HomeMy WebLinkAbout10203RESOLUTION NO. 10203
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $342,463.00
TO TOTAL TERRAIN, INC., AND SETTING FORTH $34,246.30 FOR CONTINGENCIES, FOR
THE FY 2004 FAIRMOUNT PARK ENHANCEMENT PROJECT — BID NO. 04 -062 AND
AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME
WHEREAS, proposals for the FY 2004 Fairmount Park Enhancement Project — Bid No. 04-
062 have been received and examined, and;
WHEREAS, the proposal of Total Terrain, Inc., of Pueblo, Colorado was the lowest of those
bids determined to be responsible.
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
A contract for the FY 2004 Fairmount Park Enhancement Project — Bid No. 04 -062 is
hereby awarded to Total Terrain, Inc. in the amount of $342,463.00.
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The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A
Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the
same.
SECTION 3.
In addition to the amount of the bid set forth, as aforementioned, funds in the amount of
$34,246.30 is hereby established for contingencies and additional work.
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Funds for said project shall be from Capital Project Account Number PL0302.
INTRODUCED Auaust 23. 2004
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Background Paper for Proposed
RESOLUTION
AGENDA ITEM 9
DATE: AUGUST 23, 2004
DEPARTMENT: COMMUNITY DEVELOPMENTMIM MUNCH
PLANNING DEPARTMENTMIM MUNCH
TITLE
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF
$342,463.00 TO TOTAL TERRAIN, INC., AND SETTING FORTH $34,246.30 FOR
CONTINGENCIES, FOR THE FY 2004 FAIRMOUNT PARK ENHANCEMENT
PROJECT — BID NO. 04 -062 AND AUTHORIZING THE PURCHASING AGENT TO
EXECUTE THE SAME
Should the City Council award a construction contract in the amount of $342,463.00 to
Total Terrain, Inc., for the FY 2004 Fairmount Park Enhancement Project, Bid No. 04-
062?
RECOMMENDATION
Approval of this Resolution.
BACKGROUND
The Base Bid for the Fairmount Park Enhancement Project consists of installing a new
irrigation system, 26 diameter pavilion shelter, concrete walkways, trees, a new lawn,
as well as an underground drainage system in the southwest comer of the park (see
attached location map). In addition to the base bid the following five (5) alternatives
were included as part of the bid and could be awarded subject to the funding available
for the project:
Item
Description
Bid Amount
No. 1
Extending the underground drain along 29"' Street and
$69,151.00
connecting it with an outlet approximately four blocks to
the west
No. 2
Additional concrete pathway - 2,559 sf
$11,387.55
No. 3
Additional concrete pathway — 3260 sf
$14
No. 4
Asphalt parking lot
$13,820.00
No. 5
Additional trees — 48 trees
$17,315.00
The awarding of the base bid for $342,463.00 and setting aside 10% in contingency
funds in the amount of $34,246.30, leaves approximately $22,300 in remaining project
funds that can be used to fund alternative construction items. As part of the grant
applications to the National Park Service and GOCO, the City identified the strong need
to plant a large number of trees and bring the park back to its historical appearance.
Staff has determined that in the best interest of the project the base bid, plus Alternate
No. 5 (an additional 48 trees) in the amount of $17, 315.00 should be funded per this
resolution (see attached "Final Bid Summary").
The underground drainage system that is part of the park renovation project is included
to solve the ground water problems that have caused the degeneration of the grass
areas and the loss of a significant number of trees within the park. The drainage
system is designed to connect into a future stormwater pipe along 29"' Street. A future
stormwater project along 29 Street is identified in the Stormwater Capital Improvement
Plan to be completed within an 8-10 year timeframe. Bid Alternate No. 1 was included
in the project to extend a 6" temporary underground pipe along 29 Street to an outlet
four blocks west of the park. The temporary pipe included within the bid for a cost of
$69,151.00 would keep the water collected in the underground drainage system in the
park from emptying into the gutter along 2e Street. The project budget does not have
sufficient funds to pay for the extension of the pipe and also complete the park
improvements that were included within the grant agreements with the National Park
Service and GOCO. The temporary pipe was not identified in the scope of work for
either grant and is likely to be considered an off -site expense that does not qualify for
use of the grant funds. As a result of this the ground water from the park will empty into
the gutter along 29 Street until the permanent stormwater system is installed. The
new drain system within the park will concentrate the amount of water flowing from the
park and empty the water into the gutter along 2e Street west of Franklin Avenue.
Currently the ground water from the park empties into the gutter at the intersection of
29"' Street and Franklin Avenue.
FINANCIAL IMPACT
Funds for this project in the amount of $376,709.30 will be paid from Account PI-0302.
The funds were budgeted and appropriated in Ordinance No. 6997 approved by City
Council on June 9, 2003. The funding sources for the project include:
National Park Service Funds $204,000.00
GOCO Grant Funds $100,709.30 (note: $24,290.70 of GOCO grant used at
Morton Elementary School & electrical work not included in
this contract)
Conservation Trust Funds $ 72.000.00
Total $376,709.30
NOT TO SCALE
PROJECT LOCATION