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Home My WebLink About10875RESOLUTION NO. 10875 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND THE DURRANT GROUP INC., FOR PERFORMING AND COMPLETING THE STUDY /REPORT AND PRELIMINARY DESIGN PHASES FOR THE PUEBLO MUNICIPAL COMPLEX, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME WHEREAS, the City of Pueblo solicited proposals for architectural, planning and engineering services for the Municipal Complex, also know as the Police Building Project ( "Project'), Project No. 06 -060 and such proposals were evaluate; and WHEREAS, the proposal from Durrant -HGF Architects, of which Durrant Group, Inc. ( "Durrant) will be the prime consultant, was determined to be the most acceptable firm for the project; and WHEREAS, at the City Council Work Session on November 13, 2006 gave direction to proceed with the Study /Report and Preliminary Design Phases of the Project, which includes examining all existing City facilities that could be impacted by the proposed Police Building Project located between Main Street to the northwest; Oneida Street and the railroad track to the southeast; vacated "E" Streets to the northeast and "C" Street to the southwest; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION 1 Durrant is hereby accepted and approved as the consultants to perform the architectural, planning and engineering services for the Project. SECTION 2. An Agreement dated November 27, 2006, for the Study / Report and Preliminary Design services for the project, a copy of which is attached hereto and make a part hereof, after having been approved as to form by the City Attorney, by and between the City of Pueblo, a Municipal Corporation, and Durrant, is hereby approved. SECTION 3 The President of City Council is hereby authorized to execute and deliver the Agreement in the name of and on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. Funds in the amount of $311,998 for this project and setting forth $32,000 in contingency funds will be paid for from the Police Building Fund. INTRODUCED November 27, 2006 BY Randy Thurston Councilperson APPROVED: �•� President of Cit Council ATTESTED BY: CITY CLERK Background Paper for Proposed RESOLUTION AGENDA ITEM # 21 DATE: NOVEMBER 27, 2006 DEPARTMENT: COMMUNITY DEVELOPMENT /JIM MUNCH PLANNING DEPARTMENT /JIM MUNCH TITLE A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND THE DURRANT GROUP INC., FOR PERFORMING AND COMPLETING THE STUDY /REPORT AND PRELIMINARY DESIGN PHASES FOR THE PUEBLO MUNICIPAL COMPLEX, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council approve an Agreement with The Durrant Group Inc: to perform the Study /Report and Preliminary Design for the Municipal Complex, also known as the Police Building Project ( "Project ")? RECOMMENDATION Approval of the Resolution. BACKGROUND On September 15, 2006, the City received eight (8) proposals from reputable companies vying to provide professional architectural, planning and engineering services for the Project (RFP — Project No. 06 -060). On September 19, 2006, the selection committee, which was made up of Jim Munch, Steven Meier, Dave Vaughn with Regional Building, Jim Billings, John Ercul, Dayton Robinson, Alan Anderson, Naomi Hedden, John Wilkinson, Mike Beyer, Dan Centa, and Doug Fitzgerald reviewed the proposals and selected five firms to interview. On September 26, 2006, the Committee interviewed the five (5) top firms, who were — Durrant -HGF, Short Elliott Hendrickson Inc. (SEH), Roth - Sheppard Architects & Sasaki, HDR Architecture, Inc., and RNL. After the interviews were conducted; each firm was evaluated according to four equally weighted criteria: experience, time frame, scope of work and professions fees and their references checked, the Committee selected the Durrant -HGF team to complete the professional services for the Project. The Durrant Group will be the prime consultant on the project and will be the firm who enters into the agreement. HGF will be a sub - contractor to the Durrant Group. In October, the City separated the Parking Garage portion of the project and approved Durrant to begin design and engineering the facility so the City could receive funding through New Market Tax Credits. This agreement will require Durrant to perform the Study / Report and Preliminary Design (Schematic) Phases for the Municipal Complex Project (not the parking garage portion of the project). The project boundaries include Main Street to the northwest; Oneida Street and the railroad track to the southeast; vacated "E" Streets to the northeast and "C" Street to the southwest (see attached map). The Study and Report Phase of the agreement will generally include the following items: Survevina — Provide topography of the site, identifying ownership issues that may occur within the site, title commitment of the project area, existing facilities, and boundaries. 2. Environmental Study - Provide all necessary Environmental Services for the project area including a Phase I Environmental Assessment using current American Society for Testing and Materials (ASTM E 1527 -05) standard practices. Coordinate all environmental issues with appropriate Federal, State and Local agencies and perform necessary actions to satisfy those agency's requirements. Provide an estimate for a Phase II Environmental Assessment. 3. Soils & Geotechnical Investigation — Provide geotechnical investigation determining the index proprieties, unified soil classifications, recommend design lateral earth pressures and bearing pressures and dewatering recommendations for the design of the project, as well as recommend foundation types. 4. Needs Program — Provide a "Needs Assessment" for each of the Departments that will be located within the project boundary including, but not limited to: Police Department, Municipal Courts, Information Technology Department, Public Works Department, Purchasing Department, Community Development, and Regional Building Department. Provide necessary interviews with each of the Departments and determine, at a minimum, the following spatial requirements: Office needs for staff Public space needs Office needs for administration Semi - private space needs • Operational needs Furniture needs • Conference room needs Access needs Shared space needs Parking needs Indoor Storage need Cafeteria / break room needs Outdoor Storage needs Site Improvement needs Loading Dock needs Conference room need Receptionist needs 5. Site Analysis — Develop a site analysis of the existing conditions, determine constraints and opportunities of the site, analyze existing buildings and the potential reuse of those buildings, and prepare a report setting forth the findings and recommendations with opinions of probable costs. The Preliminary Design phase of the project will require the consultant's to development preliminary design alternatives and Architectural Styles responding to the site and user needs. A minimum of three (3) alternatives addressing the site's master plan; building layouts for each proposed building; floor plans (each level) for each of the proposed buildings; elevations delineating architectural styles; and site designs depicting parking layouts, landscaping, utility layout, pedestrian and vehicle circulation. Consider any "Leadership in Energy and Environmental Design" (LEEDS) opportunities that maybe available. Develop preliminary cost estimates for each of the alternatives and present alternatives to the Owner. FINANCIAL IMPACT Funds in the amount of $311,998 for this project and setting forth $32,000 in contingency funds will be paid for from the Police Building Fund. Page 3 of 3 rr - at a a S a x s od� A j9 'M�. ;; 0.i sn " r i ip , �+ i P M. � ti v rr - at a a S a x s od� A j9 'M�. ;; 0.i sn " r