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HomeMy WebLinkAbout09917RESOLUTION NO. 9917 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $4,884,932.55 TO K.R. SWERDFEGER CONSTRUCTION, INC., AND SETTING FORTH $732,740 FOR CONTINGENCIES, FOR THE CONSTRUCTION OF THE ARKANSAS RIVER SANITARY SEWER INTERCEPTOR REPLACEMENT PROJECT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, the City of Pueblo owns and operates a sanitary sewer collection system for the purpose of collecting wastewater and transporting it to the water reclamation facility for treatment; and WHEREAS, a portion of that sanitary sewer collection system lying in the Arkansas River is badly deteriorated and in need of replacement; and WHEREAS, a failure of this deteriorated line would likely impair the quality of water in the Arkansas River and could subject the City to environmental liability; and WHEREAS, the City of Pueblo acting by and through its sanitary sewer enterprise has applied for and has received approval for a Iow-interest loan from the Colorado Water Resources and Power Development Authority for the purpose of rehabilitating portions of the sanitary sewer collection system; and WHEREAS, the Committee of Awards has convened and, acting pursuant to Sections 7-29 and 7-32 of the Charter and Chapter 10 of Title I of the Pueblo Municipal C. ode, has: (a) reviewed the bids and heard protests related to the bid process, (b) determined that the lowest bidder submitted a bid which was non-responsive and was not the lowest and best bid, (c) determined that the bid of the next lowest bidder is responsive and constitutes the lowest and best bid, and (d) determined that its recommendation to Council is that the contract be awarded to said next lowest bidder, to wit: K.R. Swerdfeger Construction, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. A contract for the construction of the Arkansas River Sanitary Sewer Interceptor Replacement Project, Project No. 03-057 is hereby awarded to K.R. Swerdfeger Construction, Inc., in the amount of $4,884,932.55 SECTION 2. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. In addition to the amount of the bid set forth, as aforementioned, an additional amount as stipulated in this section is hereby established for contingencies and additional work. Contingencies and Additional Work ..... $732,740 SECTION 4. Funds for said contract, in an amount not to exceed $5,617,672.55, shall be paid from the Wastewater 2003 Bond Fund. INTRODUCED July 28, 2003 BY Robert Schilling/Councilperson APPROVED: Bill Sova/President of City Council ATTEST: Gina Dutcher/City Clerk Background Paper for Proposed RESOLUTION DATE: JULY 28, 2003 AGENDA ITEM DEPARTMENT: WASTEWATER DEPARTMENT GENE MICHAEL, DIRECTOR TITLE A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $4,884,932.55 TO K.R. SWERDFEGER CONSTRUCTION, INC., AND SETTING FORTH $732,740 FOR CONTINGENCIES, FOR THE CONSTRUCTION OF THE ARKANSAS RIVER SANITARY SEWER INTERCEPTOR REPLACEMENT PROJECT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME. ISSUE Should the City Council award a construction contract in the amount of $4,884,932.55 TO K.R. Swerdfeger Construction, Inc., and set forth $732,740 for contingencies for construction of the Arkansas River Sanitary Sewer Replacement Project? RECOMMENDATION The Committee of Awards, consisting of the City Manager, the Director of Public Works, and the Wastewater Director, recommends that this Resolution be approved. BACKGROUND In 1957, the City completed construction of a 30-inch sanitary sewer interceptor line located in the Arkansas River channel bed running along the south side of the channel from Prairie Avenue to Interstate Highway 25. A portion of this interceptor, from 4th Street to Interstate Highway 25, was constructed of tar-lined corrugated metal that is badly deteriorated and is in danger of failure. Replacing the interceptor will protect the City of Pueblo from environmental liability. It will also protect amenities associated with the Corps of Engineers' Habitat Restoration Project and the Legacy Project, including a planned boating course, which will overlap the aroa through which the sanitary sewer interceptor runs. The invitation to bid solicited separate bids for either asphalt paving (Altemate 1) or concrete paving (Alternate 2) of the maintenance road located on the south bank of the river. The maintenance road also serves as a part of Pueblo's recreational trail system. The Wastewater Department prefers asphalt paving because asphalt provides a more flexible surface, and both installation and future repairs were expected to be less costly. However, a concrete maintenance road may offer aesthetic or other advantages over asphalt. All dollar figures cited in this background paper aro based on the bids for Alternate 1, the asphalt maintenance road. The City pro-qualified eight contractors to bid on the project. Bids were received from three pre-qualified contractors. Parker Excavating, Inc. was the apparent Iow bidder in the amount of $4,871,073.94. K.R. Swerdfeger Construction, Inc. and Pate Construction, Inc. filed protests following the bid opening on the basis that Parker Excavating Inc., had failed to submit required documents including a Good Faith Certification and Certifications Regarding Debarment. Copies of the protest letters aro attached. In addition, the Wastewater Department found that Parker Excavating, Inc. had failed to fulfill a condition expressly required of it for pre-qualification. This later involved failure to submit a written commitment that the president of the firm, as the only individual associated with the company having sufficient experience, would assume personal charge of the project if awarded the contract. The Committee of Awards met on July 16, 2003 in accordance with the requirements of the Charter and Chapter 10 of Title I of the Pueblo Municipal Code, to hear testimony and receive information from all bidders, the design engineers and City staff, determine the responsiveness of bids and formulate a recommendation to the City Council regarding contract award. The Committee of Awards determined that the bid submitted by Parker Excavating, Inc. was non-responsive by reason that the Good Faith Certification, the Certification Regarding Debarment, and the written commitment for the president of the firm to assume personal charge of the project had not been submitted in accordance with the conditions specified in the invitation to bid. For that reason, the Committee found that the bid from Parker Excavating, Inc was not the lowest and best bid. The Committee of Awards therefore recommends awarding the contract to K.R. Swerdfeger Construction, Inc. as the lowest and best responsive bidder. The bid submitted by K.R. Swerdfeger Construction, Inc. was in the amount of $4,884,932.55, a difference of $13,858.61 from the Iow bid submitted by Parker Excavating, Inc. The design engineer's cost estimate for the project was $5,370,000.00. All three bids were below this estimate. The attached bid summary provides moro detail on the bids submitted by each bidder. In the bid submitted by K.R. Swerdfeger Construction, Inc., the difference in cost between asphalt paving (Alternate 1) and concrete paving (Alternate 2) is $270,641.25, with concrete being the more expensive option. The attached bid summary provides more detail. The contract and contingency amounts recommended in this resolution are based on the cost of asphalt paving (Alternate 1). FINANCIAL IMPACT Funding for this project shall come from a State Revolving Fund loan issued to the City of Pueblo acting by and through its sanitary sewer enterprise in May 2003 by the Colorado Water Resoumes and Power Development Authority. Proceeds from this loan, and related capital expenditures, have already been budgeted and appropriated in the total amount of $8,258,730.00 in the Wastewater 2003 Bond Fund. BID SUMMARY PROJECT#: 03-057 PROJECT NAME: Arkansas River Interceptor Sewer Replacement DATE: 7/1/03 TIME: 2;00 pm BIDDERS: Parker Pate K.R. Swerdfeger Excavating Inc. Construction Co Construction Inc. ITEM QUANTITY 1 Mobilization I UP $ 143,964.87 $ 335,000.00 $ 357,240.00 Total Amt $ 143,964.87 $ 335,000.00 $ 357,240.00 2 Demolition 2,1 Clear and Grub 11 UP $ 14,819.30 $ 1,750.00 $ 2,242.`00 Total Amt $ 163,012.30 $ 19,250.00 $ 24,662.00 2.2 Tree Removal 1 UP $ 20,871.77 $ 7,600.00 $ 8,083:00 Total Amt $ 20,871.77 $ 7,600.00 $ 8,083.00 2.3 Remove & Replace Wetlands 575 UP $ 49.80 $ 66.00 $ 9.50 Material (575 c.y,) Total Amt $ 28,635.00 $ 37,950.00 $ 5,462.50 2.4 <8-inch diameter pipe removal 140 UP $ 9.28 $ 6.00 $ 17.00 (140 I.f.) Total Amt $ 1,299.20 $ 840.00 $ 2,380.00 2.5 8-inch diameter pipe removal 290 UP $ 25.99 $ 8.00 $ 20.00 (290 I.f.) Total Amt $ 7,537.10 $ 1,740.00 $ 5,800.00 2.6 24-inch diameter pipe 295 UP $ 26.36 $ 7.00 $ 24.00 removal (295 l.f.) Total Amt $ 7,776.20 $ 2,065.00 $ 7,080.00 2.7 30-inch diameter pipe 200 UP $ 30.30 $ 7.00 $ 34.00 removal (200 I.f.) Total Amt $ 6,060.00 $ 1,400.00 $ 6,800.00 2.8 30-inch diameter pipe 5880 UP $ 18.96 $ 20.00 $ 16.00 abandonment (5880 I.f.) Total Amt $ 111,484.80 $ 117,600.00 $ 94,080.00 2.9 Concrete access road 15050 UP $ 1.78 $ 0.50 $ 0.80 removal (15050 s.f.) Total Amt $ 26,789.00 $ 7,525.00 $ 12,040,00 2.10 Asphalt access road removal 34560 UP $ 0.65 $ 0.50 $ 0.60 (34,560 s.f.) Total Amt $ 22,464.00 $ 17,280.00 $ 20,738.00 2.11 Feet bridge Removal 3 UP $ 1,654.50 $ 1,600.00 $ 2,891.00 Total Amt $ 4,963.50 $ 4,800.00 $ 8,673.00 3 Sewer Ulte Reinforced Polymer Mortar 3.1 42-inch installation (310 I.f.) 310 UP $ 363.72 $ 1,100.00 $ 434.00 Total Amt $ 112,753.20 $ 341,000.00 $ 134,540.00 3.2 36-inch installation 3.2.1 O' to 5' depth 540 UP $ 185.86 $ 260.00 $ 182.00 (540 l.f.) Total Amt $ 100,364.40 $ 140,400.00 $ 98,280.00 3.2.2 6' to 10' depth (2800 kf.) 2800 UP $ 187.95 $ 265.00 $ 194.00 Total Amt $ 526,260.00 $ 742,000.00 $ 543,200.00 3.2`3. 11' to 15' depth (2215 I.f.) 2215 UP $ 191.01 $ 270.00 $ 217.00 TotalAmt $ 423,087.15 $ 598,050,00 $ 480,655.00 3,2.4 16' to 20' depth (503 I.f.) 503 UP $ 191.01 $ 275.00 $ 264.00 TotalAmt $ 96,078.03 $ 138,325.00 $ 132,792,00 Page 1 of 5 BID SUMMARY PROJECT ~. 034)67 PROJECT NAME: Arkansas River Interceptor Sewer Replacement DATE: 7/1/03 TIME: 2:00 pm BIDDERS: Parker Excavating Inc. ITEM QUANTITY Pate K.R. Swerdfeger Construction Co. Construction Inc. 3,3 3.4 3.6 3.5.1 3.5.2 3.6 4 4.2 4.3 4.4 5 6 5.1 6.2 6.3 6.3.1 6.3.2 6.4 6.4.1 5.4.2 Rock Excavation (I 690 c.y) 1690 UP To~al Amt Trench StabilL~atJon M~edal 500 UP (500 ton) Total Amt Concrete Pipe Encasereent 42-inch (175 Lf.) 175 UP Total Amt 364nch (2050 Lf.) 2050 UP Total Amt Concrete Cap (4000 I.f.) 4000 UP Total Arnt Sewer and Vent Piping 6-inch PVC Vent Piping (670 I,f.) 670 UP Total Amt 6-inch DIP Vent Piping (70 Lf.) 70 UP Total Amt 8-inch Sewer Piping (480 I.f.) 480 UP Tofal Amt 30-inch Te~nporary Sewer Bypes 150 UP Piping (150 Lf.) Total Amt Temporary Wastewater DMsion 1 UP South of River TotaJ Amt Manholes Special Manholes, SMH-1 and 1 UP SMH-2 TolaJ Amt Special Manhole SMH-3 1 UP To(al Amt Standard Manholes 4' diameter, 4' depth 5 UP Total Amt 4' diameter, additional depth 25 UP (25 vlO Tolal Amt Type 1 Manholes 6. diameter, 10' depth 4 UP Total Amt 6' diameter, additional depth 5 UP (5 vlf) Total Amt $ 26.25 $ 2.0O $ 11,00 $ 44,362.50 $ 3,389.0Q $ 18,5.90.(X) 39.17 $ 18.00 $ 28.00 19,585.00 $ g,000.00 $ 14,000.00 52?-35 $ 170.00 $ 272.00 91,411.25 $ 29,750.00$ 47,600.00 141.79 $ 165.00 $ 224.00 290,669,50 $ 338,:250.00 $ 459,200.00 97.05 $ 95.00 $ 83.00 388.200.00 $ 380,000.00 $ 332.000.00 78.54 $ 75.00 $ 84.00 52,621.80 $ 50,250.00 $ 56,280.00 91.13 $ 80.00 $ 190.00 6,379.10 $ 5,600.00 $ 13,300.00 54.85 $ 50.00 $ 183.00 2~,328.00 $ 24,000.00$ 87,840.00 317.06 $ 480.00 $ 500.00 47,559.00 $ 72,000.00 $ 75,000.00 12,933.36 $ 32,000.C~O $ 60,180.00 12,933.36 $ 32,000.00 $ 60,180.00 281,691.82 $ 180,000.00 $ 129,163.00 281,691.82 $ 180,000.00 $ 129,163.00 22,697-11 $ 56,000.00$ 52,714.00 22,692.11 $ 56,000.00 $ 52,714.00 3,251.05 $ 1,550.00 $ 8,073.00 16,255.25 $ 7,750.00 $ 40,365.00 89.84 $ 75.00 $ 130.00 2,246.00 $ 1,875.00 $ 3,250.00 $ 14,423.72 $ 16,C00.00$ g,729.00 $ 57,694.88 $ 64,000.00$ 38,g16,00 $ 186.07 $ 120.00 $ 413.00 $ 930.35 $ 600.00 $ 2,C)65.00 Page2of5 BID SUMMARY PROJECT #: PROJECT NAME: Arkansas River Intemeptor Sewer Replac~mant DATE: 7/1/03 TIME: 2:00 pm BIDDERS: Parker Excavetir~ Inc. Pate K.R. Swerdfeger Construction Co. Constz~caon Inc. ITEM QUANTITY 6.0 Type 2 Manholes 6.5.1 6~ diameter drop MH, 10' depth 5 UP Total Amt 6.5.2. 6' diameter drop MH, add'~;ional 4 UP depth (4 vi0 Tota] Amt 6.6 Type 3 Manh~es (not i~cluding 8 UP SMH-3) Tota~ Amt 6.7 Special Manhole, SMH-21 I UP Total Amt 6.8 Connections to existing manhol~ 1 UP Total Amt 7 Tunne~g of Casing (108.6 Lf.) 108.6 UP Total Amt 8 River Crossing 8.1 H-Piles ~ UP 8.2 Grade Improvemeflts I UP Total Amt 9 Dewatering 9.1 River Cress~ng I UP Total Amt 9.2 36qnch pipeline I UP Total Amt 9.3 Permitting 1 UP Total Arat 10 Maintenance Road Earthwork 10.1 Embankment Excavation 7320 UP (7320 c.y) Tota~ Amt 10.2 Bacidill (15595 c.y) 15595 UP Total Arnt 10.3 Reincorperatk)n and Compac~on 4~60 UP Excess trench materiat (4960 cy) Total Amt 10.4 Borrow Fill Material (5110 cy) 5110 UP Total Amt 10.5 Subgrade Preparation 6250 UP (6250 cy) Total Amt 15,940.96 $ 16,500.00$ 12,336.00 79,704.80 $ 82,500.00$ 61,680.00 341.52 $ 120.00 $ 1,416.00 1,366.08 $ 480.00 $ 5,664.00 24,722-09 $ 19,000.00 $ 13,280.(X) 197,776.72 $ 152,000.00 $ 106,240.00 33,015.27 $ :33,000.00 $ 40,710.00 33,015.27 $ 33,000.00$ 40,710.00 3,908.30 $ 20,000.00$ 11,800.00 3,908.30 $ 2O,000.0O $ 11,800.00 806.08 $ 2.180.00 $ 2,021.00 87,540.29 $ 233,490.00 $ 219,480.60 69.96 $ 40.00 $ 59.00 24,486.00 $ 14,000_00 $ 20,650.00 45,363.22 $ 9,800.00 $ 25,960.00 45,363.22 $ 9,800.00 $ 25,960.00 93,716.93 $ 300,000.00 $ 80,240.C0 ~3,716.93 $ :300,000.00 $ 80,240.00 628,355.12 $ 172,000.00 $ 155,760.00 628,355.12 $ 172,000.00 $ 155,760.00 7,247.25 $ 6,000.00 $ 23,010.00 7,24725 $ 6,0~O. 00 $ 23,010.00 4.00 $ 3.00 $ 4.70 29,280.00 $ 21,960.00$ 34,404.00 2-18 $ Z50 $ 5.0~ 33,997.10 $ 38,987.50$ 77,975.00 7.22 $ 10.00 $ 17-00 35,811.20 $ 49,800.00$ 59,520.00 14.20 $ 15.00 $ 14.00 72,562-00 $ 76,650.00$ 71,540.00 6.47 $ 2-50 $ 3.~0 40,437.50 $ 15,625.00$ 18,750.00 Page3 of 5 BID SUMMARY PROJECT#: 03-057 PROJECT NAME: Arkansas River Interceptor Sewer Replacement DATE: 711103 TIME: 2:00 pm BIDDERS: Par~er Excavatin~l inc. Pate K.R. Swerdfeger Const~uctten Co. Construotion Inc. ITEM QUANTITY 11 Maintenance Road 11.1 Aggregate Base Course {72171 ~ 72171 UP $ 1.05 $ 1.50 $ 1.30 TotalAmt $ 75,779.55 $ 108,256.50 $ 93,822.30 12 DrainageCutverts(4601.f$ 460 UP $ 29.17 $ 75.00 $ 122.00 TotalAmt $ 13,418CZ0 $ 34,500,00 $ 56,120.00 13 TrafficContml&Signage I UP $ 5,000.00 $ 28,000.00 $ 46,020.00 TOtal Amt 14 Trail Detour (675 day) 675 UP $ 5.50 $ 6.00 $ 7.00 TotalAmt $ 3,712.50 $ 4,050.00 $ 4,725.00 15 Silt and Erosion t UP $ 12,566.44 $ 13,775.00 $ 59,000.00 TotelAmt $ 12,566.44 $ 13,775.00 $ 59,000.00 16 Seed[~g (14 acm) 14 UP $ 969.05 $ 725.00 $ 1,062.00 Tota;Amt $ 13,566.70 $ 10,150.00 $ 14,868.00 17 Main Street Parking Lot Staging Area 17.1 Concrete Pad 17.1.1 Demoltion(15005.f.) 1500 UP $ 0.90 $ 0.50 $ 4~15 TotalArnt $ 1,350.00 $ 750.00 $ 6,225.00 17.1.2 Replacement(l~30s.f.) 1500 UP $ 4.76 $ 5.00 $ 11.20 TotelAmt $ 7,140.00 $ 7,5CO.00 $ 16,800.00 17.2 Asphalt Parking Lot 17.2.1 Demolifion(10000s.f.) 10000 UP $ 0.34 $ 0.50 $ ~.18 Tota~Amt $ 3,400.00 $ 5,000.00 $ 11,800.00 17.2.2 Replacement (10000 s.f.) 10000 UP $ 2.31 $ 2.75 $ 3.00 TdalAmt $ 23,1~O.00 $ 27,500_0Q $ 30,000.00 17.3 Salvage&ReplaceAmenittes I UP $ 2,604.53 $ 4,600.00 $ 40,120.00 TotelAmt $ 2,604.53 $ 4,6Q0.00 $ 40,120.00 Grand Total Base Bid $ 4,741,166,14 $ 5,237,454.00 $ 4,765,850.40 Page4of5 BID SUMMARY PROJECT J~. 03057 PROJECT NAME: Arkansas ~ Interceptor Sewer Replacement DATE: ?11/03 TIME: 2:00 pm BIDDERS: Parker Pate K.R. Sweidteger F. xcavafln~t Inc. Construction Co. Construction Inc. iTEM QUANTITY 11 Maintenance Road - Alternate 1 11.2 Paving lt.2.1 Asphalt Paving (72171 sf) 11 Maintenance Road -Altemate 2 '11.2 Paving 11.2.2 Concrete Paving ~2171 sf) Grand Total & Alternate 1 Grand Total & AJternate 2 Contract Stipulations Provided: List of subcontractors Good Faith D~cumentation (Form A) Certi§cafio~ Regarding Debarment Resident Bidder Declaration Addenda Acknowledgement Bid Bond (5 %) 72171 UP $ 1.80 $ 2.00 $ 1.65 TofalAmt $ 129,907.80$ 144,342.00 $ 119,082.15 72171 UP $ 4.50 $ 5.00 $ 5.40 Total Amt $ 324,769.50$ 360,855.00 $ 389,723.40 $ 4,871,073.$4 $ 5,381,796.00 $ 4,884,932.$$ $ 5,065,935.64 $ 5,598,309.00 $ 6,165,573.80 Yes Yes Yes No Yes Yes No Yes yes No Yes No Yes Yes yes Yes Yes Yes Page 5 of 5 /[~ATE CONSTRUCTION CO., INC. Underground Utility Contractors 87 North Mission Drive Pueblo West, Colorado 81007 (719) 647-0463 FAX (719) 647-0116 Ms. Naomi C. Hedden Purchasing Depm~,,,~nt City of Pueblo 230 South Mechunlc Pueblo, Colorado 81003 RE: ARKANSAS RIVER INI'~RCEPTOR SEWER REPLACEM]iNT ..... PROJ~CT N/L 034157 Dear Ms. Heddou: I am in r~'~eipt of the bid ~sults f~om the above refe~e~ed projeot, and have noted thet the appareut low bidder omitted submitling three of the required stipulated do.me.ts at the desi~ted time ~fthe bid opening. If it is the City's intent to set a precedent of awarding contra~ to nonresponsive bidders, thea pIcasc accept this lcttcr as a formal protest of such actions. contractor has ~ieaculty in complying with the ~imple instructions to bicldc~ the question that s~rfaces'is how is he going to adhere to the extremely di~icult criteria that thll proj~'t presents? Are other project requirements and.time tables going to be forgiven? Pate Construction currently bids work/n a dx state area, for a variety of state and local municipalities, as well as tho federal governmen~ and I cannot th~nl~ of a single entity that would read the prim of a bid wher~ all of the required documents are not present at the time of the letting. This letter is not be submiiIed fo]~ thc selff en~uncement of Pate Construction, chie to the fact *h~ we were the high bidder, but it is being subnfilled as a matter of pxinc/ple and £or the good of our/nduslxy. S~uld you ~e ~ questions or/fi can be of additional service, please do not hedtate to call. l~cspectfuny Sub~ Wnlls,~ R. Pepper Vice President Cc: Mr. Tom Ch, ar Di~:tor of Public Works .361 ? '0.~ 11:~0 P. 02 K,R. SWERDFEGER CONSTRUCTION, INC. July 2, 2003 City of Pueblo Pur. cfleslng Department 230 South Mednanlc puebto, CO 81003 Attn: Naomi C. Hedden Re: Ap, KANsAs RIVER iNTERCEPTOR SEWER REPLACEMENT Project No. 03-057 Dear Ms. Hedden: As per our telephone conversation of this morning, please be advised of the fotlowtng: 1.) CH of Pueblo bid tabulation confirms the apparent Iow contractor retied to submit two required documents. A.) Good Faith Documentation (Fon'n A) B.) certification Regarding DebafTnent, Suspension and Other Responsibility Matters. (Article 2B, page 22) 2.) Non-submittal of these items cause the apparent iow bid to be nor responsive and must be rejected. protest of such action. I would strongly u~uu u~ ,.,,~ ~, ,- concerning this matter. RespeClfully, ~ Rusty Swerdfeger, Vice President RS/prop