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HomeMy WebLinkAbout09486RESOLUTION NO. 9486 A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND PUEBLO COUNTY REGARDING THE WEATHERIZATION PROGRAM, AND AUTHORIZING EXECUTION OF SAME BY THE PRESIDENT OF THE CITY COUNCIL WHEREAS, City and County have heretofore entered into an Agreement dated June 26, 2000 (the "Agreement ") under which they formed a consortium for the purpose of receiving certain federal funds and undertaking housing assistance activities pursuant to the HOME Investment Partnerships Program, in accordance with the provisions of said Agreement; and WHEREAS, pursuant to the Agreement and the Consolidated Plan, the City and County each conduct programs designed to address housing, homeless and supporting need within the City, including rehabilitation loan programs under which HOME and /or Community Development Block Grant ( "CDBG ") funds are loaned to qualifying low or moderate income persons for the purpose of rehabilitating owner occupied single family housing to render same clean, safe and sanitary. Such rehabilitation work may include, but is not limited to, replacement of defective furnaces, electrical repairs, plumbing repairs and roofing and ceiling repairs; and WHEREAS, using funds available from the Energy $aving Partners Program provided by the Colorado Office of Energy Management and Conservation ( "OEMC "), the County conducts a weatherization program ( "County's Weatherization Program ") designed to address housing weatherization needs for qualified low and moderate income persons; and WHEREAS, County encounters clients of County's Weatherization Program who are in need of certain rehabilitation work, including furnace replacement, electrical repairs, plumbing repairs or roof and ceiling repairs prior to installation of emergency conservation measure under its Program; and WHEREAS, City and County desire to coordinate their activities with respect to the provision of such repair services for clients of County's Weatherization Program in order to enhance the effectiveness of both County's Weatherization Program and the City's Program; and BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Memorandum of Understanding dated January 28, 2002, between the City of Pueblo, a Municipal Corporation and Pueblo County ( "MOU ") concerning the Weatherization Program, a true copy of which is attached hereto and incorporated herein by reference, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of the City Council is hereby authorized to execute the MOU on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk is directed to affix the seal of the City thereto and attest same. INTRODUCED: January 28, 2002 BY: Al Gurule COYNCIL PERSON - APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED BY: D Y CLERK At all Background Paper for Proposed RESOLUTION AGENDA ITEM # 5 DATE: JANUARY 28, 2002 DEPARTMENT: HOUSING & CITIZEN SERVICES / TONY BERUMEN TITLE A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND PUEBLO COUNTY REGARDING THE WEATHERIZATION PROGRAM, AND AUTHORIZING EXECUTION OF SAME BY THE PRESIDENT OF THE CITY COUNCIL ISSUE Request approval of a Memorandum of Understanding between the City of Pueblo and Pueblo County allowing City residents, not eligible for the County Weatherization measures due to faulty mechanical systems, to access City rehabilitation funds for the repair of said systems. The Agreement would allow the County's qualified and licensed employees to complete the necessary rehabilitation work, before the installation of energy conservation measures. RECOMMENDATION Approve the Memorandum of Understanding allowing the County to provide to, otherwise non - eligible City residents, necessary repairs allowing weatherization work to proceed. BACKGROUND This Agreement will renew an Agreement between the City and County whereby the City will provide CDBG /HOME funds to make the necessary major repairs as required under the Department of Energy's E$P Program regulations to a City resident's home. These repairs must be completed with non - Energy $avings Partners Program (E$P) funds. The Weatherization Program guidelines provide for only $150 per home to cover costs for major electrical repairs and other mechanical systems. If these systems are not up to housing codes, the County "walks" from the project, thereby very low income families unable to afford the repairs are not able to access the Weatherization Program benefits. Historically, the Program has assisted 95 City households, at an average cost of $552. Eligible households must be at or below 185% of the poverty index to qualify for the program or receive cash assistance under Title IV or Title XVI of the Social Security Act. The poverty index is $8589 per year for one person. The following are the income guidelines: Household Size E$P Income Guidelines 1 $15,892 2 $21,479 3 $27,066 4 $32,653 5 $38,240 FINANCIAL IMPACT The City would set -aside $25,000 out of its Housing Rehabilitation funds to meet its obligations under this Agreement. MEMORANDUM OF UNDERSTANDING CONCERNING WEATHERIZATION PROGRAM REQUIRED REHABILITATION WORK THIS MENORANDUM OF UNDERSTANDING is made and entered into this 28th day of January, 2002, by and between the City of Pueblo, a Municipal Corporation (hereafter referred to as the "City") and Pueblo County, Colorado for and on behalf of its Department of Housing and Human Services (hereafter referred to as the "County"). WITNES SETH: WHEREAS, City and County have heretofore entered into an Agreement dated June 26, 2000 (the "Agreement ") under which they formed a consortium for the purpose of receiving certain federal funds and undertaking housing assistance activities pursuant to the HOME Investment Partnerships Program, in accordance with the provisions of said Agreement; and WHEREAS, pursuant to the Agreement and the Consolidated Plan, the City and County each conduct programs designed to address housing, homeless and supporting need within the City, including rehabilitation loan programs under which HOME and/or Community Development Block Grant ( "CDBG ") funds are loaned to .qualifying low or moderate income persons for the purpose of rehabilitating owner occupied single family housing to render same clean, safe and sanitary. Such rehabilitation work may include, but is not limited to, replacement of defective furnaces, electrical repairs, plumbing repairs and roofing and ceiling repairs; and WHEREAS, using funds available from the Energy $aving Partners Program provided by the Colorado Office of Energy Management and Conservation ( "OEMC "), the County conducts a weatherization program ( "County's Weatherization Program ") designed to address housing weatherization needs for qualified low and moderate income persons; and WHEREAS, County encounters clients of County's Weatherization Program who are in need of certain rehabilitation work, including furnace replacement, electrical repairs, plumbing repairs or roof and ceiling repairs prior to installation of emergency conservation measure under its Program; and WHEREAS, City and County desire to coordinate their activities with respect to the provision of such repair services for clients of County's Weatherization Program in order to enhance the effectiveness of both County's Weatherization Program and the City's Program; and WHEREAS, the parties desire to set forth in this memorandum their mutual understanding concerning such coordination, and in furtherance of the Agreement; NOW, THEREFORE, in consideration of the foregoing recitals and mutual covenants and promises contained herein, the parties agree as follows: -1- 1. The City commits to allocate Twenty -Five Thousand Dollars ($25,000.00) of unencumbered and available Community Development Block Grant (CDBG) funds, which are available for expenditure by City's Department of Housing and Citizen Services for housing rehabilitation, for use in undertaking the necessary rehabilitation work (the "Weatherization Related Rehabilitation Work ") as provided under this Memorandum which should be performed before installation of energy conservation measures by the County (the "City's Weatherization Repairs Allocation "). County shall likewise allocate Twenty -Five Thousand Dollars ($25,000.00) of unencumbered and available funds provided by or through the Colorado Office of Energy Management and Conservation for Weatherization Related Rehabilitation Work (the "County's Weatherization Repairs Allocation ") 2. The funds identified as City's and County's Weatherization Repairs Allocation shall be expended only for the Weatherization Related Rehabilitation Work consisting of the following categories of approved work: a. Furnace Replacements -A furnace replacement is an allowable cost when the heating unit has an identified crack in the heat exchanger. b. Electrical Repairs - Repair work necessary before the installation of attic or sidewall insulation. c. Plumbing Repairs Repair work necessary before the installation of floor, perimeter, or sidewall insulation. d. Roofing Repairs Repair work necessary before the installation of attic or sidewall insulation, or approved air leakage work. e. Ceiling Repairs Repair work necessary before the installation of attic insulation or air leakage work. 3. Expenditures from the Weatherization Repairs Allocation shall only be made for households which meet the following eligibility criteria: a. Households of low- income families at or below 185% of the Federal Poverty Index who have been approved in the present program year for basic Low - Income Energy Assistance Program (LEAP) funds, or b. Households of low- income families whose total gross family income for the entire twelve months preceding the date of eligibility determination is at or below 185% of the poverty level determined in accordance with the Federal Poverty Income Guidelines for 2001, or -2- c. A household includes a member who is receiving cash assistance under Title IV or Title XVI of the Social Security Act. These programs pertain to the following: (1) TANF — The Aid to Needy Families, (2) WIN — Work Incentive Program (3) SSI — Supplemental Social Security Income (4) OAP — Old Age Pension, or (5) AND — Aid to Needy Disabled. 4. The City's Weatherization Allocation shall be expended only for Weatherization Related Rehabilitation Work on owner - occupied, single - family residences located within the City, with the expenditure per home not to exceed Eight Hundred Dollars ($800.00). The County's Weatherization Allocation shall be expended for Weatherization Related Rehabilitation Work in the unincorporated areas of Pueblo County and within Region II, as set forth by OEMC. At the County's discretion, the funds can be expended within such areas and within the City of Pueblo with the expenditure per home not to exceed Eight Hundred Dollars ($800.00) 5. County's Department of Housing and Human Services ( "HHS ") shall determine eligibility for assistance of all applicants for funds from both City's and County's Weatherization Repairs Allocation. Any appeals from eligibility determinations shall be heard and determined in accordance with administrative procedures established by County for such purpose. 6. The City and County shall make funds available for such repair work by a grant to the applicants approved to receive assistance ( "Participants "). 7. HHS shall maintain a record of all expenditures in accordance with the audit requirements of OEMC. 8. Participants in the Weatherization Repairs Allocation shall abide by the County's Weatherization Contracts as approved by the Board of County Commissioners through Resolution #01 -189 for Materials and Services for Program Year 2001 -2002. 9. County shall not commence any Weatherization Related Rehabilitation Work for a Participant until and unless a signed agreement ( "Weatherization Application ") has been entered into between the County and the Participant. 10. City's Director of Housing and Citizen Services and County's Director of Housing and Human Services are authorized and directed to cooperate in implementing the intent of this Memorandum. 11. This Memorandum shall become effective as a supplement to the Agreement immediately upon approval by the respective governing bodies of each of the parties, and shall terminate on September 30, 2002. All unencumbered funds identified to the -3- Weatherization Repairs Allocation and existing on September 30, 2002 shall thereupon automatically cease to be so allocated for such purposes and may be reallocated by City or County, as the case may be, in any manner permitted by law. 12. Except as modified and supplemented by this Memorandum, all of the provisions set forth in the Agreement shall continue in full force and effect and shall apply to the conduct of the activities undertaken with Weatherization Repairs Allocation. IN WITNESS WHEREOF, the parties have entered into this Agreement the day and year first written above. ATTEST PUE O CO TY, COLORADO By Cler a Board C erso oard of County Commissioners -ATTEST: CITY OF PUEBLO, A AL CORPORATION City C ' By Presi ent of the City Council APPROVED AS TO FORM: A o City Attom County Attorney -4-