may not add costs.