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HomeMy WebLinkAbout09365As Amended 8/13/2001 RESOLUTION NO. 9365 A RESOLUTION AMENDING THE LEGISLATIVE PROCEDURES AND RULES OF COUNCIL RELATING TO ORDER OF BUSINESS AND EXECUTIVE SESSIONS BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: (Brackets indicate matter being deleted; underscoring indicates new matter being added) SECTION 1 Section 14. Special Meetings Notice of the Legislative Procedures and Rules of Council, is hereby amended to read as follows: 14. Special Meetings [Notice]. .(a� Special meetings may be called by the President or at the request in writing of the chairman of the Executive Committee or of a majority of the [City] Council. Notice of the date, time and purpose of called special meetings of Council shall be given to members, not less than eighteen (18) hours before the time fixed for the meeting. Meetings of the City Council as an Executive Committee shall be deemed to be special meetings for the purpose of these Legislative Procedures and Rules of Council and executive sessions as provided in Article 17 1 except that the presiding officer shall be the chairman of the Executive Committee SECTION 2 Section 15.1(a) Order of Business of the Legislative Procedures and Rules of Council is amended by the addition of the following subsection (16): 16 Consent Agenda. The City Manager in preparing the Agenda for any Council meeting may separate Resolutions and Ordinances - First Presentation into a Consent Agenda and a Regular Agenda. All items listed on the Consent Agenda shall be considered routine matters and after reading the captions thereof, may be enacted and adopted by one motion of the Council without discussion. If a member of the Council requests rip or to approval of the Agenda that any one or more of the items on the Consent Agenda be moved to the Regular Agenda such item or items shall be moved to the Regular Agenda Items so moved will be taken up in their Consent Agenda order prior to the first item of the Regular Agenda SECTION 3 Section 17 of the Legislative Procedures and Rules of Council is hereby amended to read: 17. Public Record. Except for duly held executive sessions, [T]the City Council shall sit with open doors at all meetings and shall keep a journal of its proceedings which shall be a public record. SECTION 4 The Legislative Procedures and Rules of Council are hereby amended by the addition of the following new Section 17.1 Executive Session: 17.1 Executive Sessions. O Executive sessions of the City Council not open to the public may be held at any regular or Wecial meeting upon announcement of the topic for discussion in the executive session including_ specific citation to the provisions of Section 24 -6- 402(4), C.R.S., authorizing the executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized and the affirmative vote of two - thirds of the quorum present. A record of the actual contents of the discussion during an executive session shall be made by tape recording If tare recording equipment is not available or malfunctions, written minutes shall be taken and kept b the he City Attorney if present or, if not present by the presiding officer of the executive session. Cc) The tie recording or minutes if any of the executive session must reflect the specific statutory, provision authorizing the executive session. The tape recording of the executive session shall be dated labeled and signed by the presiding officer of the executive session The tape recording or minutes, if any, of the executive session shall be maintained by the City Attorney unless the City Attorney was the subject of the executive session or did not participate in the executive session in which event, the record shall be maintained by the presiding officer of the executive session. If written minutes and not a tape recording of the executive session are made, the presiding officer of the executive session shall attest in writing that the written minutes substantially reflect the substance of the discussion during the executive session and such minutes shall be approved at a future executive session. (e) Th tap recording or minutes, if any, of the executive session shall be maintained for ninety (90days after the date of the executive session and shall not be disclosed to any person except as required by law. The tape recording or minutes if any, of the executive session shall be destroyed after said ninety -day period unless within said ninety -day period a request for inspection of the record has been made (D If the City Attorney or other attorney representing the City Council is in attendance at the executive sessi and states on the record that all or a portion of the discussion during the executive session constitutes a privileged attorney- client communica- tion, no record shall be required to be kept of the part of the discussion that constitutes a privileged attorney - client communication. The tape recording or minutes if any, of the executive session shall reflect that no further record was kept of the discussion based on the opinion of such attorney. If written minutes and not a tape recording of the executive session are made, the attorney shall attest in writing that in his opinion such part of the discussions not included in the written minutes constituted a privileged attorney - client communication and the presiding officer shall attest that the portion of the executive session that was not recorded was confined to the topic authorized for discussion in the executive session (f ) No adoption of any proposed policy, position resolution rule regulation or formal action shall occur at any executive session not open to the public. SECTION 5 This Resolution shall become effective upon final adoption. INTRODUCED: August 13, 2001 APPROVED ATTESTED B 4�tyClerk dent of tffe)City Council A:\RESLUTN2.WPD -3-