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Home My WebLink About09391RESOLUTION NO. 9391 A RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 1 BETWEEN THE CITY OF PUEBLO AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE HEADWORKS RENOVATION AT THE WASTEWATER TREATMENT PLANT BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Supplement Agreement No. 1 dated July dated March 28, 2001, by and between Pueblo, Veatch Corporation, a copy of which is attached hereby approved. SECTION 2. 23, 2001 to the original agreement a Municipal Corporation and Black & hereto and made a part hereof, is Funds for said professional services in the amount of $24,042.00, shall be paid from Account No. 525 - 4110 - 432.30 -01. SECTION 3 The President of the City Council is hereby authorized to execute said Agreement in the name of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. INTRODUCED: September 24, 2001 IL PERSON APPROVED: ITY COUNCIL ATTESTED BYE— _ �TY CLERK ED 0 Background Paper for Proposed RESOLUTION AGENDA ITEM # A DATE: SEPTEMBER 24, 2001 DEPARTMENT: WASTEWATER Tom Cvar TITLE A RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 1 BETWEEN THE CITY OF PUEBLO AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE HEADWORKS RENOVATION AT THE WASTEWATER TREATMENT PLANT ISSUE Should the City Council approve a Resolution supplementing an existing agreement for professional services related to the renovation of the Headworks at the City's wastewater treatment plant? RECOMMENDATION Approval of Resolution BACKGROUND The Wastewater Department recently completed a master plan for the City's wastewater treatment plant. The first objective of the master plan was to assess the capacity of the existing facilities. The second was to develop a phased set of improvements to keep pace with growth and regulatory requirements. Proposals for engineering services were solicited from qualified firms and the contract for the design phase of the Headworks Renovation Project was awarded to Black & Veatch by Resolution. Subsequently, a final clarifier at the Wastewater Treatment Plant suffered damage from the effects of higher than normal ground water which we believe is associated with the deposition of sand and gravel from the Fountain River into the Arkansas River channel. The tank was de- watered for repair work when the hydrostatic pressure exerted by the ground water caused the concrete floor of the tank to fail. The supplemental agreement would authorize Black & Veatch to include the engineering services for the repair of the damaged clarifier, in the existing agreement. This supplement would utilize existing competitively developed fees for engineering services associated with the repair of the clarifier such as, plant visits, specifications, bidding and plans. In addition the inclusion of the repair work would leverage the existing services for the Headworks portion of the project such as combining site visits and other services. FINANCIAL IMPACT The prior maximum sum of $167,232 for the design phase of the Headworks Renovation Project, would be increased by $24,042 to provide for the additional engineering services for the clarifier repair project. This adjustment increases the top limit of the contract to $191,274.00, not including construction phase services, which will be negotiated at the completion of the bidding phase. Funds for the additional services shall be paid from the Wastewater Treatment Plant's professional services Account No. 525- 4110- 432.30 -01. SUPPLEMENTAL AGREEMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES DATED MARCH 28, 2001 The Agreement for Professional Services between the City of Pueblo, Colorado (Client) and Black & Veatch Corporation (Consultant), dated March 28, 2001, is revised as follows. The effective date of Supplemental Agreement No. 1 shall be July 23, 2001. SECTION 1. GENERAL SCOPE OF SERVICES Consultant shall satisfactorily perform the additional professional services described in Schedule 1- 1, attached hereto and incorporated into the "Basic Services" described in the original agreement. All other provisions of SECTION 1 remain unchanged and in effect. SECTION 2. CONSULTANT'S RESPONSIBILITIES This section remains unchanged and in effect. SECTION 3. FEES FOR SERVICES; PAYMENT The prior maximum sum of $167,232 is hereby increased by $24,042.00, as set forth in Schedule 1- 2. This adjustment increases the top limit to $191,274.00, not including construction phase services, which will be negotiated at the completion of the bidding phase. All other provisions of SECTION 3 remain unchanged and in effect. SECTIONS 4 THROUGH 11 All of these sections remain unchanged and in effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Supplemental Agreement No. 1 as of th0ay and year written above. CITY OF PUEBLO, A MUNICIPAL CORPORATION Attest: City Clerk SA -1- 1 By: Black & Veatch Corpo Name: 1,7 L , Title: Pier � /'U /e Balance of Appropriate Exists for this Contract and Funds are Available By: ` Direc r o inance Approved as to Form: By: City Attorney SA -1- 2 SCHEDULE 1 -1 ADDITIONAL PROFESSIONAL SERVICES FOR SUPPLEMENTAL AGREEMENT NO. 1 Basic Services (Scope of Work) Project: Secondary Clarifier Repair at the WWTP Design /Bidding Phase The following tasks are included in the design and bidding phase for repair of the secondary clarifier at the WWTP: • Preliminary investigation of record drawings and equipment manufacturer's data. • Detailed field investigation following dewatering ( dewatering by Owner) • Develop Design Memorandum for repair work (incorporated in Headworks Renovation Design Memo) • Design Memorandum review (30 %) • Preliminary clarifier repair design drawings (incorporated in Headworks Renovation Design drawings) • Level 1 design review workshop (50 %) • Complete design drawings and documents (incorporated in Headworks Renovation design drawings) • Level 2 design review workshop (90 %) • Finalize drawings & documents (100 %) • Advertise for bids • Review bids and recommend award * Unless the City negotiates directly with contractor(s) to complete the clarifier repairs as emergency work. In which case, Consultant will provide the technical drawings and specifications needed by the City to negotiate prices for the repair work. Consultant shall provide the drawings and specifications needed for City review and bidding by prospective contractors. Text shall be prepared using Microsoft (MS) Word software and drawings shall be completed in AutoCad 13 format. Construction Phase To be negotiated at the end of the bidding phase. SA -1- 3 Schedule 1 -2 City of Pueblo, Colorado SECONDARY CLARIFIER REPAIR ADDITION TO WWTP HEADWORKS RENOVATION PROJECT Engineering Fee 23-Jul-01 I. Resident Engineer cost is based on 20 tours per week on -site inspection for 12 months. STAFF -HOURS COST PROJECT TASK SERIES Project Project staff Manager Electrical Architect Instrument Mechanical Resident Technican Total Staff Clerical Total B&V BaV Billf Rate Weer Engineer Engineer Engineer Engineer En inesr Hours Labor Cost Expenses Subcontracts Total Fee 138.00 132.00 102.00 .00 105.00 105.00 90.00 5.00 5.00 .00 Design and Bidding Phases Detailed Design 24 60 320 96 160 100 120 460 108 1,448 $125.312 $20,000 $145,312 Geotech Subcontract Clarifier Repair 4 20 140 4 4 $7,000 $7,000 48 20 240 $22,392 $1,650 $24,042 Bidding fl 8 80 6 8 40 152 $13.920 $1.000 $14,920 Subtotal 36 88 $40 96 172 112 120 608 168 1,8110 $161,624 $22,660 $7,000 $181,274 Construction Phase Project Administration 40 60 384 24 80 32 64 24 708 $73,344 Resident Inspection $73,344 1.040 1,040 $6,000 $s4.40o Subtotal 10 60 384 24 80 32 6+ ,0 24 1,748 L$188.400 $8,000 $167,7M OURS /FEE NOTES: 120 252 144 184 1 040 508 192 3,588 $28 650 $7,000 $359 018 I. Resident Engineer cost is based on 20 tours per week on -site inspection for 12 months.