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HomeMy WebLinkAbout10308RESOLUTION NO. 10308 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO AND IDEA LAB — A CONSORTIUM FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE DESIGN OF REPLACEMENT SWIMMING POOL BATHHOUSES. BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. An Agreement, a copy of which is attached hereto, after having been approved as to form by the City Attorney, by and between Pueblo, a Municipal Corporation and Idea Lab — A Consortium, is hereby approved. SECTION 2. Funds for said professional services shall be paid from Account Code CP0223. SECTION 3. The President of the City Council is hereby authorized to execute the said Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. INTRODUCED January 24, 2005 BY Michael Occhiato Councilperson APPROVED: 421", -"V, PR EN CITY C IL ATTESTED BY: CITY CLERK DATE: JANUARY 10, 2005 DEPARTMENT: PUBLIC WORKS DIRECTOR — DANIEL E. CENTA, P.E. TITLE A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO AND IDEA LAB - A CONSORTIUM, LLC, FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE DESIGN OF REPLACEMENT SWIMMING POOL BATHHOUSES. ICCITF. Should the City Council enter into an agreement with Idea Lab - A Consortium, LLC, for the purpose of performing architectural/engineering services for the design of replacement bathhouses at Mineral Palace Park, City Park and Minnequa Park, and historic renovation of the bathhouse at Mitchell Park. RECOMMENDATION Approval of this Resolution. BACKGROUND Under the terms of the settlement agreement between the City of Pueblo and the Department of Justice (Resolution No. 10097), the City agreed to either bring into ADA compliance or replace the swimming pool bathhouses at Mineral Palace Park, Minnequa Park and Mitchell Park. It was determined to replace the bathhouses at all but Mitchell Park. Although not specifically mentioned in the agreement, the City has committed to replace the bathhouse at City Park as well. The bathhouse at Mitchell Park has been identified as having historical significance and will therefore be renovated to preserve its historic character. A Request for Proposal (RFP) was advertised and six responses were received. After reviewing each proposal and ranking them based upon criteria set forth in the RFP and addendum, two finalists were chosen and interviewed. The City of Pueblo put out a Request for Proposals, and The Idea Lab — A Consortium, LLC, was determined to be the best and most responsive proposal. This contract will provide the architectural/engineering services necessary to design all four bathhouse projects. FINANCIAL IMPACT The cost of this service is $75,300.00 and will be paid from account code CP0223. An additional $18,825.00 is requested for contingencies, for a total of $94,125.00. AGREEMENT FOR PROFESSIONAL ARCHITECTURAL SERVICES THIS AGREEMENT made and entered this 24 day of January, 2005 by and between the City of Pueblo, a Municipal Corporation (hereinafter "Owner ") and The Idea Lab — A Consortium LLC, a Colorado Limited Liability Company and a professional architect firm (hereinafter "Architect ") for Architect to render certain professional architectural and related services for Owner in connection with the design of the replacement and/or renovation of four swimming pool bathhouse structures, hereinafter referred to as the 'Project." In consideration of the mutual covenants hereinafter set forth, the parties agree as follows: SECTION 1. GENERAL 1.1 Architect shall satisfactorily perform professional architectural services for all phases of Project indicated below by mark placed in the appropriate box or boxes: Study and Report Phase Preliminary Design (Schematic) Phase F 7x Final Design Phase F TI Construction Documents & Bidding Phase (first bathhouse only) Construction Phase (first bathhouse only) Upon completion of any phase, Architect shall not proceed with work on the next phase, if any, until authorized in writing by Owner to proceed therewith. Such services shall include all usual and customary professional architect services and the famishing (directly or through its professional consultants) of customary and usual civil, structural, mechanical, electrical engineering, environmental, and planning services. Architect shall also provide any landscape architectural, surveying and geotechnical services incident to its work on the Project. 1.2 In performing the professional services, Architect shall complete the work items described generally in Appendix A - Scope of Services and the items identified in Section 2 of this Agreement which are applicable to each phase for which Architect is to render professional services. 1.3 Professional architectural services (whether furnished directly or through a professional consultant subcontract) shall be performed under the direction and supervision of a registered architect in good standing and duly licensed to practice in the State of Colorado. Reproductions of final drawings for construction produced under this Agreement shall be the same as at least one record set which shall be furnished to Owner and which shall be signed by and bear the seal of such registered architect. 1.4 Surveying work included within or reasonably contemplated by this Agreement shall be performed under the direction and supervision of a registered Professional Land Surveyor in good standing and duly licensed to practice in the State of Colorado. All plats and surveys produced under this Agreement shall be signed by and bear the seal of said Professional Land Surveyor. 1.5 Any engineering services provided under this Agreement shall be performed under the direction and supervision of a registered professional engineer. SECTION 2. ARCHITECT SERVICES 2.1 Study and Report Phase If Architect is to provide professional services with respect to the Project during the Study and Report Phase, Architect shall: available data. (a) Consult with Owner to determine his requirements for the Project and review (b) Advise Owner as to the necessity of his providing or obtaining from others data or services of the types described in paragraph 2.2(c), and assist Owner in obtaining any such services. (c) Provide special analyses of Owner's needs, planning surveys, site evaluations and comparative studies of prospective sites and solutions. (d) Identify and analyze requirements of governmental authorities and regulatory agencies involved in approval or permitting any aspect of Project. (e) Provide general economic analysis of Owner's requirements applicable to various alternatives. (fl Prepare a Report with appropriate exhibits indicating clearly the considerations involved and the alternative solutions available to Owner, and setting forth Architect's findings and recommendations with opinions of probable costs. (g) Furnish ten (10) copies of the Report and present and review it in person with Owner. 2.2 Preliminary Design (Schematic) Phase If Architect is to provide professional services with respect to the Project during the Preliminary Design Phase, Architect shall: (a) Consult with Owner and determine the general design concept and Project requirements based upon information furnished by Owner as well as any study Report on the Project. (b) Prepare and submit to Owner preliminary design documents consisting of final —2— design criteria, preliminary drawings, an outline of specifications, and written descriptions of all significant features of Project. (c) Prepare and submit to Owner a requirements checklist of any subsurface investigation, additional data, permits, or other information and requirements which is anticipated will be necessary for the design or construction of Project. (d) Provide written disclosure to Owner of significant design assumptions and design risks and advantages /disadvantages inherent in or presented by design alternatives, and make recommendations to Owner based thereon. (e) Prepare and submit to Owner a preliminary cost estimate for the Project including construction cost, contingencies, professional compensation, consultant fees, costs of land and rights of way, compensation for damages and finance costs, if any. (fl Architect shall furnish ten (10) copies of each above referenced submittal document to Owner for Owner's use, and shall review same in person with Owner. 2.3 Final Desipn Phase If Architect is to provide professional services with respect to the Project during the Final Design Phase, Architect shall: (a) After consultation with the Owner, receipt of Owner's selection of any design options and review of the Preliminary Design Documents, if any, prepare and submit to Owner final Drawings showing the scope, extent and character of the work to be performed by contractors, and Specifications describing such work and the requirement therefor. Such plans and Specifications shall comply with all applicable building codes and requirements of regulatory agencies having any approval authority. Final design, including Drawings and Specifications, shall also comply with ADA Accessibility Guidelines ( ADAAG) Manual developed by the U. S. Architectural and Transportation Barriers Board (1998) or ADA Standards for Accessible Design published at 28 C.F.R. Part 36, Appendix A, whichever is applicable. Architect shall include an attest statement on each record drawing sheet of final plan drawings that certifies compliance with either the ADAAG Manual or 28 CFR § 36 Standards. (b) Make reasonable revisions to the Drawings and Specifications requested by Owner, informing the Owner of any change in probable construction costs as a result of such revisions. (c) Provide technical criteria, written descriptions and design data for Owner's use, and disclose any significant risks and advantages /disadvantages inherent in or presented by design choices. (d) Based upon Architect's best professional judgment, prepare and submit to —3— Owner a current detailed cost estimate for the Project including construction cost, contingencies, professional compensation, consultant fees, land and right of way costs, damages and finance costs, if any. (e) Architect shall furnish ten Q 0 copies of each above referenced submittal document to Owner for Owner's use, and shall review same in person with Owner. 2.4 Construction Documents & Bidding Phase If Architect is to provide professional services with respect to the Project during the Construction Documents & Bidding Phase, Architect shall: (a) Prepare and submit to Owner draft forms of contract agreement, general and special conditions, bid forms invitations to bid, information for bidders, forms of warranty and including any special requirements imposed upon such contracts by any federal or other funding source and by any regulatory agency. In preparing such draft forms, Architect shall consider and incorporate, to the extent both advisable and feasible, owner's standard forms of agreement, warranty, payment and performance bonds, general conditions and selected specifications. (b) After review and comment by Owner, prepare and submit all deliverables identified in Appendix A to this Agreement, final forms of contract agreement, general and special conditions, Drawings, specifications, bid forms, invitations to bid, information for bidders, and forms of warranty, together with any Addenda which may be required or appropriate to correct errors, clarify Drawings or Specifications or advise of changes. Twenty -five (25) copies of these final bid documents shall be furnished to Owner. (c) Make recommendations to Owner concerning the need for prequalification of equipment, vendors or bidders, and, if requested by Owner, incorporate prequalification requirements in final bid and construction contract documents. (d) Attend a pre -bid conference with bidders to discuss Project requirements and receive requests for clarification, if any, to be answered by Architect in writing to all plan holders. (e) Consult with and make recommendations to Owner concerning: acceptability of bidders, subcontractors, suppliers, materials, equipment, suitability of proposed "or equals ", amount of bids and any other matter involved in consideration and review of bids and bidders upon which Owner may reasonably request Architect's advice. 2.5 Construction Phase If Architect is to provide professional services with respect to the Project during the Construction Phase, after award by the Owner of a general contract or contracts for construction of the Project, Architect shall: (a) Perform all duties and functions to be performed by Architect under the terms of the construction contract. —4— (b) Visit the Project site, perform observations as to the progress and quality of the work and advise the Owner as to same. The frequency and level of observation shall be commensurate with the nature of the work and size of the Project, except that any specific provisions set forth in Appendix A - Scope of Services concerning the level of observation shall determine Architect's obligation concerning level of observation. (c) Make determinations as to whether the work is proceeding in accordance and compliance with the construction contract documents. (d) Promptly advise the Owner in writing of any omissions, substitutions, defects or deficiencies noted in the work of any contractor, subcontractor, supplier or vendor on the Project. documents. (e) Reject any work on the Project that does not conform to the contract (fl On request of the Owner, the construction contractor or any subcontractor on the Project, issue written interpretations as to the Drawings and Specifications and requirements of the construction work. (g) Review shop drawings, samples, product data and other submittals of the contractor for conformance with the design concept of Project and compliance with the Drawings, Specifications and all other contract documents, and indicate to Contractor and Owner with respect thereto, any exceptions noted, or modification or resubmittals required. (h) Review all applications of Contractor for payment and in connection with same, issue certificates for payment to the Owner for such amounts as are properly payable under the terms of the construction contract. Each such certificate shall constitute Architect's representation to Owner that he has inspected the Project and that to the best of his knowledge, the work for which payment has been sought has been completed by Contractor in accordance with the Drawings, Specifications and other contract documents. (i) Subject to written concurrence by Owner, promptly render a written recommendation to Owner concerning all proposed substitutions of material and equipment. 0) Draft, for Owner's consideration, and offer recommendations upon, all proposed change orders and contract modifications. (k) On application for final payment by the Contractor, make a final inspection of the Project, assembling and delivering to the Owner any written guaranties, instructions manuals, as- built drawings, diagrams and charts required by the contract documents, and issuing a certificate of final completion of the Project. (1) The Architect shall, if so provided in the construction contract, be the —5— interpreter of the construction documents and arbiter of claims and disputes thereunder. Upon written request of the Owner or Contractor, the Architect shall promptly make written interpretations of the contract documents and render written decisions on all claims, disputes and other matters relating to the execution or progress of the work on the Project. The interpretations and decisions of the Architect shall be final and binding on the Contractor and Owner, unless the Director of Public Works of the Owner shall, within seven calendar days after receipt of the Architect's interpretation or decision, file his written objections thereto with the Architect and Contractor. 2.6 Additional Responsibilities This paragraph applies to all phases of Architect's work. (a) Architect shall be responsible for the professional quality, technical accuracy, timely completion and coordination of all of Architect's work, including that performed by Architect's consultants, and including designs, Drawings, Specifications, reports and other services, irrespective of Owner's approval or acquiescence in same. Architect shall, without additional compensation, correct or revise any errors, omissions or other deficiencies in his work. (b) Architect shall be responsible, in accordance with applicable law, to Owner for all loss or damage to Owner caused by Architect's negligent act or omission; except that Architect hereby irrevocably waives and excuses Owner and its attorneys from compliance with any requirement to obtain a certificate of review as a condition precedent to commencement of an action, including any such requirements set forth in Section 13 -20 -602, C.R.S. or similar statute. (c) Architect's professional responsibility shall comply with the standard of care applicable to the type of engineering and architectural services provided, commensurate with the size, scope and nature of the Project. (d) Architect shall be completely responsible for the safety of Architect's employees in the execution of work under this Agreement, shall provide all necessary safety equipment for said employees, and shall hold harmless and indemnify and defend Owner from any and all claims, suits, loss or injury to Architect's employees. (e) Architect acknowledges that, due to the nature of architectural and related professional services and the impact of same on the Project, the Owner has a substantial interest in the personnel and consultants to whom Architect assigns principal responsibility for services performed under this Agreement. Consequently, Architect represents that Architect has selected and intends to employ or assign the key personnel and consultants identified in Appendix C - "Identification of Personnel, Subcontractors and Task Responsibility ", attached hereto for the Project assignments and areas of "responsibility stated therein. Within 10 days of execution of this Agreement, Owner shall have the right to object in writing to employment on the Project of any such key person, consultant or assignment of principal responsibility, in which case Architect will employ alternate personnel for such function or reassign such responsibility to another to whom Owner has no reasonable objection. Thereafter, Architect shall not assignor reassign Project work to any person to whom Owner has reasonable objection. C.� Within 5 days of execution of this Agreement, Architect shall designate in writing a Project representative who shall have complete authority to bind Architect, and to whom Owner should address communications. (f) Promptly after execution of this Agreement and upon receipt of authorization from Owner to proceed, Architect shall submit to Owner for approval a schedule showing the order in which Architect proposes to accomplish his work, with dates on which he will commence and complete each maj or work item. The schedule shall provide for performance of the work in a timely manner so as to not delay Owner's time table for achievement of interim tasks and final completion of Proj ect work, provided however, the Architect will not be responsible for delays beyond his control. (g) Before undertaking any work which Architect considers beyond or in addition to the scope of work and services which Architect has contractually agreed to perform under the terms of this Agreement, Architect shall advise Owner in writing (i) that Architect considers the work beyond the scope of this Agreement, (ii) the reasons the Architect believes the out of scope or additional work should be performed, and (iii) a reasonable estimate of the cost of such work. Architect shall not proceed with such out of scope or additional work until authorized in writing by Owner. The compensation for such authorized work shall be negotiated, but in the event the parties fail to negotiate or are unable to agree as to compensation, then Architect shall be compensated for his direct costs and professional time at the rates set forth in Appendix B - "Fee Schedule ". 2.7 Requirements Where Federal Assistance Provided Should Federal funds be used for any phase of this project or for any modifications to this contract, this agreement will require an amendment to incorporate certain Federal requirements. SECTION 3. OWNER'S RESPONSIBILITIES 3.1 Owner shall: (a) Designate a representative to whom all communications from Architect shall be directed and who shall have limited administrative authority on behalf of Owner to receive and transmit information and make decisions with respect to Project. Said representative shall not, however, have authority to bind Owner as to matters of legislative or fiscal policy. (b) Advise Architect of Owner's Project requirements including: objective, project criteria, use and performance requirements, special considerations, physical limitations, financial constraints, and required construction contract provisions and standards. (c) Provide Architect with available information pertinent to the Project including any previous reports, studies or data possessed by Owner which relates to design or construction of the Project. —7— (d) Assist in arranging for Architect to have access to enter private and public property as required for Architect to perform his services. (e) Examine all studies, reports, sketches, Drawings, Specifications, proposals and other documents presented by Architect, and render written decisions pertaining thereto within a reasonable time. The Owner's approval of Drawings, design, Specifications, reports and incidental engineering work or materials furnished hereunder shall not in any way relieve the Architect of responsibility for the professional adequacy of his work. The Owner's review, approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. (f) Upon advice of the necessity to do so from Architect, obtain required approvals and permits for the Project. The Architect shall provide all supportive documents and exhibits necessary for obtaining said approvals and permits. (g) Notify Architect whenever Owner becomes aware of any substantial development or occurrence which materially affects the scope or timing of Architect's services. (h) Owner shall perform its obligations and render decisions within a reasonable time under the presented circumstances. However, given the nature of Owner's internal organization and requirements, a period of 14 days shall be presumed reasonable for any decision not involving policy decision or significant financial impact. A period of 45 days shall be presumed reasonable for Owner to act with respect to any matter involving policy or significant financial impact. SECTION 4. TIME FOR PERFORMANCE Architect's obligation to render services shall continue for such period of time as may reasonably be required for completion of the work contemplated in Appendix A - Scope of Services and Section 1 of this Agreement. SECTION 5. PAYMENT 5.1 Owner will pay to Architect as full compensation for all services required to be performed by Architect under this Agreement, except for services for additional work or work beyond the scope of this Agreement, those maximum amounts set forth in Appendix B - "Fee Schedule" and computed in accordance with this Section. 5.2 Architect shall submit periodic, but not more frequently than monthly, applications for payment, aggregating to not more than the maximum amount, for actual professional services rendered and reimbursable expenses incurred. Such applications shall be submitted with appropriate documentation that such services have been performed and expenses incurred. Thereafter, Owner shall pay Architect for the amount of the application within 40 days of the date of billing, provided that sufficient documentation has been furnished, and further provided that Owner will not be —8— required to pay more than 90% of the maximum amount unless the Architect's services on the Project phases for which this Agreement is applicable have been completed to Owner's reasonable satisfaction and all required Architect submittals have been provided. 5.3 The rates of compensation for service and for reimbursable expenses to be used with periodic and final payment applications shall be those set forth in Appendix B - "Fee Schedule." 5.4 No separate or additional payment shall be made for profit, overhead, local telephone expenses, lodging, routine photocopying, computer time, secretarial or clerical time or similar expenses unless otherwise provided and listed in Appendix B - "Fee Schedule." 5.5 No compensation shall be paid to Architect for services required and expenditures incurred in correcting Architect's mistakes or negligence. 5.6 Compensation for authorized work beyond the scope of this Agreement shall be governed by Paragraph 2.6(g). SECTION 6. TERMINATION 6.1 The Owner reserves the right to terminate this Agreement and Architect's performance hereunder, at any time upon written notice, either for cause or for convenience. Upon such termination, Architect shall cease all work and stop incurring expenses, and shall promptly deliver to the Owner all data, Drawings, Specifications, reports, estimates, calculations, summaries and all other information, and materials as Architect may have accumulated in performing this Agreement, together with all finished work and work in progress. 6.2 Upon termination of this Agreement for events or reasons not the fault of Architect, Architect shall be paid at the rates specified in Appendix B - "Fee Schedule" for all services rendered and reasonable costs incurred to date of termination; together with any reasonable costs incurred within 10 days of termination provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Owner or Architect. In no event shall payment to Architect upon termination exceed the maximum compensation provided for complete performance in paragraph 5.1 and Appendix B. 6.3 In the event termination of this Agreement or Architect's services is for breach of this Agreement by Architect, or for other fault of Architect including but not limited to any failure to timely proceed with work, or to pay its employees and consultants, or to perform services with that level of care and skill ordinarily exercised by professional Architects specializing in the design of public recreational swim facilities or to perform work in a manner deemed unsatisfactory by Owner's Director of Public Works, then in that event, Architect's entire right to compensation shall be limited to the reasonable value of completed work to the Owner as determined by Owner's Director of Public Works for services satisfactorily performed and reimbursable expenses reasonably incurred, prior to date of termination. 6.4 Architect's professional responsibility for his completed work and services shall survive any termination. SECTION 7. GENERAL PROVISIONS 7.1 (a) Ownership of Documents All designs, Drawings, Specifications, technical data, and other documents or instruments procured or produced by the Architect in the performance of this Agreement shall be the sole property of the Owner and the Owner is vested with all rights therein of whatever kind and however created, whether created by common law, statutory law, or by equity. The Architect agrees that the Owner shall have access at all reasonable times to inspect and make copies of all notes, designs, drawings, specifications, and all other technical data pertaining to the work to be performed under this Agreement. In the event Owner uses the designs, Drawings or Specifications provided hereunder for another project independent from Project, without adaptation by Architect, Owner shall hold harmless and indemnify Architect from all loss, claims, injury and judgments arising from the use of such designs, Drawings or Specifications for such other project. (b) Advertising Unless specifically approved in advance in writing by Owner, Architect shall not include representations of the Project in any advertising or promotional materials, except for accurate statements contained in resumes or curriculum vitae of Architects employees. If Architect wishes to include representations in advertising or promotional materials, it shall submit a draft of same and printer =s proof of the proposed advertising or promotional materials to the Owner for prior review and shall not publish or distribute same unless written approval of the materials is first obtained. 7.2 Insurance and Indemnity (a) Architect agrees that he has procured and will maintain during the term of this Agreement, such insurance as will protect him from claims under workers' compensation acts, claims for damages because of bodily injury including personal injury, sickness or disease or death of any of his employees or of any person other than his employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom; and such insurance will provide for coverage in such amounts as set forth in subparagraph (b). (b) The minimum insurance coverage which Architect shall obtain and keep in force is as follows: (i) Workers' Compensation Insurance complying with statutory requirements in Colorado and in any other state or states where the work is performed. (ii) Comprehensive General and Automobile Liability Insurance with limits not less than Six Hundred Thousand and No /100 Dollars ($600,000.00) per person and occurrence for personal injury, including but not limited to death and bodily injury, Six =111 Hundred Thousand and No /100 Dollars ($600,000.00) per occurrence for property damage, and One Million and No /100 Dollars ($1,000,000.00) for excess umbrella liability. (iii) Professional Liability Insurance in amounts and form acceptable to Owner, and with a deductible not exceeding $15,000.00. (c) Architect agrees to hold harmless, defend and indemnify Owner from and against any liability to third parties, arising out of negligent acts, errors or omissions of Architect, his employees, subcontractors and consultants. 7.3 Notices Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to either the Owner or the Architect by the other party shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom it is directed, or in lieu of such personal service when deposited in the United States mail, first -class postage prepaid, addressed to the Owner, Attention: Daniel E. Centa, P.E., Department of Public Works, 211 E. "D" Street, Pueblo, Colorado, or to the Architect at The Idea Lab — A Consortium LLC, 1147 South Monaco Parkway, Denver, Colorado 80224. Either party may change his address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided in this paragraph. 7.4 Entire Agreement This instrument contains the entire agreement between the Owner and the Architect respecting the Project, and any other written or oral agreement or representation respecting the Project or the duties of either the Owner or the Architect in relation thereto not expressly set forth in this instrument is null and void. 7.5 Successors and Assigns This Agreement shall be binding on the parties hereto and on their partners, heirs, executors, administrators, successors, and assigns; provided, however, that neither this Agreement, nor any part thereof, nor any moneys due or to become due hereunder to the Architect may be assigned by him without the written consent of the Owner. 7.6 Amendments No amendment to this Agreement shall be made nor be enforceable unless made by written Amendment signed by an authorized representative of Architect and by Owner's Director of Public Works. 7.7 Choice of Law This Agreement shall be governed and interpreted in accordance with the laws of the State of Colorado. 7.8 Eaual Employment Opportunity In connection with the performance of this Agreement, Architect shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, disability or age. Architect shall endeavor to insure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, national origin, disability or age. —11— 7.9 Severability If any provision of this Agreement, except for Section 2.5, is determined to be directly contrary to and prohibited by law or the requirements of any federal grant or other Project funding source, then such provision shall be deemed void and the remainder of the Agreement enforced. However, it is the intent of the parties that Section 2.5 of this Agreement not be severable, and that if any provision of said section be determined to be contrary to law or the terms of any federal grant, then this entire Agreement shall be void. 7.10 Avnropriations Subject to execution of this Agreement by the Director of Finance certifying that a balance of appropriation exists and funds are available, the amount of money appropriated for this Agreement is equal to or in excess of the maximum compensation payable hereunder; provided, however, that if construction is phased and subject to annual appropriation, funds only in the amount of initial appropriation are available and Architect shall confirm availability of funds before proceeding with work exceeding initial and subsequent annual appropriations. 7.11 Additional Requirements on Federally Funded Contracts If any of the work to be performed by Architect under this Agreement is funded in whole or in part with federal funds, then this Agreement shall be construed to include all applicable terms required by the federal assistance agreement and integrated federal regulations. By executing this Agreement, Architect agrees to be bound by all such mandatory federal requirements, irrespective of Architect =s actual knowledge lack of knowledge of such requirements prior to execution of this Agreement. 7.12 Access to Property Not Under Owners Control Architect acknowledges that the Project may require access to property not under the control of Owner at the time of execution of this Agreement. Architect and Architect =s employees and consultants shall, at Architect =s expense, obtain all additional necessary approvals and clearances required for access to such property. Owner shall assist Architect in obtaining access to such property at reasonable times but make no warranty or representation whatsoever regarding access to such property. Architect understands and agrees that entry to properties not under Owners control may require Architect to comply with the terms of separate access agreements to be negotiated hereafter with owners of such property. SECTION 8. DISPUTES 8.1 Any dispute or disagreement between Architect and Owner arising from or relating to this Agreement or Architect's services or right to payment hereunder shall be determined and decided by the Owner's Director of Public Works whose written decision shall be final and binding unless judicial review is sought in a Colorado Court of competent jurisdiction pursuant to Rule 106, C.R.C.P. 8.2 Pending resolution of any dispute or disagreement, or j udicial review, Architect shall proceed diligently with performance of his work under this Agreement. SECTION 9. APPENDICES ova 9.1 The following Appendices are attached to and made a part of this Agreement: \ Appendix A - "Scope of Services" consisting of 3 pages. Appendix B - "Fee Schedule" consisting of 2 pages. Appendix C - "Identification of Personnel, Subcontractors and Task Responsibility" consisting of 1 page. SECTION 10. ACCESSIBILITY The Americans with Disabilities Act (ADA) provides that it is a violation of the ADA to design and construct a facility for first occupancy later than January 26, 1993, that does not meet the accessibility and usability requirements of the ADA except where an entity can demonstrate that it is structurally impractical to meet such requirements. The Architect therefore, will use his or her best reasonable professional efforts to implement applicable ADA requirements and other federal, state and local laws, rules codes, ordinances and regulations as they apply to the Project. IN WITNESS WHEREOF the parties hereto have made and executed this Agreement as ofthe day and year first above written. Eel UZ Attest : ACler Cit [SEAL] Architect The Idea Lab sortium LLC Title: A(k'H (tVt - " ,- WIN Va BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE. Director of Finance APPROVED AS TO FORM: C ity Attorney c�F,YMRWORDIMI .. 3000�9ATH "OUSFAGFEEMENT010105DOC —13— APPENDIX A To Agreement for Professional Architectural Services Scope of Services A. Architect shall provide all architectural and engineering design services necessary to enable the City to contract for the demolition, construction and/or renovation work needed to prepare each site and to construct each of the new swimming pool bathhouses at all four locations — City Park, Minnequa Park, Mineral Palace Park and Mitchell Park. Additionally, for Mitchell Park, the Architect and/or his consultant shall perform all work as necessary to prepare an Application for Landmark Designation to the Pueblo Historic Preservation Commission, prepare a Cultural Resource Survey and determine eligibility for State of Colorado Historical Register Designation. Further, the Architect and/or his consultant shall complete and submit a grant application to the State Historical Fund (SHF) to secure funding for the renovation at the Mitchell Pool location. A complete set of plans and specification will be required with the application. Once the award of the grant is obtained, the Architect shall be responsible for any required modifications, and documentation required as part of the historical approval process. Construction administration of the renovation work will be paid by the City under the Construction Phase item and shall not be part of the SHF grant. B. In general, the Architect shall perform his design in accordance with the Request For Proposal (RFP) and the Architect's response to RFP ( "Proposal "), except as modified by the terms of the Standard Form of Agreement and this Appendix A. C. Specifically, this contract shall include the Study and Report Phase, Preliminary Design, Final Design for all pools as well as the Construction Documents and Bidding Phase and the Construction Phase for the first pool bathhouse selected for replacement by the City. The City reserves an option with the Architect to contract for the Construction Documents and Bidding Phase and the Construction Phase for the remaining pool bathhouses. If that contract option is exercised, the fee for those services shall be negotiated, using the Architects proposal to the RFP as a baseline. APPENDIX A Agreement for Professional Architectural Services Scope of Work Page 2 D. Architect shall provide all deliverables to the Owner in accordance with the terms of the RFP and/or this Agreement. In addition to twenty (20) copies of the contract documents for the first bathhouse, the Architect shall also provide an original set of reproducible drawings on a mylar film and all documents shall be given to the City on an electronic storage format as follows: Drawings shall be on a compact disc using AutoCADD 2002. Contract documents in 8 '/2 x 11 format shall be on a compact disc using Microsoft Word. For the second, third and Mitchell Pool bathhouses, Architect shall furnish to the Owner upon completion of the Final Design Phase, all documents (drawings and specifications) on the same electronic storage format as described above. E. The schedule for completion of the design work shall be as follows; First Pool Bathhouse Second Pool Bathhouse Third Pool Bathhouse Mitchell Pool Bathhouse Phases I, II, III, IV & V June 1, 2005 Phases I, II & III October 1, 2005 Phases I, II & III October 1, 2005 Phases 1, II & III October 1, 2005 Second Pool Bathhouse "Third Pool Bathhouse Mitchell Pool Bathhouse Phases IV & V June 1, 2007 Phases IV & V June 1, 2009 Phases IV & V June 1, 2011 * - the reference to "Phases" means the Phases listed in Section 1.1 of the Agreement. For example, Phase I means the Study and Report Phase) The City reserves the right to make substitutions to the order of construction and therefore the above schedule. F. The Architect shall perform site visits as necessary to ensure the quality and correctness of the work in general conformance to the attached schedule of proposed site visits. C:\BathhouseAgreementAppendixA.doe 2 APPENDIX A Preliminary Schedule of Site Visits 1/6/2005 Actual Site Visit schedule will be determined by actual construction schedule; some pay request review and walk -thru visits may not be required. Punchlist visits are based on the assumption that the contractor selected by the City of Pueblo performs the work in a capable and competent manner, and that multiple site visits are not required to monitor the contractor's satisfactory completion of the work. c v m y c c w c y W � i z I = � w 6 c m c W I W m P -Bi C onference n —. Bid Openi n _ Pre- Construction Conference n 'Month 1 Pay Req Review and Walk -thru n 'Month 2 Pay Request Review and Walk -thin n 'Mon 3 P Request Review and Walk -thru n 'Month 4 Pay Request Review and Walk - n ' Month 5 Pay Request Review and Walk -thru n 'Mon 6 Pay Request Review and Walk -thru n m c w a E i i W c j I c W I — i i 'On or about the 20th of the month Unscheduled Walk - TBD as Construction Pro resses -- g n U Walk•thru TBD as Construction Progresses n Sub Completion and P Walk -thru n� i Post-punch W -thru n ! j Final Pay Request Review and Walk -thru Structural fill inspection (if required) _ n _ i. F t 'Unscheduled Wa -thru TBD as Construction Prog Roof superstru --.— 'Unscheduled W -thru TBD as Construc Progresses !!_ Plumbing Punchlist walk -thru n, n 'Unscheduled Walk -thru TBD as Constru Progresses g I Electrical punchlist walk -thru i, I i I Pueblo Bath House Replacement and Renovation Projects Page 1 of 1 APPENDIX B To Agreement for Professional Architectural Services Fee and Rates Schedules A. Architect shall provide all architectural and engineering design services as outlined under Appendix A in accordance with the attached fee schedule. B. The attached schedule for professional staff rates as well as for reimbursable costs shall apply for the phase of work presently authorized by this project. The rates shall be negotiated for the remaining phases of subsequent bathhouse replacement projects. C:\ BathhouseAgreementAppendixB.doc w 0 a` O 0 0 c Qj l� C R N C E U R a K J = m O . W R to U m O U 00 � W I D s O en Z 0 �a i m E a W � O an — M O M m asnoH 43eg P4 � ! N O W Ill O Q W N M O I() a sno 4 43e9 PUZ N N N N N asnoH 43e9 3sl _ N 8 Ila4:)I!YY N v w l m N saowas aseg alusai5a P M Q IA N Yl N N i lA N VT VT 5u!l45! °° u, N t/1 S u, N N Ja'nod Su!gwnld 7VAH /uawwelgDW ° °o wes -- leinynils K j u c u c o ` > N = m c �.. � L ] pll N O % w V = i m � � f I LI m a m c_ a . m ,5, U1 C p N A u y E q l o c a c C m CI O o p I i 5 mu V V D s O en Z 0 �a i m E a W � O an — APPENDIX C PUEBLO BATH HOUSE REPLACEMENT AND RENOVATION PROJECTS PRO JECT PERSONNEL • Idea Lab -- A Consortium • Larry Jenks • Laureen Ferris • McGlamery Associates 9 Sam McGlamery • Carver Engineering 0 Steve Carver • Moyer Engineering 0 Dennis Moyer • Merrill Wilson & Merrill Wilson Architectural Design and Documentation; project management Principal -in- Charge Project Manager Structural Engineer Principal -in- Charge Mechanical Engineer - Plumbing; HVAC Principal -in- Charge Electrical Engineer - Power; lighting Principal -in- Charge Historic Architect Principal -in- Charge Pueblo Bath House Replacement and Renovation Projects Idea Lab - A Consortium - Project Personnel