Loading...
HomeMy WebLinkAbout09265RESOLUTION NO. 9265 A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PUEBLO AND PUEBLO COUNTY AND AUTHORIZING EXECUTION OF SAME BY THE PRESIDENT OF THE CITY COUNCIL WHEREAS, the City of Pueblo ( "City ") and Pueblo County ( "County ") have heretofore entered into an Agreement dated July 24, 2000 (the "Agreement ") under which they formed a consortium for the purpose of receiving certain federal funds and undertaking housing assistance activities pursuant to the HOME Investment Partnerships Program, in accordance with the provisions of said Agreement; and WHEREAS, pursuant to the Agreement and the Consolidated Plan, the City conducts programs designed to address housing, homeless and supporting needs within the City, including a rehabilitation loan program under which HOME and/or Community Development Block Grant ( "CDBG ") funds are loaned to qualifying low or moderate income persons for the purpose of replacement of defective furnaces in owner - occupied single family housing (the "Furnace Replacement Program" or "Program "); and WHEREAS, pursuant to the Agreement and the Consolidated Plan, the County conducts programs designed to address housing, homeless and supporting needs within the County, including a furnace replacement program for qualified low and moderate income persons under which qualified and licensed County employees directly provide labor and materials for furnace installations; and WHEREAS, limited availability of heating contractors and personnel in the private sector, coupled with high demand in the marketplace for such services, has resulted in both escalating costs for furnace replacements under the City's Furnace Replacement Program, as well as under a similar program conducted by the County, and delay in completion of projects under the Program; and WHEREAS, the City and County desire to maximize the use of HOME funds to serve as many persons as possible and to operate the Program in the most cost - effective manner; and WHEREAS, City and County believe that cost savings for furnace replacements under the City's Program and under the County's program will be achieved by having Program participants contract with County for furnace replacements to be performed by County, with such costs savings benefiting the participants and the Program; and WHEREAS, the City and County desire to set forth in writing their understanding concerning the undertaking of such furnace replacements by County; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1 The Memorandum of Understanding dated April 9, 2001, between the City of Pueblo, a Municipal Corporation and Pueblo County ( "MOU ") concerning furnace replacements, a true copy of which is attached hereto and incorporated herein by reference, having been approved as to form by the City Attorney, is hereby approved. SECTION 2 The President of the City Council is hereby authorized to execute the MOU on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk is directed to affix the seal of the City thereto and attest same. INTRODUCED: April 9, 2001 ATTESTED Resolution No. 9265 i— �- r Background Paper for Proposed RESOLUTION AGENDA ITEM # n5 i DATE: April 9, 2001 DEPARTMENT: HOUSING AND COMMUNITY DEVELOPMENT TITLE A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PUEBLO AND PUEBLO COUNTY AND AUTHORIZING EXECUTION OF SAME BY THE PRESIDENT OF THE CITY COUNCIL. ISSUE Request approval of Memorandum of Understanding between the City of Pueblo and Pueblo County for the Furnace Replacement Program. The Agreement would allow the County's qualified and licensed employees to provide labor and materials for furnace replacements to City residents' participating in the Rehabilitation Program funded through CDBG and HOME Federal funds. RECOMMENDATION Approve the Memorandum of Understanding allowing the County to provide to program participants furnace installations or replacements services. BACKGROUND The City and County in the past few years have seen escalating costs and limited availability of heating contractors in the private sector, and fewer or higher furnace bids received. FINANCIAL IMPACT This agreement will allow the County to provide furnace replacement and installation services on a timelier manner and at a lower cost to more clients. The County's Weatherization staff will provide labor and materials. The savings per unit will average $2,500. At present, bids being received from the private sector are $4,500 - $6,000 for furnace replacements /installations. Rev. 3/19/01 MEMORANDUM OF UNDERSTANDING CONCERNING FURNACE REPLACEMENTS BY COUNTY UNDER CITY'S FURNACE REPLACEMENT PROGRAM THIS MEMORANDUM OF UNDERSTANDING is made and entered into this 9th day of April, 2001, effective as of September 11, 2000, by and between the City of Pueblo, a Municipal Corporation (hereafter referred to as the "City ") and Pueblo County, Colorado for and on behalf of its Department of Housing and Human Services (hereafter referred to as the "County "). WITNESSETH: WHEREAS, City and County have heretofore entered into an Agreement dated July 24, 2000 (the "Agreement ") under which they formed a consortium for the purpose of receiving certain federal funds and undertaking housing assistance activities pursuant to the HOME Investment Partnerships Program, in accordance with the provisions of said Agreement; and WHEREAS, pursuant to the Agreement and the Consolidated Plan, the City conducts programs designed to address housing, homeless and supporting needs within the City, including a rehabilitation loan program under which HOME and /or Community Development Block Grant ( "CDBG ") funds are loaned to qualifying low or moderate income persons for the purpose of replacement of defective furnaces in owner- occupied single family housing (the "Furnace Replacement Program" or "Program "); and WHEREAS, pursuant to the Agreement and the Consolidated Plan, the County conducts programs designed to address housing, homeless and supporting needs within the County, including a furnace replacement program for qualified low and moderate income persons under which qualified and licensed County employees directly provide labor and materials for furnace installations; and WHEREAS, limited availability of heating contractors and personnel in the private sector, coupled with high demand in the marketplace for such services, has resulted in both escalating costs for furnace replacements under the City's Furnace Replacement Program, as well as under a similar program conducted by the County, and delay in completion of projects under the Program; and WHEREAS, the City and County desire to maximize the use of HOME funds to serve as many persons as possible and to operate the Program in the most cost - effective manner; and WHEREAS, City and County believe that cost savings for furnace replacements under the City's Program and under the County's program will be achieved by having Program participants contract with County for furnace replacements to be performed by County, with such costs savings benefitting the participants and the Program. NOW, THEREFORE, in consideration of the foregoing recitals and mutual covenants and promises contained herein, the parties agree as follows: I . Participants in City's Program shall be afforded the option of contracting directly with County for County to furnish and install replacement ftirnaces rather than Participants contracting with a private contractor selected by the Participants after receipt of competitive bids for the work. Such contract shall be in the form customarily used in City's Program; provided, however, that County shall not be required to file any payment or performance bond. 2. County agrees that, upon County entering into contract documents approved by City with Participants, County will undertake furnace replacements in accordance with the terms of such contract and this Memorandum. County agrees to provide the equipment, materials, labor and services for at least twelve (12) such furnace installations under the Program, and as many as twenty - four (24) such furnace installations if requested. 3. County agrees that its charge to Particpants in the Program for furnace installation or replacement shall be a lump sum amount of $2,000.00 which shall include: obtaining permits from the Pueblo Regional Building Department; removal and disposal of the old ftuace, if any; furnishing and delivering to Participant's home of a new energy efficient gas fired furnace properly sized for the home; all labor required to comlect the new ftirnace to existing duct work; and fabrication and installation of a limited amount of ductwork at the interfaces between the new furnace and existing ductwork. The limp sum fee does not include labor or materials required or desirable for: additional electrical service or wiring for the home; installation of gas lines; framing or carpentry; additional runs of duct; installation or furnishing of drywall, panelling or other wall surfaces; and asbestos removal and disposal. 4. County shall not commence any furnace replacement work for a Participant in the Program until and unless a contract has been entered into between the County and Participant which is approved by City's Director of Housing and Community Development and which sets forth a firm price for all the work required, including both the lump sum charges for furnace replacement, as set forth in paragraph 3 above, and the agreed charge for all additional materials and labor required for the installation which are not encompassed within the lump sum charge for furnace replacement. 5. City's Director of Housing and Community Development and County's Director of Housing and Human and Human Services are authorized and directed to cooperate in implementing the intent of this Memorandum. 6. This Memorandum shall become effective as a supplement to the Agreement immediately upon approval by the respective governing bodies of each of the parties, and shall terminate on September 30, 2001. 7. Except as modified and supplemented by this Memorandum, all of the provisions set forth in the Agreement shall continue in full force and effect and shall apply to the conduct of the Furnace Replacement Program, as modified herein. IN WITNESS WHEREOF, the parties have entered into this Agreement the day and year first -2- written above. ATTEST: o� By Clerk to e Board ATTEST: Cit erk PUEBLO COUNTY, COLORADO By �__Xhairperson, Board County Commissioners : bf the F: \CITY \HOUSING\HOME \FURNACES \MEMRNDM2. W PD -