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HomeMy WebLinkAbout10665RESOLUTION NO. 10665 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND DESIGN STUDIOS WEST, INC., FOR PREPARING THE CONSTRUCTION DOCUMENTS FOR PHASE III A -1 OF THE HISTORIC ARKANSAS RIVERWALK OF PUEBLO AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME WHEREAS, Design Studios West, Inc. (DSW) submitted a Request for Qualification for preparing the Preliminary /Conceptual design for the Phase III - Historic Arkansas Riverwalk of Pueblo project and was approved by Resolution No. 9624, dated June 10, 2002 to provide the services; WHEREAS, on September 8, 2003, per Ordinance No. 7047, the City Council approved an agreement with DSW for preparing the Final Design; and WHEREAS, the City of Pueblo and the HARP Foundation have funds available for the Construction Documentation and Bidding Phase for HARP Phase III A -1. BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION 1. An agreement between the City of Pueblo, a Municipal Corporation, and Design Studios West. Inc., a copy of which is attached and incorporated herein and having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute and deliver the contract in the name of and on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. Funds in the amount of $26,000 will be paid from the HARP Phase III A -1 Capital Improvement Project No. PWHP07 for Part A of the Construction Documentation and Bidding Phase. INTRODUCED February 27, 2006 BY Barbara Vidmar Councilperson APPROVED: — , President of Cit Council ATTESTED BY: CITY CLERK s m In I BE RON a mm Background Paper for Proposed Resolution AGENDA ITEM # 28 DATE: FEBRUARY 27, 2006 DEPARTMENT: COMMUNITY DEVELOPMENT /JIM MUNCH PLANNING DEPARTMENT /JIM MUNCH TITLE • RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, • MUNICIPAL CORPORATION, AND DESIGN STUDIOS WEST, INC., FOR PREPARING THE CONSTRUCTION DOCUMENTS FOR PHASE III A -1 OF THE HISTORIC ARKANSAS RIVERWALK OF PUEBLO AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council approve an agreement with Design Studio West, Inc. for the preparing the construction documents for the HARP Phase III A -1 project? RECOMMENDATION Approve the Resolution. BACKGROUND The City of Pueblo has budget and appropriate funds from the General Fund, subject to receipt of other funds, the necessary funds in the amount of $3,080,568 to construct Phase III A -1 of the project. Of those funds there is approximately $150,000 designated for preparing the Construction Documentation and Bidding Phase. In 2002, the City received seven (7) 'Request for Qualification" (RFQ) submittals for design and engineering services for Phase III of the HARP project. The selection committee interviewed three (3) of the top firms and made a unanimous decision to select Design Studios West, Inc. (DSW) as the firm most qualified to provide the design and engineering services for the project. The firm and its team members had significant urban Riverwalk design experience and have design/engineered the previous phases of HARP. City Council approved DSW to prepare the Preliminary (Conceptual) Design (per Resolution No. 9624, dated June 10, 2002) and the Final Design (per Ordinance No. 7047, dated September 8, 2003) for Phase III. The design and engineering of the HARP Phase III project is a 4 step process consisting of: 1 — The Preliminary Design (completed); 2 — The Final Design (completed); 3 — The Construction Documentation and Bidding Phase; 4 — The Construction Phase. The City and the HARP Foundation are ready to begin with the Construction Documentation and Bidding Phase for Phase III A -1. The preparation of the Construction Documents will be conducted in two parts. Part A will verify the site design, identify construction materials, update the costs (due to higher costs in construction compared to 2 years ago), determine the phasing perimeters and address all concerns with the partners of the project. Part A should be completed by the end of April 2006. Once this is completed, Part B will begin with the preparation of construction drawings and specifications. The Public Works and Planning Departments will be responsible for the project administration. FINANCIAL IMPACT Part A of the Construction Documentation and Bidding Phase will cost $26,000. Part B costs will be determined upon completion of Part A and will be an amendment to this agreement. DSW will be paid from the HARP Phase III Capital Improvement Project No. PWHP07. AGREEMENT FOR PROFESSIONAL DESIGN SERVICES THIS AGREEMENT made and entered this a1 4VN day of February, 2006 by and between the City of Pueblo, a Municipal Corporation (hereinafter "Owner ") and Design Studios West, Inc., a professional planning and design firm (hereinafter "Consultant ") for Consultant to render certain professional planning, design, engineering and related services for Owner in connection with the design and construction of the Historic Arkansas Riverwalk Project, Phase III A -1, hereinafter referred to as the "Project." The Project is further defined in Appendix A. In consideration of the mutual covenants hereinafter set forth, the parties agree as follows: SECTION 1. GENERAL 1.1 Consultant shall satisfactorily perform professional planning and design services for all phases of Project indicated below by mark placed in the appropriate box or boxes: [ ] - Study and Report Phase [ ] - Preliminary Design (Schematic) Phase [ ] - Final Design Phase [X] - Construction Documentation and Bidding Phase [ ] - Construction Phase Upon completion of any phase, Consultant shall not proceed with work on the next phase, if any, until authorized in writing by Owner to proceed therewith. Such services shall include all usual and customary professional planning, design, engineering (through designated subcontractors), consultation and advice necessary to perform and complete the Scope of Services (the "Work "). For the purposes of this Project, the professional disciplines required for the Work shall include: land planning, landscape architecture, civil engineering, surveying, architecture, and graphic communications and the Work necessarily involves the furnishing (directly or through professional consultant subcontractors) of customary and usual civil, structural, mechanical and electrical engineering services. 1.2 In performing the professional services, Consultant shall complete the work items described generally in Appendix A - Scope of Services and the items identified in Section 2 of this Agreement which are applicable to each phase for which Consultant is to render professional services. 1.3 Professional engineering services (whether furnished directly or through a professional consultant subcontract) shall be performed under the direction and supervision of a registered Professional Engineer in good standing and duly licensed to practice in the State of Colorado. Reproductions of final drawings for construction produced under this Agreement shall be the same as at least