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HomeMy WebLinkAbout10710RESOLUTION NO. 10710 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND DESIGN CONCEPTS CLA, INC., FOR THE HONOR FARM PARK AND OPEN SPACE MASTER PLAN — PROJECT NO. 06 -018, IN THE AMOUNT OF $90,000.00, AND SETTING FORTH $9,000.00 FOR CONTINGENCIES, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME WHEREAS, proposals were received for the Honor Farm Park and Open Space Master Plan — Project No. 06 -018 and have been examined; and WHEREAS, the proposal from Design Concepts CLA, Inc., of Lafayette, Colorado, was determined to be acceptable for the project. BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION 1. The Design Concepts CLA, Inc. is hereby accepted and approved as the consultants to prepare the Honor Farm Park and Open Space Master Plan — Project No. 06 -018. SECTION 2. An Agreement dated April 26, 2006, a copy of which is attached hereto and made a part hereof, after having been approved as to form by the City Attorney, by and between Pueblo, a Municipal Corporation, and Design Concepts CLA, Inc., is hereby approved. SECTION 3. Funds in the amount of $90,000.00 for this project and setting forth $9,000.00 in contingency funds will be provided from the Honor Farm Project — CP0233. SECTION 4. The President of the City Council is hereby authorized to execute the said Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. INTRODUCED May 8, 2006 BY Randy Thurston Councilperson APPROVED: President of City Council ATTESTED BY: CITY CLERK D �I I �I D Background Paper for Proposed RESOLUTION )(L,-& 10'7 10 AGENDA ITEM 0 DATE: MAY 8, 2006 DEPARTMENT: COMMUNITY DEVELOPMENT /JIM MUNCH PLANNING DEPARTMENT /JIM MUNCH TITLE A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND DESIGN CONCEPTS CLA, INC., FOR THE HONOR FARM PARK AND OPEN SPACE MASTER PLAN — PROJECT NO. 06 -018, IN THE AMOUNT OF $90,000.00, AND SETTING FORTH $9,000.00 FOR CONTINGENCIES, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME am Should City Council approve an Agreement for Professional Services with Design Concepts CIA, Inc. for the completion of the Honor Farm Park and Open Space Master Plan — Project No. 06 -018? Approval of Resolution The City acquired the City Honor Farm Property containing 2,373 acres in 2001 from the State of Colorado Division of Parks and Outdoor Recreation. The Park and Open Space Master Plan will include public meetings, site inventory and analysis and all other normal planning tasks for the completion of the two phases of the master plan that include an Inventory and Site Analysis and a Preliminary Site Design. The master plan will assist the Council in determining the best recreational and open space uses, short and long term management issues, as well as future roadway location(s) that could cross the property. On March 17, 2006, the City received six (6) proposals from reputable companies vying to complete the master plan. On March 27, 2006, the selection committee, which was made up of Steven Meier, Rich Zajac, Bill Moore, Doug Fitzgerald and Scott Hobson, reviewed the proposals. On April 7, 2006, the Committee interviewed the four top firms, who were — Design Concepts CLA, Inc., Thomas & Thomas Planning Urban Design Landscape Architecture, Inc., Design Studios West, Inc., and THK and Associates. After the interviews conducted and their references were checked, the Committee selected the Design Concepts CLA, Inc. to complete the study. FINANCIAL IMPACT The funds in the amount of $90,000.00 and the contingency of $9,000.00 will be paid from the Honor Farm Project — CP0233. AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES THIS AGREEMENT is made and entered this 25 day of May, 2006, by and between the City of Pueblo, a Municipal Corporation ( "Client ") and Bishop and Layton Design, Inc. dba Design Concepts CLA, Inc. ( "Consultant") for Consultant to render professional consulting services for Client in connection with the completion of the Honor Farm Park and Open Space Master Plan, hereinafter referred to as the "Project." In consideration of the mutual covenants hereinafter set forth, the parties agree as follows: SECTION 1. GENERAL AN SCOPE OF SERVICES (a) Consultant shall satisfactorily perform the professional consulting services for the Project described in more detail in the Request for Proposals Project # 06 -018 (the "RFP ") and Schedule 1 attached hereto and incorporated herein by reference (collectively, the RFP and Schedule I services are referred to as the "Basic Services "). Such services shall include all usual and customary professional consulting services incident to the Basic Services. (b) To the extent Consultant performs any of the Basic Services or other authorized work through subconsultants or subcontractors, Consultant shall be and remain as fully responsible for the full performance and quality of services performed by such subconsultants or subcontractors as it is for services performed directly by Consultant. (c) In the event Client has secured access for Consultant to the Project site through a right of entry agreement, access agreement, letter of consent or other instrument, Consultant shall fully comply with and be subject to the terms and conditions set forth therein. A copy of any such instrument will be provided to Consultant upon request. SECTION 2. CONSULTANT'S RESPONSIBILITIES (a) Consultant shall be responsible for the professional quality, technical accuracy and timely completion of Consultant's work, including that performed by Consultant's sub - consultants and subcontractors, and including studies, drawings, reports, preliminary designs and other services, irrespective of Client's approval of or acquiescence in same. (b) Consultant shall be responsible, in accordance with applicable law, to Client for all loss or damage to Client caused by Consultant's negligent act or omission; except that Consultant hereby irrevocably waives and excuses Client and Client's attorneys from compliance with any requirement to obtain a certificate of review as a condition precedent to commencement of an action, including any such requirements set forth in Section 13 -20 -602, C.R.S. or similar statute, whether now existing or hereafter enacted. (c) Consultant shall be completely responsible for the safety of Consultant's employees in the execution of work under this Agreement and shall provide all necessary safety and protective equipment for said employees. (d) Consultant acknowledges that time is of the essence with respect to the performance and completion of its services under this Agreement. Consultant shall adhere to and commence and complete its work in accordance with any schedule incorporated into this Agreement, or any schedule attached hereto, and, with respect to any work beyond or in addition to the Basic Services, Consultant shall expeditiously perform such additional work according to any schedule therefor agreed to by the parties. In the event any schedule is incorporated into this Agreement or attached to this Agreement, Consultant acknowledges that such schedule has accounted for all reasonably anticipated delays, including those inherent in the availability of information which must be obtained from any third parties, and all conditions to access the Project site and other public or private facilities, including any restrictions set forth in any right of entry agreement, access agreement, letter of consent or other instrument granting the City and/or Consultant access to the Project site or other property involved in the work. (e) Before undertaking any work or incurring any expense which Consultant considers beyond or in addition to the Scope of Work described in Schedule 1 or otherwise contemplated by the terms of this Agreement, Consultant shall advise Client in writing that (i) Consultant considers the work beyond the scope of this Agreement, (ii) the reasons that Consultant believes the out of scope or additional work should be performed, and (iii) a reasonable estimate of the cost of such work. Consultant shall not proceed with any out of scope or additional work until authorized in writing by Client. The compensation for such authorized work shall be negotiated, but in the event the parties fail to negotiate or are unable to agree as to compensation, then Consultant shall be compensated for its direct costs and professional time at the rates set forth in Schedule 2 attached hereto. SECTION 3. FEES FOR SERVICES: PAYMENT (a) Client will pay to Consultant as compensation for all services required to be performed by Consultant under this Agreement, except for services for additional work or work beyond the scope of this Agreement, an amount not to exceed $90,000.00 computed asset forth in Schedule 2. (b) Consultant shall submit periodic, but not more frequently than monthly, applications for payment, aggregating to not more than the maximum amount set forth in subparagraph (a) of this Section, for actual professional services rendered and for reimbursable expenses incurred. Applications for payment shall be submitted based upon the hourly rates and expense reimbursement provisions set forth in Schedule 2 attached hereto, and shall contain appropriate documentation that such services have been performed and such expenses incurred. Thereafter, Client shall pay Consultant for the amount of the application within 40 days of the date such application is received. (c) No separate or additional payment shall be made for profit, overhead, local telephone expenses, lodging, routine photocopying, computer time, secretarial or clerical time or similar expenses unless otherwise provided and listed in Schedule 2. (d) No compensation shall be paid to Consultant for services required and expenditures —2— incurred in correcting Consultant's mistakes or negligence. (e) Compensation for authorized work beyond the scope of this Agreement shall be governed by the provisions of Section 2(e). (f) In the event services under this Agreement are phased and to be performed in more than one fiscal year or are subject to annual appropriation, Consultant acknowledges that funds only in the amount of initial appropriation are available and it shall confirm availability of funds before proceeding with work exceeding initial and subsequent annual appropriations. SECTION 4. CLIENT'S RESPONSIBILITIES (a) Client agrees to advise Consultant regarding Client's Project requirements and to provide all relevant information, surveys, data and previous reports accessible to Client which Consultant may reasonably require. (b) Client shall designate a Representative to whom all communications from Consultant shall be directed and who shall have limited administrative authority on behalf of Client to receive and transmit information and make decisions with respect to the Project and activities for which Consultant is to provide services. Said representative shall not, however, have authority to bind Client as to matters of governmental policy or fiscal policy, nor to contract for additions or obligations exceeding a value which is the lesser of $2,500 or 5% of the maximum contract price. (c) Client shall examine all documents presented by Consultant, and render decisions pertaining thereto within a reasonable time. The Client's approval of any drawings, specifications, reports, documents, applications or other materials or product furnished hereunder shall not in any way relieve Consultant of responsibility for the professional adequacy of its work. (d) Client shall perform its obligations and render decisions within a reasonable time under the circumstances presented. Based upon the nature of Client and its requirements, a period of 20 days shall be presumed reasonable for any minor decision not involving policy decision or significant financial impact. A period of 46 days shall be presumed reasonable for Client to act with respect to any matter involving policy or significant financial impact. The above periods of presumed reasonableness shall be extended where information reasonably required by Consultant or Client is not within the custody or control of Client but must be procured from others. SECTION 5. TERMINATION (a) Client reserves the right to terminate this Agreement and Consultant's performance hereunder, at any time upon written notice, either for cause or for convenience. Upon such termination, Consultant and its sub - consultants and subcontractors shall cease all work and stop incurring expenses, and shall promptly deliver to Client all data, drawings, specifications, reports, plans, calculations, summaries and all other information, documents and materials as Consultant may have accumulated in performing this Agreement, together with all finished work and work in —3— progress. (b) Upon termination of this Agreement for events or reasons not the fault of Consultant, Consultant shall be paid at the rates specified in Schedule 2 for all services rendered and reasonable costs incurred to date of termination; together with any reasonable costs incurred within 10 days of termination provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Consultant or Client. In no event shall payment to Consultant upon termination exceed the maximum compensation provided for complete performance in Section 3(a) of this Agreement. (c) In the event termination of this Agreement or Consultant's services is for breach of this Agreement by Consultant, or for other fault of Consultant including but not limited to any failure to timely proceed with work, or to pay its employees and consultants, or to perform work according to the highest professional standards, or to perform work in a manner deemed satisfactory by Client's Representative, then in that event, Consultant's entire right to compensation shall be limited to the lesser of (a) the reasonable value of completed work or (b) payment at the rates specified in Schedule 2 for services satisfactorily performed and reimbursable expenses reasonably incurred, prior to date of termination. (d) Consultant's professional responsibility for its completed work and services shall survive any termination. SECTION 6 ENVIRONMENTAL CONDITIONS; SITE ACCESS [RESERVED] SECTION 7. USE OF DOCUMENTS (a) Plans, drawings, designs, specifications, data, sampling analysis, reports and all other documents prepared, obtained or provided by Consultant hereunder shall become the sole property of Client, subject to any applicable federal grant requirements, and Client shall be vested with all rights therein of whatever kind and however created, whether by common law, statute or equity. Client shall have access at all reasonable times to inspect and make copies of all notes, designs, drawings, specifications, and all other technical data or other documents pertaining to the work to be performed under this Agreement. In no event shall Consultant publish work product developed pursuant to this Agreement except (i) with advance written consent of Client and (ii) in full compliance with the requirements of this Agreement. (b) Unless advised otherwise in writing by Client, the work performed by Consultant for Client, and all data, reports, drawings, analysis, test results and other documents prepared or obtained by Consultant, shall at all times be and remain confidential. Consultant and Consultant's sub - consultants and subcontractors shall maintain in confidence all such data, reports, drawings, analysis, test results, and other documents prepared or obtained by Consultant. Except as required by express provision of law and after not less than 10 days prior notice to Client, Consultant shall not report to any federal, state or local governmental agencies (other than Client's Representative) any conditions encountered in the work, nor any data, reports, drawings, analysis, test results or other documents prepared or obtained by Consultant in connection with the work. Client shall be solely responsible for notifying the appropriate federal, state or local agencies, as required by law, or otherwise to disclose, in a timely manner, any information that may be necessary to prevent any danger to health, safety or the environment. SECTION 8. INSURANCE AND INDEMNITY (a) Consultant agrees that it shall procure and will maintain during the term of this Agreement, such insurance as will protect it from claims under workers' compensation acts, claims for damages because of personal injury including bodily injury, sickness or disease or death of any of its employees or of any person other than its employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom; and such insurance will provide for coverage in such amounts as set forth in subparagraph (b) of this Section. (b) The minimum insurance coverage which Consultant shall obtain and keep in force is as follows: (i) Workers' Compensation Insurance complying with statutory requirements in Colorado and in any other state or states where the work is performed. (ii) Comprehensive General and Automobile Liability Insurance with limits not less than Six Hundred Thousand and No /100 Dollars ($600,000.00) per person and occurrence for personal injury, including but not limited to death and bodily injury, and Six Hundred Thousand and No /100 Dollars ($600,000.00) per occurrence for property damage. (iii) Professional Liability Insurance with coverage of not less than $1,000,000, and with a deductible acceptable to Client. (c) Consultant agrees to hold harmless, defend and indemnify Client from and against any liability to third parties, arising out of negligent acts or omissions of Consultant, its employees, subcontractors and consultants. SECTION 9. SUBCONTRACTS (a) Client acknowledges that Consultant is the prime contractor and the only party with whom Client has a contractual relationship under this Agreement. To the extent Consultant performs any Project activities through subconsultants or subcontractors, Consultant shall contractually bind each of its subconsultants and subcontractors by subcontract agreement to all of the terms of this Agreement which are for the benefit of Client, and Client shall be a third party beneficiary of those subcontract provisions. —5— (b) Consultant shall indemnify and defend Client from all claims and demands for payment for services provided by subcontractors of Consultant. (c) Consultant acknowledges that, due to the nature of the services to be provided under this Agreement, the Client has a substantial interest in the personnel and consultants to whom Consultant assigns principal responsibility for services performed under this Agreement. Consequently, Consultant represents that it has selected and intends to employ or assign the key personnel and consultants identified in its proposal submitted to Client prior to execution of this Agreement, if any, to induce Client to enter this Agreement. Consultant shall not change such consultants or key personnel except after giving notice of a proposed change to Client and receiving Client's consent thereto. Consultant shall not assignor reassign Project work to any person to whom Client has reasonable objection. SECTION 10. REQUIRED FEDERAL PROVISIONS [RESERVED] SECTION 11. MISCELLANEOUS (a) Notices Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to either Consultant or Client by the other party shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom it is directed, or in lieu of such personal service, when deposited in the United States mail, first -class postage prepaid, addressed to the Client, Attention: Scott Hobson, Senior Planner, 211 East "D" Street, Pueblo, CO 81003 or to Consultant at: Design Concepts, CLA, Inc., 211 North Public Road Suite 200 Lafayette CO 80026, Attn: Robby Layton, Principal Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided in this paragraph. (b) Entire Agreement This instrument contains the entire agreement between Consultant and Client respecting the work to be performed by Consultant, and any other written or oral agreement or representation respecting such work or the duties of either Client or Consultant in relation thereto not expressly set forth in this instrument and its attachments is null and void. (c) Successors and Assigns This Agreement shall be binding on the parties hereto and on their successors and assigns; provided, however, neither this Agreement, nor any part thereof, nor any moneys due or to become due hereunder to Consultant may be assigned by it without the written consent of Client. (d) Amendments No amendment to this Agreement shall be made nor be enforceable unless made by written amendment signed by an authorized representative of Consultant and by Client in accordance with the requirements of Section 4(b) of this Agreement or upon authorization of Client's governing board. mom (e) Choice of Law This Agreement shall be governed and interpreted in accordance with the laws of the State of Colorado. Any unresolved dispute arising from or concerning any breach of this Agreement shall be decided in a state court of competent jurisdiction located in Pueblo, Colorado. (f) Equal Employment Opportunity In connection with the performance of this Agreement, neither Consultant nor its consultants shall discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, disability or age. Consultant shall endeavor to insure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, national origin, disability or age. (g) Severabilitv If any provision of this Agreement is determined to be directly contrary to and prohibited by law or the requirements of any federal grant or other Project funding source, then such provision shall be deemed void and the remainder of the Agreement enforced. (h) Signatures The persons signing this Agreement on behalf of each parry represent and warrant that such persons and their respective party have the requisite power and authority to enter into, execute and deliver this Agreement and that this Agreement is a valid and legally binding obligation of such party enforceable against it in accordance with its terms. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written. ATTEST: City lerk CITY OF PUEBLO, A M ICIPAL CORPORATION By �� President of the City Council CONSULTANT Name: Bishop and Lavton Design, Inc. dba Design Concepts CL Inc. BY Name: Title: )i�� —7— Honor Farm Park & Open Space Master Plan Schedule #1 The product of this project needs to be a plan that addresses a wide variety of needs, agencies, and constituents. It also must be visionary, yet firmly rooted in the present. This includes recognizing who the current stakeholders are, and who the future stakeholders will be. It also means addressing financial realities and proposing realistic ways to fund, manage, and operate the Honor Farm Property in an economically and ecologically sustainable way. Design Concepts will lead the team based on our extensive experience in Master Planning, Public Facilitation, and Park and Recreation Design. One of our key strengths is our ability to coordinate the needs and goals of the client and the public in a collaborative and interdependent manner, resulting in a more coordinated project. The strategy for this project will follow a team decision making process with Design Concepts in the lead role. Our Team foundation is comprised of the same firms that made Red Rock Canyon Open Space Master Plan a success for Colorado Springs. Our philosophy for this project is to maintain a small core group of professionals who are broad based and well versed in the issues affecting the Master Plan, and to back them up with experts readily available to address specialized areas as needed. The core group will be the conduit for information and will therefore be intimately familiar with all aspects of the project. In this way, a broad and diverse range of disciplines will be coordinated into a focused effort. • What elements could be programmed for this site, both active and passive? • How will appropriate land uses be determined? • What will the future of the racetrack be? • Will future public use of the properly have restrictions? • How will the Master Plan identify maximum revenue potential? • What impact will the existing topography /conditions, roads and pipelines play on the Master Plan? • What are the opportunities /risks for re -using treated wastewater? Sports field irrigation? Ponds? Water Play areas? PROCESS GOALS ® Strategize community based volunteer opportunities for ecosystem rr_stoaaROn, trail building, and /or trash cleanup to build a citizen stewardship constituency for Honor Faun. • Weave ecological, fiscal and infrastructure goals into the Phased Master Plan Implementation Strategy. Our team sharesyourgoals KEY ISSUES with you and want to create the most useful, thorough The Honor Farm site has many challenging components, yet still lends itself document possible that can be and referred towards an open slate for design. The formulation of this Master Plan will to no w and d in n t t he future. truly be a collaboration of the City of Pueblo, the Honor Farm Master Plan This Master Plan will be one Advisory Committee, Pueblo City Council, and the community that Pueblo and our team stakeholders and agencies identified throughout the process. A few of our can be proud of. goals for the Master Plan process are to address the following issues: • What elements could be programmed for this site, both active and passive? • How will appropriate land uses be determined? • What will the future of the racetrack be? • Will future public use of the properly have restrictions? • How will the Master Plan identify maximum revenue potential? • What impact will the existing topography /conditions, roads and pipelines play on the Master Plan? • What are the opportunities /risks for re -using treated wastewater? Sports field irrigation? Ponds? Water Play areas? PROCESS GOALS ® Strategize community based volunteer opportunities for ecosystem rr_stoaaROn, trail building, and /or trash cleanup to build a citizen stewardship constituency for Honor Faun. • Weave ecological, fiscal and infrastructure goals into the Phased Master Plan Implementation Strategy. Honor Farm Park & Open Space Master Plan Schedule #1 • Implementation Strategyfor different uses: phasing in, phasing out and providing impact remediation. Balance the perimeter land value with the visual access and visual relief the open perimeter land provides for travelers between Pueblo and Pueblo West development. Our process for the project is rooted in an extensive approach to Public Involvement: A well - planned and executed public process is a critical component of this project. As in any public planning effort with the potential for public controversy, the more open and inclusive the process, the better. So that all current and potential user groups have an equal opportunity to influence the Master Plan, it will be necessary to go beyond the traditional public notification procedures for the public workshops. A concerted effort will be made to establish personal contact with many potentially interested local groups and individuals to solicit their hopes and concerns related to the Honor Farm property and to invite and encourage them to be active process participants. Clearly defining the respective responsibilities and carefully sequencing the work of the Master Plan Advisory Committee and of the public workshop participants is a significant process step. The Advisory Committee can play a key role in encouraging public participation in the Master Plan development process and in working with staff early on in the process to identify any non - negotiable "givens" which will frame Master Plan decisions. Identifying and openly communicating the "givens" - issues customarily related to safety, legal and financial constraints and responsibilities - establishes the decision parameters for the Master Plan discussion, delineating those items that are "off the table" for public deliberation. The public workshops will be carefully planned and facilitated to maximize participants' ability to hear directly from each other in a format structured for constructive discussion and consensus decision - making as participants initially identify their needs, desires, constraints and opportunities, and as they later respond to preliminary design alternatives and the final preliminary Master Plan. The public involvement process will be structured so that the work of the Advisory Committee and the responses of participants in the community workshops inform and build on each other as decisions are made throughout the process. Throughout the process, our Team will champion the following ideas: • Vision for the Honor Farm Ecosystem. • Provide a strong voice during the planning process for conservation values that protect and lead to restoration of the land. • The physical planning will define and contain currently unchecked off-road motorized use. Ideas and techniques may include strategic placement and alignments for the pipeline, parkway, overhead wires, and active recreation facilities. • Design a trail system that enhances the outdoor trail experiences of different users: hikers, bikers, commuters, mountain bikers, equestrians and permitted motorized vehicles. • Optimize Honor Farm's trail connectivity to Pueblo's existing trail system and Riverwalk and other recreational, entertainment, and commercial centers. Honor Farm Park $ Open Space Master Plan Schedule #1 As you are aware, issues will rise and fall in priority throughout the planning process. For example, we understand that trans- mountain water may be available for use in development and restoration of the regional park; depending on the detailed outcome and priority set by the Honor Farm Master Plan Advisory Board this could have a profound effect on the plan's direction. Our Team's experience will guide a clear vision and decisive decision making through the fluctuating issues inherent to Honor Farm's complexity. MASTER PLAN — WORK PLAN AND PRODUCTS As professional designers, knowledge is gained through experience and successes. Our approach to creating a Park and Open Space Master Plan has been streamlined into a well thought -out process. The following is provided as a starting point for developing the project approach. Because the City and numerous entities are collaborating on this project, we feel that it is important to involve them in the development of the final approach. One of the first tasks will be to discuss and finalize this. Our team believes that the best services and products come from using a wide variety of tools. Some firms concentrate on computer models, databases, or surveys. While we believe these tools are invaluable, we also believe that using a wide variety of other tools gives a more comprehensive answer to reaching your goals. The following lists the various tools we use to help reach a balance between determining your needs as well as your stakeholders' needs, and the reality of the resources that are available to accomplish your goals. In addition to the specific steps outlined below, there will be coordination meetings and special assignments that will occur. These will be identified and finalized as the project proceeds. PHASE I — Study and Report Phase — Inventory and Site Anal semis 1. Kickoff Meeting — Design Concepts Team to meet Kith city representatives and other agencies and consultants to establish the organization and structure for the project and begin the exchange of information. Key Stakeholders will be identified at this meeting and a strategy for involving them and the general public will be developed. Mapping information from the City will be reviewed. Schedule and budget will be discussed. 2. Data Exchange and Map Compilation — All data available from the various disciplines will be routed to the Design Concepts Team for compilation into the Project Data Library. Geowest will be the DC Team member responsible for this task. Geowest will convert and combine all data into a common format that can be managed for analytical and presentation purposes throughout the project. Geowest will continue to update the dataset as new information is added. Geowest will prepare maps, charts, and other output as needed as the project progresses. Among these will be a weighted valves analysis. Information for the various factors such as topography, soils, existing vegetation, geology, cultural features, etc. will be assigned a value and spatial extent. These will be plotted on the maps and overlaid to generate a weighted values analysis showing the sensitivity and opportunities assigned to any given location on the map. Specifically for this task, Greystone Emdronmental Consultants will begin to prepare baseline biology surveys for the Honor Farm property. Aerial and satellite imagery to develop a preliminary vegetation/wildlife habitat map for the project area. The preliminary map w ll identify dominant plant communities, disturbed areas, wildlife habitat, and any other site features. Field surveys will then be conducted to ground -truth the vegetation/wildlife habitat map. Native plant communities and wildlife Honor Farm Park $ Open Space piaster Plan Schedule #1 habitat (including ecologically sensitive areas) within the project area will be mapped using a Global Positioning System (GPS) unit as part of this effort. While conducting all other tasks, detailed field notes will be recorded and photographs taken to document any other areas of natural significance. Potential areas of natural significance may include seeps, springs, unique plant communities, or other features of importance to wildlife. The results will be used to develop recommendations for trail avoidance/mitigation. 3. Project Team Site Visit — After the data has been assembled into a "first pass" format, it will be distributed to the entire project team for review. A Project Team Site Visit will be arranged. Team members and City staff will assemble on -site for the purposes of ground- truthing the data and generating initial concepts and ideas. The synergy of having as many of the disciplines as possible on- site simultaneously should generate new data parameters as well as ideas about opportunities and constraints. Hand -held GPS will be used to collect and record spatial data from this visit "on -the -fly". This might include things like potential trail routes, destinations and vista points, as well as sensitive areas and places to avoid for recreational activity. 4. Material Preparation - Maps and other information will be updated from the Site Visit and made ready for the first Public Meeting. The Design Concepts Team will prepare the agenda, exhibits, and other items needed for the First Public Meeting. Graphic representation summarizing site opportunities and constraints at an appropriate scale will be prepared. 5. Stakeholder Meetings — As part of the process for this project, we will identify Stakeholders and determine the best methods for involving them in the process. This could include conducting Stakeholder Meetings to address specific Key Issues, or it could involve smaller focus group or even one- on -one meetings. We will also be identifying Potential Partners for this project. Potential Partners would include individuals and groups that could partner with the city to provide services to mutually benefit the Potential Partner and the general public. Example of this might include historical or heritage societies, environmental or conservation organizations, etc. We will work with advisory members and city staff to determine who these are and how to involve them in the project process. Understanding the desire to accommodate a secondary transportation link between the Pueblo West Metropolitan District and Pueblo Boulevard, the consulting team will work with the project stakeholders to provide a functional yet aesthetic roadway system to meet the goals of the users, parks departments and municipalities. Our team has the capability and experience to mold a useful roadway system with the sites natural contours and features. The roadway will serve to maintain current access needs for the power transmission lines and sub- station, provide connectivity between Pueblo West and Pueblo Boulevard, and serve as a circulatory road network providing egress and ingress to the planned park facilities. 6. Meetings and Workshops — Meetings with City staff and the Advisory Committee will occur throughout Phase I as needed. These meetings are for review, discussion and coordination. A workshop with the Master Plan Advisory Committee will be held to hear their needs and desires. The Design Concepts Team will facilitate this workshop and conduct it as a "charette" to generate one or more initial concepts for the site. The group will determine which of these to develop further and take to the public. Honor Farm park e$ Open Space Master Plan Schedule #1 Public Meeting #1 - The Design Concepts Team will facilitate the First Public Meeting. The purpose of these meetings will be to solicit public input on the use and management of the site, and to listen to the needs and desires of the stakeholders. Some of the key issues for this project will have already been identified by City staff and Advisory Committee Members, and these will be addressed at the public meetings. The methodology for this will be determined in concert with City staff. New Key Issues that arise in the public meetings will be identified and recorded. All team members will be on -hand at the public meetings to address specific topics. For example, the lead Greystone biologist will attend public meetings to facilitate discussions and to answer technical- related questions. Potential topics that could be discussed related to biological and cultural resources include: • Preserving and restoring natural patterns of vegetation • Managing development to minimize conflict between human and wildlife uses • Improving wildlife habitat • Providing buffers between human activities and key wildlife habitats, sensitive species, and archaeological sites Input from these discussions, along with the results of field investigations, will be used to develop actions for protection of sensitive resources, identify sites for wildlife viewing, and develop plans for improving wildlife habitat. 8. Report Preparation — Simultaneously with the above tasks, a written report will be drafted that identifies issues and opportunities identified through the process to date. Specifically, recommendations will be made for types of active recreation to be considered, locations for the activity, managing or limiting off road vehicles, and impacts of activity to surrounding land uses. Recommendations will also be made for funding and management of the property. Needs appropriate to the parksite will be evaluated through an operational and cost analysis. Operational and maintenance cost models will be developed. Existing leases and agreements will be evaluated and potential group users and partners will be identified who are likely candidates for participation in the park program and could bring resources (financial and in -kind) to the table. Research of similar operations will be done, and in combination with the values of the community, will help determine a pricing and cost recovery policy and lay the groundwork for a fees and charges schedule for short term use and long term lease. The Team can also provide an analysis regarding the creation of a special district that will assess a mil levy on potentially traded parcels to alleviate the City's property in- holding constraints, while allowing currently owned frontage parcels to provide future income to support the proposed Honor Farm Master Plan improvements. Park and Open Space Design Program — Develop a program for the site based upon the results of site analysis, technical input and public workshops. The program will detail proposed uses, design character and design criteria. Honor Farm Park & Open Space Master Plan Schedule #1 PHASE II — Prelimina Design Phase 1. Preliminary Design/Concept Plan Development — The Design Concepts Team will generate three design alternatives based on the approved Design Program. Included are operational and maintenance cost models for each alternative. 2. Narrative and Management Plan — An operational/maintenance cost model and a narrative summarizing the existing conditions, preliminary alternatives, cost implications and regulatory criteria will be developed by the Team. It will identify issues which require further study at the next stage of project development. 3. Meetings and Presentations — Meetings with City staff and the Advisory Committee will occur throughout Phase II as needed. These meetings are for review, discussion and coordination of the preliminary design alternatives. Draft schematic design and phasing program for the committees' recommendation to the City Council will be presented to the Advisory Committee. In addition, a meeting with County and State agencies will be held, as well as a briefing to the City Council. 4. Public Meeting #2 — A second public meeting will be conducted to solicit input on the preliminary design alternatives. S. Schematic Design —A draft schematic design will be created based upon the preferred elements from the alternative designs and consistent with the approved Design Program. Cost estimates and operational models will also be prepared. 6. Draft Implementation Strategy/Phasing Program — A draft implementation strategy /phasing program for the allocation of park and open space uses, identifying priorities for improvements, responsibilities for improvements and a timeline for implementing improvements will be prepared. 7. Final Preliminary Master Plan— The Team will develop a final preliminary master plan that includes the draft schematic design and phasing program incorporating gathered input. Revised cost estimates will also be prepared. Revisions to the preliminary master plan will be made following any presentations. 8. Public Meeting #3 —The final public meeting will be conducted to present the final preliminary master plan and phasing program. This may be in an informal setting or in a formal hearing, or it could be presented in both forms. 9. Final City Council Presentation —The final preliminary master plan and phasing program will be presented to City Council. PRODUCTS The Design Concepts Team will provide all interim maps and data tables for use by the Project Team during the project. Our recommended method for distribution of this information is through the use of PDF versions of documents posted to our FTP site and/or on our web site, or distributed on CD, although hard - copy distribution could be used as well. The final documents will include hard -copy printer -ready and/or Honor Farm Park & Open Space Master Plan Schedule #1 bound documents as well as an electronic library in one or more formats as needed by the city. The hard copy version will be of the size and format requested by the city. All GIS information created during this project will be made available to the city's GIS office for their own use in the future. We will coordinate with them to assure that this information is formatted to meet their needs. Plans can also be made available in AutoCad format for use in the future preparation of design and construction documents. It is the intent of the Design Concepts Team to make sure that all of the information generated during this project is formatted in such a way that it is useful well beyond the completion of this phase of the project. All information will be compiled into a final plan narrative/report, provided in Word format, that incorporates all mapping, data, proposed plans, and results of the public process. It will include recommendations on funding, phasing, and operations. Cost estimate(s) for phasing alternatives will be provided in Excel format.