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HomeMy WebLinkAbout10301RESOLUTION NO. 10301 A RESOLUTION AUTHORIZING THE CITY OF PUEBLO TO SUBMIT A GRANT APPLICATION TO THE DAVID AND LUCILE PACKARD FOUNDATION - PUEBLO PROGRAM TO CONSTRUCT AN AQUATIC PLAYGROUND AT THE MINNEQUA PARK AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME WHEREAS, the City of Pueblo supports the Aquatic Playground project at the Minnequa Park and agrees to submit a Grant Application to the David and Lucile Packard Foundation — Pueblo Program to construct the project. BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. A grant application requesting $100,000 from the David and Lucile Packard Foundation — Pueblo Program to construct an Aquatic Playground at the Minnequa Park, a copy of which is attached hereto, is hereby approved. .qFr.T101\1 9 The President of the City Council is hereby authorized to execute and deliver the grant application in the name of and on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest same. INTRODUCED December 27, 2004 Background Paper for Proposed RESOLUTION 60. ffID301 AGENDA ITEM 0 DATE: DECEMBER 27, 2004 DEPARTMENT: COMMUNITY DEVELOPMENT / JIM MUNCH PLANNING DEPARTMENT / JIM MUNCH TITL A RESOLUTION AUTHORIZING THE CITY OF PUEBLO TO SUBMIT A GRANT APPLICATION TO THE DAVID AND LUCILE PACKARD FOUNDATION - PUEBLO PROGRAM TO CONSTRUCT AN AQUATIC PLAYGROUND AT THE MINNEQUA PARK AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME Sm Should the City Council agree to submit a Grant Application to the David and Lucile Packard Foundation — Pueblo Program to construct an Aquatic Playground at the Minnequa Park and authorize the President of Council to execute same? RECOMMENDATION Approval of the Resolution. BACKGROUND The City's Planning Department is requesting City Council to apply for a $100,000 grant from the David and Lucile Packard Foundation — Pueblo Program to construct an Aquatic Playground at the Minnequa Park. The project will consist of constructing a large "dry basin" that will have an assortment of equipment that will spray water at the playground users. The facility will be operated as a stand -alone fountain that will have its own treated water system. Improvements will include; concrete basin, aquatic playground equipment, a small pool slide, a re- circulating pump system, holding tank, relocate irrigation system, and a security fence (see attachments). FINANCIAL IMPACT The concept of the proposed Aquatic Playground is estimated to cost $250,000. The following is a breakdown of the proposed funding for the project: Packard Foundation $100,000 Great Outdoors Colorado $100,000 Other Local Foundations $ 50,000 TOTAL $250,000 The City will appropriate and budget the project once the Packard Foundation approves the grant application and the City enters into an agreement for the funds. Pueblo, Colorado Proposal Checklist The following checklist is provided to help you ensure that your application is complete. Please make sure that all attachments are in your proposal. We request that you submit one original and three copies, all unbound, for consideration on or before your selected deadline to one of the following addresses: The David and Lucile Packard Foundation Pueblo Advisory Board Attention: Pam King P.O. Box 1664 Pueblo, Colorado 81002 General Information (required) The David and Lucile Packard Foundation Mary Shipsey Gunn Pueblo Program Manager 4512 Solar Drive Pueblo, Colorado 81005 0 Organization/request summary 0 Cover letter and full proposal See the Pueblo guidelines How to Apply section for a description of information to include in your proposal. The Colorado Common Grant Form is acceptable, provided all pertinent information is included in the narrative and attachments. 0 Board authorization of this request You may elect to have your board president sign this form as evidence of board support and authorization. 0 A list of board members 0 Resumes of key personnel O IRS determination letter [501(c)(3) or other] 0 Other attachments or letters of support that provide clarity to this request Financial Information (required) 0 An organizational budget for the current fiscal year (income and expenses) 0 A specific project budget (income and expenses) This may not apply to applicants seeking general operating support. 0 Your most recent audit, compilation statement, or filed tax return (Form 990) Audits are preferred. First -time applicants should submit three years of financials. ❑ A list of funders for your agency in general as well as for this particular project In lieu of attaching this to your proposal, you may complete the Community Participation Form that follows. 0 Completed Community Participation form ❑ Information provided in the proposal With these signatures, we submit this request for the consideration of the Pueblo Advisory Board and the David and Lucile Packard Foundation: Signatures: President, Board of Directors: / te: flan lon. Presitlen C) until Executive Director: Date: Dave Galli, City Mangy er Tt4F David 3 Lucile Packard Foundation Pueblo, Colorado Organizational/Request Summary This PDFform may be completed electronically and then printed. Organization Legal Name: C ity o f Pueblo Should match 501(c)3 determination letter Name and Title of CEO: Da Ga lli, C ity Manag Name and Title of Primary Steven Meier, Senior Planner - Planning Department Contact Person: If different than CEO Email Address: s meier @pueblo.us Organizational Web Site: v'v'w.p ueblo.us Street Address: 211 East'D' Street City, State, Zip: Pueblo, CO 81003 Office Telephone: 719 -553 -2252 Office Fax: 719 -553 - Home /Cell Telephone: 719- 320 -6480 Optional Amount of Request: $ 100,000.00 Brief Description of Request: The City of Pueblo is requesting a $100,000 grant to purchase and install an Aquatic Playground / Spray equipment. The proposed water features will be installed adjacent to the City's existing swimming pool at the Minnequa Park. The addition of these items will provide a diverse recreational element to this popular neighborhood park. An Aquatic Playground provides a safe alternative for the users rather than the traditional playgrounds and swimming pools. The proposed improvements will benefit the low income and minority population that surrounds the park and be designed to provide opportunities for the disable to take part in water base recreation. Has your organization participated in technical assistance programs in the past year? This information will not be used to determine eligibility for Pueblo Program funds. ❑ Yes El No: If yes, please provide any feedback or comments: Twr: David & Lucile Packard Foundation Pueblo, Colorado Organizational/Request Summary, page 2 Type of Support Requested: ❑ General Operating Support O Capital Project (includes computer equipment) ❑ Program Support ❑ Capacity- Building or Technical Assistance ❑ Other Please select one of the following that best captures the nature of this request: ❑ Education ❑ Arts, Culture, History ❑ Child Care ❑ Nonprofit Support Services ❑ Youth Development/Services ❑ Teen Pregnancy Prevention ❑ Health ❑ Human Services ❑ Senior Services ❑ Housing ❑ Violence Prevention 121 Other Youth Recreation Facility General Information: Year organization was established: 1 Full -time director or CEO: El Yes ❑ No Number of years with the organization: 17 Number of full time staff: 669 Number of part time staff: 387 Number of Board members: 7 Number of Board meetings per year: 24 Date of last fiscal year end: 12/31/03 Date of last audit, compilation or tax filing (IRS Form 990): 12/31/03 Please estimate the percentage of funds received from sources other than the Packard Foundation for: Last year: 200 10* *Note: Current Year: In reference to this 2005: 90* % project only! me David c Lucile Packard Foundation Pueblo, Colorado Community Participation Form This PDFform may be completed electronically and then printed. Organization Name: City o f Pueblo Number of Volunteers: NA Number of Individual Donors: NA Please list your funders in order of grant amounts for your organization and for the proposed project. Please include the grant amounts with each entry. You may omit this form if you have addressed this information in your proposal. Foundation Funders Total Funding Funding for Organization Name This Year This Project 1 Packard Foundation $ 0 $ 100,000* 2 Other Local (Pueblo) Foundations $ 0 $ 30,000* 3. $ $ 4. $ $ 5. $ $ Corporate Funders Total Funding Funding for Organization Name This Year This Project 1 St. Mary - Corwi Foundatio $ 20,00 $ 20,000* 2. $ $ 3. $ $ 4. $ $ 5. $ $ Government Funders Total Funding Funding for Organization Name This Year This Project 1 Grea Out doors C (G $ 0 $ 100,000* 2. $ $ 3. $ $ 4. $ $ 5. $ $ 'Note: In reference to this THE David & project only! Lucile Richard Foundation Packard Foundation Grant Application December 2004 Page I of 5 PROPOSED Aquatic Playground at Minnequa Park City of Pueblo I. General Information: The City of Pueblo is governed by a seven (7) member Council and includes the following people: Randy Thurston, President Bill Sova Robert Schilling Mike Occhiato Gilbert Ortiz Jeff Chostner Ray Aguilera The City of Pueblo's City Manager is Dave Galli. The City Council approved the submittal of this grant application at their December 27, 2004 meeting (see attached Resolution). The City of Pueblo was organized in 1860. Minnequa Park is located within the Bessemer Neighborhood which was incorporated in 1886 and merged with the City of Pueblo in 1894. The City has received support letters from David Balsick, President of Bessemer Association for Neighborhood Development, Inc. (known as B.A.N.D.) and Jeff Stuyt, Chairman of the 2010 Recreation and Leisure Task Force (see attached support letters). II. Financial Information: • FY 2004 Budget — See attached copy of the City of Pueblo's FY 2004 Annual Budget. • Project Budget — See below, under paragraph titled "Detailed Program Budget" the breakdown of project costs and funding sources. • Recent Audit Report — See attached copy of the City of Pueblo's audited financial statements from the City's " Comprehensive Annual Financial Report Year Ended December 31, 2003. III. Program Narrative: • Project Goals — The City is seeking financial support in building an Aquatic Playground adjacent to the existing swimming pool at Minnequa Park. The main goal of the project is to increase the number of users that can visit the swimming pool. This will be accomplished, if fully funded, by increasing the square foot area of the swimming pool boundary therefore increasing the capacity and spread out the users attending the pool facility. Packard Foundation Grant Application December 2004 Page 2 of 5 The second goal is to provide a unique and different type of water base recreation for the users. The addition of the Aquatic Playground will provide a dozen different types of water spray equipment to this facility. By adding this variety of spray equipment to the pool area, it will attract the users who will spend more hours at this park. The design of the Aquatic Playground will be done so that the disabled will be able to experience this unique water based recreation. The third goal of the project is to secure funding for the construction of the project. Unless the City is able to secure the necessary funds to complete the project, then the first two goals cannot be meet. • Need and Value — The project is one of the City's continuing efforts to establish park facilities that meet the City Parks Department's Mission, which is: "Provide adequate opportunities for leisure enjoyment to the citizens of Pueblo by maintaining existing parks, streetscapes and related facilities; renovating existing and developing new park facilities; and offering affordable recreational activities that meet a general variety of needs for all ages." Over the past several years, the Parks Department has unfortunately had to turn away children from using the swimming pool due to capacity limitations. The addition of the "Aquatic Playground" will provide a much larger facility that will increase the number of users by 30 %, preventing children from being turned away. • Children under the age of 13 make up 18.3% of the total population who live in the surrounding Bessemer neighborhood area of which, the Minnequa Park Census Tract makes up nearly one -third of all children under the age of 13 within the City (see attached % Kids Under Age 13 Map). The Aquatic Playground will be designed to provide an excellent opportunity for disabled children to also take part in water base recreation. • Geographic Area Served — The project will be constructed adjacent to the existing swimming pool at Minnequa Park, which is located in the southern portion of the City known as Bessemer. The immediate and surrounding area consist of a 79.6% minority population according to the 2000 Census Tract Report, compared to the average of a 48.9% minority population throughout the City (see attached % Minority Distribution Map). The project area is identified as having 51% or greater population that have income levels classified as "Low or Moderated Income Families" according to the 2000 Census Tract Report (see attached % Low or Moderate Income Families Distribution Map). Packard Foundation Grant Application December 2004 Page 3 of 5 The proposed improvements will provide a great benefit to the low income and minority populations surrounding Minnequa Park with an affordable, nearby, water -based summer activity. There are a small number of parks within the Bessemer neighborhood which places a higher need for facilities within Minnequa Park. Minnequa Park is the only developed park larger than five acres within a two -mile radius of this site. The aquatic playground will be located on the City's Transportation Bus Route at the intersection of Northern Avenue and Orman Avenue, making it accessible to a larger more regional population. • Program Phases — The following is a breakdown of the project's phases: 1. Secure 75% of Funding Needed for the Project Jan. — June 05 2. Finalize Plan and Construction Documents for Bidding June — Sept. 05 3. Secure the Remaining 25% of the Funding Needed for the Project June — Sept. 05 4. Bid the Project for Construction Sept. — Oct. 05 5. Construction Oct. 05 — Jan. 06 6. Close out Project Jan. — Feb. 06 • Evaluation Methods — Through project management and requirements of the different funding sources, the City will be required to comply with several progress reports and deadlines. The City's Engineering Department will prepare final construction plans and construction inspections, assuring that the project is built in a timely manner and within budget. An important part of the planning phase will be having the users of the park facility assist in developing the layout of the aquatic playground fixtures. Following construction of the aquatic playground the City will track the changes in the attendance as a result of the aquatic playground; along with the number of days the swimming pool exceeds the updated capacity. In addition the swimming pool users and neighborhood residents will be surveyed to determine the success of the project. • Personnel Involved in the Project — The following are the key people involved in completing this project: Steven Meier Senior Planner, with the City's Planning Department will be the project manager. Steven is a Landscape Architect on staff for 9 years and has a great deal of experience leading City projects similar to this one. Steven has developed the conceptual plan and cost estimate for this project. Steven will oversee all design, administration, funding agreements and construction of the project. All questions regarding this application should be directed to: Steven Meier, Senior Planner 211 East D Street Pueblo, CO 81003 (719) 553 -2252 (719) 553 -2359 (fax) smeierkpueblo.us Packard Foundation Grant Application December 2004 Page 4 of 5 Mike Bever Engineering Manager, with the City's Public Works Department, will assist in providing the engineering that is necessary for the project to be constructed at this site. Mike is a Civil Engineer for the City and has built a wide variety of projects ranging from park playgrounds and vehicle bridges. Jim Munch Assistant City Manager for Community Development, will work with local agencies in coordinating and securing funding for the project. Ray Aguilera City Council Member, will work with the Bessemer and surrounding communities in raising funds and awareness for the project. Detailed Program Budget —The following is a breakdown of the project's estimated construction costs and funding sources: CONCEPTUAL COST ESTIMATE November 8, 2004 POTENTIAL FUNDING SOURCES November 8, 2004 DESCRIPTION QTY $ /UNIT 1 TOTAL 1 Water Spray Park Re- circulation Pump 1 LS 2 100,000 100,000 2 Water Spray Equipment and Installation 3 1 LS 60,000 60,000 3 Water Spray Area - Site Work 1 LS 25,000 20,000 4 Water Slide Site Work and Preparation 1 LS 20,000 20,000 5 Concrete Patio (replace existing) 1,500 SF 6.60 /sf 10,000 6 1 10'x10 Awnings 2 EA 5,000 /ea 8,000 7 Utility Connection 1 LS 5,000 5,000 8 Fence 322 LF I 15.50/lf 5,000 Sub -Total 228,000 10% Contingency 22,000 PARK - Total $250,000 POTENTIAL FUNDING SOURCES November 8, 2004 The St. Mary - Corwin Foundation has already committed to provide a contribution of $20,000 towards the project. The City of Pueblo Community Development Department will be applying for additional funding from Great Outdoors Colorado and other Pueblo Foundations to assist in funding the project. Funding Source Year TOTAL 1 Packard Foundation FY 2005 $100,000 2 Great Outdoors Colorado GOCO FY 2005 100,000 3 St. Mary-Corwin Foundation FY 2004 20,000 4 Other Local Pueblo Foundations FY 05 & 06 30,000 Total 1 1 $250,000 The St. Mary - Corwin Foundation has already committed to provide a contribution of $20,000 towards the project. The City of Pueblo Community Development Department will be applying for additional funding from Great Outdoors Colorado and other Pueblo Foundations to assist in funding the project. Packard Foundation Grant Application December 2004 Page 5 of 5 • Information About Similar Work in the Community — The City of Pueblo is currently rebuilding the bathhouse and concession building at the Minnequa Park swimming pool facility (see attached plan). The estimated cost to replace the building is $400,000. The community will truly benefit with the addition of the proposed aquatic playground improvements and the building of a new bathhouse at the Minnequa Pool. In the City's work program, the Parks Department will be either replacing or renovating all bathhouses at their existing swimming pool facilities, which includes not only this pool facility, but also includes Mitchell Park, Mineral Palace Park, and the City Park. The City is also completing the renovation of Fairmount Park, which includes $450,000 of park improvement including a new park pavilion, new irrigation system, sub - surface under drain, new walkways, reseeding lawn area and planting approximately 75 shade trees. The proposed Aquatic Playground improvements will be the only water spray park within the Pueblo region. Mineral Palace Park has a large water slide but not an aquatic playground. At a much smaller scale, the Historic Arkansas Riverwalk of Pueblo (HARP) has a fountain that sprays water up out of the ground and allows children to run through it. This fountain is full of children during the warm summer days. The City believes that by providing this new aquatic playground to Minnequa Park that it will provide a popular attraction for the surrounding community. IV. Attachments: Vicinity Map Conceptual Plan, dated 12/04 Aquatic Playground Details (3 pages) Resolution from City Council, supporting the project and grant application Support Letter from BAND Support Letter from the Recreation and Leisure Task Force (provided by 1/03/05) FY 2004 Annual Budget City of Pueblo's audited financial statements from the City's " Comprehensive Annual Financial Report ", Year Ended December 31, 2003. % Minority Distribution Map % Low or Moderate Income Families Distribution Map % Kids Under Age 13 Map