HomeMy WebLinkAbout09969RESOLUTION NO. 9969
a RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO (CITY) AND
MCHPERSON, BREYFOGLE, DAVELINE & GOODRICH, P.C., CERTIFIED PUBLIC
ACCOUNTANTS (MBDG) TO ASSIST WITH THE GASB STATEMENT NUMBER 34
IMPLEMENTATION AND PREPARATION OF THE COMPREHENSIVE ANNUAL FINANCIAL
STATEMENTS (CAFR) FOR 2003.
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Agreement between the City of Pueblo, a Municipal Corporation, and McPherson,
Breyfogle, Daveline, & Goodrich, P.C., Certified Public Accountants for the rendering of
professional accounting services to the City of Pueblo, dated October 14, 2003, a copy of which is
attached hereto, having been approved as to form by the City Attorney, is hereby approved.
SECTION 2.
The president of the City Council is hereby authorized to execute same for and on behalf of
the City and the City Clerk is authorized and directed to attest same and affix the Seal of the City
thereto.
INTRODUCED October 14, 2003
BY Al Gurule/Councilperson
APPROVED: Bill Sova/President of City Council
ATTEST: Gina Dutcher/City Clerk
AG1ZEEMENT
THIS AGREEMENT, made and entered into the 14th day of October, 2003 between the
City of Pueblo, a Municipal Corporation, hereinafter called "City" and McPherson,
Breyfogle, Daveline & Goodrich, P.C., hereinafter called "Accountants",
WITNESSETH:
WHEREAS, the City desires the services of Accountants for the rendering of
certain professional accounting services, who are knowledgeable in governmental
accounting, auditing, Section 20 of Article X of the Colorado Constitution ("TABOR"),
federal grants, GASB Statement34, and single audit concepts and procedures as detailed
in OMB's Circular A-133; and
WHEREAS, the Accountants represent they are knowledgeable in such areas and
qualified to render such accounting services.
NOW, THEREFORE, the parties hereto agree as follows:
The Accountants will assist with GASB Statement 34 implementation
including, but not limited to preparation of management's discussion and
analysis; preparation of financial statements, footnotes and supplementary
information; fixed asset records and related depreciation, coordination of the
chart of accounts with GASB Statement 34 software.
These Services will result in the production of the comprehensive annual
financial statement for 2003.
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The Accountants shall submit all invoices for review directly to the Assistant
City Manager for Fiscal Operations of the City for approval and payment.
Invoices will specify the number of hours spent by the Accountants to the date
of the billing and the total amount of dollar charges based upon the agreed rate
per hour of $110 for upper level accounting personnel.
The Accountants may render interim bills to the City until completion of the
engagement with a final summary of all charges on the final bill. These bills
will be promptly paid by the City.
The above rate includes Accountants' overhead costs and profit, general
administration costs, telephone, computer time, and other normal overhead
costs and office expenses. Accountants agree that the maximum fee including
all labor and out-of-pocket expenses shall not exceed an amount between
$27,500 and $33,000.
Should Accountants encounter a situation during the course of performing
services under this Agreement that could not be anticipated at the time of this
Agreement, and should such situation after discussion with City Staff, require
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them to perform substantially more work to achieve the goals of this
Agreement, the Accountants shall, at the earlier of the time of this discovery
or prior to exceeding $27,500 of work, provide the City in writing an
explanation of the problem encountered, recommendations as to procedures to
be followed to complete services under this Agreement, and the estimated
additional cost computed at the stated hourly rate.
Hourly rate billing shall be paid only for hours reasonably and necessarily
required for Accountants' performance under this Agreement with the
assignment of only upper level Accounting personnel.
This agreement shall be effective for the City's financial statements for fiscal
year ending December 31, 2003.
All financial obligations of the City under this Agreement for fiscal years
subsequent to the current fiscal year are subject to funds being budgeted and
appropriated specifically for such purpose. In the event the City does not
budget and appropriate funds specifically for such purpose, Accountants' sole
and only remedy is to terminate this Agreement.
The Accountants, its officers, agents and employees, shall at all times be
deemed independent contractors and not employees of the City, and
Accountants shall be responsible for all their employees' withholding taxes,
social security, unemployment, worker's compensation, or other taxes and
shall hold the City harmless for all claims for the same.
ATTEST:
CITY OF PUEBLO
President of the City Council
APPROVED AS TO FORM:
City Attorney
ACCOUNTANTS:
McPHERSON, BREYFOGLE,
DAVEL1NE & GOODRICH, P.C.
By