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Home My WebLink About10583RESOLUTION NO. 10583 A RESOLUTION APPROVING AN AMENDMENT NO. 1 TO AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND NORTHSTAR ENGINEERING AND SURVEYING, INC., IN CONNECTION WITH THE NORTH SANTA FE AVENUE IMPROVEMENT PROJECT AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME WHEREAS, The City of Pueblo and North Star Engineering and Surveying, Inc. have heretofore entered into an Agreement for Professional Engineering Services dated March 28, 2005 in connection with the North Santa Fe Avenue Improvement Project; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1 Amendment No. 1 to Agreement for Professional Engineering Services dated December 12, 2005, between the City of Pueblo, a Municipal Corporation, and NorthStar Engineering and Surveying, Inc., a true copy of which is attached hereto and on file at the office of the City Clerk, having been approved as to form by the City Attorney, is hereby approved. SECTION 2 The President of the City Council is hereby authorized and directed to execute and deliver said Agreement on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City thereto and attest same. SECTION 3 Funds not to exceed $14,340 for said professional services shall be paid from Capital Project No. PL0503. SECTION 4. This resolution shall become effective upon final passage. APP ' 9F CITY - CPYWIL • A, t INTRODUCED December 12, 2005 BY Michael Occhiato Councilperson Background Paper for Proposed Resolution A a . -# /0 s ; AGENDA ITEM # 9 DATE: DECEMBER 12, 2005 DEPARTMENT: COMMUNITY DEVELOPMENT /JIM MUNCH PLANNING DEPARTMENT /JIM MUNCH TITLE A RESOLUTION APPROVING AN AMENDMENT NO. 1 TO AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND NORTHSTAR ENGINEERING AND SURVEYING, INC., IN CONNECTION WITH THE NORTH SANTA FE AVENUE IMPROVEMENT PROJECT AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council approve the Amendment No. 1 to Agreement for Professional Engineering Services between the City of Pueblo and NorthStar Engineering and Surveying, Inc., in connection with the North Santa Fe Avenue Improvement Project? RECOMMENDATION Approval of the Resolution BACKGROUND NorthStar Engineering and Surveying, Inc. was hired in March of 2005 to perform engineering services for the North Santa Fe Avenue Project. The Agreement included services for the Final Design of the four blocks of Santa Fe Avenue between 4` and 8�h Streets, Construction Documents, Bidding and Construction Phase for the sewer replacement and streetscape of intersections at 5 and 6` Streets. The Bids received for Project, No. 05-045 in September were over budget. During the process of re- bidding the project the Wastewater replacement portion of the Santa Fe Avenue Improvement Project was deleted from the project due to re- prioritization of funds for other citywide projects. The addition of $100,000 to the project by City Council will allow the project to be started. Amendment No. 1 will increase the existing Agreement in the amount of $14,340 to prepare new construction documents for the 500 block of Santa Fe Avenue, revise existing construction documents, bidding and construction inspection for the revised scope of work. FINANCIAL IMPACT Funds not to exceed the amount of $14,340 shall be paid from the Capital Project No. P10503. Funds are from EIAF Grant No. 4726. Total Amended amount is $62,680. Komi ::. it \I: . ■ i ■ -MIN ONE NN ■r 1 � 'iii • J ' ■ � lid € €■ ■ :■ ■ Y ■Y 1■ ■' Sj: ii z 0 aN U w Lin r w Wzo — D r co W O MV)Z W z > Q CID u-zw a QD_ rr zw �� r N AMENDMENT NO.1 AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES THIS AMENDMENT NO. 1 to Agreement for Professional Engineering Services is made and entered into this 12th day of December, 2005 by and between the City of Pueblo, a Municipal Corporation (hereinafter referred to as "Owner") and North Star Engineering and Surveying, Inc., a professional engineering firm (hereinafter referred to as "Engineer"). WHEREAS, Owner and Engineer have heretofore entered into an Agreement (hereinafter "the Agreement ") dated March 28, 2005, wherein Engineer agreed to render certain professional engineering and related services for Owner in connection with the North Santa Fe Avenue Improvement Project (hereinafter referred to as the "Project "); and WHEREAS, the parties agree that this Amendment No. l to the Agreement is necessary and desirable to modify the contract to provide for the work and preparation of Bid Documents (including Contract Documents and Bidding Phase) and performance of construction administration activities (including Construction Phase) by Engineer with respect to the Revised Design of the Project. NOW, THEREFORE, in consideration of the foregoing and mutual terms and conditions set forth herein, the parties agree as follows: I . The Agreement is amended by expanding the scope of work to include all professional engineering services and functions reasonably required or necessary for the Contract Documents and Bidding Phase and Construction Phase, as contemplated within Sections 1 and 2 of the Agreement, as amended, with respect to the revised work on the Project. 2. Appendix "1 -A" to this Amendment No. I shall be added to the original Appendix A, Scope of Services, and Engineer shall complete the work items described generally in Appendix "1 -A" to this Amendment No. 1 in accordance with the terms of the Agreement, and all prior amendments thereto, for the performance of professional services with respect to the Project. 3. With respect to Engineer's services provided under this Amendment No. 1, Appendix "1 -B" to this Amendment No. 1 shall apply to compensation payable to Engineer, and Appendix 1 -C to key personnel and consultants employed or retained by Engineer, in connection with Engineer's services for the work authorized by this Amendment No. 1. The aggregate compensation payable to Engineer for performance of the additional services and reimbursable expenses shall not exceed the maximum amount of $14,340.00. 4. The Agreement is amended by the following changes with respect to the work to be performed under this Amendment 1: (a) With respect to the additional work to be performed under this Amendment No. 1, paragraph 5.1 shall provide that the maximum compensation shall not exceed $14,340.00 to be computed in accordance with the Agreement and Appendix 1 -B. 6. Except as expressly modified by this Amendment No. 1, the Agreement shall remain in full force and effect. Any obligations remaining to be performed under the original Agreement (and all prior amendments, if any) by either party, relating to the professional services to be performed by Engineer generally or with respect to other phases of the project are not waived or excused in any manner, but shall be fully performed in accordance with the terms and conditions of the Agreement as it existed prior to this Amendment No. 1. IN WITNESS WHEREOF, Owner and Engineer have executed this Amendment No. 1 To Agreement For Professional Engineering Services as of the date first above written. CITY OF PUEBLO SUR By President of the City Council (� Attest: o City Clerk [SEAL] Engineer NORTH STAR ENGINEERING AND By /�_ Title: VJK K. Kout j Jte6 PQts 4E rjaLrdfmU ,-u4ri1 xAWmu 7 N , - . m Title: BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE 7 AELABL / Director of Finance APPROVED AS TO FORM: City Attorne} - 2 SCOPE OF SERVICES — APPENDIX 1 -A North Santa Fe Avenue Improvement Project December 12, 2005 SCOPE OF SERVICES AND PROJECT SCHEDULE Original contract base fee for Final Design Phase, Construction Documents and Bidding Phase and Construction Phase. $48,340.00 Revise Construction Documents and Bidding Phase Services to omit Wasterwater scope of work, modify storm water design and reproduction of construction documents and specification for bid: ............ $4,920.00 Preparation of Construction Document and Specification for the 5oo block of Santa Fe Avenue not in original contract ........................ $4,600.00 Construction Phase $4,820.00 Increased Cost to Contract $14,340.00 SCOPE OF SERVICES Construction Documents And Bidding Phase The revised Construction Documentation shall be prepared for the intersections at 5' Street and 6` Streets with an Alternate Bid item for the 500 block of Santa Fe Avenue between the two intersections aforementioned including incidental engineering to match existing conditions. A. Provide Bid and Construction Ready Drawings and Specifications 1. Cover Sheet 2. Demolition Plan 3. Site Plan/Geometric Plan 4. Grading, Drainage, and Storm Sewer Plan, Storm Sewer Profiles and Final Drainage Report 5. Santa Fe Avenue Plan and Profiles (at curb and gutter flow lines) 6. Landscape and Irrigation Plan and Details a. The City will provide landscape and irrigation design input to NorthStar Engineering and Surveying, Inc. for the Final Design Phase. Landscape and irrigation plans and details will be designed by the City and prepared/drawn by the Engineer. Referenced information shall be included in the Construction Documents Phase of the Scope of Services. Scope of Services, Appendix 1 -A, Page 1 of 2 SCOPE OF SERVICES - APPENDIX 1 -A North Santa Fe Avenue Improvement Project December 12, 2005 7. Construction Details 8. Specification and Bid Documents including forms as required by funding agencies (City Standard Format as related to CDOT funding). B. Final Plan Review by City Pueblo and Colorado Department of Transportation, Region 2 (comments to be incorporated in Bidding Documents) C. Engineer's Opinion of Probable Construction Cost D. Deliverables: as listed in the "City's Agreement for Professional Design Services E. Bidding 1. Recommendations regarding pre - qualification of bidders and suppliers 1 Attend pre -bid conference 3. Provide written responses to requests for clarification from bidders 4. Review proposed material alternatives for suitability 5. Review of bids received and recommendation regarding "Award of Contract" Construction Phase A. During the Construction Phase work the Engineer shall attend a weekly construction progress meeting, perform weekly site inspections and provide drawings as required for construction changes if requested by the Owner. PROJECT SCHEDULE Issue Notice to Proceed ........... ............................... ..........................(Upon Award) Design Technical Meeting (as needed)... ........................................... (As Needed) Complete Construction Document Preparation ... .........................January 31, 2006 Advertise Bid .......................... ............................... ........................February 2006 Begin Construction ................................................ ............................... April 2005 Complete Construction ............................................ ............................... July 2006 Scope of Services, Appendix 1 -A, Page 2 of 2 FEE SCHEDULE - APPENDIX 1 -B North Santa Fe Avenue Improvements December 12, 2005 NorthStar Engineering and Surveying, Inc. is please to present the following Fee Schedule for revisions and completion of design related services for the North Santa Fe Avenue Improvements Project in the maximum amount of $14,340.00. • Revise Construction Documents and Bidding Phase Services to omit Wasterwater scope of work, modify storm water design and reproduction of construction documents and specification for bid: $4,920.00 • Preparation of Construction Document and Specification for the 5oo block of Santa Fe Avenue not in original contract ............... $4,600.00 • Construction Phase Services ...................................... — ................ $4,820.00 TOTAL $14,340.00 SCHEDULE OF STANDARD TIME AND MATERIAL RATES (Effective March 1, 2004) OFFICE ENGINEERING AND PLANNING: Principal....................................................................... ............................... $ 95.00/hr. Registered Professional Engineer (Project Manager) ..... ............................... $ 75.00/hr. Licensed Land Surveyor (Project Manager) ................... ............................... $ 70.00/hr. Registered Architect (Project Manager)..- ..................... ............................... $ 75.00/hr. Project Engineer (EIT) /Surveyor ( SIT) .......................... ............................... $ 65.00/hr. Engineer/Planner /Architect ........................................... ............................... $ 55.00/hr. AutoCAD Technician ................................................... ............................... $ 50.00/hr. Accounting................................................................ ........-- ..................... $ 45.00/hr. Clerical..............--- ................................................................................... $ 35.00/hr. Messenger.................................................................... ............................... $ 25.00/hr. FIELD ENGINEERING AND SURVEYING: 3 -Man Survey Crew ...................................................... ............................... $125.00/hr. OvertimeRate .................................................. ............................... $150.00/hr. 2 -Man Survey Crew $110.00/hr. OvertimeRate .......... ..........................--- .................................... $130.00/hr. I -Man Survey Crew ....................................... -- ..................................... -- $ 80.00/hr. Overtime Rate .................... ............................... — .......................... $ 95.00/hr. Construction Manager ............................. —.................. ............................... $ 65.00/hr. Construction Inspector .................................................. ............................... $ 55.00/hr. Survey Crew - Out of Town Drive Time ....................... .......... — .................. $ 80.00/hr. GPS Equipment: Standard Survey Crew Rate Plus ........ ............................... $ 45.00/hr. REIMBURSIBLE RATES: Blucline Prints ............................................................ — ............................... $ 0.65 / sq.ft. MylarPrints ................................................................... ..........--- ............. $ 2.60 / sq.ft. ColorBond ...................... -- ... - ......................................... -- ..................... $ 2.00 /sq.ft. XeroxCopies ................................................................. ............................... $ 0.15 /ea. Color Copies (8. 5x11) ................ —................................ ............................... $ 0.50 /ea. LargeXerox Copies ....................................................... ............................... $ 2.00 /ea. Fee Schedule, Appendix 1 -B, Page 1 oft FEE SCHEDULE - APPENDIX 1 -11 North Santa Fe Avenue Improvements December 12, 2005 SUBCONTRACTED EXPENSES AND SPECIAL EQUIPMENT: Mileage — Trucks and Autos .................................... --.. ............................... $ 0.40 /mile Direct Costs plus 15% NOTE: Rates shown are subject to change in accordance with contract provisions and any one rate can change without affecting others. In the event Principals are involved for an extended period on a project, rates charged will be commensurate with work performed. Fee Schedule, Appendix 1 -B, Page 2 of KEY PERSONNEL & TASK RESPONSIBILITY - APPENDIX 1 -C North Santa Fe Avenue Improvement Project December 12, 2005 Key Personnel and Task Responsibility Project Principal Project Engineer Project Architect CADD Technician Kim K. Kock, P.E. Tamara Muhic, P.E. Robert Tripp, A.I.A. Dan Ackerman Administrative Assistant Cheryl Bowman Key Personnel and Task Responsibility, Appendix 1 -C, Page 1 of 1