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HomeMy WebLinkAbout09201RESOLUTION NO. 9201 A RESOLUTION APPROVING AMENDMENT NO. 7 TO THE AGREEMENT BETWEEN THE CITY OF PUEBLO AND DESIGN STUDIOS WEST, INC., FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE HISTORIC ARKANSAS RIVERWALK PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION 1 The Amendment No. 7 to the Agreement for Professional Engineering Services associated with the Historic Arkansas Riverwalk Project, by and between the City of Pueblo, a Municipal Corporation, and Design Studios West, Inc., a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2 The President of the City Council is hereby authorized and directed to execute said Amendment in substantially the same form as attached, for and on behalf of the City of Pueblo, and the City Clerk is hereby directed to attest same and affix the seal of the City thereto. SECTION 3 Funds for said Professional Services, in the amount of $60,000, shall be paid from proceeds provided by the HARP Foundation. INTRODUCED January 22 , 2001 By 4)W APPROVED Preside of City Council ATTEST: City Clerk 1 Background Paper for Proposed Resolution AGENDA ITEM # 4 DATE: January 22, 2001 DEPARTMENT: PUBLIC WORKS TITLE A RESOLUTION APPROVING AMENDMENT NO. 7 TO THE AGREEMENT BETWEEN THE CITY OF PUEBLO AND DESIGN STUDIOS WEST, INC., FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE HISTORIC ARKANAS 1: i [ iL MW1,l • 1 i 111T 6 � 1 � o" ISSUE Should the City Council approve Amendement No. 7 to the Agreement between the City of Pueblo and Design Studios West, Inc., for Professional Services associated with the Historic Arkansas Riverwalk Project. RECOMMENDATION Approval of this Resolution. BACKGROUND This Amendment No. 7 to the contract with Design Studios West will provide detail design and construction documents for the Boettcher Outdoor Education Center at the east end of the Historic Arkansas Riverwalk. The project will consist of the Pikes Peak Plaza, restroom facilities, a canopy over the existing seating area, lighting, landscaping and educational signage. The project is estimated to cost at total of $600,000. FINANCIAL IMPACT Design fees are estimated not to exceed $60,000 and will be paid by the HARP Foundation under the terms of an agreement approved by the City Council. The Planning Department and the Public Works Department will provide in house administrative services to oversee the design and construction of the project. AMENDMENT NO.7 AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES THIS AMENDMENT NO. 7 to Agreement for Professional Engineering Services is made and entered into this 22nd day of January, 2001 by and between the City of Pueblo, a Municipal Corporation (herein after referred to as "Owner ") and Design Studios West, Inc., (herein after referred to as "Engineer "). WHEREAS, Owner and Engineer have heretofore entered into an agreement dated November 27, 1995 and Amendments to that agreement dated July 22, 1996; September 23, 1996; April 14, 1997; June 8, 1998; October 26, 1998, and December 14,1998, (hereinafter referred to as "the Agreement "), wherein Engineer agreed to render certain professional engineering and related services for Owner in connection with the Historic Arkansas Riverwalk Project (hereinafter referred to as the "Project "); and WHEREAS, the parties agree that an Amendment to the Agreement is necessary and desirable to increase the contract amount for the following additional services: a) Boettcher Outdoor Education Center Restrooms and Storage Structural Shade Cover at Existing Amphitheater Interpretive and Historic Signage b) Anderson Gardens Wildflower Garden Interpretive and Education Signage Sitting Areas C) Pikes Plaza - Pikes Monument (relocated) - Educational and Historical Signage - Interpretive Paving - Mural or Sculpture of Zebulon Pike - Bus Drop -off d) Houston Commons (entire area) Native Plantings - Wildflowers - Wetlands - Trails - Signage NOW THEREFORE, in consideration of the foregoing and mutual terms and conditions set forth herein, the parties agree as follows: 1. The Agreement is amended by expanding the scope of work to include the additional services outlined in Appendix "A" to this Amendment. 2. The Engineer shall complete the work items generally described in Appendix "A" to this Amendment in accordance with the terms of the Agreement. 3. With respect to Engineer's services provided under this Amendment, Appendix "B ", "Fee Schedule" of the Agreement shall apply to compensation payable for key personnel, reimbursable expenses, and media costs, and shall be increased in the amount of $60,000 for the work authorized by this Agreement. 4. Except as expressly modified by this Amendment, the Agreement shall remain in full force and effect. Any obligations remaining to be performed under the original Agreement by either party, relating to the professional services to be performed by Engineer generally or with respect to other phases of the Project are not waived or excused in any manner, but shall be fully performed in accordance with the terms and conditions of the Agreement as it existed prior to this Amendment. IN WITNESS WHEREOF, Owner and Engineer have executed this Amendment No. 7 to Agreement for Professional Engineering Services as of the date first above written. CITY OF PUEBLO A MUNI I 4L CORPORA ON LOW Phsi dent of City Council ENGINEER DE So Titl ATTI`,ST: By ;6�- - i A Title 4 City Clerk BALAINCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE. r it ctor of Finance APPROVED AS TO FORM: 7 x� .. ' . CityCA�t�orriey Mr. Tom Cvar November 14, 2000 Page 3 APPENDIX A SCOPE OF SERVICES The scope outlined below is based on our meeting and a preliminary tour of the site on July I I along with a subsequent meeting on November 7` It is also based our knowledge of the HARP project and the sketch plans that we have prepared previously. The scope may be adjusted and modified as appropriate to respond to concerns and reviews by staff or any review committee that may be established. Design Studios West, Inc. will coordinate a team of sub - consultants as necessary including an architect to develop the restroom and shade structure for the Boettcher Outdoor Education Center along with any supporting improvements such as, mechanical, electrical, structural, geotechnical and other utility considerations. In addition to the team coordination effort, DSW will be responsible for the following work items. LOSchematic Design • Gather all information on existing conditions of site. • Review existing site conditions based on previous experience with the HARP Project. • Review previous "sketch" plans and incorporate new programs elements as defined by meetings with City Planning group and donors. • Develop a Schematic Site Plan that identifies location, materials, and character of proposed site improvements such as: walks, shade structure, restrooms, plantings, plazas, sitting areas, public /historic /interpretive art, etc. • Coordinate design and location of structures with architects as needed.(restrooms, shade structure) • Assist Foundation in Artist selection and procurement. (statuary or mural) • Prepare a preliminary estimate of probable construction costs for all improvements identified in the Schematic Plan. + Review with City staff, assigned committee members and interested donors, the Schematic Plan and cost estimate and identify highest priority improvements. Identify all conflicts, suggested revisions, additions or deletions, and construction material choices related to costs. • Develop sketch(s) to accompany specific Grant applications by the Foundation. (Pike's Plaza). 2.0 Design Development • Coordinate Design Team • Hold DD start -up meeting with Design Team. • Identify technical challenges Mr. Tom Cvar November 14, 2000 Page 4 • Develop final detailed design plans based on approved direction from Schematic Design phase. • Develop preliminary details, sketches and sections of all site elements with materials and finishes defined. • Prepare an estimate of probable construction costs for all improvements identified in the Final Plan. • Review with City staff and assigned committee members, the Final Design Plan with cost estimate and identify all conflicts, suggested revisions, additions or deletions, and construction material choices related to costs. (value engineering) • Prepare outline specifications for materials and construction methods • Prepare a Design Development package for review and costing (by third party). • Review with City staff and assigned committee members the Design Development package with cost estimate and identify all conflicts, suggested revisions, additions or deletions, and construction material choices related to costs 3.0 Construction Documentation • Coordinate Design Team • Hold CD startup meeting with Design Team. • Prepare Construction Documents for all approved site improvements, with bid alternates assigned based upon priorities established by the Foundation. • Develop final construction details and specifications. • Review with City staff and assigned committee members, Progress Sets of Construction Documents at key intervals and identify all conflicts, suggested revisions, additions or deletions, and construction material choices related to costs • Finalize construction package based on comments. • Assist HARP Foundation with Bidding and Negotiation Phase • Assist HARP Foundation with contractor selection 4.0 Construction Administration • Conduct periodic construction observation at key junctures during the construction phase to reinforce design concept. • Support CA duties by City Planning Staff. • Conduct Pre -Final Walkthrough of project with Owner and Contractor to identify punch list items requiring attention. • Conduct Final Inspection to recommend Owner acceptance of project. We assume an active and primary role during Construction Administration by the City of Pueblo. This is due to our distant proximity to Pueblo and our lack of an on -site person during the time of implementation. However, DSW will be on hand at key times dealing with critical construction deadlines. Mr. Tom Cvar November 14, 2000 Page 5 APPENDIX B FEES: The budget for construction is estimated to be $600,000 for the all of the specialized program areas described above as the Boettcher Outdoor Education Center. Therefore based on a percent of construction fee, Design Studios West, Inc. proposes a maximum not to exceed fee of the following: For all services through Construction Documents and bidding: $38,000.00 For potential specialized sub - consultants $ 6,000.00 For Construction Observation services: $ 3 For Architectural Sub - Consultant services: $13 Total for design and Construction Services: $60,000.00