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Home My WebLink About09302RESOLUTION NO. q�102 A RESOLUTION ENGAGING THE SERVICES OF PUGH, ETTINGER, MCCARTHY ASSOCIATES, L.L.C. TO DEVELOP AND FACILITATE MANAGEMENT TRAINING FOR THE CITY OF PUEBLO AND APPROPRIATING $15,000 FOR PAYMENT OF THESE SERVICES WHEREAS, the City Manager has expressed a desire to improve the level of management performance in the City of Pueblo, and WHEREAS, the development of leadership, teamwork, customer service, communication skills, quality management, and fiscal accountability is essential to enhance the performance of the City's management team, now therefore BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The proposal of Pugh, Ettinger, McCarthy Associates, L.L.C. to provide consulting services, a copy of which is attached hereto, is hereby approved. SECTION 2. Funds in the amount of $15,000 to pay for such consulting services are hereby appropriated from the General Fund unexpended fund balance. INTRODUCED: May 29, 2001 ATTESTED BY: OF CITY COUNCIL S a ; i { Background Paper for Proposed RESOLUTION AGENDA ITEM # 1 DATE: MAY 29, 2001 DEPARTMENT: CITY MANAGER'S OFFICE TITLE A RESOLUTION ENGAGING THE SERVICES OF PUGH, ETTINGER, MCCARTHY ASSOCIATES, L.L.C. TO DEVELOP AND FACILITATE MANAGEMENT TRAINING FOR THE CITY OF PUEBLO AND APPROPRIATING $15,000 FOR PAYMENT OF THESE SERVICES ISSUE As part of the City Manager's ongoing efforts to improve the level of management performance, a need has been identified to enhance the management skills and knowledge of department managers and other City management leaders. The firm of Pugh, Ettinger, McCarthy Associates, L.L. C. will help develop and facilitate training in areas such as leadership, teamwork, customer service, communication skills, quality management, and fiscal accountability. This process will begin May 15, 2001 and conclude December 31, 2001. RECOMMENDATION Approval FINANCIAL IMPACT The cost of the above referenced services will be $15,000, and the funds will come from the General Fund unexpended fund balance. Pugh Ettinger McCarth Associates, L.L.C. May 10, 2001 Mr. Dave Galli Assistant City Manager City of Pueblo City Hall Pueblo, CO 81003 Dear Dave, www.pemassociates.com Following up on our meeting with you and Lee Evett of May 7, 2001, we are pleased to present this proposal outlining our thoughts on how we may be of service to the City of Pueblo. Based on the work that we have done thus far and our conversations, we have identified four primary aims for the project. Aims 1. Facilitate development of a strong and integrated Executive Committee As outlined in Lee Evett's memorandum dated May 8, 2001, the purpose of this committee will be to formulate positions, policies, procedures and recommendations concerning various aspects of the City's internal organization. Led by you, the Executive Committee will function to bring consistent policy development and communication across all City government agencies and functions. The committee's first order of business will be to develop a budget recommendation procedure that will present an easily understood document, consistent with both City Council and City Manager goals, that fairly and accurately represents the needs of the City's total organization. 2. Develop, facilitate and lead requested management training for the City's broader management team The City has expressed a desire to improve the level of management performance and as part of the overall strategy, has identified a need to increase the level of management skill and knowledge of department managers and other city management leaders. Areas of specific development include leadership, teams and teamwork, customer service, communication skills, quality management and fiscal accountability. Post Office Box 8298 235 Alpha Drive, Suite 201 Pueblo, Colorado 81008 Pittsburgh, Pennsylvania 15238 719 - 542 -2433 • 719 - 542 -2564 (Fax) 1 412 - 968 -1015 • 412 - 968 -1016 (Fax) Mr. Dave Galli May 10, 2001 Page 2 3. Provide consultation and support to the development of a new budget process for the City Concurrent with the creation of the Executive Committee and development of training for all agency and department leaders, is the creation of a consistent and streamlined budget process. We will use both current and proposed budget processes as the framework for facilitation of the City's 2002 budget. We also propose to use ideas gained from both the Executive Committee and other agency heads to work with you to develop a budget template that can simplify and improve the process in coming years. 4. Provide ongoing consultation to the City Manager The City has requested ongoing consultation support to the City Manager and his direct reports on organization, communication and management issues that arise in the course of normal administration. Deliverables • PEM Associates will work with the City Manager or his designee to plan and facilitate four department and agency leader sessions. Each session is planned for four hours. The first two hours will be designed to provide management training to meet the Aim 3 as noted above while the final two hours will be used to work through the budget process and /or for other City issues. Our goals for these sessions are three -fold: first, for training, second, to foster teamwork and communication and, third, to begin creation of a systematic leadership structure that can effectively deal with issues such as the creation of a new budget process. • Plan and facilitate ten Executive Committee meetings. Each meeting is planned for ninety minutes and our role will be to support city leadership and provide facilitation and consultation during the meetings. Each meeting will also include an element of management training and development. The first meeting should be organizational and involve goal setting and planning for subsequent meetings, dealing with topics of relevance to you and the group over the remainder of the year. Also in its first session, the group should discuss the current budget process and begin the effort to develop a new process that will better serve the City's needs in the future. Post Office Box 8298 235 Alpha Drive, Suite 201 Pueblo, Colorado 81008 Pittsburgh, Pennsylvania 15238 719 - 542 -2433 • 719 - 542 -2564 (Fax) 412 - 968 -1015 • 412 - 968 -1016 (Fax) Mr. Dave Galli May 10, 2001 Page 3 Provide consultation and support to the budget process with the goal of developing a multi -year budget template that will continue to be improved in future budget cycles. Provide as needed consultation with the City Manager and his designees on issues as they develop. On a monthly basis, we will meet with City Manager to discuss progress on training development, the revised budget process and the progress of the new Executive Committee. Professional Fee We propose this engagement begin May 15, 2001, and conclude December 31, 2001. Our total fee for this project of $15,000.00, is inclusive of the work already conducted on the City's behalf and is payable as follows: June 1, 2001 $2,500.00 July 1, 2001 $2,500.00 August 1, 2001 $2,500.00 September 1, 2001$2,500.00 October 1, 2001 $2,500.00 November 1, 2001 $2,500.00 We will bill the City of Pueblo approximately two weeks in advance of the due date for each payment. We do not anticipate any out -of- pocket expenses but will clear these with you in advance should any occur. Thank you very much for this opportunity to assist you and the City management team. We are very much looking forward to a rewarding relationship with the City of Pueblo. Best regards, Peter McCarthy Post Office Box 8298 235 Alpha Drive, Suite 201 Pueblo, Colorado 81008 Pittsburgh, Pennsylvania 15238 719 - 542 -2433 • 719- 542 -2564 (Fax) 1 412- 968 -1015 • 412 - 968 -1016 (Fax)