The URL can be used to link to this page

Home My WebLink About10240RESOLUTION NO. 10240 A RESOLUTION APPROVING A GRANT AGREEMENT BETWEEN PUEBLO A MUNICIPAL CORPORATION AND THE UNITED STATES OF AMERICA AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME, AUTHORIZING THE ACQUISITION OF TWO (2) TRANSIT COACHES FOR REPLACEMENT, AND TRANSFERING FUNDS THEREFOR WHEREAS, City of Pueblo has received a grant from the United States of America, Department of Transportation, Federal Transit Administration, to fund the procurement of two (2) transit vehicles, subject to the execution of a grant agreement; now Therefore BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement between the City of Pueblo, a Municipal Corporation and the United States of America, Department of Transportation, Federal Transit Administration making available $403,574 federal funds for the purpose of purchasing two (2) 35 -foot accessible transit coaches for replacement, the "Project ", a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute said Grant Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City to the Grant Agreement and attest the same. SECTION 3. Funds in the amount of $517,177 are hereby appropriated for the Project including $403,574 in Federal Grant funds, and $113,603 to be transferred from the City's general fund into Pueblo Transit's Budget. SECTION 4 The City of Pueblo is authorized to accept an assignment of a procurement option of two (2) 35 -foot accessible transit coaches from the Government of Puerto Rico, Authority of Metropolitan Buses (AMA) under its contract with Millennium Transit Services, LLC. The City Purchasing Agent is authorized to issue a purchase order to Millennium Transit Services, LLC. in the amount of $517,177. INTRODUCED October 12, 2004 BY Robert D. Schilling Councilperson �.�IOZ4L : R[D �o 0 Background Paper for Proposed RESOLUTION AGENDA ITEM # ( DATE: October 12, 2004 DEPARTMENT: PUEBLO TRANSIT DANIEL E. CENTA, P.E. DIRECTOR OF PUBLIC WORKS TITLE A RESOLUTION APPROVING A GRANT AGREEMENT BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME, AUTHORIZING THE ACQUISITION OF TWO (2) TRANSIT COACHES FOR REPLACEMENT, AND APPROPRIATING FUNDS THEREFOR ISSUE Should the City Council enter into a Grant Agreement with the United States of America for the purpose of purchasing two (2) 35 -foot accessible transit coaches for replacement from Millennium Transit Services, LLC, through a piggyback option from the Government of Puerto Rico, Authority of Metropolitan Buses (AMA)? RECOMMENDATION Approval of Resolution BACKGROUND Pueblo Transit has been allocated a Federal Capital Grant (5309) for FY 2004 funding in the amount of $403,574. These funds are intended to purchase two (2) 35 -foot accessible transit coaches to replace two of our current buses. In order to expedite and simplify the procurement of the two (2) 35 -foot transit coaches, Pueblo Transit requested an available option from the Government of Puerto Rico, Authority of Metropolitan Buses (AMA). AMA has officially authorized the assigning of two options to the City of Pueblo. FINANCIAL IMPACT The anticipated expenditure for this project is $517,177.00. The Federal share is $403,574 and the local match is $113,603.00 of which $71,603 is included in the approved Pueblo Transit 2004 budget, and $42,000 was approved in Ordinance No. 7180 to be transferred from the City's General Fund account in the FY 2004 Pueblo Transit's budget. View Print Page 1 of 9 DOT 0 FTA U.S. Department of Transportation Federal Transit Administration Application for Federal Assistance Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Project ID: CO -03- 0171 -00 Budget Number. 1 - Budget Approved Project Information: Buses Purchase Part 1: Recipient Information Project Number: CO-03 -0171 -00 Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Address: 1 CITY HALL PLACE, PUEBLO, CO 81003 0000 Telephone: (719) 584-0800 Facsimile: (719) 584-0850 Union Information Recipient ID: 1140 Union Name: ATU Address 1: 2219 Cartier Drive Address 2: $0 City: Pueblo, CO 81005 0000 Contact Name: Charles Rusovick Telephone: (719) 564 -8789 Facsimile: (119) 549 -6082 Part 2: Project Information Project Type: Grant Gross Project Cost: $517,177 Project Number: CO- 03-0171 -00 Adjustment Amt: $0 Project Description: Buses Purchase Total Eligible Cost: $517,177 https: / /ftateamweb.fta. dot. gov lteamweblApplicationsIViewPiintI iewPrintRes.asp ?GUID... 9/28/2004 View Print Recipient Type: City FTA Project Mgr: Dave Beckhouse Recipient Contact Brenda Broyles New /Amendment: None Specified Amend Reason: Initial Application Fed Dom Asst. #: 20500 Sec. of Statute: 5309 State Appl. ID: None Specified Start/End Date: Aug. 24, 2004 - Sep. 24, 2005 Recvd. By State: Aug. 30, 2004 EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Jul. 25, 2003 Program Page: None Specified Application Type: Electronic Supp. Agreement ?: lNo Debt. Delinq. Details: Urbanized Areas UZA ID I UZA Name 81760 IPUEBLO,CO Congressional Districts State ID I District Code District Official I s 13 1 Scott McInnis Total FTA Amt: Total State Amt: Total Local Amt: Other Federal Amt: Special Cond Amt: Special Condition: S.C. Tgt. Date: S.C. Eff. Date: Est. Oblig Date: Pre -Award Authority ?: Fed. Debt Authority ?: Final Budget ?: None Specified None Specified None Specified None Specified Yes No No Project Details Purchase of two (2) 35 foot transit coaches to replace two (2) non -ADA vehicles. Part 3: Budget Page 2 of 9 $398,8691 $0 $113,603 $4,705 $0 . 1 IV VVl ✓VV V• uan ' FTA Amount - Tot. Elig. Cost CS OPE 110 -00 CAPITAL - BUS 2 $398,869 $517,177 https: / /ftateamweb.fta. dot.govlteamwebl Applications /ViewPrintIViewPrintRes.asp ?GUM... 9/28/2004 View Print Page 3 of 9 ACTIVITY Accounting Classification 1 20D4.47.03.31.1 11.12.02 BUY REPLACEMENT 35 -FT BUS 2 $398,869 $517,177 Amendment Amount Estimated Total Eligible Cost: $517,177 Federal Share: $398,869 Local Share: $118,308 OTHER (Scopes and Activities not included in Project Budget Totals) None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Accounting Classification 1 20D4.47.03.31.1 FPC FY SEC Previously roved Amendment Amount Total 1 00 1 2004103 81760 1 $0 $398,869 $398,869 Total Previously Approved: $0 Total Amendment Amount: $398,869 Total from all Funding Sources: $398,869 Altemative Fuel Codes 11.12.02 I BUY REPLACEMENT 35-FT BUS Diesel Fuel Extended Budget Descriptions 11.12.021 BUY REPLACEMENT 35 -FT BUS 2 $398,869 $517,177 i Purchase two (2) 35 foot transit coaches for replac I Changes since the Prior Budget (Unable to find change amount information. Part 4. Milestones 110 -00 CAPITAL - BUS 2 $398,869 $517,177 https:Uftateamweb.fta. dot. gov lteamweblApplicationsIViewprintIVI ewprintRes .asp ?GUID... 9/2812004 View Print Page 4 of 9 11.12.02 BUY REPLACEMENT 35 -FT BUS 2 $398,869 $517,177 Milestone Description Est. Comp. Date 1. RFPAFB Issued Sep. 01, 2004 Sep. 01, 2004 The purchase of these vehicles will be trhough a piggyback option from the Government of Puerto Rico. The buses will be 35' RTS's from Millenium Transit Services in Roswell, New Mexico. CONTRACT AWARDED 2.1 Contract Award Oct. 11, 2004 3. 1 Contract Complete Jan. 31, 2005 11.12.02 BUY REPLACEMENT 35 -FT BUS 2 $398,869 $517,177 Part 5. Environmental Findings 111202 BUY REPLACEMENT 35 -FT BUS 2 $398,869 $517,177 Finding No. 1 - Class II(c) C17 - Purchase of vehicles The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing facilities or by new facilities which themselves are within a CE. Part 6: Fleet Status Fixed Route Milestone Description Est. Comp. Date Change 1. RFPAFB OUT FOR BID Sep. 01, 2004 2. CONTRACT AWARDED Oct. 11, 2004 3. FIRST VEHICLE DELIVERED Dec. 31, 2004 4. ALL VEHICLES DELIVERED Dec. 31, 2004 5. CONTRACT COMPLETE Jan. 31, 2005 Part 5. Environmental Findings 111202 BUY REPLACEMENT 35 -FT BUS 2 $398,869 $517,177 Finding No. 1 - Class II(c) C17 - Purchase of vehicles The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing facilities or by new facilities which themselves are within a CE. Part 6: Fleet Status Fixed Route https: / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrint/ViewPrintRes .asp ?GL I... 9/28/2004 Before Change After I. Active Fleet A. Peak Requirement 15 0 15 B. Spares 1 0 1 C. Total (A +B) 16 01 1 6 D. Spare Ratio (B /A) 6.67% 0.00%1 6.67% II. Inactive Fleet -4 1 https: / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrint/ViewPrintRes .asp ?GL I... 9/28/2004 View Print Fleet Replacement: 1. Unit # 60 Year of Manufacture: 1979 Make/Model: GMC/RTS -03 VIN #: T8N203284 Month/Year placed in revenue: February-1979 Accumulted Revenue Miles: 537,272 Estimated Month/Year taken out Revenue: December -2004 Condition: Poor Original Grant Purchased Under: CO -05 -0006 2. Unti # 110 Year of Manufacture: 1980 Make/Model: GMC/RTS -04 VIN#: T70204810130 Month/Year Placed in revenue:July -1980 Accumulated Revenu Miles: 810,189 Estimated Month/Year taken out revenue: December -2004 Condition: Poor Original Grant Purchased Under: CO -05 -0010 Paratransit A. Other 0 0 0 I. B. Pending Disposal 0 0 0 C. Total (A +B) 0 0 0 111. Total (I.0 and II.C) 16 0 16 Fleet Replacement: 1. Unit # 60 Year of Manufacture: 1979 Make/Model: GMC/RTS -03 VIN #: T8N203284 Month/Year placed in revenue: February-1979 Accumulted Revenue Miles: 537,272 Estimated Month/Year taken out Revenue: December -2004 Condition: Poor Original Grant Purchased Under: CO -05 -0006 2. Unti # 110 Year of Manufacture: 1980 Make/Model: GMC/RTS -04 VIN#: T70204810130 Month/Year Placed in revenue:July -1980 Accumulated Revenu Miles: 810,189 Estimated Month/Year taken out revenue: December -2004 Condition: Poor Original Grant Purchased Under: CO -05 -0010 Paratransit Part 7. FTA Comments General Review Page 5 of 9 Comment Title: Civil Rights - Final Before an a After I. Active Fleet A. Peak Requirement 8 0 8 B. Spares 0 0 0 C. Total (A +B) 8 0 8 D. Spare Ratio (B /A) 0.00% 0.00% 0.00% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 01 0 0 F C. Total (A +B) 01 01 0 . (I.0 and II.C) 81 0 8 Part 7. FTA Comments General Review Page 5 of 9 Comment Title: Civil Rights - Final Comment By: Rebecca U Tanrath Date Created: Aug. 30, 2004 https: / /ftateamweb.fta. dot. gov/ teamweb lApplicationsIViewPrintIVi'ewPrintRes .asp ?GUID... 9128/2004 View Print Page 6 of 9 Date Updated: None Specified Ref Section: Unknown Comment: Per my telephone discussion with the grantee, the buses are lift-equipped and for fixed route. The Office of Civil Rights concurs in the approval of this grant. Comment Title: Civil Rights - Preliminary Comment By: Rebecca U Tanrath Date Created: Aug. 25, 2004 Date Updated. None Specified Ref Section: Unknown Comment: Grantee's civil rights programs are current. However, before this grant can be processed, please indicate if these buses are rift-equipped and if these buses are for fixed route or demand response service. If buses are for demand response service and buses are not lift- equipped, please provide the Office of Civil Rights a copy of equivalent service certificate. Thank you. Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G40, October 1, 2003) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) \ „ Federal Transit Administration Master Agreement,\” FTA MA(10), October 1, 2003, [ http:// www. fta .dot.govfibrary/legaVagreements /2004 /ma.htmQ; and (2) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No.: CO -03 -0171 -00 Grantee: CITY OF PUEBLO Citation of Statute(s) Authorizing Project: 49 USC 5309 - Capital Program Grant and Loans https: //ftaW m ,eb.fta. dot. gov/ Wwnwe`b/ Applicati =NiewPffiWVewPdrdRes.np?GUD... 9f28f2OO4 View Print Page 7 of 9 Estimated Total Eligible Cost (in U.S. Dollars): $517,177 Maximum FTA Amount Awarded hnc{uding All Amendments] (in U.S. Dollars): $398,869 Amount of This FTA Award (n U.S. Dollars): $398,869 Maximum Percentages) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. Date of U.S. Department of Labor Certiftation of Transit EmQiovee Protective Arrangements Original Project Certification Date: 9/162004 The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. Project Description: Buses Purchase Awarded By: Mr. Donald D Cover Senior Transp. Program Specialist FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 09202004 EXECUTION OF GRANT AGREEMENT The Grantee, by executing this Grant Agreement, affirms this FTA Award; adopts and ratifies all statements, fepresentations, warranties, covenants, and materials it has submitted to FTA; consents to this FTA Award; and agrees to all terms and conditions set forth in this Grant Agreement. By executing this Grant Agreement, I am simultaneously executing arry Supplemental Agreement that may be required to effectuate this Grant Agreement. Executed by: Ms. Brenda Broyles Program Administrator CITY OF PUEBLO 09282004 CO -03- 0171 -00 Quarterly Narrative Report Apr. 01, 2004 through Jun. 30, 2004 As Of Sep. 28, 2004 MS /P Report Submitted , FSR Submitted https: / /ftateamweb.fta. dot. gov /teamweb /ApplicationsIViewPrinv ViewPrintFLes .asp ?QUID... 9/28/2004 View Print Part 1: Recipient Information Page 8 of 9 Project Number: CO403-0171 -00 Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Address: 1 CITY HALL PLACE, PUEBLO, CO 81003 0000 Telephone: (719) 584-0800 Facsimile: (719) 584-0850 Part 2: Project Information Project No: C0-03 -0171 -00 Brief Desc: Buses Purchase FTA Project Mgr: Dave Beckhouse Start/End Date: Aug. 24, 2004 - Sep. 24, 2005 Gross Project Cost: $517,177 Adjustment Amt: $0 Total Eligible Cost: $517,177 Total FTA Amt: $398,869 Total State Amt: $0 Total Local Amt: $113,603 Other Federal Amt: J$4,705 Part 3: Financial Status Report Financial Status Cost Plan https:// ftateamweb .fta.dot.gw /teamweb /A;pplicati ons/ ViewPrinvVfewPrintReg.up?OUfD... 9/28 /2004 Previous This Period Cumulative A. Total Outlays $ $0 $0 B. Recipient Share of Outlays $0 $0 $0 C. Federal Share of Outlays $ $0 $0 D. Total Unliquidated Obligations $ E. Recipient Share of Unliq. Obligations $ F. Federal Share of Unliq. Obligations $ G. Total Federal Share (C + F) $ H. Total Federal Funds $0 1. Unobl. Bal. of Fed. Funds ( H - G) $0 Cost Plan https:// ftateamweb .fta.dot.gw /teamweb /A;pplicati ons/ ViewPrinvVfewPrintReg.up?OUfD... 9/28 /2004 View Print Type of Rate N/A Rate 0.00% Base $ Total Amount $0 Federal Amount $0 Part 4. Milestone/Progress Report 110 -00 CAPITAL - BUS Q uanft FTA Amou nt 2 $398,869 Page 9 of 9 Elig. Proi. Cost $517,177 11.12.02 BUY REPLACEMENT 35 -FT BUS uan . FTA Amount Elig_Pro *.Cost 2 $398,869 $517,177 Milestone D ri to ion Orig. Est. Comp Date Rev. Est. Comp. Date #Rev Actual Comp. Date Cont. Code 1. RFP /IFB Issued 9/1/2004 2. DETAILED 10/11/2004 3. DESCRIPTION: The 12/31/2004 4. purchase of these vehicles will 12/31/2004 5. be trhough a piggyback option 1/3112005 from the Government of Puerto Rico. The buses will be 35' RTS's from Millenium Transit Services in Roswell, New Mexico. 2. Contract Award 10/1112004 3. Contract Complete 1/31/2005 1 11.12.02 BUY REPLACEMENT 35 -FT BUS uan . FTA Amount Elig_Pro *.Cost 2 $398,869 $517,177 https:l lftateamweb. fta .dot.govlteamweblApplicationslV ewprinttViewPrintRes .asp ?GLTID... 9/2$12004 Milestone Description Orin. Est. Comp. Date Rev. Est. Comp. Date # Rev Actual Comp. Date Cont. Code 1. RFP/IFB OUT FOR BID 9/1/2004 2. CONTRACT AWARDED 10/11/2004 3. FIRST VEHICLE DELIVERED 12/31/2004 4. ALL VEHICLES DELIVERED 12/31/2004 5. CONTRACT COMPLETE 1/3112005 https:l lftateamweb. fta .dot.govlteamweblApplicationslV ewprinttViewPrintRes .asp ?GLTID... 9/2$12004