HomeMy WebLinkAbout11159RESOLUTION NO. 11159
A RESOLUTION APPROVING THE SUBMITTAL OF 2007 GRANT APPLICATION FOR THE
COLORADO DEPARTMENT OF LOCAL AFFAIRS ENERGY MINERAL IMPACT ASSISTANCE
FUND MONIES RELATING TO THE CITY HALL AND MEMORIAL HALL RESTORATION,
PHASE 1 PROJECT AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE
SAME
WHEREAS, it is a goal of the Pueblo Comprehensive Development Plan to preserve the
archaeological, architectural, historical, and natural resources which contribute to the character,
individuality, and cultural heritage of Pueblo;
WHEREAS, it is the goal of the 2001 City Hall and Memorial Hall Historic Structural
Assessment and Master Plan to preserve and restore City Hall and Memorial Hall as important
historic civic buildings for the City of Pueblo and State of Colorado;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PUEBLO, COLORADO, that:
The City agrees to sponsor and submit an application for the City Hall and Memorial Hall
Restoration, Phase 1 Project consisting of the replacement of the gutter system, new tile
roofing, rehabilitation of skylights and the cupola tower and restoration of exterior masonry. The
City recommends the application be forwarded to the Colorado Department of Local Affairs, for
consideration to receive monies from the Energy Mineral Impact Assistance Fund. The
President of City Council is hereby authorized to execute sponsorship of the application on
behalf of the City.
INTRODUCED December 10, 2007
ATTESTED BY
APPROVED: a
ESID NTof City Council
CITY CLERK
Randy Thurston
Councilperson
Reso. I IISq
Background Paper for Proposed
RESOLUTION
AGENDA ITEM # 2
DATE: DECEMBER 10, 2007
DEPARTMENT: JERRY M. PACHECO, ASSISTANT CITY MANAGER FOR
COMMUNITY DEVELOPMENT
TITLE
A RESOLUTION APPROVING THE SUBMITTAL OF 2007 GRANT APPLICATION FOR
THE COLORADO DEPARTMENT OF LOCAL AFFAIRS ENERGY MINERAL IMPACT
ASSISTANCE FUND MONIES RELATING TO THE CITY HALL AND MEMORIAL HALL
RESTORATION, PHASE 1 PROJECT AND AUTHORIZING THE PRESIDENT OF CITY
COUNCIL TO EXECUTE SAME
ISSUE
Should the City Council approve the submittal of a 2007 Grant Application for Colorado
Department of Local Affairs Energy Mineral Impact Assistance Fund monies relating to
the restoration of City Hall and Memorial Hall and authorize the President of City
Council to execute same?
RECOMMENDATION
Approval of the Resolution.
The project is Phase I of a multi -phase restoration of the Pueblo City Hall & Memorial
Hall. Immediate concerns are water damage in interior walls from failing gutters and
mortar joints. The project follows the recommendations provided by a 2001 Historic
Structural Assessment and Master Plan, completed with assistance from the State
Historical Fund. The study identified the following "Prioritized Work" items: 1) Repair
leaks at gutters on both City Hall and Memorial Hall; 2) Tuck Point all cornices to
prevent water penetration into stonework; 3) Provide lateral reinforcement of the cupola
structure; and 4) Maintain or remove non - historic roll roofing and replace with barrel tile
roofing. The project scope of work will consist of 1) hiring an architect/engineer for
restoration, 2) roofing and waterproofing and 3) exterior closures. The present project is
focused on these tasks.
FINANCIAL IMPACT
The DOLA Energy Mineral Impact Assistance Fund grant request is for $485,000. The
Local Match required is in the amount of $685,000, for a project total of $1,170,000. Of
the City match portion, $200,000 has been requested from the State Historical Fund of
the Colorado Historical Society and $485,000 will need to be committed from General
Fund Revenues. An insurance claim in the amount of $201,653 is anticipated from the
recent hailstorm damage to the roof. An additional $283,347 will be required for the
local match.
STATE OF COLORADO
(For Use by State)
Department of Local Affairs
ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION
Public Facilities/Public Services /Community Development Projects
(Refer to back page for application filing information)
Applications Must Be Typewritten
A. GENERAL AND SUMMARY INFORMATION
1. Namefritle of Proposed Project: Pueblo City Hall /Memorial Hall Restoration, Phase 1- Roofing & Exterior
2. Applicant: City of Pueblo
(In the case of a multi - jurisdictional application, name of the "lead" municipality, county, special district or other political subdivision).
In the case of a mufti - jurisdictional application, names of other directly participating political subdivisions:
3. Chief Elected Official (In the case of a multi- jurisdictional application, chief elected official of the 'lead" political
subdivision):
Name: Judy P. Weaver Title: President of City Council
Mailing Address: 1 City Hall Place, Pueblo, CO 81003 Phone: (719) 553 -2655
City /Zip: Pueblo, 81003 Fax: (719) 553 -2698
E -mail Address: Weavertftueblo.us
4. Designated Contact Person (will receive all mailings) for the Application:
Name: Bill Zwick Title: Senior Urban Design Planner
Mailing Address: 211 E. D Street Phone: (719) 553 -2259
City /Zip: Pueblo, 81003 Fax: (719) 553 -2359
E -mail Address: bzwick(tloueblo.us
5. Amount of Energy /Mineral Impact Funds requested: $ $485.000
6. Brief Project Description: (100 words or Was and including construction or equipment specifications, if applicable. For example: 24)ay, 2,000
sq. n. metal fire building): The Pueblo City Hall/Memorial Hall Restoration Project has multi - phased and is estimated
This is the first Phase of the full restoration and adaptive re -use as planned in the 2001 Pueblo Citv
Hall/Memodal Hall Master Plan.
7. a. Local priority if more than one application from the same local government (e.g., 1 of 2, 2of 2, etc.).
Page 1 of 8
B. DEMOGRAPHIC AND FINANCIAL INFORMATION
1. Population
a. What was the 2000 population of the applicant jurisdiction? City: 102.121
b. What is the current estimated population for the applicant jurisdiction? City: 104.999 (2006 Estimate)
(Current/most recent lottery distribution estimate is acceptable.) What is the source of the estimate?
Colorado State Demography Office
c. What is the population projection for the applicant in 5 years? City: 109.000
What is the source of the projection? City of Pueblo Planning Dept.
2. Financial Information (Current Year):
In the column below labeled *Applicant" provide the financial information for the municipality, county, school district or special district directly
benefiting from the application. In the columns below labeled 'Entity', provide the financial information for any public entities on whose behalf
the application is being submitted (if applicable).
Complete items "a through t" for ALL project types:
Bridge Fund) or managed through an Enterprise Fund (e.g. water, sewer, county airport), complete items
Applicant
Entity:
Entity:
a. Assessed Valuation (AV) Year: 2005
$639,430,828
k. Special or Enterprise Fund Multi -Year Debt
b. Mill Levy
15.633
Obligations*
c. Property Tax Revenue (mill levy times AV)
$9,996,222
1. Special or Enterprise Fund Balance
d. Sales Tax (Rate /Estimated Annual Revenue)
3.5 %1$45,802,896
% / $
%/$
e. Total General Fund Budget
$68,653,718
m. Special or Enterprise Fund Lease - Purchase
f. Total Applicant Budget Amount
(Sum of General Fund and all Special or
Enterprise Funds
$154,304,809
and Certificate of Participation Obligations*
g. Total Multi -year Debt Obligations for all
Fund Types*
$19,072,604
n. Special Fund Mill Levy (if applicable)
h. Total Lease - Purchase and Certificates of
Participation obligations*
$3,619,267
i. General Fund Balance (Reserves) as of
January 1 of this current calendar year.
$19,949,658
For projects to be managed through a Special Fund other than the General Fund (e.g. County Road and
Bridge Fund) or managed through an Enterprise Fund (e.g. water, sewer, county airport), complete items
"j through n ":
Identify the relevant Special Fund or Enterprise Fund:
j. Special or Enterprise Fund Budget Amount
N/A
N/A
k. Special or Enterprise Fund Multi -Year Debt
N/A
N/A
Obligations*
1. Special or Enterprise Fund Balance
N/A
Reserves on January 1 of this calendar year
m. Special or Enterprise Fund Lease - Purchase
N/A
and Certificate of Participation Obligations*
n. Special Fund Mill Levy (if applicable)
N/A
For Water and Sewer Project Only complete items "o through q ":
o. Tap Fee
N/A
p. Average Monthly User Charge
(Divide sum of annual residential revenues by 12 and
then divide by the number of residential taps served.
N/A
q. Number of Taps Served by Applicant
N/A
* Include the sum of the yearend principal amounts remaining for all multiyear debt obligations, lease purchase agreements or
certificate of participation notes.
Page 2 of 8
CD
CD
Cl)
O
00
V
Q
n
1
m
c
mm
K
2
M a C
O.
n
C
1
L
0
g�
N
0
0
�
m
9t
to
0
10
v
rr m
m
V
On
-4
O
O
s, 0
r !
1
N
n
m
N
n
m
y
0
M
,, A L E
- a g
Y '
N
a
9 O
N
N
, O
p
o
3
O
3
c
c
3
p o p _
w
3
e
3
a
CL
CL
CL
m m
C
'
C
C
C
t c
m
< 3
>
a
>
s
a
C
>
s
>
a
3
a_
� ,
N
$
g
F�
40
i
4A i
A
j
C4
4A
W
4A
i
H
a
+ Y n S f
G
m m
i
00
GI
W
Oa
i
00
a
p m
V
i
00
i
N
O
N
40
W
��p
A
N
m
O
S
U1
O
01
O%
N
`
uinQ
O
m
O
A
O
O
O:
m
x:vv, m
F� p
N
a
a
a
a
a
a
a
a
s
a.,;E
Q
s
a
0 T
3
Z
Z
Z
<
Z
Z
<
Z
u=
:ei3 w, Z
a
a
0
V
Q
n
1
m
c
D. PROJECT INFORMATION
The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial assistance to
1. Social and Economic Impact
a. Describe how the applicant is impacted by the development, production, or conversion of energy and mineral
resources.
Although employment figures for the energy and mineral sectors of Pueblo's economy have shown a
healthy growth trend in recent years, they are directly affected by the volatility of the market for tubular
steel and rail products produced by Rocky Mountain Steel. The X-Cel Comanche power plant expansion
has generated about 1,300 jobs during the construction phase, but these will be eliminated once the
plant becomes operational in about 4 years. The additional staff required to operate the new plant is
estimated at 40 employees. A recent study found the City has a population of 100,000, but the
purchasing power of a community of 60,000.
b. To further document impact, cite the type of past, current or proposed energy /mineral impact activities in the
area, the names of the companies involved, the number of employees associated with the activities impacting the
jurisdiction and other relevant, quantitative indicators of energy /mineral impact.
Until the early 1980's CF81 Steel, the predecessor of Rocky Mountain Steel Mills employed over 6,000
workers. By 1999, this had declined to 600 workers. Rocky Mountain Steel is presently operating with a
work force of just under 1,000 employees. Once the construction phase of the X-Cel power plant
expansion is completed, Pueblo will lose over 1,300 skilled construction jobs. If these employees cannot
be rehired in a similar project, many of them may permanently leave the Pueblo community.
Please see attached "Related Employment" data.
c. Cite actual usage statistics that document impact and the need for the project. For example, "heavy truck traffic
related to energy development activities is impacting a county road that needs improvement. A traffic count done
in May 2008 showed that heavy truck traffic increased from 100 trips per day to 300 trips ". (If documentation is
not available, consider undertaking the necessary research before submitting an application.)
As noted above, many of Pueblo's energy and mineral sector employers are heavily impacted by
changing demand for their products. Over time, they tend to be subject to cyclical trends which impact
the Pueblo area, not only in terms of immediate job gains or losses but also in terms of the secondary
retail and service sector jobs that are either generated or lost. Please see the attached document Item
D.2.a for historic employment trends.
The City Hall /Memorial Hall buildings are a community landmark and act as the City's government place
of business and public theatre. Although designed as one building the Pueblo City Hall was built in 1917
and the Memorial Hall was built in 1919. Over nearly the past 100 years the building has seen it's share
of damage from weather and age. The 2001 Historic Structural Assessment and Master Plan (SHF 99 -02-
026) has identified the following "Prioritized Work" items: 1) Repair leaks at gutters on both City Hall and
Memorial Hall; 2) Tuck Point all cornices to prevent water penetration into stonework; 3) Provide lateral
reinforcement of the cupola structure; and 4) Maintain or remove non - historic roll roofing and replace
with barrel tile roofing.
The integrity of both structures is currently threatened by water damage from an old deteriorated and
leaking gutter system. Ongoing maintenance has included asphalt patching of the gutter troughs, but
this is proving no longer adequate. Existing damage includes eroding interior brick, paint damage, and
mineral deposits (efflorescence) on interior walls from water seepage through the masonry. The existing
(1994) roll roofing is not historically appropriate and has a remaining lifespan of less than ten years. A
recent catastrophic hailstorm in August of 2007 has heavily damaged the roof and is cause for the
immediate need of replacement. Replacement with barrel tile roofing, as originally provided, would be an
important step in the building's restoration.
The entire exterior masonry fagade including walls, columns, window consoles, architraves, carved
wreath panels, and cornices are character - defining features of the richly detailed fagade. A 2005
Page 4 of 8
condition survey by Atkinson - Noland & Associates, financed by the City, estimated that 25% of the
mortar joints in both structures were in need of repair, with the worst mortar conditions in the upper
reaches of the structures (see accompanying photos).
2. Project Significance
a. Why is the project needed and what are the goals of the project?
The project need is to completely seal the structure and prevent further water damage, while restoring
the original contributing elements of the structure's roof and exterior masonry.
Goals of the project include:
1. Install all new integral gutters. Remove the old flashing and replace with new non - ferrous
metal gutters.
2. Remove existing non - historic roll - roofing and miscellaneous flashing. Replace flashing,
smoke hatches at the stage, and roof ventilators.
3. Install new barrel tile roof system with appearance similar to the historic roof.
4. Repair structural elements of the cupola and the dome.
5. Tuck point deteriorated joints in masonry on all facades (approximately 25% of all joints).
S. Repair cracks in terra cotta using a silicone sealant.
b. How will project implementation benefit public health and safety, improve the effectiveness or efficiency of
service delivery systems and/or generally improve the quality of life for residents?
The implementation of Phase 1 Restoration will prevent further damage to a building used by the public
for both governmental use and public theatre venues. The project would provide the replacement of an
aging and deteriorated gutter system, which will prevent further water damage. The replacement of the
integral gutter system would eliminate the continual need for annual maintenance resulting in a cost
savings. The roof replacement would substantially extend the life of the roof system and reduce the
maintenance associated with an existing inferior roll roofing system with a 15 -year life span to a barrel
tile system estimated at over three times the life span. The new roof could provide a cost savings in
annual maintenance costs to the City for the next 50 years. The restoration of the exterior of the building
will assure the preservation of the structure for future phases of the interior of City Hall and the theatre
in Memorial Hall. The restoration of this landmark will substantially improve the quality of life of the
community.
c. What are the consequences if the project is not awarded funds?
The replacement of the roof and gutter system is critical. The City is committed to the preservation of
the building. If the project is not awarded funds the City will not benefit from the cost savings of the
reduced annual maintenance of the 50 -year life span roof system. An inferior rolling roof system would
probably be installed to replace the existing one and the gutters would continued to be patched versus
replaced and the water damage would not be totally resolved. The restoration of the masonry would not
be accomplished. In addition, there is a substantial cost savings when performing all of this work at the
same time due to the shared use of scaffolding, man lifts and crane work. In conclusion, the project
would accomplish more and benefit by cost savings if fully funded.
3. Local Commitment
a. Explain the origin of your local cash match. (Note: Local government cash match on a dollar for dollar basis is
encouraged.)
The City will fund the Phase 1 Restoration Project by use of 2008 General Funds and insurance claim
funds received from the August 2007 catastrophic hailstorm. Additional funds are being pursued
through a grant from the State Historical Fund, October 2007.
b. Describe any in -kind contributions (type and value).
Although, in -kind contribution were not included as a cash match value the City's Planning Department
and Public Works Department representatives will be providing administrative and project manager
experience to the project.
Page 5 of 8
c. Does the applicant have sufficient financial capability in reserve funds and /or unused debt capacity that can be
used to secure local matching funds? Yes X No_ Explain:
d. Has the applicant's tax rate, user charges or fees been reviewed recently to address funding for the proposed
project? Yes _ No X Has the applicant recently modified the tax rate, user charges or fees? Yes _
No X If the tax rate, user charges or fees were modified, when did this change occur?
e. What other sources of local, state and federal funds as well as foundation funds has the applicant pursued?
Explain.
Pueblo has a 0.5 -cent sales tax, which is used to attract primary jobs, and we use numerous funding
sources to create affordable housing and community amenities. In addition, funds are being pursued in
the amount of $200,000 through a grant from the State Historical Fund, October 2007.
4. Relationship to Community Goals
a. Is the project identified in the applicant's budget, capital improvement plan, equipment replacement plan,
comprehensive plan, utility plan or other focal or regional strategic management or planning document?
The project is identified in the 2008 -2012 Capital Improvement Program. Restoration of historic
structures and revitalizing of the central core of the City are prioritized in a host of plans adopted by the
City of Pueblo over the past decade, including the Communities of Pueblo Strategic Plan the Central
Pueblo Framework Plan and the Soul of Pueblo document. The goal of the Pueblo Comprehensive
Development Plan to preserve the archaeological, architectural, historical, and natural resources which
contribute to the character, individuality, and cultural heritage of Pueblo. The rehabilitation of the City Hall
and Memorial Hall is also a major component in the development of the Historic Arkansas Riverwalk of
Pueblo Master Plan.
b. How did the applicant develop project cost estimates? If applicable, has a preliminary architectural/engineering
study been completed? Yes X No _ What additional design work must still be completed? Explain.
(Attach one copy of any preliminary engineering reports, architectural drawings, cost estimates, detailed project budget.)
Final analysis and structural assessments for the gutter system, roof support members, cupola dome
structure and masonry units are required as part of the design work. The final preparation of plans and
specifications for bid documents must be completed.
A construction cost increase of 70% was added to the original figures for this budget estimate provided
by the Historic Structural Assessment in 2001 (State Historical Fund No. 99 -02 -026). The Turner
Construction Company of Denver, Colorado provided the original construction estimate. In 2005,
Atkinson - Noland & Associates, Inc., Consulting Engineers of Boulder, Colorado provided a cost
estimate. In addition, the City of Pueblo, Public Building Department provided additional cost estimates.
Scaffolding and crane costs are included in the related budget item.
Attached please find a detailed Attachment 1, Scope of Work and Attachment 2, Budget developed for
the State Historical Fund Grant application. The budget was rounded from $1,169,159 to $1,170,00 for
the purposes of this application.
5. Management Capacity
a. For construction, renovation or equipment acquisition projects, does the applicant maintain reserve funds for
capital improvement, or replacement of equipment items? No .
The City appropriates funds annually for capital improvement and replacement of equipment items. In
addition, the City has General Fund reserves, which may be appropriated, on a critical needs basis orto
be determined basis.
b. Are taxes, user charges and fees established at a level that allows the applicant to maintain and operate its
current facilities and the proposed project services on a self - sufficient basis? No .
Page 6 of 8
The proposed project will be supported by general taxes. Although the facility is not self-sufficient, and
any change to the tax rate would be subject to voter approval. The Public Works Department establishes
an annual budget for capital improvements and maintenance of all general facilities.
c. Does the applicant have the technical, financial and managerial capacity to operate and maintain the facilities or
services developed through the project for the entire life cycle? Explain. (if applicable, attach the operanonevmeintenance
plan for the project.)
Yes, the City has and maintains an operational budget for all public buildings and facilities. This budget
is included as a division of the Bureau of Public Works and includes a ten person professional staff. The
budget for 2007 for facilities maintenance was $911,883.
d. Have a number of implementation options been considered? Can the project be accomplished within budget?
Are contingencies considered within the project budget? Does the project duplicate service capacity already
established? (Has consolidation of services with another provider been considered ?)
A number of implementation options have been considered but the most cost savings strategy would be
to complete the project in its' entirety. Completing the project in a piecemeal manner would not be in the
best interest of the City of Pueblo. The project can be completed within budget. Contingencies have
been included in the budget. The project does not duplicate service capacity already established.
e. Has the applicant managed similar projects in the past with success?
The City of Pueblo has managed most all the development projects in the Central Pueblo Area. Several
historical restoration projects in the past include the El Pueblo History Museum Complex, the D& RGW
Freight Station, Southeastern Colorado Heritage Center and Historic Arkansas Riverwalk of Pueblo.
E. TABOR COMPLIANCE
1. Does the applicant jurisdiction have the ability to receive and spend state grant funds under TABOR
spending limitations? Yes X No _ Explain:
2. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations?
Yes X No _ Expiatn:
Since the inception of TABOR limitations, the City has been subject to refunds on several different
occasions. In some cases, a refund was given by a temporary property tax credit to avoid over
collection during the year, or to refund a specific amount. At other times, the City asked the voters to
keep excess revenues collected for use on specific capital items.
3. Has the applicant sought voter approval to keep revenues above fiscal spending limits?
Yes, CX No _ Explain:
When required, the City has sought voter approval to keep revenues above fiscal annual spending
limits. Only once has the City not received voter approval. In 2003 a broad based citizen initiative to
remove the City from TABOR spending limits failed.
4. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect
this status? Yes _ No X Explain:
N/A
F. ENVIRONMENTAL REVIEW
Indicate below whether any of the proposed project activities:
1. Will be undertaken in flood hazard areas. Yes _ No X List flood plain maps/studies reviewed in
reaching this conclusion. Describe aftematives considered and mitigation proposed.
Page 7 of 8
2. Will affect historical, archeological or cultural resources, or be undertaken in geological hazard area?
Yes _ No X Describe alternatives considered and mitigation proposed.
The Pueblo City Hall/Memorial Hall is a contributing structure to the Union Avenue National Historic
District. The restoration work will adhere to the Department of Interior Standards for Historic
Preservation. The City will enter into a covenant agreement with the Colorado Historical Society for
future alterations or modifications or restoration activities.
3. Address any other related public health or safety concerns? Yes — No X Describe:
To the Crest of my knowledge an lief, the stat and data in this pplication are true and correct.
Signatur Chief Elected Official
Judv P.
Name (typed or printed)
December 10, 2007
Date
Please submit one oriainal and two conies to
Bret Hillberry
Department of Local Affairs
1313 Sherman St., Room 521
Denver, Colorado 80203
Also submit:
► Copy to the local county impact team (if applicable)
Attachments List (check and submit if applicable; one set per application):
► Preliminary Engineering Reports
► Architectural Drawings
► Cost Estimates
► Detailed Budget
► Map showing location of the project
► Attorney's TABOR decision
Page 8 of 8