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Home My WebLink About09247RESOLUTION NO. 9247 A RESOLUTION APPROVING THE JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) CONTRACT 99- JB -10 -5. WHEREAS, the City Of Pueblo, on behalf of the Pueblo Municipal Court, has submitted an application to the Colorado Division of Criminal Justice for funding a JAIBG project for various juvenile diversion programs in Pueblo Municipal Court; and WHEREAS, the State has approved the application and has prepared JAIBG contract 99- JB -10 -5 which does require the City of Pueblo to provide 10% matching funds for this project; and WHEREAS, the City Council of Pueblo has the authority to enter into contracts on behalf of the City of Pueblo, including its Pueblo Municipal Court; and WHEREAS, JAIBG Contract 99- JB -10 -5 has been presented to the City of Pueblo for approval; and WHEREAS, a resolution by the City Of Pueblo formally approving the JAIBG Contract, and authorizing the proper signature to be affixed to the Contract indicating such approval is required by the State of Colorado, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that qF, TTC)N 1 The terms, conditions, assurances, provisions and obligations of the JAIBG Contract 99- JB -10 -5 between the City Of Pueblo and the State of Colorado, a copy of which is attached hereto, having been approved as to form by the City Attorney, are hereby approved. qFCTION The acceptance and execution of the JAIBG Contract 99- JB -10 -5 in the name of the City by the City Manager is hereby authorized, confirmed and ratified. ATTEST: City k INTRODUCED, March 26 , 2001 By Corinne Koehler Councilperson BACKGROUND PAPER This Resolution concerns a 2 nd year continuation grant for funds from the Colorado Department of Criminal Justice for the grant period from September 1, 2000 to September 30, 2001. The City Of Pueblo is eligible for second year funding of $132,857.00. This year, as with last year, the City and County joined in one project involving: (1) Teen Court, (2) Restorative Justice, (3) Graffiti Cleanup and (4) Juvenile Probation Officer for Municipal Court. A 10% total match of $14,761.00 is required from the grantee, for a total project amount of $147,612.00. The 10% local match is supplied by the County of Pueblo contributing ($3,060.00) and the City of Pueblo Municipal Court contributing ($11,701.00). No additional budget expenditures out of the present 2001 budget are expected. Its DIVISION OF CRIMINAL JUSTICE 1 - STATEMENT OF GRANT AWARD ��= 2 �nnn FEDERAL PROGRAM INFORMATION Federal Agency: Office of Juvenile Justice and Delinquency Prevention, OJP, DOJ Federal Award Year, Name & Number: FY99 Juvenile Accountability Incentive Block Grant; Federal Award # 99- JB -VX- 0008 CFDA Title and Number. Juvenile Accountability Incentive Block Grant #16.523 Subgrantee Name: City of Pueblo Project Director: Joe Ulibarri Project Director Address: 140 Central Main Street Pueblo, CO 81003 Grant Number: 99- JB -10 -5 Project Title: Juvenile Accountability Incentive Block Grant: Grant Period: September 1, 2000 To September 30, 2001 Date Issued: Auqust 7, 2000 In accordance with the provisions of the FY1998 Appropriations Act, Public Law 105 -119, November 26, 1997, the Division of Criminal Justice hereby awards a grant to the above -named subgrantee. The attached grant application, including the Certified Assurances and Special Provisions, is incorporated herein as a part of this document. APPROVED BUDGET BY PURPOSE AREA Purpose Area # /Project Federal Award Cash Match Total ::1 * 00 - Administrative $13,285 $0 $13,285 * 02 - Community Balances and Restorative Justice Project $30,603 $30,603 * 05 - Continue and Expand Teen Court Program $17,428 $14,761 $32,189 * 07 - Graffiti Diversion Program $56,052 $0 $56,052 * 10 - Probation Officer $15,483 $0 $15,483 $0 ; TDTAL BUDGET $132,851 $14 1 $147,612 The detailed budget(s) found in the attached, approved plan provide budget category amounts for each purpose area. Use these approved detailed budget(s) for reporting expenditures by Purpose Area. Any purchase of equipment requires the prior written approval of the Division of Criminal Justice. Special Conditions: 1. The Project Director is responsible to have all staff and volunteers assigned to this funded project read and understand the rights afforded to crime victims pursuant to Colorado Victim Rights Act and its enabling legislation, 24 -4.1- 302.5, 24- 4.1 -303 and 24 -1 -304, Colorado Revised Statutes. Rev. 1/00 Page 1 of 3 HAM ICHELEIS0GA\99jb10- 5.soga.wpd "JAI BG " A t Statement of Grant Award INSTRUCTIONS Rm ^'d AUG 21 7nnri Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award, and the approved detailed budget(s) within the approved application, which supersedes any earlier budget request submitted, and which may be different from the budget originally submitted in your application. The subgrantee must secure prior written approval from the Division of Criminal Justice if there is to be a change in any budget category. 2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary financial reports. 3. Review carefully the Certified Assurances and Standard Conditions contained in the approved grant application. 4. Review carefully the "Administrative Guide for Federal Justice Grant Programs Administered by the Colorado Division of Criminal Justice," which includes procedures regarding this document, drawdown of grant funds, reporting requirements and requesting grant modifications. This grant shall be effective upon approval by the State Controller, or designee and grant activities shall commence as soon as practicable after this effective date. The grant award may be voided or designated a later start date if it is not signed by the subgrantee's Authorized Official and returned to the Division of Criminal Justice within 10 days of the start date as stated on page 1. 6. The signature of the Authorized Official below should be the same as the one on the grant application. If there has been a change in the Authorized Official, please submit a letter, or completed DCJ Form 4 -13, with this document so stating, and appropriate documentation in the case of private agencies. Standard Conditions: 1 1) Commencement within 60 Days. If a project is not operational within 60 days of the original starting date of the grant period, the subgrantee must report by letter to the Division of Criminal Justice the steps taken to initiate the project, the reasons for delay, and the expected starting date. (2) Operational Within 90 Days. If a project is not operational within 90 days of the original starting date of the grant period, the subgrantee must submit a second statement to the Division of Criminal Justice explaining the implementation delay. Upon receipt of the 90 -day letter, the Division of Criminal Justice may cancel the project, or where extenuating circumstances warrant, extend the implementation date of the project past the 90 -day period. (3) When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal money, all subgrantees receiving federal funds, including but not limited to state and local governments, shall clearly state (1) the percentage of the total cost of the program or project which will be financed with federal money, and (2) the dollar amount of federal funds for the project or program and (3) use the phrase: ... "through the Division of Criminal Justice, Department of Public Safety." (4) Either parry may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the State of Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the State, the subgrantee shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. Any equipment purchased under this grant would revert to the Division of Criminal Justice upon termination of the grant. (5) The State will pay the subgrantee the reasonable and allowable costs of performance, in accordance with applicable financial OMB circulars and Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award Amount. The State's requirements for invoice, advance payment, and cost reporting submissions are contained in the DCJ Form 3 Cash Request Procedures and DCJ Form 1A Subgrant Financial Report, which are hereby incorporated by reference. (6) These federal funds cannot be guaranteed beyond the end date of this grant period. Rev. 1/00 Page 2 of 3 HAM ICHELEIS0GA199jb10 -5. sogawpd "JAI BG" JL It Statemenf of Grant Award ,AUG 21 -7nnn "HIS GRANTAWARD WHICH SERVES AS THE CONTRACT BETWEEN THE DIVISION OF CRIMINALJUSTICEANDTHE SUBGRANTEE SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN APPROVED AND SIGNED BY THE DIRECTOR OFTHE DIVISION OF CRIMINALJUSIICE OR SUCH DIRECTOR'S DESIGNEE, AND BY THE CONTROLLER OF THE STATE OF COLORADO OR SUCH CONTROLLER'S DESIGNEE. This grant is accepted by: ,Ij \ 9�a Z / ,- 0 /7 GZe Signature of Authorized Icial Date T STATE OF COLORADO BILL OWENS, GOVERNOR By Directo n of Criminal Justice Date Depart Safety APPROVED STATE CONTROLLER ARTHUR L.BARNHART By u� 8 D� Dan Frelun Date Return BOTH SETS of the ent of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office of Juvenile Justice, 700Kipling Street, Suite 1000, Denver, CO 80215. Rev. 1/00 Page 3 of 3 HAM ICHELE\S0GX99jb10- 5.sogampd " JAI BG " ` FORMAT FOR COORDINATED ENFORCEMENT PLAN TO REDUCE JUVENILE C E JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM C7 G� _�(i I 'I 0_0 (This page should be completed and submitted as the first page of your plan.) I''4G " d by DCJ JPLICANT AGENCY: JUL 3 1 2000 Legal Title of Application Agency: CITY OF PUEBLO Address: 1 CITY HA LL PLACE City, State, Zip: PUEBLO Co 81003 County: PUEBLO Phone: ( 719 ) 584 -0800 Federal Employer ID Number: 8 4 6 0 0 0 6 1 5 LOCATION OF AGENCY: U.S. Conaressional District: 3RD SERVICE AREA: (This project will service the following areas:) 140 CENTRAL MAIN STREET a. U.S. Congressional District ll /s: 3RD b. Judicial District ' /s: 10TH C. City(ies): PUEBLO AND /OR County(ies): PUEBLO d. Population size (census) of service area: 135.935 (IF THIS IS A JOINT PLAN, INCORPORATING ALLOCATIONS TO OTHER JURISDICTIONS, ATTACH A STATEMENT FROM EACH JURISDICTION, SIGNED BY ITS AUTHORIZED OFFICIAL, CERTIFYING TO THE PLAN AND APPROVING THE APPLICANT AGENCY ABOVE TO SERVE AS THE FISCAL AGENT FOR ITS ALLOCATION.) PROJECT DIRECTOR: (The Project Director is considered to be-the primary contact person, and the person who is directly responsible for ensuring that the plan is implemented. All future correspondenc, from the Colorado Division of Criminal Justice will be sent to this person). Project Dire ctor: JOE T. ULIBARRI Agency: PUEBLO MUNICIPAL COURT Mailing Address: State Judicial District: 10TH Title: MUNICIPAL COURT JUDGE PUEBLO, CO Phone:( 719 ) 542 -3100 Fax: ( 719 ) 5 /1L -7 E -mail: ALLOCATION AMOUNT:.(lf this is ajoint plan, provide the total from all entities.) JAIBG Allocation $ 132 .851. Cash match $ 14,761. (This must be at least 10% of Total Cost) Total Cost $ 147,612. PROJECT DURATION DATES: From SEPTEMBER 1, 2000 To: September 30. 2001 .fse plain white paper to answer the Awing, as necessary.) � j , I. JUVENILE CRIME ENFORCEMENT COALITION (JCEC) Briefly explain howyou recruited members of the Coalition; how often itmet; and how the final decision forthe plan was made. Howw ill the Coalitionbeused during the implementation oftheplan? Letters ofsupport and commitment from members are welcome as attachments to the plan. H. ANALYSIS OF JUVENILE JUSTICE SYSTEM NEEDS Your plan must be based on an analysis of juvenile justice system needs within your jurisdiction. The analysis determines the most effective uses of funds, within the 12 JAIBG prograria purpose areas, to achieve the greatest impact onreducing juvenile delinquency, improving the juvenile justice system, and increasing accountability for juvenile offenders. It should include data thathelps identify the scope of your existing juvenile crime problem; and describe the existing programs, services and personnel currently available to address the problem. Provide a summary of your analysis and how it lead to your choice of program purpose areas. III. ADMINISTRATIVE COSTS You are allowedup to 10%ofyourfederal award for administrative cost. This includes costs incurred by the applicant agency and any administrative costs approved for any contracted services. Provide the budget ofthis amountto be used by the applicant agency and/or the agencywho will be responsible forthe overall administration of the JAIB G program. Yany ofthis 10% will be allowed in contracts to other agencies or organizations, identify that amount in the detailed budget under each program purpose area chosen. Use the format of the Budget Form on page 4. IV. PROGRAM PURPOSE AREAS For each program purpose area chosen, based on your analysis, provide the following: Program Purpose Area Number Summary of your focus within the Purpose Area Budget, including match, allocated to the Area (Followthe Budget Form format provided on page 4.) Provide a detailed budget for each contracted service by purpose area. Include a narrative explaining the budget items (see instructions of page 5). Goals; measurable objectives, time lines and responsible parties for each goal Evaluation plan: How you will measure the effectiveness ofthis strategy, andhow itis impacting the need(s) identified in your analysis. Quarterly progress and financial reports will be required afterthe award is made. Forms will be'sent with the award documents. V. SUMMARY OF BUDGET ALLOCATION BY PROGRAM PURPOSE AREA Provide a summary ofthe budgeted amounts, including cashmatch, allocated to each Program Purpose Area chosen, using the format on page 6. If your chosen purpose areas do notmeet the minim percentages allocated to specific groups of program purpose areas, as listed on your Allocation Guidelines, provide a justification for the chant VI. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS Review the Certified Assurances and Special Provisions listed on pages 7 -13. These need to be included in your submitted plan and assured to by the signatures on page 14. Copy these pages and include them before the signature page of the original copy of the plan. I. JUVENILE CRIME ENFORCEMENT COALITION (JCED) Our Program will utilize the same coalition that was used last year and of which many juvenile diversion programs in Pueblo belong to now. The agencies, their representatives and the categories they serve are attached. JUVENILE CRIME ENFORCEMENT COALITION (JCEC) Pathways for Youth, Inc., formerly the Senate Bill 94 Program — 10` Judicial District was created by a multi - agency board in order to ensure that services and funding for the prevention and treatment of juvenile delinquency in Pueblo County are consistent with policy goals of preserving families and providing appropriate services in the least restrictive environment so as to simultaneously protect juveniles and maintain public safety. The organization — via its board composition and through collaborative agreements with service providers — works directly and effectively with the Juvenile Magistrate, Pueblo Police Department, Pueblo Sheriffs Department, Probation Department, Office of the Public Defender, Pueblo County Department of Social Services, Pueblo School Districts No. 60 and, 70, Pueblo County Commission, Pueblo City Council, Office of the District Attorney, Spanish Peaks Mental Health Center, Division of Youth Corrections, El Pueblo Boys Ranch, District Court, Pueblo Youth Services Bureau, Municipal Court, et al. This is the Board identified to be the Juvenile Crime Enforcement Coalition (JCED). The Board meets monthly and will monitor the implementation and execution of the JAIBG Project. LOCAL TEJVENILE CR11i 1E ENFORCEtii ANT COALITION = This is the coalition you formed to develop the plan. If it has the same membership as the list submitted with your "Intent to Accept Funds, " jusi copy that list. You were encouraged to use existing groups that focus on youth and have or could be enhanced to have the required representation. y _fi im um rewired representation includes A -G: (If arty category was impracticable, explain on an attached pa;e) A. Law Enforcement: Police and/or Sheriff B. Prosecutor: District, Counry and/or Ciro C. Probation Services D. Juvenile Court: District and/or munici - oal jurisdic E. Schools: School district and/or local middle and/or hi_sh schools (Please include students.) F. Business G. Religious- arMiliated, frate.rnal, nonprofit, and/or social service organizations involved in crime prevenuon H. Other, speci�=v: Jim Billings, Chief of Pueblo City Police Department Police 130 Central Main A Sergeant Rich Lipich Pueblo, CO 81003 Dan Corsentino, Sheriff Pueblo County Sheriff's Department Sergeant A.J. Colletti 909 Court Street A Pueblo, CO 81003 G.F. "Gus" Sandstrom Pueblo County District Attorney's Office District Attorney 201 W. 8th St. Suite 800 B John Rice, Dep. D.A. Pueblo, CO 81003 Allan Enrich 10th Judicial Probation Department Chief Probation Officer 320 W. 10th St. C Pueblo, CO 81003 Honorable Dennis Maes 10th Judicial District Chief Judge 320 W. 10th St. D Pueblo, CO 8100 Honorable Gerald Marroney 10th Judicial District District Court Judge 320 W. 10th St. D Pueblo CO 81003 Honorable William Alexander 10th Judicial District District Court Juvenile 320 W. 10th St. D Magistrate Pueblo, CO Honorable Joe T. Ulibarri Municipal Jurisdiction Municipal Court Judge 140 Central Main St. D Pueblo, CO 81003 Rick Macias School District 60 Director, Pupil Personnel 315 W. 11th St. E Pueblo, CO Helen Gonzales Pueblo County Department of Social Services Supervisor 11 212 W. 12th St. G Pueblo, CO 81003 Kathy S. Wilson, Executive Pathways for Youth Director 201 W. 8th St., 11490 G Pueblo, CO 81003 Rich Ramos Pueblo Youth Services Bureau - 4035 Club Manor Drive fl Pueblo, CO 81008 John Shue, Executive E1 Pueblo Boys & Girls Ranch Director 1591 Taos Road H Pueblo, CO 81006 (You can copy this page if more space is needed.) s � 1 LOCAL TU7E1\ULE CRDYIE ENFORCE ENT COALITION This is the coalition you formed to develop the plan. If it has the same membership as the list submitted with your "Intent to Accept Funds, " just copy that list. You were encouraged to use existing groups that focus on youth and have or could be enhanced to have the required representation. ,\ in.imum required representation includes ,k-G: (If anv category was impracticable, explain on an attached page.) A. Law Enforcement: Police and/or Sheriff B. Prosecutor: District, County and/or City C. Probation Services D. Juvenile Court: District and/or municipal jurisdiction E. Schools: School district and/or local middle and/or hizh schools (Please include students.) F. Business G. Religious- ar-iliated, ciaterzial, nonprofit, and/or social service organizations involved in crime prevention H. Other, specify: Sean McDermott Pueblo County Public Defender's Office Public Defender 132 "B" Street H Pueblo, CO 81003 Jim Rogers, Southern Regio Division of Youth Corrections Director 286 S. Circle Drive #2207 H Bob Colletti, Director Pueblo Youth Center 1406 W. 17th Street H Pueblo, CO 81003 Curt Tuffin, Director of Spanish Mental Health Center l Children's Services 1304 Chinook Lane H I Pueblo, CO 810 (You can copy this page if more space is needed.) H. ANALYSIS OF JUVENILE JUSTICE SYSTEM NEEDS This application builds upon the experience of the SB94/DAP office, and extends the availability of similar services to all parts of the Criminal Justice System, Municipal Court, State Courts, and the District Attorney's Office. The design of the program encompasses: (I) identification and early intervention for the benefit of youth at -risk for future involvement in the juvenile justice system (Il) interagency collaboration and community involvement in the prevention of juvenile delinquency, as well as, expansion of sentencing options for Judges. Through the composition of the SB94/DAP Planning Committee, now the Board of Pathways for Youth and the JCED, the proposed project represents the City of Pueblo, Pueblo County and the 10'' Judicial District's comprehensive community planning process in the area of juvenile justice. This is a new partnership area, which will benefit our entire community and the youth of this community. Information sharing, and resource development is a main focus of this project to be funded under JAIBG funds. The project will also provide resources for juvenile accountability through graffiti removal and Teen Court. The Restorative Justice Project, as well, will provide a process to give back to the community — business community, neighborhoods and individual citizens — a sense of safety and control. The first funded year of our Program was a success. We were able to address our community needs in a limited way with the funding provided. The staff was able to also assess what goals were attainable, which goals were difficult and what new needs we discovered. With this second year funding we hope to expand the successes we've had and address new challenges. We have learned a great deal this past year about restorative justice, teen court, graffiti cleanup and probation officer services. The Program Areas following will identify new goals and objectives which we will achieve this second year. The JCEC Board / Coalition regularly receives progress reports on these, and many other juvenile diversion programs in our 20 community. Since the JCEC effectively involves all the "major players" in juvenile justice in Pueblo. With this one - year's experience we have been able to analyze graffiti and the juveniles that do it. The selection expansion of our Graffiti Program was placed in Purpose Area 7. No doubt, this type of vandalism decreases property values in residential neighborhoods and creates a sense of concern about community safety. Of greater concern than the property damage is random violence associated with gang graffiti. Gangs use graffiti to mark their "turf' or territory declare their own allegiance to advertise the gang's status or power and to challenge rivals. Thus, the removal of graffiti in an expedient manner is an identified outcome for this project. When a neighborhood is marked with graffiti indicating a territorially dominated area, its inhabitants become targets for violence. A rival gang identifies the neighborhood as a potential threat. Anyone on the street or in their home is subject to drive -by attacks by rival gang members. Unfortunately, innocent people are subjected to gang violence by the mere presence of graffiti in their neighborhood. In 1999, there were 123 reported incidents of graffiti and vandalism with an estimated cost of $500,000.00 in clean up reported to the Pueblo Police Department. In 1991, the Pueblo Police Department formed the Gang Unit to identify and actively seek alternative resources of addressing gang violence and gang related activity with the City of Pueblo was seen as a major concern to the quality of life and the safety of its citizens. In response, the Pueblo City Council enacted two Anti- Graffiti ordinances dealing with paraphernalia and graffiti removal. In May of 1995 the ordinance was amended to allow juveniles to be charged in Municipal Court with a means of addressing the graffiti problem and the ability to insure the cleanup of the graffiti. 4a. • The Pueblo Police Department has also enacted a Graffiti help line through Crime Stoppers to assist in seeking information for the graffiti problem. The Pueblo Police Department has continued to actively pursue gang - affiliated graffiti and "tagging ". Tagging has been viewed as a means of identifying yet another segment of the "gang community ", which although not violent, uses graffiti as a tool/signature and means - of identifying themselves and defacing property. This past year we have done over 520 eradication and ordered over 240 offenders to graffiti cleanup. More on this project is set forth in the separate Program Purpose Narrative attached. The selection of Purpose Areas 7 and 10 for the Municipal Court Probation Officer position and juvenile data information sharing was quite appropriate. This past year the new Juvenile Probation Officer position was invaluable in following intensively the 150 problem juvenile cases we had. Additionally he has been able to nominally follow as needed and directed several hundred more on a more random basis. The coordination function between the municipal and state courts done by the Probation Officer has been invaluable to identify repeat offenders and reduce recidivism. The information sharing taking place regarding state /city violators satisfied the goals and objectives for the first year. This needs to continue and expand in the second year funding. The statewide identification, tracking and dissemination system is moving along slowly the first year. Because of the need to involve multiple jurisdictions, a myriad of computer hardware and software systems and different record keeping systems, we have not accomplished all we had hoped for in this Purpose Area 10. In the second year we hope to devote one -half of the probation officer time to pulling together a statewide effort. The Teen Court Program under Purpose Area 5 has been a valuable tool to the schools and the courts to involve juveniles in the criminal justice system directly as jurors, student attorneys and bailiffs. The juvenile defendants being represented in the Teen Court session also appreciated their participation and those convicted were subsequently ordered to act in another capacity in another Teen Court session. In this way all the juveniles were able to address gang 4b. U and violence problems more effectively. We hope to expand Teen Court to another level — middle schools — in this second year funding. This is expanded in the attached Program Purpose Area. The Restorative Justice component is also set forth for second year funding. This was a new concept to the Pueblo Area and progress is slowly being made with the Community Accountability Board and targeting of our geographic area in Pueblo for a second year. Our overall evaluation plans for each Purpose Area are outlined after each Purpose Area narrative. In it is plain that in our various projects, evaluation is an on -going process Measurable goals and objectives are sometimes easily seen in some area, e.g. number of graffiti sites cleaned, however, in other areas such as recidivism it is not so easily seen, as close tracking of the juveniles in the Municipal Court system must be compared with the juvenile offenders in the State Court system (or in another municipal court system) which are not always easy to monitor. There is progress in this regard, as our Probation Officer / Information Specialist is devoting more time to information sharing and technologies to enhance it. We are constantly learning in this project and making adjustments as we learn. 4c. • Ill.. A.DMIl;ISTRATIVE COSTS The administrative costs associated with this project will be 10% of the overall grant of $132,851.00 or $13,285.00. This cost of $13,285.00 will be expended over the course of the funding year for such matters as: a) Advertisement of jobs: interview scheduling, b) Budget set up for each employee including tax deductions, retirement, accounting, fringe benefit allocations, forwarding a state and federal taxes and W -2 form statements. The Budget Form for III is attached along with the Memorandum of Understanding for the administrative costs. 5. ISTRATI'VE COSTS III. BUDGET FORM (Copy this form or use this format for each purpose area and the administrative portion of the funds.) 'ROGRAM PURPOSE AREA: IMPLEMENTING AGENCY: PniiNn AI i aMrllliJTR Trl TFdF UPaRFST WMOI F not I aid (1) 1. , - ASONNEL Annual Full-time Salary (2) (3) Annual Fringe Sub -ToW Benefit Cost (4) % of time for This Proiect TOTAL Source Fed S t Match to % S AN7AN. P RC F ESSlr NAL S ERRVICES i Attach a copy of each contract with a detailed budget. L •i 7 .- 7AL I� Fed S Match - x % S S - x % S S _ % S - % S .. •: FrL. �.. A i .. ... —V +.1NG is —_ r'.— I� Fed S I Match I I I S S . S S • .0 AL .Z.a. .1 1: AND Cry -.i+ �r �: C:DE.'. T � • _. 7 R,`:E_ ,= 'esi --r. a r e c: fl c:llly .n -stare an ou;- ,:.f -s:r;e . =ve!.: 1 L Il - Fed S I Match t S S S C 11"1 'r 1 FU,v ....S7 .. .. .. .. � 1 — ..L'I �•M E N I I I .. 6. TOTAL OF ALL PROJECT COSTS I TOTAL Source I (I through 5) Fed S % of Total Match S % of Total ca to AN7AN. P RC F ESSlr NAL S ERRVICES i Attach a copy of each contract with a detailed budget. L •i 7 .- 7AL I� Fed S Match Finance Department Personnel Contract 11 s 13,285 S ' S S ON 1 i F. y. C 1.r —S 1 6. TOTAL OF ALL PROJECT COSTS I TOTAL Source I (I through 5) Fed S % of Total Match S % of Total ca p ED �. City of Pueblo JOE T. ULIBARRI MUNICIPAL COURT MUNICIPAL JUDGE (719) 5462834 140 Central Main MARGARET SANCHEZ 81003 COURT ADMINISTRATOR lYIEMOR.ANDUM OF UNDERSTANDING This Memorandum entered into the date stated below by and between the City Of Pueblo, Finance Department and the Pueblo Juvenile Accountability Incentive Block Grant ( JAIBG) for Pueblo. Whereas, the JAIBG for Pueblo has submitted an application for funding from the Division of Criminal Justice for the Colorado Department of Public Safety in the sum of $132,851.00 of Federal Block Grant funds, and whereas the JAIBG for Pueblo can allocate up to 10% of said funds (or $13,285.00) for "Administrative Costs" associated with the project, and whereas, the City Of Pueblo, Finance Department has the expertise and systems in place to perform said administrative tasks for the sum of $13,285.00 paid over the course of the grant year. Now therefore, the below parties agree to allocate $13,285.00 (or 10 %) of the Federal Block Grant funds for "Administrative Costs" to the City Of Pueblo, Finance Department which include: job announcements, budget set -up, payroll accounting, fringe benefit allocations, tax deductions and forwarding to state and federal government and W -2 tax form statements for all employees and costs associated with said Federal Block Grant. Date: p d . )/, /,l .. / I/ IV City Of Pueblo, Fin e Department Date: Q l"� Gf �/ ✓�� r � i 1AIB�G for Pueblo 5b. C� IV. PROGRAM PURPOSE AREAS A. Program Area — PURPOSE AREA NUMBER 7 #7 — CONTINUE FUNDING MUNICIPAL GRAFFITI DIVERSION PROGRAM B. Summary of Focus within PURPOSE AREA CONTINUE SECOND YEAR FUNDING FOR MUNICIPAL COURT GRAFFITI DIVERSION PROGRAM. The Court's Graffiti Program for the final six months of the 1" year grant has been very successful. Staff has been hired, trained and has set up a procedure for helping to eradicate graffiti in the Pueblo area. The second year funding would make it possible to move onto a higher plateau in terms of effectiveness and education of violators. To date over 427 sites have been identified as regular tag sites by graffiti taggers and have been cleaned. The frustrating thing about any graffiti program is that oftentimes after a cleanup, there is a return of gang members to re -do their graffiti or re -tag the wall to show territorial "ownership." Gang graffiti, to be effective must be cleaned as soon as possible. The city has a law- mandating cleanup by property owners, although when such graffiti is on public walls, bridges, etc., the cleanup is not necessarily immediate. Our program moves quietly to clean and eradicate graffiti. Our crews work four times per week. Through our first year grant we have purchased some equipment to surveil areas at night to catch such graffiti violators in the act, and identify them for law enforcement personnel. W 0 The second year funding expects to expand with a public education component including a "hot line" with cash rewards or incentives to citizens who assist in apprehending taggers. The fund for payment we expect from donations to the program. The present equipment would also be expanded to create a graffiti video on local eradication efforts. We expect to also include bringing in well -known experts in the field of gang graffiti to give helpful information on educating the public and the violators to the dangers of gang graffiti. The educational component would be introduced to the program and all violators would be ordered to .participate in a series of workshops or classes with videos on gang graffiti shown. An accountability segment will be included to get the violators at a speakers forum before victims in a "Restorative Justice" model where the violators would face up to the consequences of the harm they inflicted. Lastly, the graffiti cleanup could be mandatory community service hours. This educational component would be adjustable and flexible to include a community -wide workshop with all segments of graffiti participants e.g. police, courts, schools and business, along with identified gang and graffiti violators. Brochures, posters and flyers would be used to "get the message out" to all the community about graffiti and its dangers. A "hot line" has been instituted, to date and heavily used but it could be expanded through public dissemination through educational channels and the schools. C. Budget including match, allocated to the Area. (See attached Budget Form) D. Goals; Measurable objectives, timelines and responsible parties to each goal. 1. Continue the Pueblo graffiti eradication program to all juveniles sentenced in municipal court graffiti cases and expand to juveniles sentenced in state courts to our city graffiti program. 6a. 2. Increase the number of graffiti cleanup sites by 15 — 25% for the second year funding. 3. Introduce an extensive public graffiti education component to the Graffiti Diversion Program by: a. Training Graffiti Coordinator to do diversion classes ordered through court. Create lesson plan during first quarter; implement classes 2nd _4th Quarters. b. Ordering Graffiti Diversion classes for violators; this to commence after 1" quarter of funding to incorporate Restorative Justice concepts. c. Holding at least one major area Graffiti forum in Pueblo to educate and share information on gang Graffiti. Target date February 2001. d. Create violator "Restorative Justice" meetings with victims included to address problem of area graffiti. Target: at least one such meeting per month in community with Restorative Justice Coordinator. e. The person initially responsible for the Graffiti program is the Graffiti Coordinator Michael Botello. The person ultimately responsible for the overall goals is Judge Joe T. Ulibarri. E. EVALUATION PLAN: The evaluation of our strategy turns on the ultimate eradication of graffiti in a community and dissuading potential taggers from doing their acts. One method is measuring how many repeat offenders in graffiti we have seen in Municipal Court or County Court. So far, we have followed all repeat offenders in the Municipal Court but not in the state courts. We will work with the District Attorney's Juvenile Diversion office to identify those taggers who move from the Municipal Courts to the County Courts and back again. The educational component we propose will serve to educate potential taggers on current laws in effect on graffiti, the consequences of violations and the restorative justice aspects of victims who have their property tagged. We will require reports from offenders to monitor their own motives and our effectiveness. Lastly, the sheer numbers .. i of sites cleaned over and calls for assistance for cleanups are also measures to judge effectiveness. These numbers are measured now and will continue to be maintained on a quarterly basis. 6c. • 17 — GRAFFITI PROGRAM BUDGET FORM — PROBATION OFFICER (50%) (Copy this form or use this format for each purpose area and the administrative portion of the funds.) (GRAFFITI rROGRAM PURPOSE AREA 7 (PROBATION 0FCR- 5UMPLEMENTING AGENCY: City of Pueblo - County of Pueblo W)HKIM AI I A MM11KrrC Tri TUC= ?J= A Pf=qTXAfWn1 = Mr)f I AD PERSONNEL (1) Annual Full-time SalSalary (2) Annual Fringe I Benefit Co b�31 T Su otal I (4) % of time for Thi ProiectIF 7 5"7 L I Source Fed S Match Graffiti Coordinator Supv, 26,000.+ 3,900. 29,900. x 100 % $29,900. 29,900. Adult Crew Leader 7,800.+ 1,170. 8,970. X 100. % S 8,970. 8,970. Probation Officer (50%) 26,000.+ 3,265. 29,265. X 50 % $14,632. 14,632. + T x % S TOTAL'PERSONNELCOST7,":� .502. 53 - F53,5 0 27. 2. SUPPLIES AND OPERATING TOTAL Source Fed Match Education (Information/films for violators Graffiti) $ 500. City-wide Graffiti Prevention workshop $ 500. TOTAL NG - OPER LIES:'AND AM� i.000. 1 000. 3. TRAVEL (Designate specifically in-state and out -0f -state travel.) TOTAL Source Fed - -match 'I) Out-of-state trigto National Graffiti Conference $ 500 (Details on conference to be submitted later) $ (2) Out-of-state travel - Probation Ofcr_ for National conferenc $ 850 '7 :D etails %- be - subm-itt , ed-a ate r-) TALTizAvEt`coS 1 350 1, 350 35:0 EQUIPMENT 11— TOTAL -- Source Fed S Match Paint sprayers, rollers and graffiti cleaning equipment S 200. 200. -0- $ TOTAL EQUIPMENT COST 200. 200. 5. C ONTRACTED CONSULTANT AND PROFESSIONAL SERVICES Attach - a copy of each contract with a detailed budget. TOTAL Source Fed S _Match S T 0 TA 1: COST -0- 6. TOTAL OF ALL PROJECT COSTS TOTAL Source (I through 5) 1 11 Fed s % of Tntm I Mntrh S % of Total 56,052 5-4052 -387 I -0- -0- ME A. Program Area — PURPOSE AREA NUMBER 5 • 45 — CONTINUE AND EXPAND TEEN COURT PROGRAM B. Summary of Focus within Purpose Area CONTINUED SECOND YEAR FUNDING OF TEEN COURT During the past first year funded Teen Court Program we have made excellent progress that needs to be continued for a second year. The full -time Teen Court Coordinator has (as of this application date) set up 28 sentencing sessions involving 58 students for Teen Court and 3 adjudication sessions involving 33 total students. The second year funding will continue the progress we've acquired and expand the concept to middle schools — instead of just the high schools. We have learned that this past year a majority of the juvenile cases for graffiti violations, disorderly conduct, battery and other violent behavior have originated out of middle schools (grades 6 — 8 h ) in Pueblo — instead of the upper grades. Because of immaturity of the younger students or because this past year (1999) was the first year that Police Resource Officers have been assigned to each of the city's five middle schools, more and more criminal citations for this type of violent and gang behavior emanates from middle school. Heretofore, all the participants as teen jurors and student attorneys have been high school students. We plan to initiate this next funding cycle a "Teen Court" experience in the middle schools wherein the middle school students could be ordered to a school teen court — rather than a criminal juvenile court for minor, first -time violations. In this way no criminal record would be initiated which could adversely impact that juvenile in future job applications or college applications. The support and cooperation of the school administration, the police department and parents of the students would be needed for this approach. This new project would be initiated this second year — in addition to the traditional Teen Court conducted. With the introduction 7. • of this "Teen Court" concept at the lower levels perhaps acquiring criminal records with the formal filing of criminal charges would be averted. C. Budget including match, allocated to the Area. (See attached Budget Form) D. Goals; Measurable objecting timelines and responsible parties to each goal. 1. Expand the Teen Court Program of Municipal Court to add more sessions. 2. Continue to coordinate "training sessions" for Teen Court participants by Coordinator and Judge. 3. Continue to monitor all teen participants of Teen Court for recidivism rates. 4. Expand concept of Teen Court to middle schools in second year. Measurable objectives timelines and responsible parties for goals: 1. Document all teen court sessions — sentencing and trials for effectiveness and expansion; submit quarterly results on statistics on numbers of participants participating and number of repeat offenders after undergoing Teen Court. 2. Increase training session's at all six area high schools to at least two two -hour training sessions per school. 3. Contact and give presentations to area middle schools about Teen Court concept and attempt to set up a "Teen Court" structure for internal, school disciplinary process in lieu of issuing - .criminal citation to middle school students. 4. Increase total student participation in Teen Court sessions at least 15% in this next funding cycle. H. The effectiveness of the above strategy to include more training sessions and the "Teen Court" concept at middle school levels will be judged by our success at the high school level. We plan to apply the same stratagems of: a) Lecture and inter -active training by the coordinator and judge at the school staff. 7a. `i b) Mock court sessions at the schools to make students more comfortable in a court-like setting, and c) Actual "trials" on real - situation cases. That strategy will educate the student participants in the area of law and criminal justice and engender a respect for the law and its institutions. Evaluation forms will be distributed to all participants to receive their input. Also, recidivism rates will continue to be kept to evaluate progress. Person Initially Responsible for reaching goals and objectives: Teen Court Coordinator Person Ultimately Responsible for satisfying goals and objectives: Judge Joe T. Ulibarri, Municipal Court Judge 7b. BUDGET FORM (Copy Ns form or use this format for each purpose area and the administrative pt of the funds.) OGRAM PURPOSE AREA 5 IMPLEMENTING AGENCY: City of Pueblo - County of Pueblo or)IlKfr) tD i Amnmrrz Tr) - r , 41= M;:&P;: WHOLt! UUL LAH (1) I (2) p :)NNEL Annual F0-time Annual Fringe Satary Benefit Cost (3) Sub-Total (4) % of time for I This Proipr- 1 I TOTAL .1 Sour Fed S F L Match Teen Court Coordinator 26,000. 3,900. 29,900. 100 %ils29,900. 1 - 15,139. '14,7611 %I % % % S A N C RA 7 N G Instate conference /conventions /school travel S 200. Out -of -state Teen Court National Convention (see attached S 600. n ative) ECUIPMENT IL Fed S =M.tr Cell phone and monthly maintenance IS 489. (1) Portable Personal Digital Ass't (non-windows) IS 300. IS 5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Source_ Attach a copy of each contrae, with a detailed budget. Pd S Match (1 through 5) of Total Fed S % of Total Match -710 =7. 14,761. 10% L ----T." — —� • N A l 1 0 N A l '7- 0 U 1 R C 0 U R 1 C E N 1 E R P R E S E N T S r u r I z 0 n Attend fhe leodiN Conference for Youth Court Professionals and Volunteers; Who Should Affend Adults and vouch interested in developing or improving a youth Youth court coordinators, juvenile justice system professionals, com- court program should nor miss this exciting training and networking munity members and youth interested in or.pasticipating in youth court opportuniry. Over 40 workshops will be offered with topics such as programs should artcnd this training event. volunteer training and recruitment and national teen/vouth court evalu- `'� here If All �oppens arion. Register early -space u limired to 500 arrendees . All vouth court conference work - Whyy You Should Aff the Nafional Youth Court Cenferls Ponal Conference shops general sessions, receptions, and the Resource Fair will rake place at the Hilton ,Llbuqueraue. 1901 University Boule- Over 40 workshops For all levels of experience yard, NE, Albuquerque. New ,Mexico. Learn Fresh, new ideas to help you establish or enhance vour youth court program Participate in stimulating discussions with your peers - �!E Enhance your current abilities and qualifications ti Discover "what works" From professionals in the Field Increase your program's effectiveness Enhance your skills as a vol'Lnrecr Network with other vourh court staff, volunteers and national leaders in the juvenile justice field Ite9ister� Earty! _ Spaa•e is, Limited? ;A C , t i v i t i e s e l a G l a n c e Sunday, October 22 9:00 am. — 4:00 p.m. Conflict Resolution Skills for Youth Resource fair and Opening Reception Sunday, October 22, 2000 7'00 p.m. - &30 p.m. Join us after the opening session Sunday night for an hour and a half of information sharing and refreshments! Several na- tional orzanizacions as well as some stare recn/youth court associa- dons will be on hand to ralk with conference participants and provide information about their programs and services. Some of the groups invited to participate in the Resource Fair include: • American Probation and Parole Association (APPA)/ Nariona.1 Youth Court Center (NYCC) • Office ofjuvenile Justice and Delinquency Prevention (OJJDP) • National Center for Conflict Resolution Education (NCCRE) Phi Alpha Delta Service Center Street Law, Inc. American Bar Association (ABA) /Division for Public Education National Criminal Justice Resource Center (NCJRS)/ Juvenile Justice Clearinghouse (JJC) • Teen[Yourh Court Scare Associations Visit the NYCC's web site at www.younccourr.ner for updates on Resource Fair participants. T a b l e - o f ( a n I e n 1 ti Sponsoring Agencies ................................. I.......................... 4 Special Training Session ....................... ............................... 5 Featured Sessions .................. Workshops........................................... ............................... 8 Workshop Faculry ................................ ............................... 9 Albuquerque Information .................... ............................... 10 Entertainment ...................................... ............................... 1 1 Hotel Information and Lodging Reservation Form ............. 12 Transportation Information ................. ............................... 13 Registration Information Courts 12:00 p.m. — 8:30 p.m. Regisrration 6:00 p.m. — 7:00 p.m. Opening Session 7:00 p.m. — 8:30 p.m. Opening Recepcion/Resource Fair Monday, October 23 7:30 a.m. — 4:00 p.m. Registration 7:30 a.m. — 8:30 a.m. Continental Breakfast 8:30 a.m. — 9:15 a.m. Plenary Session 9:30 a.m. — 10:45 am. Concurrent Workshops 11:00 a.m. — 12:15 p.m. Concurrent Workshops 12:30 p.m. — 1:45 p.m. Working Lunch 2:00 p.m. — 3:15 p.m. Concurrent Workshops 3:30 p.m. — 4:45 p.m. Concurrent Workshops Tuesday, October 24 7 :30 a.m. — 8:30 a.m. Continental Breakfist 8:30 a.m. — 9:15 a.m. Plenary Session 9 :30 a.m. — 10:45 am. Concurrent Workshops 11:00 a.m. — 12:15 p.m. Concurrent Workshops 12:30 p.m. — 1:45 p.m. Luncheon /Round Table Discussions 2:00 p.m. — 3:15 p.m. Concurrent Workshops 3:30 p.m. — 4:30 p.m. Closing Session Suojrcr ro Cnange Resource fair and Opening Reception Sunday, October 22, 2000 7'00 p.m. - &30 p.m. Join us after the opening session Sunday night for an hour and a half of information sharing and refreshments! Several na- tional orzanizacions as well as some stare recn/youth court associa- dons will be on hand to ralk with conference participants and provide information about their programs and services. Some of the groups invited to participate in the Resource Fair include: • American Probation and Parole Association (APPA)/ Nariona.1 Youth Court Center (NYCC) • Office ofjuvenile Justice and Delinquency Prevention (OJJDP) • National Center for Conflict Resolution Education (NCCRE) Phi Alpha Delta Service Center Street Law, Inc. American Bar Association (ABA) /Division for Public Education National Criminal Justice Resource Center (NCJRS)/ Juvenile Justice Clearinghouse (JJC) • Teen[Yourh Court Scare Associations Visit the NYCC's web site at www.younccourr.ner for updates on Resource Fair participants. T a b l e - o f ( a n I e n 1 ti Sponsoring Agencies ................................. I.......................... 4 Special Training Session ....................... ............................... 5 Featured Sessions .................. Workshops........................................... ............................... 8 Workshop Faculry ................................ ............................... 9 Albuquerque Information .................... ............................... 10 Entertainment ...................................... ............................... 1 1 Hotel Information and Lodging Reservation Form ............. 12 Transportation Information ................. ............................... 13 Registration Information A. Program Area — PURPOSE AREA NUMBER 47, #10 PROVIDE CONTINUING FUNDING FOR MUNICIPAL (JUVENILES) COURT AND JUVENILE PROBATION OFFICER TO BE MORE EFFECTIVE AND EFFICIENT IN HOLDING JUVENILE OFFENDERS ACCOUNTABLE AND REDUCING RECIDIVISM THROUGH INFORMATION SHARING. B. Summary of Focus within Purpose Area PROVIDE CONTINUED FUNDING FOR (1) MUNICIPAL COURT .JUVENILE PROBATION OFFICER AND (2) PROVIDE CONTINUED FUNDING FOR CRIMINAL INFORMATION / DISSEMINATION SYSTEM. Over the past seven months the Pueblo Municipal Court has utilized the 1 s ` year grant funds allocated to create the wholly new position of Municipal Court Juvenile Probation Officer. This position was unprecedented as there was never any municipal probation officer to follow the over 1,700 juvenile criminal offenders in year 1999. Since the municipal courts of Colorado have concurrent jurisdiction over juveniles along with state courts under the Colorado Children's Code, many municipal jurisdictions (including Pueblo) have elected to cite juvenile offenders (particularly first -time offenders) into Municipal Courts vis a vis the state court system. The rationale behind this practice relates to some delays in the state court system, lack of confidence in the Colorado Children's Code, an d other reasons. As a result, the Pueblo Municipal Court has over the past seven years been inundated with juvenile cases that rival in pure numbers the juvenile filings under the Children's Code in state courts in Pueblo. Most of the cases filed are relatively minor charges on first -time juvenile offenders. The Probation Officer position has been invaluable to track the troublesome juvenile cases, follow -up on court orders for diversion, certifying the myriad of juvenile diversion programs and coordinating the transfer of juvenile cases when needed from municipal court to state juvenile courts and vice versa. This position has proven to be very helpful to the Court in changing juvenile behavior — particularly first -time offenders [:]P with some psychological and societal problems that the court heretofore was unable to (1) identify or (2) try to resolve. The position had been a liaison with the many community agencies that are available for juvenile offenders, thus our ability to serve the juveniles is more effective. Presently the probation officer has an active caseload of 150 juveniles who have shown extensive social, mental or other problems that require close supervision. One - quarter of the Probation Officers time is devoted to this Purpose Area #2. The person acting as probation officer has also been the only person to coordinate our effort in establishing the tracking system for juveniles who have offended in different court systems i.e. state juvenile courts or other municipal courts. Many offenders move from violating state statutes to violating municipal ordinances and violate in several communities and jurisdictions. There has never been any coordinated dissemination system to link all the jurisdictions and courts to share key criminal and other personal information about the offenders. As a consequence, judges may not know if the offender is a first -time offender or a multi - offender who has not shared information about other offenses. Also, juveniles and their families are frequently confused about jurisdictions and different court diversion programs and honesty cannot follow all the cases pending on them. One - quarter of the Probation Officers time is devoted to this Purpose Area #7. The coordinated juvenile criminal information / dissemination system contemplated in the first year grant application is in its infancy. Though several statewide meetings held it was determined that the problem is quite complex and time intensive. The one jurisdiction that has accomplished its own internal system is Jefferson County. The other municipalities (including Pueblo) are just moving into such a system. Presently, through meetings we have identified the most feasible intemet based windows - designed type program that might be workable to link multiple jurisdictions. The difficulties encountered revolve around the uniformity of criteria to be entered into the system, getting all the agencies that will impute information into the system to agree to 8a. 1 0 do so, (e.g. schools, social service agencies) and a major issue of confidentiality of the juvenile criminal information. We must continue our efforts in this direction and second- year funding is . requested to do this. The software available for such an information system is quite expensive, and we are investigating other possibilities for funding. There have been some successes in implementing the criminal information / dissemination system. For example, our probation officer has been trained and certified under state criminal information system called CIJIS. This allows him to do state criminal record checks on all municipal offenders before the court. There is yet a system in place to gather all criminal information between all municipalities in the state and state information, however, and the Jefferson County model is being explored for this purpose. In the meantime, staff time and efforts will continue towards coordination and cooperation with our Municipal Court and the state courts in the 10�' Judicial District. In this year, one -half of the Purpose Area #10 will be devoted to this effort. C. Budget including match, allocated to the Area. (See attached Budget Form) D. Goals; Measurable objectives, timelines and responsible parties to each goal. Purpose Area #7 and #10 1. Expand services of one Municipal Court Probation Officer. 2. Increase caseload of Probation Officer to include repeat and difficult offenders. 3. Evaluate existing juvenile diversion programs by Probation Officer for effectiveness of program. 4. Increase Probation Officer duties to include creation of Anger Management component for juvenile offenders. HE .—J 0 5. Continue coordination with City of Lakewood and Juvenile Assessment Center for Jefferson County to create a statewide prototype database, which interfaces with CICJIS and other juvenile crime information systems. 6. Investigate and evaluate software program utilized at Jefferson County Assessment Center to gather more detailed information on Pueblo area juvenile offenders to reduce recidivism. 7. Continue coordination / cooperation between municipal and state courts. Measurable objectives, timelines and responsible parties for goals: 1. Quarterly monitor number of juvenile caseload for Probation Officer to gradually increase 15 -25 new cases per quarter and develop a procedures manual. 2. Create inventory for courts of all area diversion programs by name, address, service and effectiveness for Juvenile Court. (update list quarterly — 1 st & 2 °d quarters) 3. Have Probation Officer create a "lesson plan" and evaluation for all offenders sentenced to Anger Management class. (1 quarter of project) 4. Create uniform criteria for offenses, which would be suitable to share among multiple jurisdictions in information system. Person Responsible for each goal: Probation Officer and Information Specialist Ben Guerrero. Ultimate Responsible Person: Judge Joe T. Ulibarri, Municipal Court Judge E. Evaluation Plan: The on -going evaluation plan is to closely monitor the actual "intensive" probation cases being followed by the Probation Officer. Virtually all of these "intensive" probationers are past offenders with substantive social, societal and school maladjustments due to mental health, medical and family problems. Our evaluation of these problem cases revolve around monitoring closely the 150 cases for recidivism and ultimate referral to state law enforcement agencies and correction of the initial problem(s) which led to the violations. 8c. The other evaluation tool we have started with our probation officer is to have him scrutinize the 10 -12 referral agencies for effectiveness. There had not been sufficient time or resources for the judge to evaluate the results of the referrals. With this probation officer we have been able to have him visit the sites of the referral agencies, meet with directors and observe the actual classes held for such offenses as anger management, drinking and smoking cessation, anti -theft and jail visitations. With this evaluation process in place, we can more easily determine which agencies to utilize for juvenile referrals. The evaluation of the statewide juvenile offender information / dissemination system will be held and criteria developed for a uniform system that all entities agree on to be placed in an internet based, confidential program. :. BUDGET FORM PROBATION OFFICER/ INFORMATION SHARING (Copy this form or use this format for each purpose area and the administrative pardon of the funds.) (PROBATION OFFICER JGRAM PURPOSEAREA: 410 (INFO. SHARING IMPLEMENTING AGENCY: City of Pueblo — County of Pueblo RntlMn AI I A Mr)IYMTq 'M TWP M;=&P;=qTVJWC)1 = Me'll I AD 1. PERSONNEL 1 ( F ) Annual Full -time (2) Annual Fringe 31 � Sub Total - (4) % of time for TOTAL S ource Fed S Match Salary Benefit Co This Project Information Sharing 26,000. + 3 26 5. = 29,265. 50 % S 14,632. % + % + % S + % PERSONNEL-COST-.:.':�... 14 632. 14,63721F -0- SUPP LIES P LIES AND OPERATING TOTAL Source Fed S Match Operating supplies; video tapes for probationers S 350 3511 S S $ Ii 7RAVEL (Designate soecifically in -slate arc out -c travel 1 :2. .,, I 7C ire 5C U.- 2 -- Fed S M 11 S TAIZTRAVE} 'COS EQUIPMENT T OTAL Source I Fed S Match (1) Portable Personal Digital Assistant (Windows based) S 500. _j S S COS 500 5 0 0 —0 5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Source Attach a copy of each contract with a detailed budget Fed S L _Match S =8 - --. - 9 , :Ee , TOTALCONTRACTED.. —0— —0— C 6. TOTAL OF ALL PROJECT COSTS TOTAL Source (I through 5) .pFed$ % of Total Match S % of Total 15,483 10% —0 TAL:7 0 Be. A A. Community Balanced and Restorative Justice Project - Program Purpose Area 2 B. Summary of Focus within Purpose Area: Restorative Justice Project The concept of Pueblo Restorative Justice Program has focused on the way in which crime hurts relationships among people who live in a community. It brings together victims, offenders, and community members to best achieve justice for all persons involved. Within this process the offender is accountable not only for the crime committed, but to the affected victims and the community. Not only is this a program to focus on offender and victim, but it provides an opportunity for citizens — through the Community Accountability Board (CAB) meetings and the small neighborhood meetings — to bring forth quality of life issues in their areas. With funding from the prior cycle of the Juvenile Accountability Block Grant Program, this program has hired a Project Coordinator and outlined a project area to focus the initial efforts. During the next funding cycle, we are requesting continuation funds to support this ongoing program. The first step taken in the development of this program was to select approximately 86 blocks in the community of Bessemer bordered by I -25 on the East, Washington Street on the North, Lake Avenue on the West and Jones Avenue on the South as the project area. Determination of this particular area was made because it contained a high concentration of schools, churches, businesses, and family residences from which to ,develop resources in this area. This also provided a relatively small pilot area to begin the program. Next came the recruitment, training and development of the Community Accountability Board. To date it has 22 volunteer members from the Bessemer community who are residents, civic leaders, business people, teachers and school administrators, police officers and a probation officer. All are interested in addressing crime in their area and are concerned for their youth. Restorative Justice allows the community a forum to utilize its assets and resources to address crime. The community, along with the victim and the offender, come to a consensus on how to mend the harm caused by the offense. The C.A.B. can identify neighborhood problems and be involved in the exploring and development of solutions. The Restorative Justice Program as it has been developed is directly involved and works closely with several civic and community organizations. Those organizations are the Minnequa Redevelopment Corp., the Bessemer Buddies, Neighborhood Revitalization project, the Pueblo City Planning and Development Department and Pueblo Municipal Court. Without the relationships formed with these organizations, the program would not be able to fully draw on the resources of the entire community in resolving problems and concerns brought up by the citizens. The Project Coordinator selects from Police tickets and reports (as well as takes referrals from agencies) the cases to be addressed by the CAB. The victim and as well as the juvenile offender and parent to determine who will accept the program. The juvenile must meet the following criteria: 1. First time juvenile offender. NO PRIOR RECORD The participant must be a first time offender and have no previous record in the Municipal Access Database or the State Database. 2. Offender or Victim resides in the project area— Bessemer community. Offenders participating in the prop am must live in our target area of the Bessemer community. This includes students that attend Bessemer and 1innequa Elementary Schools, Corwin Middle School, and Central and Keatin Hig Schools. 3. The crime committed was a misdemeanor offense. The offense must be a non - violent misdemeanor offense. C � Once the offender is qualified they are then contacted by the Restorative Justice Coordinator and offered the Restorative Justice Program as an alternative to appearing before Municipal Court. Separate pre - Conferences are held with the offender and the victim to educate all participants of the principles of Restorative Justice and the Community Accountability (C.A.B.) Conferencing process. The program allows an opportunity for participants to repair the harm caused by the offense. - The offender is informed that the C.A.B. Conference is an alternative to being processed through the Criminal Justice System. The offender is also informed they may opt not to participate at any point and their case is referred back to the courts for disposition. During the C.A.B. Conference, the offender has an opportunity to take responsibility for the crime they have committed. The C.A.B. Conference may involve victim and offender mediation in which both parties discuss how the crime committed affected them, as well as their needs in response to the offense. The offender offers an apology, either verbal or written, to the victim. Community service and/or participation in appropriate programs within the community might also apply. The Restorative Justice Program promotes healing for all affected parties by having direct involvement in the justice process. If the offender successfully compl°tes the program, usually within three months, he /she will not have a record and only a report of the crime will be filed. The success of the Restorative Justice program is based on the number of youth that do not recommit a crime because they have had a second chance and that has resulted in a stronger connection with their community. The Project has been led, to date, by a Deputy District Attorney (not paid with grant funds) directing the overall program goals and a .5 FTE Project Coordinator going out into the ' . ' J ; IJ®Ihmal i® 'il _I • community working closely with the variety of organizations mentioned earlier, selecting cases to be reviewed, meeting with victims and offenders and schedules the meetings. We wish to continue and potentially expand this program working closely with the Municipal Court and the City Of Pueblo. C. Budget, including match, allocated to the Area (see attached Budget form) D. Goals: Measurable Objectives, timelines and responsible parties to each goal. I. Continue Restorative Justice project in the targeted project community. a) Retain the position of Project Coordinator II. Recruit five (5) more volunteers to serve on the Community Accountability Board. a) Train volunteers and schedule them for CAB meetings — Project Coordinator to accomplish in first three (3) months of the new project. III. Enlarge the number of Community Accountability Board session by 25 % - Project Director and Coordinator. IV. Increase community awareness of the Restorative Justice project, the ways in which the project can be contacted and the input that can be given to the project. a) Hold four (4) Outreach programs to be given by' the Project Coordinator and/or CAB Board members. V. Explore the feasibility of expanding project to other neighborhoods and communities, VI. Arrange for training CAB members and Project Coordinator — Project Director and Coordinator will seek appropriate training for each participant. E. EVALUATIONS: 0 A door -to -door survey performed under prior JAIBG funding has brought several concerns forward and several have been acted on and/or passed along to the agency that can address these — city or neighborhood. This method of addressing concerns will be continued. A goal for this funding cycle is to raise awareness about the project. A second door -to- door project will be done to determine knowledge of the program, methods to access it as well as listen for other community concerns. After each Community Accountability Board meeting, a questionnaire is given concerning the process, the outcome and the satisfaction with outcome. The same questionnaire was originally given to CAB members, victims and offenders. With input this has been modified to Qive each type of participant a questionnaire to address their perspective. This type of evaluation will be continued. BUDGET FORM RESTOE JUSTICE • (Copy this form or use this f rmat for each purpose area and the administrative rtion of the funds.) ROGRAM PURPOSE AREA: 2 IMPLEMENTING AGENCY: City of Pueblo — Cointy of Pueblo Or,11A11 n A', r[ \AIV —I M 11/1. I, , ;ONNEL (1) Annual Ful{ -time Salary (2) Annual Fringe Be n e fit C ost ��) Sub -Total ( % of time for This Proipc TOTAL Source Fed S Match Facilitator Restorative 24,000. 3,600. 27,600. 100 %1$27,600. 27 600. Justice IX T 71 Office supolies. DrintinQ I 1,000. 1,0 _ -0— CAB Meeting — refreshments — S60. x 12 meetings = $720. 1$ 720. 720. — $ t II I = C -- —,._ .—_ . — ,a— •� i • 1 •c I " I - I 1 Z Pte....:.. ..v.S7Z _ —•—_.: - I —___— - - -_ II (I through 5) I Fed S % of Total Match 5 % of Total - - - . - —0— �j mestal 0 V. SUMMARY OF BUDGET ALLOCATION BY PROGRAM PURPOSE AREAS The attached Summary shows the total allocations by Purpose Areas and the percentage each Purpose Area represents to the allowed Areas. The Subgrantee Administrative costs ($13,285.00) represent the maximum of 10% of the total budgeted federal funds ($132,851.00). These administrative costs will be found under the Purpose Area 95 Teen Court Program and identified in the Budget form for that area. The breakdown for the funds as a percentage of the total are 10% Administrative costs; 59% of the total under "Purpose Areas" categories 5, 7 (minimum 45 %) and 31% in categories 2 and 10 ( minim um 35 %). This last category is below the minim of 35% because we have divided the one position of Probation Officer / Information Specialist among three different categories (7 and 10). Because the funds on this one position are relatively small (total $44,250.00) and the position must devote time and duties to three separate areas, we have separated by percentage of his time the funds into three categories; viz. $7,741.00 (or 1 /a of time) for Purpose Area 3; $7,741.00 (or 1 /4 of time) for Purpose Area 7 and $15,483.00 (or %s of time) for Purpose Area 10. 10. ®F 1PI u 1 11I 11 I p� 111l Ilf `'��1 SUMMARY OF PJ&GET ALLOCATION BY PRO ff URPOSE AREA 811 2-=e the amounts you have b eted to the Purpose Areas chos en in plan (from each Budget Fo and compare them to the amounts onthe allocation guidelines provided with the original packet Include this completed pane with an attached justification of any variance from the m percentages allocated. Reasbns to justify different proportions might include 1) alternative fundingsources forthese areas, 2) recipient does nothave jurisdictioninthe area, ' -;dsting structures and initiatives meet the ne ofthe purpose ar*s), or 4) the awarded funds are too small to make impact if divided. Allocation Total of BudgetAmount Budgeters & Percentage* Federal Purpose Areas Funds & % of Total $ 13,825. $13,285. Subzantee Administrative Costs 10% (max.) (10z) r :�xs.'escdl�e #5 Teen Court $32,189. 5 d - Provide funding to enable prosecutors to address drug, gang, and youth violence problems more electively. X67 Graffiti II $40,570. , 00rdinator :7 Probation Ofc $15,482 (50%) Sub $88,241 7. Provide fundinsz to enable juvenile courts and probation offices to be mcrf effleczve and efncient in holding juvenile offenders accountable and reducinz recidivism. �� o �� • 1 - , ii � ,,.r. .i s� ;.j - , - - , . - i. ',.. •1. '•c► "jy.�9 +y :clJ •A�y /•i�1f•J :� ►6TC'7•`V ro •ire• � • -�, - �•, ..�•' � �•• ■ao. •�: �•� :• � .. - - - #2 Restorativl:.� Justice #10 Probation�� Officer/INFO SHARE 1 minimum) $30,603. $15,483 �li.►i` l•S /!'C.•`• . �9?!�g'J�� 'l•Zr :. �y- l?�?'w�� •w.c ;� •qp% :.p +•¢ �::•ir.P � '" ••.• . �) a •., .�y:� •.oww •Y st .i...: a � tWNi• p :r. a•aN ► :� ra •:.:.�.- :� ... : 1t• - s ••• 2. Develop and admini ter accountabili sanctions forjuvenile o5enders. (Guidelines encourage the use ofpri-va:e nonprofit 10. Es-zablish and mpirtain interagency information-sharing programs that enable the juvenile and criminal justice system, schooS and7sociai servi : to make more • • u decisions rezardinz the early idenfficaticn, control, supe.-Yrision, and treatment of juveniles - who • u n • de or u .. l acts (Statewide Sub-tot $46,08� • WIL A 1 I�l�Lr�. •. i11: •V P P. :.• S�'��H�s • ��i ��%� l'� `N• ► ► : ►•J" 't' .wl. •'��yl :�- 5- °i._, .i, i7(•s-�iGw j, i V -d -' ,i :•+i `WJ_`�' �' . •.��J i.i•F S t .•,.CadP . ate,•: .`.'�!. � i �.:.•!.• :.:`� • � �:: e. s.:, i '• •�sz �-.4C �irre. «i:ri•', fig; ' --- n ---- --- a,.,w ,r.w:.ww.,.s�.. ►�auw aw..we vay.rav wwF..v►s:t.v. $147 0 The applicant hereby certifies that the project described in this application meets all the requirements set forthin the Office of Juvenile Justice and Delinquency Prevention's Guidance Manual for the Juvenile Accountability Incentive Block Grant Program which was established through Public Law 105 -119, Novemver 26, 1997, that all information contained in the lication is correct, thatthere has been appropriate coordination with affected agencies and thatthe applicant will comply with all provisions of the Guide and all other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any subgrant received as a result of this application shall incorporate this application into the subgrant award, and shall also be subject to the grant conditions set forth in the Statement of Grant Award and in the Colorado Division of Criminal Justice publication, Administrative Guide for Federal Justice Grant Programs A Financial and A&ninistrative Mana 1) The applicant assures that fiord accounting, auditing, monitoring, evaluation procedures and such records as the Division of Criminal Justice shall prescribe shall be provided to assure fiscal control, proper management and efficient disbursement of funds received. 2) The applicant assures that it will comply with applicable financial and administrative OMB Circulars A -87, A -102 (Common Rule), A -110, and A -133, and will comply with the provisions of the Office of the Comptroller, Office of Justice Programs, OC Financial Guide current edition. For practical purposes, the requirements which are pertinentto the management of Juvenile Justice and Delinquency Prevention Act funds have been extracted from the above documents and are contained in the Administrative Guide for Federal Justice Grant Programs referenced above. However, such a guide cannot cover every foreseeable contingency, and the applicant is ultimately responsible for compliance with applicable state and federal laws, rules and regulations. 3) The Division of Criminal Justice will pay the subgrantee the reasonable and allowable costs of performance, in accordance with the applicable financial OMB circulars and Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award Amount. The Division reserves the right to make and authorize modifications, adjustments, and /or revisions to the Subgrant Award for the purpose of making changes in budget categories, extensions of subgrar t award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's requirements for such subgrant adjustments are contained in the procedures for DCJ Forms 4a, 4b, 4c, and 4d, which are hereby incorporated by reference. The Division's requirements forinvoice, advance payments, and cost reporting submissions are contained inthe DCJ Form 3 Cash Request Procedures, and DCJ Form 1- A.Subgrant Financial Report, which are hereby incorporated by reference. Advance payments cannot exceed 30 -day operating expenses. 4) Pursuantto 24- 30- 202.4, Colorado Revised Statutes (as amended), the state controller may withhold debts owed to state agencies under the vendor offset intercept system for (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the student loan division of the department ofhigher education; (d) owed amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the state or any state agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller. B. Match and Non - Supplanting of State /Local Funds 1) The applicant assures that federal funds made available through this grant will not be used to supplant state or local funds but will be used to supplement and increase the amounts of such funds that would, in the absence of federal finds, be made available. 2) The applicant certifies that matching funds, if applicable, required to paythe non - federal portion of the cost ofthis subgrant are in addition to funds that would have otherwise been made available for purposes of this project C. Inspection, Record keeping, and Audit 1) The applicant assures that it will procure an audit by a CPA or licensed public accountant incorporating th subgrant, in accordance with OMB Circular A -133 (Audits of States, Local Governments, and Non -Profi Organizations). At such time as the audit, if necessary, is completed, ONE COPY OF THE AUDIT REPOR] MUST BE FORWARDED TO THE DIVISION OF CRUYJINAL JUSTICE for clearance. If the audit report does not meet the A -133 standards or is not submitted in a timely manner, then the applicant accepts . I ; 1 = 101 .II 111 I JtII, } �EI'LT'FIED'ASSURANCES AND SPAL PROVISIONS (COr1TINUEDI r sspe nsibility for the costs of a financial program audit to be performed by the Colorado Depaitznent of public ty. 2) The applicant assures that it will maintain all project records in order to facilitate an effective audit for three years from the date of the final financial report or beyond the three year period if an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily. 3) The applicant assures that it will keep copies of all documents and correspondence related to this subgrant in a separate file bearing the proj ect title and grant number. All expenditures must be supported by documentation and only actual approved expenditures will be permitted. 4) The applicant assures that the Division of Criminal Justice, the Colorado Department of Public Safety, and the Comptroller General of the United States Department of Justice or designee, shall have access for purposes of audit and examinations to any bonds, documents, papers and records of the subgrantee and to relevant books and records of subcontractors of the subgrantee. The applicant shall notify any subcontractor of the subgrantee of these provisions. 5) The applicant assures that signatories ofthe application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, conference or meeting conducted by the Division of Criminal Justice. 6) The applicant assures that it shall maintain such data and information and submit such reports in such form, at such times, and containing such data and information as the Division of Criminal Justice may reasonably require to administer the program_ The applicant further assures that quarterly fimancial and narrative reports shall be submitted within 30 days ofthe end of each calendar quarter and shall be current and actual; and that final reports shall be submitted within 45 days of the end date of the subgrant. D. Discrimination Prohibited 1) The applicant assures that it will comply with the letter and spirit ofthe Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34 - 402.C.RS. 1988 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975. Pursuant thereto, the foll owing provisions shall be contained in all state contracts or subcontracts. During the performance of this contract, the contractor agrees as follows: a The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The contractor will take affirmative action to insure that such applicants are employed, and that employees are treated during employment without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, ortransfer; recruitment orrecruitment advertising; lay -offs orterminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to postthese provisions in conspicuous places, available to employees and applicants for employment. . b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf.of the contractor, state that all qualified applicants will receive consideration for employment withoutregard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. c. The'contractor will send to each labor union or representative of workers with which he has collective bargaining agreements or other contractor understanding, notice to be provided by the contracting officer, advertising the labor union or workers' representative ofthe contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16,1975, and of the rules, regulations, and relevant Orders of the Governor. d. The contractor and laborunions will furnish all information and reports required by Executive Order, Equa Opportunity and Affiizm;6 e Action of April 16, 1975, and by the rules, regulations and Orders of th Governor, or pursuant thereto, and will permit access to their books, records, and accounts by the ER'PiFIE A SSURANCES AND SAAL PROVISIONS (CO NTINUED) : contracting agency and the office ofthe Governor or the Govemor's designee forpurposes ofinvestigation to ascertain compliance with such rules, regulations and orders. e. Alabor organization will not exclude any individual, otherwise qualified, from full membership rights in such labor organization, or expel any suchindividual frommembership or discriminate againstany ofits members inthe full enjoyment of work opportunity, because of handicap, race, creed, color, sex, age, national origin, or ancestry. (24- 34- 402(1)(c) C.RS.) f. A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contractoo be discriminatory or obstruct any personfrom complying with the provisions ofthis contract or any order issued thereunder; or attempt either directly orindirectly, to commit any act defined in this contract to be discriminatory. (24- 34- 402(1)(e) C.R-S.) g. In the event of non- compliance with the non-discrimination clauses ofthis contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. h. The contractor will include the provisions of paragraph (a) through (h) in every sub - contract and purchase order, pursuantto Executive Order, Equal Opportunity and Affumative Action of April 16,1975, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub - contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions fornon- compliance; provided, however, that in the eventthe contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. 2) The applicant assures thatitwill comply withthenondiscriminadmreq - drements ofthe Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d); Title VI of the Civil Rights Act of 1964, as amended; Section 5 04 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title Il of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; Department ofJustice regulations m disability discrimination, 28 CFRPart25 andPart39; and Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations ,41CFR Part 60. e - 9 .,as applicable to construction contracts. 3) The applicant assures that their services are delivered in an equitable manner, based on gender, race, family, income and mentally, emotionally or physically handicapping conditions, to all segments of the service population and their employment practices comply with Equal Opportunity Requirements, 28 CFR 42.207 and 42.30bt se g. 4) The applicant assures that in the event a federal or state court or administrati ve agency makes, or has made, a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex or disability against it, the applicant will forward a copy of the finding to the Division of Criminal Justice within 45 days of the finding, or, if the finding occurred prior to the grant award, within 45 days of the award day 5) CERTIFICATION OF COMPLIANCE WITH CIVIL RIGHTS REGULATIONS. applicant assures that, upon award of this subgrant, it will certify in writing that it is in compliance with Civil Rights Regulation regarding an Equal Employment Opportunity Plan (EEOP), as s ummariz ed in theappropriate Certification_ below, as it applies to this applicant/subgrantee agency during the period of the sub grant duration CER'hIFIED ASSURANCES AND SAIL PROVISIONS (CONTINUED) CERTIFICATION (NO EEOP REQUIRED) If (a) or (b) and/or (c) apply. The prospective subgrantee certifies that it (a) is an educational, medical or non -profit institution or an IndianTribe; or (b) has less than 5 0 employees, and/or (c) receives throughthis subgrant less than $25,000 in federal U.S. Department of Justice funds. Also, it has not been awarded more than $1 million cumulatively from all programs administered by the U.S. Department of Justice over an 18 -month period that includes this subgrant duration period. Therefore, this agency is not required to.maintain an EEOP, pursuant to 28 CFR 42.301, et seq. CERTIFICATION (EEOP ON FILE) The prospective subgrantee is a for - profit entity, or a state or local government, having 50 or more employees, receiving through this subgrant more than $25,000, but less than 5500,000 in federal U.S. Department of Justice fiords. Also, it has not been awarded more than $1 million cumulatively from all programs administered by the U.S. Department of Justice over an 18 -month period that includes the this subgrant duration period. Therefore, this agency certifies that it has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et s e ., subpart E, that it has been signed into effect by the proper authority and disseminated to all employees, and that it is on file for review or audit by officials of the Division of Criminal Justice or the Office for Civil Rights, Office of Justice Programs as required by relevant laws and regulations. CERTIFICATION (EEOP SUBMISSION) The prospective subgrantee is a for -profit entity, or a state or local government, having 50 or more employees, receivingthroughthis sub than 5500,000 in federal U.S. Department of Justice funds. Also, it has not been awarded more than $1 million cumulatively from all programs administered by the U.S: Department of Justice over an l8- monthperiod that includes this subgrant duration period. Therefore, this agency certifies that it will submit within 45 days of the award, either an EEOP or an EEOP Short Form Whichever is submitted must include an analysis of any implementing arm of this *subgrantee. �5 The prospective subgrantee, having 50 or more employees, has been awarded more than $1 million cumulatively from all programs administered by the U.S. D epartment of Justice, including this subgrant from the Colorado Division of Criminal Justice, over an 18 -month period that includes this grant duration period. Therefore, this agency certifies thatit will submit, within 45 days ofthe award, aaEEOP or an EEOP Short Form, that will include a section specifically analyzing the subgrantee ('implementing) agency. E. Procurement and Contracts 1) The applicant assures that open, competitive procurementprocedures mustbe followed for all purchases under the subgrant, including especially the purchase of equipment and professional services. All contracts for professional services, of any amount, and equipment purchases over one thousand dollars must receive prior approval by the Division of Criminal Justice. 2) The applicant assures that no contractor agreement will be made for execution of proj ect activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) which is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. 3) The applicant assures that contractors /vendors who assist the subgrantee to develop specifications, requirements, statements of work and/or Request For Proposals for aproposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. 4) The applicant assures that where activities supported by this subgrant produce any discovery or invention, original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and works of any similarnature, the Division of Criminal Justice has the rightto use, duplicate and disclose, in whole or in part in any manner for any purpose whatsoever and authorize others to do so. If the material or invention is copyrightable, the subgrantee may copyright such, but the Division of Criminal Justice reserves royalty- freenon- exclusive andureversible licens e to practice, reproduce, publish and use such materials in whole or in part, and authorize others to do so. Ail ':a LL, I *. 0 ^ERTIFIED ASSURANCES AND SPECIAL PROVISIONS (CONTINUED) 5) The applicant assures that no rights or duties under this subgrant shall be assigned without consent of the Division of Criminal Justice. R Indemnification To the extent authorized by law, the subgrantee shall indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant. G. Prohibited Acts 1) The signatories hereto averthatthey are familiar with 18-8-3 01, et. seq., (Bribery and Corrupt Influences) and 18 -8 -401, et. seq., (Abuse of Public Office), C.R.S., 1986 Replacement Vol., and that no violation of such provisions is present. 2) The signatories averthatto their lmowledge,no state employee has personal or beneficial interest whatsoever in the service or property described in the application/proposal. H. Certification Regarding Debarmeni, Suspension, Ineligibility and Voluntary Exclusion for Lower Tier Covered Transactions (Subgrantees receiving $100, 000 or more) 1) The prospective subgrantee certifies, by submission of this proposal, that neither it nor its principals, subcontractors or suppliers are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily e-rcluded from p articipation in this transaction by any Federal department or agency. Bysigaingand submitting this proposal, the prospective subgrantee is providing the certification set out below. a_ The certification in this clause is a material repres entation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective subgrantee knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Govemment, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. b. The prospective subgrantee shall provide immediate written notice to the person to whom this proposal is submitted if at anytime the prospective subgrantee learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. c. The terms "covered transaction," "debarred," "suspended," "ineligible," 'lower tier covered transaction," " participant," " person," "primary coveredtransaction," "principai," "proposal," and "voluntarily excluded," as used inthis clause, have the meanings set outinthe Definitions and Coverage sections of rules implementing Executive Order 12549. d. The prospective subgrantee agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, orvoluntarily excluded from participaticninthis covered transaction, unless authorized by the department or agency with which this transaction originated. e. The prospective subgrantee further agrees by submitting this proposal that it will include the clause titled "C ertification Regarding Debarment, Suspension, Ineligibility and V oluntary Exclusion - -Lower Tier Covered Transacti ons," without modification, in all Iower - der covered transactions and in all solicitations forlowertier covered transactions. f. A participant in a covered transaction may rely upon a certification (OJP Form 4061/1) of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded fromthe covered transaction, unless it knows thatthe certification is erroneous. AparticipaIItmay decide the method and frequency by which it determines the eligibility ofits principals. Each participant ma) check the Nonprocurement List WE