HomeMy WebLinkAbout10601RESOLUTION NO. 10601
A RESOLUTION APPROVING A PROPOSAL FROM MAXIM TECHNOLOGIES, INC. FOR THE
CORRECTIVE ACTION PLAN (CAP) IMPLEMENTATION, GROUNDWATER MONITORING,
PROJECT MANAGEMENT, AND REIMBURSEMENT SUPPORT AT THE PUEBLO MEMORIAL
AIRPORT MAINTENANCE FACILITY IN THE AMOUNT OF $44,513 PLUS $6,677 IN
CONTINGENCIES AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE
SAME
WHEREAS, Maxim Technologies, Inc. has been monitoring groundwater samples at the
Pueblo Memorial Airport Maintenance Facility since 1989 and the City of Pueblo accepted a
proposal from Maxim Technologies, Inc. on March 28, 2005 to prepare a Corrective Action Plan
(CAP) that was submitted to the State of Colorado Department of Oil and Public Safety; and
WHEREAS, the State of Colorado Department of Oil and Public Safety is now granting
approval to proceed with the Corrective Action Plan (CAP); now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
Maxim Technologies, Inc. Proposal No. P65009056, a copy of which is attached hereto and
made part hereof by reference relating to the Corrective Action Plan (CAP) implementation,
groundwater monitoring, project management, and reimbursement support at the Pueblo Memorial
Airport Maintenance Facility, is hereby approved and accepted.
SECTION 2.
The President of City Council is hereby authorized to execute the Proposal on behalf of
Pueblo, a Municipal Corporation.
SECTION 3.
Funds in the amount of $44,513 plus $6,677 in contingencies will be expended from the
2006 Airport Budget.
INTRODUCED December 27, 2005
Mr-11 M1
BY Michael Occhiato
Councilperson
P O •A)0(001
Background Paper for Proposed
RESOLUTION
AGENDA ITEM # 0
DATE: December 27, 2005
DEPARTMENT: AVIATION - DANIEL E. CENTA, P.E.
TITLE
A RESOLUTION APPROVING A PROPOSAL FROM MAXIM TECHNOLOGIES, INC. FOR
THE CORRECTIVE ACTION PLAN (CAP) IMPLEMENTATION, GROUNDWATER
MONITORING, PROJECT MANAGEMENT, AND REIMBURSEMENT SUPPORT AT THE
PUEBLO MEMORIAL AIRPORT MAINTENANCE FACILITY IN THE AMOUNT OF
$44,513 PLUS $6,677 IN CONTINGENCIES AND AUTHORIZING THE PRESIDENT OF
THE CITY COUNCIL TO EXECUTE SAME
ISSUE
Should City Council approve a proposal from Maxim Technologies for additional work at the
Pueblo Memorial Airport Maintenance Facility.
RECOMMENDATION
Approval of this Resolution.
BACKGROUND
In 1989, petroleum hydrocarbon - contamination was found in groundwater at the Pueblo Airport
Maintenance Facility. Since that time, Maxim Technologies has been monitoring the
groundwater. In June 2003, the groundwater samples showed an increase in benzene
concentrations. The State of Colorado Division of Oil and Public Safety (OPS) required an
investigation to delineate the source and extent of this contamination and the submittal of a Site
Characterization Report. This report was submitted to OPS and a Corrective Action Plan (CAP)
was then required. The CAP was submitted to OPS and OPS is now granting approval to proceed
with the CAP. This proposal is for the CAP implementation, ground water monitoring, project
management and reimbursement support.
FINANCIAL IMPACT
Funds in the amount of $44,513 plus $6,677 in contingencies have been budgeted in the 2006
Airport Budget. A majority of these funds are eligible for reimbursement from the Colorado
Department of Oil and Public Safety.
/MAXIM
T E C H N O L O G I E S
A DIVISION OF TETRA TECH, INC.
December 9, 2005
Mr. Jerry Bri enza
Director of Aviation
Pueblo Memorial Airport
31201 Bryan Circle
Pueblo, CO 81001
363 Centennial Parkway, Suite 210
Louisville, CO 80027 -1269
Telephone: (303) 666.4392
Facsimile: (303) 665 -2961
Subject: Proposal for CAP Implementation, Three Quarters of Groundwater Monitoring and
Reporting, Project Management, and Reimbursement Support, Pueblo Memorial
Airport Maintenance Facility, Pueblo, Colorado
Maxim Proposal No. P65009056
Dear Mr. Brienza:
This letter presents a proposal and associated cost -basis spreadsheets for the Subject. The purpose of
the work proposed herein is to implement the Corrective Action Plan (CAP), and conduct three rounds
of quarterly groundwater monitoring with associated reporting and project management relating to the
area adjacent to the Maintenance Facility at Pueblo Memorial Airport (PMA). The Colorado
Department of Labor and Employment Division of Oil and Public Safety (OPS) has granted approval
to proceed with the CAP. This proposal covers the site remediation activities, replacement well
installation, monitoring and reporting for one year, and continued support obtaining reimbursement
from the OPS Storage Tank Fund. Additional monitoring, reporting, management and closure
activities will be covered in a future proposal to bring the site to closure.
The scope -of -work, schedule, and costs proposed to achieve this purpose are discussed in the
following sections. Work described herein will be performed in accordance with the Agreement for
Professional Consulting Services that incorporates the changes to the terms and conditions mutually
agreed upon by the Pueblo City Attorney and Maxim's corporate attorney, dated April 14, 2003.
SCOPE OF WORK
Four main tasks are proposed to accomplish the purpose of this work. Task i involves implementing
the CAP; Task 2 involves conducting three rounds of quarterly groundwater monitoring; Task 3
involves groundwater- monitoring reporting and project management activities; and Task 4 involves
continued support in obtaining reimbursement from the OPS Storage Tank Fund. A detailed
description of the main tasks and associated subtasks is presented below.
Task I— Corrective Action Plan Implementation- -This task includes subtasks and subcontractor
activities to implement remediation activities at the site.
• Develop scope of work for drilling and excavaon bids.
Oversee and assist in the implementation of the remedial activities as outlined in the CAP.
Refer to CAP for details. PMA will procure contractors to install replacement wells and
Jerry Bdenza
December 9, 2005
perform the excavation. The excavation and drilling scope of work is outlined in the PMA
Revised Invitation for Bids, dated November 22, 2005.
• Attend a PMA pre -bid meeting.
• Review bids and assist in bid award.
• Manage the drilling and excavation contractors and review invoices.
• Conduct an MTBE assessment, per OPS requirements, including a receptor survey, an
analysis of MTBE analytical results, and an MTBE Priority Classification.
Task 2— Groundwater Sampling —This task includes work that will be conducted to satisfy OPS
Operations and Maintenance (O &M) requirements for the CAP. This task includes three quarterly
rounds of sampling and laboratory analysis of groundwater from 10 wells located in the maintenance
facility area that are required to be monitored in the Corrective Action Plan.
The existing wells will be purged in accordance with OPS protocol. The wells will be allowed
to stabilize after pre - sample purging. Field measurements will be obtained for temperature,
dissolved oxygen concentrations, pH, and conductivity parameters.
Laboratory analyses of groundwater will be completed for benzene, toluene, ethyl benzene,
and xylenes (BTEX) and methyl tertiary -butyl ethylene (MTBE) using EPA Method 8260B,
and for total volatile petroleum hydrocarbons (TPVH) using EPA Method 8015B. One trip
blank (water) will accompany the samples and will be laboratory analyzed using EPA method
8260B. One duplicate sample will be obtained and sampled for the same parameters as the
original sample.
Investigation- derived wastes will be containerized, transported, and disposed in compliance
with applicable regulations. Maxim will document disposal procedures and provide copies of
the waste manifests to Pueblo Memorial Airport.
Task 3— Groundwater Report Preparation and Project Management— This task includes
work that will be conducted to manage the project management and prepare reports relating to
the three quarterly monitoring events and the MTBE assessment.
Project management involves coordinating all project activities including scheduling and
tracking laboratory analyses; updating the site - specific health and safety plan (HASP);
procuring rental and expendable equipment; scheduling access with the Site owner; and
managing investigative- derived waste.
Groundwater report preparation involves integrating the results of the quarterly groundwater -
monitoring events into three reports, including updating of tables, drawing the figures
(including groundwater elevation contour map and groundwater analytical results), and
submitting the reports to OPS.
MTBE assessment report preparation involves reporting the results of the MTBE receptor
survey, analytical data review, and MTBE Priority Classification.
Page 2
Jerry Bnenza
December 9, 2005
Remediation system startup and implementation report preparation involves a summary of
remediation activities.
Task 4— Continued Reimbursement Support —This task includes subtasks and subcontractor
activities to continue obtaining reimbursement for allowable costs through the OPS Storage Tank
Fund.
• Continue the ongoing process of allowable cost reimbursement from the State Storage Tank
Fund as detailed in Maxim's proposal to Pueblo Memorial Airport, dated November 9, 2004.
COST ESTIMATE
The following breakdown presents the estimated costs by task, including labor and ODCs, to complete
the above detailed scope of work:
Task 1--CAP Implementation $ 20,961
Task 2 -3 Rounds of Quarterly Groundwater Monitoring $16,193
Task 3— Groundwater Reporting and Project Management $ 4,755
Task 4--Continued Reimbursement Support $ 2,604
Total Estimated Costs $ 44,513
Maxim proposes to perform the foregoing scope of work under on a Time and Materials basis with a
total cost not to exceed $44,513. Costs will be invoiced on a monthly basis and payment will be due
within 30 days of receipt of invoice. Costs are detailed on the attached cost basis spreadsheet.
Please refer to the Economic Feasibility Summary (EFS) in the CAP for a breakdown of potentially
reimbursable costs and further cost basis detail relating to excavation, Startup and Implementation
Report preparation, and well sampling. Most of the drilling and excavation and much of the scope of
work presented in this proposal are expected to be reimbursable. The difference between the
potentially reimbursable costs and actual costs results from the following items that are not allowed to
be included in the EFS:
• By PMA directly hiring the excavation and drilling contractors, the markup on subcontractors
no longer apples, therefore, all non -field work relating to the contractors will not be
reimbursable
• Clean overburden soils excavation and replacement
• QA/QC laboratory analyses (trip blanks, duplicates)
• Swell factor in soils resulting in a higher actual volume for transportation and disposal
(assumed to be approximately 20 %)
• Additional travel time required due to the site location
• Project management and general consulting services, including regulatory interface
• Preparation of a site specific health and safety plan
• Additional site visit(s) to address unforeseen conditions
Page 3
Jeny Bnenza December 9, 2005
• Surveying and GPS locating of the replacement wells
• Some of the reimbursement application research and preparation
SCHEDULE AND AVAILABILITY
Maxim is available to begin this project within two weeks of notification to proceed. Excavation is
expected to take one to two weeks. Replacement wells are expected to be installed within three weeks
of completion of excavation. The remediation startup and implementation report will be submitted
within three weeks of installation of the new wells. Maxim proposes to complete the quarterly
groundwater monitoring in March, June, and September of 2006. Field work will take approximately
two days for each round of monitoring. The Groundwater Monitoring Report will be completed for
PMA's review and comments within 30 days of the completion of each quarterly field program.
Reimbursement support will continue on an as- needed basis.
Please sign the acceptance box below to authorize the work to commence. We appreciate this
opportunity to support Pueblo Memorial Airport with your environmental requirements. Please
contact me at (303) 665 -4392 if you have any questions or comments regarding this proposal.
Sincerely,
Rev: KT
Att: Cost Basis Spreadsheet
EFS
CLIENT: C f eb
Accepted
obert Schil Jr.
Title: Presid nt of C't ouncil
Date: December 27, 2005
Page 4
Denver Operations
COST BASIS SPREADSHEET
Pueblo Memorial Airpo 31201 Bryan Circle, Pueblo, Co
M aintenance Facility Groundwater Sampli CAP Imp lementation Groundwater Reporting, Proje M an_ag_ement antl Reimbursement Support
Dale December 9, 2005
ProposalC P5500
Task 1
Task 2
Task 3
Task 4
LA ___
Project Manager
CAP Impementation
Groundwater Monitoring
G W Reporting
Management
and
Reimburse antSupport
Category Total
Rate
OTY � - Amount
___.. unt
a0 $3,680
_ 8. $592
8
4 $
_ $184
40
20 $1,260
mt
GTV. _ Amount --
6 $552
0 $0
24 $15
CITY.
-__
18
0
M
12
8
0
W.
QTV. A
0 $0
0' $0
0 $0
QTY. Amount
Amount
$1,656
$0
$ 2,2 6 8
$552
$9200
$]4.00
-- $4600
$3500
64
8
$_5,888
$592
Project �_
�-
CAD O erson
rails - -
p
_
148
$9,324
0 $0
0 $0
16 $1,134
_
i6
$736
Cled al Coude Geologist
O mer
Travel T a
$260
_. $0
_
60
$2,100
$0
_ _ _
]0
_
$2,450
$6300
38
$2,394
- --
La To tal
156: $10,896
48
$3,198
72 $4,686
0 $
68 $2,604
344
$21,384
$5000
ODCS
TravellShipping
_..
8 $400 $
8 $280
8 $552
700 $252
0 $0
..____
14
$]00
F ield Vehicle/Day
-_ _.
6' $300
8 $210
3 $20]
700 $252
Per Diem
Lodging
$35 .00
$6900
$0360
0. $0
0..._
0 $0
0. $0
--- - - 0i -- $0
0 $0
14
$490
_ - -- 11
$759
Vehicle Mileage/mile
14W
$504
Travel Total
Equipment Rental
PI ORental /d
pH /contluMVrymeter /tlay -_
__ -
Wate Le vel Meter /day
DO meter/day
$4000
$5500
$1,576
8 $320
0 $0
--
1 $10
0 $0
8., _____$ $3
1 $30
1 $250
8 $184
6
fi
6
fi
0
� ._
$969
8240
$330
$60
$330
$0
$69
$0
$2,614
O 50
0 $0
0 $0
0 $0
0 $0
0
$0
14
$560
0
0
$0
__.
$0
6
$330
$1000
$5500
]
$70
0 _$0
0 $0
8
$330
Lantech LEUO2O02 Meter /tlay
_
Interface ProOe/tlay
PelrcOag rental /week
_. $5000
$3000
$250.00
_
81
$400
0
6 $0
6 $138
--
-_ -- 0 $0
0, $0
0 $0
- _
_ C,
0
$0
$0
_ -
_ 1
1
_
$30
$250
FIeItl Supplies S231dav
$23.00
0
$0
14
$322
Maxim Fee 15%
0%
$0
$0
$0
$0
0
$0
Equipment Total
$1,194
0
100
$1098
$ 0
$0
$2,292
Expendlbles
23 $SBB
100 $100
$0
$ 100
-
0
0
__..___
Petroflag Kite
Miscellane SUpplie
$2600
$1.00
$6
$0
0
0
$0
$0
23'
$59
200
$200
Maxim Fee 15%
15%
$195
$15
$0
$0
i
_
$120
Expendibles Total
$$6600
$803
-_ -.
1 $ $6 6
$115
$0
36 $2376
$0
_ 0 $0
01 $0
0 $0
0 so
0 $0
0 $0
$0
$918
Expedited TAT Premium/sample B TEX/MTBE(8260}a aiysis/sampie- Groundw
0 ' $0
0 $0
0� $0
4
37
$432
$2,42
BTE%RVPHS (8021, 8015) analysis/sample-Soil
TPH Sam P elroflaQConelahon
T VPH Analys - Groundwat /samp
$10800
$2300
$6600
30
10
0
$3,240
$230
$0
0 $0
0 $0
33 $2178
0� $0
Al
30
10
$3,2240
0
o
$0
$0
$230
33
$2,178
_
RI CITCLP W aste Cha2clenzat on
Maxim Fee 15%
$13000
15%
1
$130
$615
0
$0
$0
1
125
$130
$0
$1,298
Lab
l RadAVeek
$12500
$4,713
1 $125
i
0
$5,237
-.
$0
$0
0 $0
$0
$9,950
Su neyl� __
Survey level and
0
$0
1
$125
Surveying T.Ul
Other
$116000
$12145
$125
1 $1,160
_ _
0 $0
01
30
$0
_$0 _
$3,664
0
0
$0
$0
O $0
_ _..
0 $0
$125
Slaril Implementation Repon - per EFS
Sam le Wells- per EFS each
$0
$0 1
1, $1,180
30 $3,644
Other Total
$1,160
1_ $3,644
of $0
6 - $0
3 $420
_6 _ _ $270
6 $570
6 $420
$252 1
0
0
0
$0
_ _. $4,804
_ _$0
_
0 $0
Well Perm ting 8 Waste D sposal
Permit (Intent) Fee/Well _
GPS Field Unit/
Mlkmn Waste Disposal Flat Fee/Dmm(14 dorms)
$19000
$5
2
1
Oa
0
0
0
$380
$ 50
$0
_ $0
_ $0
$0
$65
_
$0
$0
_ 2
1
$380
$50
0 $0
0 $0
_ 0 $0
0 $0
0 $0
$0
3
$420
Dorm Cast
Wavle Disposal /Drum
__
$4500
$95.00
0
0'
_$0
$0
fi
$270
_ _
6
$570
$420
Lift Truck /hour
Maxim Fee 15%
$7000
15%
0' $0
$0
6
1
_ _ _ _
$0
$317
Permitting 8 Waste Disposal Total
ODIC Total
$495
$10,065
$1,93
$12,995
$0
$69
$0
$2,427
$0
$23,1
Task Total
$20,661
$16,193
$4,755
$2,604
$44,51
Total Cost
$44 51
CAP lmpkmenraton Foal 1 of 1