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HomeMy WebLinkAbout09185RESOLUTION NO. 9185 A RESOLUTION CONSENTING TO THE ADOPTION OF THE URBAN RENEWAL AUTHORITY OF PUEBLO, COLORADO'S RESOLUTION ADOPTING THE FISCAL YEAR 2001 BUDGET INCLUDING AN OPERATION AND MAINTENANCE BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION I. The City Council of Pueblo hereby consents to the adoption of the Urban Renewal Authority's Resolution 2000 -10 dated December 12, 2000, adopting the fiscal year 2001 Budget including an Operation and Maintenance Budget. SECTION 2. The President of the City Council is hereby authorized to approve the adoption of the resolution. ATTEST: City erk INTRODUCED: December 26, 2000 BY: Rich _Gol enda APP VED: resident of the City Council - r Background Paper for Proposed Resolution i3 AGENDA ITEM # DATE: December 26, 2000 DEPARTMENT: HOUSING AND COMMUNITY DEVELOPMENT TITLE ISSUE A RESOLUTION CONSENTING TO THE ADOPTION OF THE URBAN RENEWAL AUTHORITY OF PUEBLO, COLORADO'S RESOLUTION ADOPTING THE FISCAL YEAR 2001 BUDGET INCLUDING AN OPERATION AND MAINTENANCE BUDGET Approval of the FY 2001 Pueblo Urban Renewal Authority budget including the Operation and Maintenance Budget for the Pueblo Convention Center managed under an agreement between the Pueblo Urban Renewal Authority and Globe Spectrum Managing Facilities. RECOMMENDATION Approve the resolution consenting to the adoption of the URA resolution. The URA adopted the FY 2001 budget at the URA meeting held on December 12, 2000. BACKGROUND The Pueblo Urban Renewal Authority of Pueblo, Colorado, is carrying out the Urban Renewal Plan for Downtown Pueblo and pursuant to its bond indenture, the Authority must adopt a budget including an Operations and Maintenance Budget for the Pueblo Convention Center. Globe Spectrum has prepared the budget for the Pueblo Convention Center operation. FINANCIAL IMPACT The total operation budget for the Pueblo Urban Renewal Authority is attached RESOLUTION NO. 2000 -10 A RESOLUTION APPROVING THE FISCAL YEAR 2001 PUEBLO URBAN RENEWAL AUTHORITY OF PUEBLO, COLORADO BUDGET INCLUDING THE PUEBLO CONVENTION CENTER OPERATION AND MAINTENANCE BUDGET WHEREAS, the Urban Renewal Authority of Pueblo, Colorado (the Authority), is carrying out the Urban Renewal Plan (the "Plan" for the areas ( "Project Area ") included in the Phase One Urban Renewal Project for Downtown Pueblo (the "Project "); and WHEREAS, pursuant to its bond indenture, the Authority must adopt a budget prior to establishing a Operations and Maintenance Fund; and WHEREAS, in furtherance of the plan and the Project, it is necessary that the Authority adopt a budget: NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE URBAN RENEWAL AUTHORITY OF PUEBLO, COLORADO: SECTION I. The Authority hereby adopts the attached Operating and Maintenance Budget for the fiscal year ending December 31, 2001, and the Secretary is directed to monitor the operating budget during the accounting period the budget is adopted and submit regular reports to the Authority. ADOPTED this 12th day of December 2000. URBAN RENEWAL AUTHORITY OF PUEBLO, COLORADO Cd i6 2 Chairman of the Board of Commissioners ATTEST: Secretary 4 tgBoard of Commissioners Puti5LO Convention Centex Memorandum To: Tony Berumen, Secretary of Pueblo Urban Renewal Authority CC: Mich Sauers, President Global Spectrum From: Dean Dennis and Mary Lou Henson Date: 12/06/2000 Re: 2001 Operations Budget for Pueblo Convention Center 320 Central Main St. Pueblo, CO 81003 719.542.1100 TEL 719.583.9351 FAX On behalf of Global Spectrum, I am pleased to provide a brief recap of our 2000 operations and provide you with our 2001 budget of the Pueblo Convention Center. Global Spectrum has provided for another year of aggressive growth in 2000 and I we are looking froward to continued success-in 2001. The end of 2000 marks the completion of the Pueblo Convention Center's third full year of operation. Since the facility opened in June of 1997 we have received overwhelming support and praise from both our clients and the community of Pueblo. The Pueblo Convention Center has quickly become Southern Colorado's premier meeting place. I am delighted to report that we reached several new milestones in number of events and revenue in 2000. This success is attributable to the efforts of our dedicated staff and the people of Pueblo who continue to leverage their opportunities to bring business to this facility. The partnership between government and private enterprise has presented a wonderful opportunity to import new dollars and new opportunities to the Pueblo community. The Convention Center hosted a wide variety of events in 2000. Conventions, consumer shows, meetings, banquets and a whole host of special events came to Pueblo in 2000.44 conventions and conferences were held in Pueblo, all involving multiple days and room nights at hotels. This is almost double the number of convention/conference events in 1999. This, of course, is the reason the building exists and continues to be the focus of business we bring to Pueblo and the Convention Center. For 2000, we are projecting a new benchmark for revenue with more than $1.3 million in projected total revenues. This reflects a 25% increase over our 2000 budget and a 32% over where we finished 1999. In addition, expenses were kept below budget in many areas. There are a few expense areas that were larger than expected. I offer the following explanation: GLOBAL SPECTRUAT. Managing Facilities Worldwide Budget Memo Page 2 December 6, 2000 ♦ Maintenance and repairs — The building is going on 4 years old and in 2000 we had several major repairs that were unforeseen. The two largest were landscaping, where we added additional shrubs, and plants and replaced some of the bark with rock. The other was in kitchen equipment, one of the costliest items was a $6,000 repair to our steamer, as well as work on the dishwasher and other kitchen equipment. Our 2001 budget reflects some additional need in this area. ♦ Advertising — in 2000 we spent additional monies on our primary market— Colorado association business. We hosted the Annual Conference of the Colorado Society of Association Executives (CSAE), which is the majority of our main target for future conferences and conventions. We put on a great show for Pueblo and have already booked two groups as a result of that convention. We had anticipated some additional sponsorship dollars for the convention to offset the advertising cost, but those did not materialize. ♦ Linen and Laundry — We have investigated purchasing our own linen and using the Marriott's laundry facilities. I intend to report on those findings at the December 12, meeting of Urban Renewal. We simply underestimated the cost to provide linen for the various meetings. For 2001, we anticipate a very aggressive 14% increase in revenue. Revenue is based on current contracted events, tentative events and projected sales. We have nearly $800,000 in committed and contracted revenue for 2001, which is the most we have ever had going into a year. The projected revenue numbers are based on our three -year history (1998 -2000) with specific comparison to last year. The Event Comparison Table attached, shows the numbers for last year and what we intend to do in 2001 in the areas of banquets, conventions, meetings, trade shows and special events and the approximate dollars for each. As you know, Global Spectrum obtained control of the food and beverage area in May of 2000. We have made substantial improvements in the quality and service of our product since that change, and increased our profitability. We have lowered expenses by 10% and increased our profit to over 20 %. As we have discussed, labor continues to be a primary factor in our food and beverage expenses and as we gain more business, that is where we hope to continue to improve. We anticipate expenses to remain relatively flat with exception of maintenance and repairs, and an increase in labor. Supporting documentation of all expenses and revenue is attached to this memo. Top quality customer service, competitive pricing and aggressive marketing are the elements of success for this facility. Those elements will remain our top priority in 2001 as we continue to find ways to compete in new markets along Colorado's front - range. While the majority of our business comes from Pueblo, we have started to create a foothold in the Colorado market and bring groups from outside of Pueblo. A list of some of those organizations is attached. I thank the Pueblo Urban Renewal Authority, The City and County of Pueblo and most of all the citizens of Pueblo for the opportunity given to us. Our experienced and dedicated Global Spectrum staff will continue to provide systematic and professional service in meeting the expectations of this facility. E Pueblo Convention Center /Global Spectrum Proposed Operations /Maintenance Budget 2001 12/05/2000 FOOD & BEVERAGE REVENUE & EXPENSE BREAKDOWN 2000 Budget % Profit to Revenue 2000 Proj % Profit to Revenue 2001 Budget % Profit to Revenue F &B EVENT REVENUE Income - Food & Beverage 699,048 874,415 1,005,318 Income - Public Foods 116,508 121,978 152,160 Total Event Revenue F &B Event Expenses 815,556 996,393 1,157,478 Food/Liquor Purchases 244,667 30.0% 293,353 29.4 % 324,093 28.0% Total F &B Labor 383,311 47.0% 412,934 41.4% 486,140 42.0% Swanson Management Fee 30,000 5,250 Sub -Total F &B Expenses F &B Operation Expenses 657,978 80.7% 711,537 71.4% 810,233 70.0% Computer Supplies /Software -F &B 420 150 500 Dues/Subscriptions 15 Equipment Lease /Maintenance 1,260 1,238 4,090 Equipment - New 3,000 9,749 26,500 Equipment Rental -F &B 900 4,955 1,500 Fed Ex ress /UPS -F &B 630 13 100 Insurance - Liquor Liability 4,000 541 Licenses /Fees /Permits -F &B . 1,625 2,784 1,600 Linens /Laund -F &B 21,250 41,989 38,340 Maintenance & Repairs F &B 6,350 12,885 14,000 Miscellaneous Ex enses -F &B 300 569 300 Office Su lies -F &B 900 279 600 Printin /Promotion -F &B 3,000 3,567 2,000 Seminars/Training 255 Telephone/Cellular 1,680 1,840 5,160 Uniforms -F &B 1,250 967 6,950 Utilities - Electric (F &B) 6,000 9,146 6,500 Utilities - Gas (F &B) 2,520 3 2,800 Utilities - Waste Displ (F &B) 600 944 1,000 Utilities - Water Sewer (F &B) 1,080 1,659 1,500 Sub -Total Operation Expense 56,765 7.0% 97,323 9.8% 113,440 9.8 % Total F &B Expenses v i F &B Profit 714,743 100,813 87.6% 12.4% 808,860 187,533 81.2% 18.8 923,673 233,805 1 79.8% 20.2 % EVENT COMPARISON FROM 1999 TO 2001 1999 2000 2,001 Event Category # Events % Total Events Revenue % of Revenue # Events % Total Events Revenue % of Revenue # Events % Total Events Revenue % of Revenue Banquets 141 25.9% 465,306 47.6% 137 24.3% 526,146 41.2% 138 23.2% 670,046 45.1% Conven /Conf 27 5.0% 208,458 21.3% 44 7.8% 455,413 35.7% 42 7.1% 462,262 31.1% Meetings 300 55.0% 187,491 19.2% 295 52.3% 190,425 14.9% 314 52.9% 190,265 12.8% Sp Events 54 9.9% 85,731 8.8% 80 14.20 64,080 5.0% 92 15.5% 111,838 7.5% Tr Shows 23 4.2% 30,933 3.2% 8 1.4% 40,988 3.2% 8 1.3% 51,140 3.4% Total 545 100.0% 977,919 100% 564 100.0% 1,277,052 100% 5941 100.0%1 1,485,551 1 100% Revenue Supporting Documentation : Revenue is based on current contracted events, tentative events and projected sales. We have nearly $800,000 in committed and contracted revenue for 2001, which is the most we have ever had going into a year. The projected revenue numbers are based on our three -year history (1998 -2000) with specific comparison to last year. The Event Comparison Table attached, shows the numbers for last year and what we intend to do in 2001 in the areas of banquets, conventions, meetings, trade shows and special events and the approximate dollars for each. MARKE SEGMENT REVENUE INFORMATION: Banquets We believe banquets will remain close to the same in number of events, but the revenue per banquet should be higher. Based on our comparisons of market segments, Banquets account for 23% of business for us but represent 45% of revenue. Our per -event revenue continues to increase with larger quality banquets. From in $3,800 in 2000 to over $4,800 per event in 2001. Conventions /Conferences This is the most important market segment for the Convention Center and the area where we generate the most revenue. This segment is important not just for our revenue, but for the local Pueblo economy. This business adds new, additional revenue into Pueblo with overnight stays, meals and retail purchases. We have been quite successful in developing this market segment. We are, however, projecting at this time, to be down a couple of groups. But, we do intend to make those up. I am pleased with the overall revenue for these groups and the per event revenue. Those groups we have for 2001 are larger and their length of stay is longer, so we are anticipating more revenue. In 2000, the per event revenue was $10,350 and we are projecting a little over $11,000 per event in 2001.This segment continues to be a focus of our efforts. Meetings We seem to do a number of smaller meetings that do not have a lot of revenue potential but are great fillers of business mid -week and other times. As you can see, the number of events is up with actual revenue anticipated as being slightly lower. This may seem a bit strange, but the size of the groups reflects the change in revenue. Tradeshows /Consumer Shows The client we had doing the small gift and collectible shows is no longer doing them, so our numbers dropped from what we did in 1999. But, as you can see, even though we are doing less shows the quality is better and revenue per event is actually substantially higher. In 1999 we did $1,300 per event and in 2001 we are projecting $6,400 per event. Also, we lost the Home and Garden Show for February and are looking for someone to take those dates. We have booked a new show for 2001, a Children's Show which is scheduled for September. Special Events Many of the events listed here are church meetings on Sundays. We have picked up one in 2000 and have a good shot for another in 2001. It's been a good piece of business, and we are able to move them when we have Sunday booked for something else. We have added some January business and some new events in June that will add substantially to our projected revenue for this segment. REVENUEANCOME CATEGORIES: Rentals We are projecting to finish 2000 with $179,320 in rental income. This is an increase of $26,000 over 2000 budget and $36,000 over actual 1999. For 2001, we are showing an increase of $44,269 or about a 24% increase over 2000 actual. We are not intending to raise rental rates this year, so the increase is with additional business. We often waive rental rates when food and beverage purchases reach the minimums so we could see less of an increase in rental rates and more in food and beverage. F &B & Public Foods Our biggest increase over 2000 will be in F &B where we intend to go over a million dollars in food and beverage revenue at $1,157,478. This is an increase of about 16 percent over 2000 actual. We project to finish 2000 at $996,393 in revenue. This is an increase of $180,837 or 22 percent increase over 2000 budget and $248,132 over where we ended in 1999, or a 33 percent increase. We're projecting the same number of banquets for 2001, but we see the events we have producing more revenue. We believe we can continue to impact the per capita as we become better educated in up selling and create new menus and pricing strategies. Much of our increase in F &B in 2000 was a result of having a local sales person for the social catering market: We also believe we have "educated" the Pueblo community on the costs of being here and at the same time are providing value for their dollar. Public Foods are bars and concessions associated with events. For F &B I have combined both. Larger F &B events means more bars, and so we are projecting $30,182,more in Public Food sales in 2001 over 2000 actual. This represents approximately 24 percent higher than 2000. Equipment While this item is substantially higher than 2000 budget, it is somewhat lower than 2000 actual. We had a large amount of revenue attributed to the Medal of Honor Convention and other events that will not be back in 2001. Therefore, we reduced the revenue number from actual, but it remains $15,563 over 2000 budget. Utilities This item includes all electrical connections, phone connections and computer connections. Income here will somewhat lower than 2000 actual but will be higher than 2000 budget. We had budgeted to do $2,560 in 2000 and will finish with actual revenue of $14,279. Over $4,000 dollars was collected from the School Food Service Show last year, which will not be returning. Also, the Medal of Honor convention had large utility connections as well. Labor This item decreased from 2000, primarily due to not using as much security. We are going from $4,836 to $1,792, and from a 2000 budget figure of $12,977. We have had a difficult time getting security for our events from our vendor and have found that using our event and operations staff we can provide adequate security for many of the smaller events we used to bring security in for. We still bring in security for the large events and that minor revenue is reflected here. Also, we have a couple of tradeshows where we will be able to bill some labor back. The majority of this revenue is offset by an equal amount of expenses. We charged $2.00 more per hour for security and so the actual net loss of revenue is relatively small. Other Income Other Revenue includes miscellaneous revenue accrued by the Convention Center when assisting a client in planning an event such as freight, storage, photocopying, decorations etc. Revenue from these sources is estimated at $6,300 for 2001. Also included in this line is interest earned on our event account, which is estimated at $5,000 and an additional $10,000 in building sponsorships. Again, this is slightly lower than 2000 actual, which should finish the year at $27,168. Self- Promoted Event Revenue This item includes self - promoted events intended to promote the interests of the Pueblo Convention Center while at the same time marketing the facility. We have not prepared any formal pro - formas for these events, but, initial projected revenue should be at least $10,000. For 2001, we are looking _a at the following events, March 2001 - Golf Expo $ 2,500 April 2001 — Secretary's Day Lunch $1,000 (Second year) May 2001 — Mother's Day Brunch $1,000 (First Year) Summer 2001— Planning entertainment and events on the plaza throughout the summer possibly looking at doing a Brewfest $1,000 September 2001 - Chile and Frijoles Festival Fine Art Show $2,000 December 2001 — New Year's Eve Celebration $2,500 2001 REVENUE PROJECTIONS January 01/11/2001 Loaf n Ju Retirement 250 A 6,250 1,400 200 7,850 01/13/2001 21025 Footnotes Dance Club 115 A 300 2,000 550 275 3,125 01/20/2001 21013 Target Distribution 500 GH 13,500 3,000 1,018 17,518 01/25/2001 C of C Annual Dinner 500 GH 12,000 2,475 550 15,025 01/26/2001 21018 Home Builders 300 AB 6,385 2,500 150 9,035 3 Addt'I Pro ected Banquets 525 600 5,500 1,250 500 7,850 Total Banquets/Recep JB 2190 900 45,635 11,175 2,693 0 0 0 0 60,403 1/4- 5/2001 21115 Red Creek Ranch 12 M1 150 50 100 300 01/22/2001 21079 TTCI Marketing Meeting 25 M1/2 300 460 25 20 805 01/24/2001 Pueblo Police Department 30 2 870 870 1/25-26/01.21067 El Pueblo Boys & Girls 50 M213 480 500 20 1,000 1126 -27101 Andrew's Food Service 100 BB 550 50 600 1/30 -31/01 21099 CIRSA 65 CW 600 1,610 2,210 01/31/2001 Pueblo Police Department 30 CE 870 870 14 Addrl Projected Meetings 500 3Z4,530 000 3,500 650 200 7,350 Total Meetings 21 812 8,410 0 825 240 0 0 0 14,005 01/19/2001 21057 JJ Patti Super Bowl Par 500 AB 9,950 3,000 300 40 13,290 3 Church of the Jubilee 225 1,080 Total S ecial Events 4 725 9,950 3,000 300 40 0 0 0 14,370 Janua Projections 3727 1 63,995 14,1751 3,818 1 280 1 0 1 88,778 33 Total Events 2001 Revenue Proj.xls 13 2001 REVENUE PROJECTIONS February 02/01/2001 21103 Focus on the Family 150 A 2,993 1 1 3,193 02/03/2001 21065 Ducks Unlimited 300 A132/3 300 6,000 1 2,000 240 20 8,560 02/03/2001 21042 Pblo Horizons Fed. CU 200 C 4,390 1,500 100 5,990 02/06/2001 21111 Adams State College 80 C -W 300 950 150 1,400 02/17/2001 Pueblo Heart Gala 400 BC 12,000 2,400 500 20 14,920 02/23/2001 21077 Gideons Pastor Banquet 150 A 3,300 3,300 02/24/2001 Latino Chamber 500 GH 18,500 4,500 400 136 300 23,836 Total Banquets 7 1780 600 48,133 10,400 1,590 40 136 0 300 61,199 Conventions /Conferences 02/2712000 1Dlst 60 Conference 300 A/M2 -4 2,000 200 2,200 Total ConventlonslConferences 1) 300 2,000 0 0 200 0 0 0 0 2,200 02/05/2001 21102 UNC 25 M2 150 50 200 02/0612001 21052 Fred Pryor Seminar 40 M4/5 300 35 50 385 02/06/2001 Pueblo Police Department 25 M2 780 780 02/16/2001 21053 Fred Pryor Seminar 40 M4/5 300 35 50 385 2/16 -17/01 21014 Action 22 250 GH1 /2 1,500 3,255 435 40 5,230 02/19/2001 21080 TTCI Marketing Meeting 25 M1/2 300 465 25 20 810 02/19/2001 21054 Fred Pryor Seminar 60 M4/5 300 35 50 385 2/23 -24/01 Andrew's Food Service 100 BB 550 100 650 02/27/2001 21055 Fred P or Seminar 40 M4/5 300 35 50 385 14 Addt'I Projected Meetings 500 3,000 3,500 800 60 7,360 Total Meetings 23 1105 6,150 8,690 0 1,610 120 0 0 0 16,570 02/0112000 21016 YWCA Choc Indulgence 800 GH /13132 2,250 1,500 1,500 100 150 350 5,850 3 Church of the Jubilee 225 1,080 1 1,080 Total Special Events 4 1025 3,330 1,500 1 1,500 100 150 0 350 0 6,930 2/7 -12/01 Consumer Show 300 FACILITY 3,800 600 200 500 5,100 Addt'I Projected Tradeshows Total Tradeshow /Exhibits (1 4 300 3,800 0 0 600 200 500 0 0 5,100 February Projections 4510 15,880 58,323 11,900 4,100 510 636 1 350 300 91,999 vv vw, a_.Vll 2001 Revenue Proj.xls 13 2001 REVENUE PROJECTIONS March 0310912001 21032 Pueblo Friends of NRA 500 AB 6,375 2,500 50 1021 9,027 03/17/2001 21114 Sharp Wedding 400 AB 7,200 2,200 133 9,533 03/31/2001 21048 Alarid Wedding Reception 300 A 6,550 1,800 133 8,483 5 Addt'I Projected Banquets 700 400 11,800 2,400 375 14,975 Total Ban uets /Rece 8 1900 400 31,925 8,900 691 0 102 0 0 42,018 03/06/2001 21004 6th Annual RR Review 350 GH 950 7,213 500 60 8,723 3/9 -10/01 21031 National Wild Turkey 175 C/1 3,850 1,050 30 68 4,998 3/13 -15/01 21017 SWAssoc4Exec4Homes4Chil 500 CW /1 720 390 300 100 1,510 3/23 -25/01 21078 Colorado Bowhunters Assoc 500 GH /2 -5 600 10,975 3,320 915 80 15,890 3/26-29/01121069 FEMA 90 A 2,400 34 3,500 660 6,594 Total Conventions /Conferences 5 1615 4,670 22,462 4,370 5,245 900 68 0 0 37,715 03/05/2001 121091 Fred Pryor 40 M4/5 300 35 50 385 03113/2001 21092 Fred Pryor 40 M4/5 300 35 50 385 03/19/2001 21081 TTCI Marketing Meeting 25 M1/2 300 4651 25 20 1 810 03/19/2001 21093 Fred Pryor 40 M4/5 300 351 50 1 385 03130/2001 21094 Fred Pryor 40 M4/5 300 35 1 50 385 3/30 -31/01 Andrew's Food Service 100 BB 550 50 600 20 Addt'I Projected Meetings 750 5,000 5,400 800 250 11,450 Total Meetings 26 10351 6,500 6,555 0 1 1,0751 270 1 0 0 0 1 14,400 Church of the Jubilee 1,080 1,080 Total S ecial Events 3 ;;Addt'l 4225 1,080 0 0 0 0 0 0 0 1,080 Golf Ex 3,000 2,500 4,500 100 10,100 Projected Tradeshows Total Tradeshow /Exhibits 1 5000 0 3,000 2,500 4,500 1 100 1 0 0 0 1 10,100 March Projections 1 97751 1 12,650 1 63,942 1 15,770 1 11,511 1 1,270 1 1701 0 1 0 1 10 43 Total Events 2001 Revenue Proj.xls 13 2001 REVENUE PROJECTIONS April 04/06/2001 21070 Moonlight Canteen Bail 400 GH 10,975 3,750 162 14,887 04/07/2001 21026 Footnotes Dance Club 150 A 3,300 1,125 235 4,660 04/07/2001 21036 Colo. Women's 250 B 4,300 150 4,450 04/08/2001 21109 Vu'cich Wedding Shower 60 BB 600 600 04/18/2001 21006 8th District IBEW 110 C 600 4,054 800 50 5,504 04/19/2001 210061BEW 110 C 300 655 50 1,005 04/21/2001 21064 Baca Wedding 200 B 4,400 1,500 133 6,033 04121/2001 21049 Skinner Wedding Recep 100 C -W 1,995 750 133 2,878 04/21/2001 21056 Colorado Christian Home 250 A 4,390 250 4,640 04/28/2001 Louffelbein Wedding 150 C -E 3,200 975 75 4,250 04/28/2001 21063 Pueblo County High Prom 300 AB 912 200 1,112 1 Addt'I Projected Banquets 175 300 3,000 600 100 4,000 Total Ban uets /Rece 12 2255 2,112 41,069 1 9,500 1,338 0 0 0 0 54,019 4/4 -7/01 21061 Arkansas Valley Library 200 BC /1 -5 /BB 2,520 6,962 450 250 10,182 4/25 -28/01 21100 Colo. Law Enforcement 100 4 /5 /CW 1,350 3,905 700 150 6,105 2 Addt'I Projected Conventions 800 1,500 8,500 850 1,500 400 350 13,100 Total Conventions /Conferences (4) 1100 5,370 19,367 1,550 1 800 0 0 350 29,387 04/05/2001 21037 CO Women's Bowling 26 102/3 150 25 175 4/20 -21/01 Andrew's Food Service 100 BB 550 100 650 04/23/2001 21082 TTCI Marketing Meeting 25 M1/2 300 465 25 20 810 29 Addt'I Projected Meetings 1250 5,000 9,800 1,200 300 16,300 Total Meetings 32) 1401 5,450 .10, 815 0 1,350 320 0 0 0 17,935 04/07/2001 21059 World Tai -Chi Da 200 C 480 200 250 60 990 04/15/2001 21104 Church of the Jubilee 85 C -W /3 360 360 04/2512001 Secretary's Day Luncheon 250 A 5,488 1,500 6,988 3 Church of the Jubilee 225 1,080 1,080 1 Addt'I Projected Special Events 1 2001 600 1 1 300 1 900 Total Special Events 7 9601 2,520 5,488 1 1,700 1 550 1 60 0 1 0 0 10,318 4/12/14/01 Chihuahua Exposition 300 1,200 900 100 2,200 Total Trade Shows (1) 300 1,200 0 0 900 100 0 1 0 0 2,200 April Projections 6016 16,652 76,739 12,750 6,088 1,280 L 0 1 0 1 350 113,859 56 Total Events 2001 Revenue Proj.xls 13 2001 REVENUE PROJECTIONS May 05!1112001 21029 Henson- Vu'cich Rehearsal 60 BB 950 200 1,150 05/11/2001 21022 Police Awards Banquet 500 GH 10,975 3,000 350 14,325 05/12/2001 21098 Rivas Wedding Reception 150 C . 3,450 850 75 4,375 05/12/2001 21096 East High Prom 200 AB 750 200 133 1,083 05/26/2001 21041 Side by Side Montelon o 500 AB /2 150 8,500 2,500 250 11,400 05/26/2001 21038 Ricks 50th Anniversary 175 C -W 1,650 575 75 2,300 5 Addt'1 Projected Banquets 875 550 14,780 3,000 450 18,780 Total Ban uets /Rece 11 2460 1,450 40,505 10,125 1,333 0 0 0 0 53,413 5/14 -17/01 21062 Judicial Technology 500 FACILITY 5,000 5,075 180 1,100 11,355 5/18 -19/01 21101 Rocky Mtn Elks 500 GH /2/3 450 10,975 3,000 325 300 15,050 5/31 - 6/2/2001 121024 TOPS 500 FACILITY 3,430 7,000 1,750 650 150 12,980 1 Addt'I Projected Conventions 400 750 4,500 425 750 200 175 6,800 Total Conventions /Conferences 4 1900 9,630 27,550 5,175 1,905 1,750 0 0 175 46,185 05/01/2001 21118 US Seminar Corp 25 M3 150 50 200 05/21/2001 21083 TTCI Marketing Meeting 25 M1 /2 300 465 25 20 810 05/21/2001 Andrews Food Show 100 BB 210 500 50 760 24 Addt'1 Projected Meetings 1000 7,000 6,000 1,200 200 14,400 Total MeetingsA231 1150 1 7,660 1 6,965 0 1,325 220 0 1 0 0 1 16,170 3 Church of the Jubilee 225 1,080 1,080 Total Special Events 3 2475 15,950 13,465 0 2,575 420 0 0 0 32,410 5/2 -4/01 21003 Senior Life Festival 500 FACILITY 4,400 500 1,900 150 6,950 519-10101 Chamber EXPO 700 FACILITY 100 15,000 15,100 05/22/2001 Andrews Food Show 500 GH 1,440 2,500 250 4,190 Addt'i Projected Tradeshows 1 0 Total Tradeshow /Exhibits 1 3 1 1 1700 5,840 3,100 0 17,150 150 0 0 0 26,240 May Projections 1 210 40,530 91,585 15,300 24,288 2,540 0 0 175 174,418 44 Total Events 2001 Revenue Proj.xis 13 2001 REVENUE PROJECTIONS June 06/09/2001 2111 in Garcia Wedding Kecp 06/09/2001 21028 Katie Koe ke 00 1000 B 4,500 5,400 200 1,200 200 600 Total Meetings 22 1125 6,80C 06/15/2001 21027 Crossroads Managed Care A20 C C-W 900 975 4,800 850 150 10,720 5,80C 06/16/2001 Jason Perez Weddin B p 1650 0 12,130 11 21036 Rock Mountain Street Rod 500 C/4/5 150 2,300 06/16/2001 SWCA Ban uet 200 A 6,580 300 1,800 250 183 40 8,563 06/23/2001 Denney-Collins Wedding 300 A 4,390 850 100 850 4 Music N Munchin 5'340 06/30/2001 21050 Miller Wedding Reception 600 GH 6,500 13,200 1,800 200 900 3 Church of the Jubilee 225 1,080 8,500 2 Addt'I Projected Ban uets 500 300 8,000 3,500 1,500 2,300 250 250 3000 4,500 800 2,500 750 16,950 Total Ban uets /Rece 9 2425 300 50,520 Total Special Events 24 12,050 1,433 1,550 p 0 40 10,050 8,750 0 200 0 0 64,303 6/7 -9/01 21004 CAPE 6/12 -14/01 21023 NAPUS 180 GH /2 -5 1,560 11,000 7,258 1,800 2,750 ?nn 80 4-2n n.a 2 Addt'I Projected Conventions 150 700 CW /2 -5 5,680 2,500 150 150 17,190 8,480 Total Conventions /Conferences 4 1030 1,500 8,740 11,000 24,500 725 2,525 1,200 200 150 14,775 4,100 430 0 0 150 40,445 06/18/2001 21084 TTCI Marketing Meeting 25 M1 /2 300 465 mmmmmm 6 /22 -23/01 Andrew's Food Service 1 25 20 810 !0 Addt'I Projected Meetings 00 1000 BB 4,500 550 5,000 200 50 600 Total Meetings 22 1125 4,800 6,015 200 900 975 120 140 10,720 p 0 0 12,130 11 21036 Rock Mountain Street Rod 500 C/4/5 150 Civil Service Exam 300 250 600 40 190 Lesley College 75 900 850 4 Music N Munchin 500 900 3 Church of the Jubilee 225 1,080 2;300 2,300 0 ' j AddtI Proected Special Events 3000 4,500 800 2,500 750 1,080 Total Special Events 24 4600 6,730 1,550 4,800 750 40 200 8,750 0 200 0 14,070 June Projections 6 Tntal Fvnn4e 9180 20,570 82,585 19,575 7,258 610 0 ?nn a sn 4-2n n.a 2001 Revenue Proj.xis 13 Total Ban quets /Rece 13) 3200 2,140 1 53,600 13,100 1,935 200 0 300 0 71,275 07/23/2001 21085 TTCI Markeung Meeting 251 M1 /2 1 300 65 4 25 20 810 7/27 -28/01 Andrew's Food Service 1001 BB 1 1 550 1 50 1 600 2001 Revenue ProjAs 13 2001 REVENUE PROJECTIONS August 08/11/2001 21046 Setcer -Wagner Reception 140 C -W 3,000 650 75 3,725 08/25/2001 21074 Footnotes 200 A 4,200 800 250 5,250 13 Addt9 Projected Banquets 1500 2,200 24,000 5,000 750 31,950 Total Ban 15 1840 2,200 31,200 6,450 1,075 0 0 0 0 40,925 8/12 -15/01 21005 Masons /Eastem Star 100 A/B /BB /CW 2,000 3,034 700 350 60 6,144 08/24/2001 21051 District 60 1100 GH 1,152 2,415 350 3,917 Natl Elk Breekers Conv. 2000 Facili 1,200 8,000 2,500 500 12,200 3 AMU Projected Conventions 1200 6,200 18,000 1,900 3,750 700 175 30,725 Total Conventions /Conferences 6 4400 10,552 31,449 5,100 4,950 760 0 0 175 52,986 08/08/2001 21119 US Seminar Co . 25 M5 150 25 175 08/20/2001 21086 TTCI Marketin Meetin 25 M1/2 300 465 25 20 810 28 AddYl Projected Meetin s 1300 5,800 7,500 1,500 200 15,000 Total Meetin s 30 1350 6,250 7,965 0 1,550 220 0 0 0 15,985 Lesle Colle a 75 900 900 3 Church of the Jubilee 225 1,080 1,080 5 Addfl Projected S ecial Events 500 2,200 2,500 500 80 5,280 Total S ecial Events 9 80,0 4,180 2,500 0 500 80 0 0 0 7,260 Au ust Pro ections 8390 23,182 73,114 11,550 8,075 1,060 0 0 175 117,156 5a rotai hvents 2001 Revenue Proj.xls 13 2001 REVENUE PROJECTIONS September 09/01/2001 21113 Barela Wedding 350 AB 5,500 1,500 215 7,215 09/1512001 Peterson Wedding Rec 300 AB 4,800 1,200 150 6,150 09/15/2001 21043 Centennial 50th Class 150 C-W 3,300 800 180 4,280 09/29/2001 21117 Central Class Reunion 125 C 2,750 600 150 3,500 2 Addt'I Projected Banquets 375 5001 5,000 1,200 250 6,950 Total Ban uets/Rece 6 1300 500 21,350 5,300 945 0 0 0 0 28,095 09/7 -8/01 Family Life Style 1000 FACILITI 4,800 1,000 20 5,820 9/12 -16101 21019 USS Savanah Reunion - Stoppers 150 C 7,125 750 272 8,147 9117 -22!01 21011 Crime 500 FACILITY 75,000 2,000 350 20 77,370 9/23-25/01121112 USS Sibley 65 BB/4/5 4,387 150 4,537 09/30/2001 21039 Colorado Court Conferen 500 A/1313/4/5 3,000 22,150 600 250 26,000 Total Conventions/Conferences 5 2215 14,925 103,287 2,000 1,372 290 0 0 0 121,874 9/9 -16101 So. CO Watercolor Society 50 BB/2/3 900 1,000 1,900 9/14 -15101 Andrew's Food Service 100 BB 550 50 600 09/24/2001 21087 TTCI Marketing Meeting 25 M1/2 300 465 251 20 810 15 Addtl Projected Meetings 500 3,500 3,500 650 120 7,770 Total Meetin s 18 675 4,700 5,515 0 725 140 0 0 0 11,080 Chili Judging 20 M2/3 0 Operation Paintbrush 250 500 500 3 Church of the Jubilee 225 1,080 1,080 3 Addt'I Projected Special Events 225 1,080 1,080 Total Special Events 8 oil 720 2 660 0 0 0 0 0 0 0 2,660 1 Children's Show 400 3,000 1 000 1,000 5,000 Total Tradeshows i 4001 3,000 1 0 1,000 0 ;0; 0 0 5,000 September Projections 5310 25,785 131,152 7,300 4,042 430 0 0 1 168,709 38 Total Events 2001 Revenue Proj.xls 13 i 2001 REVENUE PROJECTIONS October 10/06/2001 Boy's & Girls Clubs 60 C -W 480 700 1 100 10 Addt'1 Projected Banquets 1700 1,100 36,800 3,000 1,200 60 :43,440 Total Banquets /Recep (11) 1760 1,580 37,500 3,000 1,300 60 0 0 0 1011 -3/01 21039 Colorado Court Conferen 500 FACILITY 37,500 3,500 1,300 40 42,340 10/12-14/01121010 Ocsoberfest 750 A/13/2 -5 2,940 4,000 180 7,120 10/24 -26/01 JEOAA Coalition 300 FACILITY 11,500 275 3,200 350 15,325 2 Addt'I Projected Conventions 700 1,500 11,000 725 1,200 200 150 14,775 Total Conventions /Conferences 5 2250 4,440 64,000 4,500 5,880 590 0 0 150 79,560 10/19 -20/01 Andrew's Food Service 100 BB 550 50 600 10/22/2001 21088 TTCI Marketing Mt g. 25 M1/2 300 465 25 20 810 36 Addt'1 Projected Meetings 1700 10,000 12,000 200 1,400 100 1 23,700 Total Meet! s 36) 1825 10,300 13,015 200 1,475 120 0 0 0 25,110 Colle a 75 900 900 Easter Seals Wine Tasting 77 Lesley 500 600 1,600 100 20 2,320 3 Church of the Jubilee 225 1,080 1,080 10 Addt'I Projected Special Events 2000 4,000 3,000 800 500 8,300 Total Special Events 15 2800 6,580 3,000 2,400 600 20 0 0 F ----- O - 1 12,600. Addt'I Projected Tradeshows 0 Total Tradeshows 0 0 0 0 L 0 0 0 0 0 0 October Projections 8635 22,900 117,515 10,100 9,255 790 0 0 150 160,710 67 Total Events 2001 Revenue Proj.xls 13 2001 Revenue Proj.xls 13 2001 REVENUE PROJECTIONS December 12!08/2001 21068 TTCI Christmas Pa 400 AB 6,600 2,100 250 8,950 12/14!2001 21095 Jones Heal 100 C -W 2,200 600 125 2,925 12/15/2001 21110 Pueblo Distributing 110 B 3,000 750 350 4,100 18 Addt'I Projected Banquets 3300 2,500 62,238 11,200 1,800 77,738 Total Ban uets /Rece 21 39101 2,500 74,038 14,650 2 0 0 0 1 0 93,713 1 Addrl Projected Conventions 800 2,000 15,000 100 1,300 500 18,900 Total Conventions /Conferences 1) 800 2,000 15,000 100 1,300 Soo 0 0 0 18,900 12/17/2001 21090 TTCI Marketing Meeting 25 M1/2 300 465 25 20 810 15 Addt'I Projected Meetings 700 4,000 5,250 600 9,850 Total Meetings (16) 725 4,300 5,715 0 625 20 0 0 0 10,660 Church of the Jubilee 225 1,080 1,080 Z:3 AddVI Pro Special Events 300 1,500 1,500 Total S eciai Events 6 525 2,580 0 0 0 0 0 0 0 2,580 Addt'i Projected Tradeshows 0 Total Tradeshows 01 0 1 0 1 0 1 0 1 0 0 0 0 0 December Projections 5960 11,380 94,753 14,750 4,450 520 0 0 0 125,853 44 Total Events 2001 Revenue Proj.xls 13 2001 REVENUE PROJECTIONS SUMMARY - - Event .: R y :• Yy.. P Jelled_ .. , #Events -- A. cnrpar Foe r y e January 33 3727 $6,510 $63,995 $14,175 $3,818 $280 $0 $0 $0 $88,778 February 36 4510 $15,880 $58,323 $11,900 $4,100 $510 $636 $350 $300 $91,999 March 43 9775 $12,650 $63,942 $15,770 $11,511 $1,270 $170 $0 $0 $105,313 April 56 6016 $16,652 $76,739 $12,750 $6,088 $1,280 $0 $0 $350 $113,859 May 44 7210 $40,530 $91,585 $15,300 $24,288 $2,540 $0 $0 $175 $174,418 June 46 9180 $20,570 $82,585 $19,575 $7,258 $610 $0 $200 $150 $130,948 July 43 4300 $10,620 $61,115 $13,100 $3,010 $260 $0 $300 $0 $88,405 August 59 8390 $23,182 $73,114 $11,550 $8,075 $1,060 $0 $0 $175 $117,156 September 38 5310 $25,785 $131,152 $7,300 $4,042 $430 $0 $0 $0 $168,709 October 67 8635 $22,900 $117,515 $10,100 $9,255 $790 $0 $0 $150 $160,710 November 62 7100 $16,930 $90,500 $5,890 $5,007 $940 $136 $0 $0 $119,403 December 44 5960 $11,380 $94,753 $14,750 $4,450 $520 $0 $0 $0 $125,853 Total Event Revenue 571 80,113 $223,589 $1,005,318 $152,160 $90,902 $10,490 $942 $850 $1,300 $1,485,551 re. ,. - Now m : Other Revenue: Money Market Savings Interest $ 5,000.00 $ 5,000.00 Sponsorships I $ 10,000.00 $ 10,000.00 Photocopies, freight storage/shipping $ 5,000.00 5 5,000.00 Self- promoted events $ 10,000.00 $ 10,000.00 $223,589 $1,005,318 $152,160 $90,902 $10,490 $942 $850 $31,300 $1,515,551 Page 1 of 1 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton FOOD & BEVERAGE EXPENSES Purpose: Cost of F &B salaries, food & liquor purchases, temporary labor, F &B Management fees and operational cost. F &B Product Cost Cost of food & beverage purchased for banquet and other events requiring food. Based on 28- 30% of projected 324,093 F &B sales revenue. F &B Labor Cost F &B Salaried and PT hourly Global Spectrum employees (includes gross wages, benefits and payroll processing/taxes for 4 full time salaried employees and 15 -16 part -time employees; refer to Payroll Budget worksheet for breakdown). Labor cost also includes temporary labor used for multiple and large food events. 486,140 Cost for F &B labor is based on 40 -45% of F &B sales revenue. F &B Operational Cost Expenses charged to F &B for the operation of events requiring food (i.e. office supplies, utilities, new equipment, etc.). Figure based on 1999 actual expenses incurred by F &B. These expenses were combined with the operational expenses on the 1999 budget, but have been separated between F &B and operations for the 2000 113,440 budget. Following expense line items Indicate amount being charged to F &B. 923,673 TOTAL F &B BUDGET REQUEST ADVERTISING Purpose: Cost related to advertising 350 US West Dex/Qwest Communications 4,000 Colorado Biz Magazine 450 Denver Business Journal 3,000 Pueblo Business Journal 3,500 McLeod USA Publising 800 Pueblo Chieftain -State Fair Pull -out 1,500 Images Magazine 2,500 Successful Meetings Magazine Advertising cost for local newspaper, radio stations, various event brochures /schedules, and other publications 12,400 TBD by GM and Marketing Manager. 1,500 Postage cost related to 3 -4 direct mailings. 30,000 TOTAL BUDGET REQUEST Page 1 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton AUDIT /INVESTMENT FEES Purpose: Fees for audit of financial statements and procedures by City /URA accountant Accountant's fee for Agreed Upon Procedures Engagement on an annual basis. Based on 3% increase from 3,100 2000. 3,100 TOTAL BUDGET REQUEST BANK/CREDIT CARD /COLLECTION FEES Purpose: Charges due to bank accounts, credit card charges /collection fees 200 Bank charge for Premium Savings Account, nsf check fees, bank deposit slips ($25 /mo) Fees for costs of outside collections for delinquent receivable accounts; uncoliectible accounts. Based on 2000 2,000 expense. Credit/bank card processing fees. These fees were $6000 for 2000. With recent change to NDC a Commerce for lower rates, these credit card fees should be reduced substantially in 2001. Depending on the amount and 3,000 number of cards processed, fees should be 50% or lower from 2000. 5,200 TOTAL BUDGET REQUEST COMPUTER/INTERNET Purpose: Computer & network support, Internet services, computer /printer supplies, software expense 1,020 Internet service provider @ $851mo 7,000 Technical support/upgrades for CEO software programs 5,000 Internet connection for MAS 90 accounting system (For integration with Comcast Spectacor Acct. Dept) 800 Memory upgrade for 8 -9 workstations 600 Estimate of additional software /hardware 920 Miscellaneous equipment supplies (cables, printer cartridges) 600 Network support 15,440 TOTAL PCC BUDGET REQUEST 500 Total F &B Budget Request 15,940 TOTAL BUDGET REQUEST Page 2 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton DIRECT SALES Cost related to sales (travel, meals, & presentation materials, promotions for future events). F &B cost for special Purpose: sales events (meetings) is charged to this account. Expense is related to cost of sales calls and meetings for recruiting new business by Sales department. Based 6,000 on 2000 budget. Contract labor for Denver Sales Rep shared with Pueblo Chamber and State Fair ($1,500 /mo- Convention 9,000 Center is responsible for 33% or $500 /month plus promotional expenses incurred by Rep. 15,000 TOTAL BUDGET REQUEST DUES /SUBSCRIPTIONS Purpose: Cost of subscriptions for periodicals and dues for service and other pertinent clubs 300 30 Club 250 Pueblo Chamber of Commerce Membership (Due - May) 175 Latino Chamber of Commerce Membership (Due - June) 525 Destinaiton Colorado Membership (Due- March) 750 Rotary Club Membership 300 IAAM 350 CSAE Membership 20 Pueblo Business Journal 50 Prof. Bookkeeper Ledger 50 Sam's Club Membership 575 CADMO 108 Pueblo Chieftain - 1 Yr. subscription 70 Denver Post 45 So. Colo. Press Club 20 Business CC Annual Fee 500 DMCVB 250 Pueblo Lodging Assoc. 200 Pueblo Downtown Assoc. 400 PCMA 150 Action 22 200 Christian Meetings 312 Additional contingency dues for employees TBD 5,600 TOTAL BUDGET REQUEST Page 3 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Purpose: Cost to lease /maintain equipment on an annual basis for kitchen & operations Copier lease /maintenance expense based on 2000 actuals plus an additional $100 /month for new lease on 5,040 digital copier (Apprx. $420 /mo). 33% to be charged to F &B operational cost. 1,320 Lease of time clock/software for recording of employees time worked. ($110 /month); 85% to be charged to F &B. Lease and maintenance cost for portable oxygen ($600 /year plus 8 times to refill tank when used. This may be 810 less depending on the number of times tank is serviced). 1,320 Lease and supplies for water softener in kitchen ($65 /month for lease and $40 for supplies) 4,400 TOTAL PCC BUDGET REQUEST 4,090 Total F &B Budget Request 8,490 TOTAL BUDGET REQUEST EQUIPMENT - NEW Purpose: Cost of new equipment under $500 which is to be expensed when purchased. PCC New Equipment Miscellaneous equipment needed for the operation of facility. This is an estimated cost of $250 /mo. based on 2,400 2000 actuals. 1,100 Miscellaneous administrative office equipment (I.e. monitor filters, office chairs) F &B New Equipment Small wares and kitchen items purchased for F &B department. This expense is based on 2000 actuals @ 3,000 $250 /mo. F &B equipment requested by Director for replacement and additional glassware, dishes, cooking pans, rolling 23,500 carts, dollies for thermal units, and nicer china. 3,500 TOTAL PCC BUDGET REQUEST 26,500 Total F &B Budget Request 30,000 TOTAL BUDGET REQUEST EQUIPMENT - RENTAL Purpose: Cost of renting equipment for maintaining facility and F &B department Equipment rental for lift to change lights to chandeliers, floor cleaning equipment, and other equipment not in- 3,500 house. Based on actual equipment rental for 2000. F &B equipment rental to include water cooler rentals and banquet equipment necessary not in -house for 1,500 operation of events. This is an estimated cost based on equipment rental for 2000 @ $1225/mo. 3,500 TOTAL PCC BUDGET REQUEST 1,500 Total F &B Budget Request 5,000 TOTAL BUDGET REQUEST Page 4 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 ount Equipment purchased for the operation of events. AV equipment rented from outside vendor for large events. Purpose: Cost of L/D phone calls and additional lines for events. . Purchase of batteries for AV equipment, markers, flip charts, extension cords and other supplies needed for 5,000 events. 7,500 Rental of additional AV equipment after all In -house equipment has been reserved for events 2,500 Cost of L/D phone calls and installation of additional phone lines for event usage. (The above figures are based on projected /actual cost for 2001.) 15,000 TOTAL BUDGET REQUEST EVENT LABOR Purpose: Labor cost for event setup and security Cost of temporary labor for security, setup /teardown of events and building maintenance from an outside 39,500 employment agency. Based on 3% of projected revenue and 2000 actuals. 39,500 TOTAL BUDGET REQUEST EVENT OTHER Purpose: Cost of other expenses related to the operation of events. Services and supplies requested by client for operations of event (ie. decorations, musical bands, and other 7,500 non -taxed equipment. Portion of expense is charged back to client. 7,500 TOTAL BUDGET REQUEST EVENT OTHER -- IN -HOUSE PROMOTIONS & EXPENSES Purpose: Cost of expenses related to in -house self - promoted events Promotion and equipment cost for hosting events in -house (ie. Concerts, artist shows, and other community participation events). Proposed events include: Secretary's Day Lunch, Mother's Day Brunch, Golf Expo, Brew Fest, Chill Art Show, Arts & Crafts show, and New Year's Eve celebration. Estimated cost for promotion events 21,000 is $3,000 per event. 21,000 TOTAL BUDGET REQUEST Page 5 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton FED EX/UPS Purpose: Cost of mailing package /letters by UPS or FedEx for next day service. 350 Cost of mailings via UPS & Fed Ex with overnight or next day service. Based on 2000 actuals. 100 F &B cost of mailings via UPS & Fed Ex. Based on 2000 actuals /projected. 350 TOTAL PCC BUDGET REQUEST 100 Total F &B Budget Request 450 TOTAL BUDGET REQUEST GFS MANAGEMENT FEES Purpose: Management fees paid to Corporate Office as stipulated in contract 64,056 2000 Management fee of $5207/mo increased by 2.5% cpi (based on 1999 - $5338 x 12 = $64,056). * Note: This amount may be adjusted in 2001 depending on the amount of CPI. Actual rate not available at the time of budget projection. 64,056 TOTAL BUDGET REQUEST GS WAGES & PR EXPENSE Purpose: GS/TotalSource wages, benefits, bonus incentive, and payroll processing. Gross wages, PR processing fees /taxes, and employer paid benefits for Administration, Event Services, and 441,249 Operations staff. Food & Beverage wages are included with F &B cost. 19,411 Bonus based @ 101% level of budget achieved. (See attached worksheet for breakdown) * Note: This amount may have to be adjusted in 2001 depending on the amount of CPI. Actual rate not available at the time of payroll projections. 460,660 TOTAL BUDGET REQUEST LEGAL FEES Purpose: Attorney and other legal costs Legal fees associated with law suits and legal advice. This is an estimated amount and could increase due to 1,500 the number of accidents. 1,500 TOTAL BUDGET REQUEST Page 6 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton LIABILITY /PROPERTY INSURANCE Purpose Annual /monthly premiums for all liability & property insurance 9,500 Estimated cost for Liability Insurance based on 2000 actual premium. 7,500 Property insurance based on premium for 2000 1,000 Boiler /Machinery insurance based on premium for 2000 18,000 TOTAL BUDGET REQUEST LICENSES /FEES /PERMITS Purpose: Licenses, fees, and permits required for-the operation of facility and F &B PCC Licenses /Permits 100 Boiler Inspection 50 Stationery Equipment certificate 50 Sales Tax licenses F &B Licenses/Permlts 250 Cabaret license 150 Food service license 1,200 Liquor license renewal 200 TOTAL PCC BUDGET REQUEST 1,600 Total F &B Budget Request 1,800 TOTAL BUDGET REQUEST LINENS & LAUNDRY Purpose: Cost of linen rental and cleaning of skirting /draping PCC Linens /Laundry Linen rental for non -food events and cleaning of skirting, table cloths and draping due to stains; based on 2000 31,600 actuals F &B Linens /Laundry Linen rental and cleaning of aprons, napkins and other F &B linens. Projection has been lowered from 2000 38,340 actual as uniform rental will be split out and charged to uniforms for 2001. 31,600 TOTAL PCC BUDGET REQUEST 38,340 Total F &B Budget Request 69,940 TOTAL BUDGET REQUEST Page 7 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton MAINTENANCE & REPAIRS Purpose: Maintenance and repair cost to building and equipment. Cleaning supplies for upkeep of facility PCC Repair equipment & maintenance supplies Cleaning supplies and other maintenance equipment, Le. light bulbs, paper towels, toilet paper, etc.) (Based on 16,000 2000 actuals) Parts for repairs /upkeep to building and equipment (electrical /plumbing parts,and equipment/building repair). 15,000 Based on 2000 actuals. 3,000 Construction cost for wall in Bernstein Brothers Room 34,000 Sub -Total PCC Bldg /Equip Maintenance/Service contracts 10,000 HVAC - Monthly Inspection and repairs to cooling /heating system 1,200 Sound Equipment 550 US West Phone system proposal 12,000 Landscaping and snow removal 2,100 Simplex Fire Alarm Equipment Maintenance /monitoring proposal 400 Vanise Alarm System monitoring 175 Fire extinguishers /sprinklers 1,500 Plant/greenary maintenance 360 Pest control 220 Power siftors annual testing -- 175 Fax machine maintenance 75 Typewriter maintenance 8,500 Parking lot overlay (Did not overlay lot; schedule for 2000 1,000 Repairs for electronic sign 2,500 Maintenance for Ball Room Wall Dividers 40,755 Sub -Total F &B Equipment repairs & maintenance supplies Parts /labor for repairs /upkeep to F &B kitchen equipment. After 3 1/2 years of use, cost to maintain equipment is increasing. Maintenance supplies (cleaning supplies, first aid supplies) for kitchen. This is based on 2000 12,000 actuals . F &B Bldg /Equip Maintenance /Service contracts 2,000 Maintenance contract & agreements for F &B equipment (refrigeration equipment and pest control) 74,755 TOTAL PCC BUDGET REQUEST 14,000 Total F &B Budget Request 88,755 TOTAL BUDGET REQUEST Page 8 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton MISCELLANEOUS Purpose: Expenses which do not fall into any other expense category PCC Miscellaneous 1,500 Miscellaneous expense based on $125/mo. F &B Miscellaneous 300 F &B miscellaneous expense based on $25 /mo 1,500 TOTAL PCC BUDGET REQUEST 300 Total F &B Budget Request 1,800 TOTAL BUDGET REQUEST OFFICE SUPPLIES Purpose: Expenses related to the purchase of office supplies PCC Office Supplies Paper products and other supplies for the operation of office (does not include specific supplies for computer 3,000 (i.e. printer cartridges, backup tapes) F&B Office Supplies 600 Office supplies purchased for F &B usage. Based on 2000 actuals. 3,000 TOTAL PCC BUDGET REQUEST 600 Total F &B Budget Request 3,600 TOTAL BUDGET REQUEST POSTAGEIMETER RENTAL Purpose: Cost related to postage equipment and postage Lease of postage meter ($230 /mo x 3; $110 /mo x 9). Lease on current postage meter expires; will replace with 1,680 a cheaper model. 2,400 Postage to replenish meter ($600 x 4). Based on 2000 actual postage expense. 4,080 TOTAL BUDGET REQUEST Page 9 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton PRINTING & PROMOTION Purpose: Cost related to printing of promotional materials and in -house promotions PCC Printing /Promotion Printing of brochure, schedule and other promotional flyers TBD. Based on 2000 actual expense plus the cost 8,200 for a promo video. 4,500 Public relations fee ($375 x 12) 1,500 Business cards ($750 x 2) 2,000 Printing /layouts for Advertisements in various publications (based on 2000 actuals) 2,500 Estimated expense for promotional items (ie. Pens, calendars, etc) F &B Printing /Promotion 2,000 Printing of menus for F &B ($1500 x 2) 18,700 TOTAL PCC BUDGET REQUEST 2,000 Total F &B Budget Request 20,700 TOTAL BUDGET REQUEST SEMINARS/TRAININGS /CONFE RENCES Cost of registration fees, hotel rooms, meals, transportation, & other costs related to training, seminars & Purpose: conferences 1,200 IAAM Conference 1,300 OglebayTraining /Conference 2,300 Other trainings and conferences TBD 4,800 TOTAL BUDGET REQUEST TELEPHONE /CELLULAR Purpose: Expenses related to phone system, pager and mobile phones PCC Telephone/Cellular Cost for Nextel phone /direct connect service ($540 /mo for 9 phones. Employee's pay is deducted for cell charges each month, which is deducted from the total monthly charge.) These took the place of the radios 7,200 which were high maintenance and sometimes unclear. 22,640 Telephone charges (base on 2000 telephone expenses) F &B Telephone/Cellular Cost for Nextel phone /direct connect service ($360 /mo for 6 phones. Employee's pay is deducted for cell charges each month, which is deducted from the total monthly charge.) These took the place of the radios 3,600 which were high maintenance and sometimes unclear. 1,560 F &B phone usage ($130 x 12) 29,840 TOTAL PCC BUDGET REQUEST 5,160 Total F &B Budget Request 35,000 TOTAL BUDGET REQUEST Page 10 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton TRAVEL & ENTERTAINMENT Purpose: Expenses related to meals, travel and other costs for sales. Staff related costs. Staff recognition (i.e. birthday cakes, cards, company picnic, and other recognition costs based on an average of 600 $50 /mo) Mileage, meals and other travel expenses relating to Corporate staff visits and meetings at Corporate Office (2 -3 10,400 visits from Corporate per year; 3 -4 visits to Corporate per year.) 11,000 TOTAL BUDGET REQUEST UNIFORMS Purpose: Expense related to purchase of shirts /uniforms for employees. PCC Uniforms 1,300 Estimated cost of shirts for Admin /Ops /Event Services employees F &B Uniforms 1,250 Estimated cost of shirts for F &B employees Projected cost of uniforms for kitchen /banquet staff. In 2000, this cost was charges to linens; will be separated 5,700 for 2001. - — - 1,300 TOTAL PCC BUDGET REQUEST 6,950 Total F &B Budget Request 8,250 TOTAL BUDGET REQUEST UTILITIES Purpose: Utility cost for operation of building PCC Utilities 75,000 Electric utility charges 20,000 Natural gas utility charges 2,000 Water /sewer utility charges 1,500 Waste disposal services 98,500 F &B Utilities 6,500 Electric utility charges 2,800 Natural gas utility charges 1,500 Water /sewer utility charges 1,000 Waste disposal services 11,800 ABOVE FIGURES BASED ON 2000 UTILITY USAGE BUDGET + 10% 98,500 TOTAL PCC BUDGET REQUEST 11,800 Total F &B Budget Request 110,300 TOTAL BUDGET REQUEST Page 11 Pueblo Convention Center Expense Budget Request Fiscal Year 2001 Amount Item Descripton OTHER EXPENSES Purpose: Below- the -line expenses 129,200 Payment to PDF; based on amortization schedule provided by the URA 6/98 60,000 Loan payment for improvements to Convention Center; City resolution #8513 20,000 Bernstein Brothers Room Display (URA expense) 209,200 TOTAL BUDGET REQUEST CAPITAL OUTLAY Purpose: New Equipment over $500 to be depreciated at year end PCC New Equipment 6,000 LCD Projector 800 Additional Digital telephone set for office 2,500 Art F &B New Equipment 10,000 Espresso Machine /Cart 8,000 Tilt Skillet (1) 3,000 Single Keg Box Refets (2) 500 Ice Carving Display Tray 9,300 TOTAL PCC BUDGET REQUEST 21,500 Total F &B Budget Request 30,800 TOTAL BUDGET REQUEST Page 12 PAYROLL Included with our budget are two payroll spreadsheets, one for food and beverage staff, and one for operations and administrative staff. There will be only one staff change /new hire in 2001 and that is the addition of a Marketing Manager. When Bobbie moved to Denver, the previous Marketing Manager, Dianna, filled her vacant position and I did not' hire a marketing manager thinking I could do the job. I cannot, and so have put that position back in the budget for 2001. Most employees are projected at a CPI increase, but some additional responsibility and increased duties prompted adjustment to salaries beyond the CPI of 2.5 %, which I have outlined below. 1. New marketing manager to focus more attention on advertising, PR and marketing. Additionally, the person would be responsible for the promotion and advertising of our self - promoted events. 2. Deanna Kirby is our new event manager. To bring pay into line with our part-time event coordinator position we need to raise that annual salary to $24,000. This is still less than we were paying Dianna in that position. 3. Sandy Fleming, our Administrative Assistant has taken on additional duties with account payables as well as doing much more office work for me. She also types and prepares contracts. We hired her very reasonably and with the additional duties believe she should have an additional increase. 4. Mary Lou is a tremendous asset to this organization. She sees to the financial aspects of the business, all HR duties including all payroll and has saved us . thousands of dollars by handling all of our computer and networking needs. She has the highest workload of anyone in the office outside of Kit in Food and Beverage. Given her workload, I need to make an adjustment here. PUEBLO CONVENTION CENTER/GFS Payroll Budget for 2001 Effective Date: 1/112001 % Inc. 2.50% 16.70% 2.60% 7.20% 6.00% 6.70% 8.00% 2.50% 2.60% 2.50% 2.6e% Page 1 12/01/2000 8:04 PM Retirement HeafthNIsion Benefit Dental Benefit Life Ins. Benefit LTD Ins. Proposed Gross Salary Taxappit Employer Employee Deduction Employer Employee Deduction Employer Employee Deduction Employer Bonus % (Based Total Wages & position 2000 Salary (Salary) (Per Hr) Processing Empir401(k) paid Paid Paid Paid an 101%) ESL Bonus Benefits Comments Rd - OnAEventa/Sates/Ops General Mngr. (FT) Dean 50,444.00 51.705 8,055.65 3,819 1,650.00 300.00 222.98 48.10 138,00 140.22 0.096 5.737 71,268.35 CPI Increase Business Mngr (FT) Mary Lou 30,000.00 35.000 4,658.60 2,450 2,582.32 600.08 385.98 95.94 96.60 106.00. 94.92 0.074 2,935 48.203.05 Marketing Mngr (PT) New Hire 30,000 1 3,993.00 1,050.00 1 307.40 222.901 4810 82.50 1 81.36 36.030.06 New Hire DIOEvent Services (FT) Dianna G. 30,000.00 30,750 4,790.85 2.153 1,650.00 300.00 222.98 414.1e sue 83.39 0.074 2,582 42,317.29 CPI Increase Events Mngr. (FT) Deanne 21.000.00 24.000 3.73920 280 1,650.00 387.40 222.98 46.10 66.24 65-09 1 0.054 1.471 31,494,08 Events Coord. (PT) Diana O. - 10.00/13,000 13,650 10.50 2,126.67 1 15,776.67 Admin. Asst (FT) Sandy 19,500.001 20,800 2.768.48 1,456 4,957.00 1.220.96 337.88 144.04 57A6 60.48 56.41 0.054 1,273 31.708.43 Sales Manager (FT) Jeanne - 24.000.00 26,000 3,50220 1,820 1,650.00 387.40 . 222.98 48.10 . 71.76 70.51 0.074 2,180 35.517.54 Sales Manager (PT) Abel 11.54118.000 18.450 12.00 2,48522 20,93522 C PI Increase Operations Mngr. (FT) Ste" 25.500.00 26,138 4,07222 1.830 1.395.60 300.00 222.913 48.10 74.52 39.46 70.811 0.074 2,236 36.038.85 CPI Increase Ops. AWL (FT) Mike 7.50/15,600 15.990 7.75 2,49124 84e 4,957.08 900.12 834.76 144.04 46.02 43.36 0.054 998 26.007.35 CPI Increase Ops. Asst (PT) Rick 6.75 12,550 1 7.00 1,95529 223 - 14.72829 CPI Increase Ops. Asst (PT) Carlos 5,75 12,550 7.00 1.95529 4 505 29 CPI Increase Totals 317,583 46,593.61 14,676 22,142.00 4,703.36 2,696.42 872.62 720 204.96 1 706.161 1 19,411 424,528.47 % Inc. 2.50% 16.70% 2.60% 7.20% 6.00% 6.70% 8.00% 2.50% 2.60% 2.50% 2.6e% Page 1 12/01/2000 8:04 PM PUEBLO CONVENTION CENTER /GFS Payroll Budget for 2001 Effective Date: 11112001 I TOTAL GS WAGES[ 1 51110,011141 1 87,493 1 20,617 1 31.223 1 6,676 1 3,930 1 961 1 1,0351 241 1,0151 1 27,459 1 7�.2.1 Request for Employee Salary Adjustments: Approved by: Approved by: Approved by: (Mary Lou Henson, Business Manager) (Dean Dennis. General Manager) (Mich Sauers, GFS CCO) (Pat Condon. GFS Controller) Page 2 Dec D.W. Date: D.W. % Inc. 2.60% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.60% 2.50% 2.50% 2.50% 2.50% 2.50% 2.0% 12JO112000 8:04 PM Retirement Seneft H82fthlftlon Benefit Dental Benefit Ufa Ins, LTD Ins. Position 2000 Salary Proposed Gross-Salary (Salary) War & TaxesIPR Processing Ernpir 401(k) Employer Paid 7; MTN Employee Deduction Employer Paid Employee Deduction Employer Paid Employee Deduction Employer Paid Bonus % (Based on 101%) EsL Bonus Total Wages & Benefits Comments Food & Beverage Dir/F&B (FT) Kk 40,000.00 41,000 6.387.80 2,163 3.494.84 772.72 76.74 95.04 115.92 111.19 0.074 3,507 56.656.10 CPI Increase F&B Asst (FT) Paula 21,000.00 21,525 3,353.80 1,507 55.60 58.36 0.054 1,343 27.842.112 JCPI Increase Cook (FT) Ramon 26,000.00 26,650 4,152.07 1,408 11,395.60 300.00 222.98 48.10 74.52 7227 0.064 1,863 35,637.01 CP1 Increase Cook (Fr) Rogelo 24,000.00 24.600 3,832.68 am 4,1 9D.28 900.12 833.98 144.D4 69.00 35.00 66.72 0.054 1,535 35,793.00 CPI Increase Kitchen Staff (PT) Beatrice 11,700.00 7 .50 I'522.56 13,522.86 CPI Increase Albert 12,480.00 8.00 1.944.38 14,424.38 CPI Increase RJ 10,400.00 8.00 1,620.32 12,020.32 CPI Increase Stacy 6,750.00 6Z0 1,051.65 7,801.65 JCPI Increase Eric 9,750.00 7.50 1,519.05 11,269.05 CPI Increase BanquettBartenders 0.00 Mickey 11.700 7.50 1,822.86 13,522,86 CPI Increase Kurt 15"8 8.00 2,402.69 18.270.89 CPl Increase Norma 15.808 8.00 , 2,462.89 18,270.89 CP1 Increase Lisa 14,820 7.50 2,308.98 17.128.96 CPI Increase TIM 9,360 9100 1.45829 10,81829 lCPI Increase Ma*r12 7,800 7.50 1215.24 9.015.24 CF4 Increase Geraldine 7,280 7.00 1,134.22 8,41422 CPI Increase 7,800 7.50 1,215.24 9,015.24 CPI Increase IG� 7 7.00 134,22 8.414.22 CPI Increase I Total 4 282,8 40899 5,241 1 9,0811 1.973 1 9341 288 1 3151 36 309 8,049 328,038 I TOTAL GS WAGES[ 1 51110,011141 1 87,493 1 20,617 1 31.223 1 6,676 1 3,930 1 961 1 1,0351 241 1,0151 1 27,459 1 7�.2.1 Request for Employee Salary Adjustments: Approved by: Approved by: Approved by: (Mary Lou Henson, Business Manager) (Dean Dennis. General Manager) (Mich Sauers, GFS CCO) (Pat Condon. GFS Controller) Page 2 Dec D.W. Date: D.W. % Inc. 2.60% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.60% 2.50% 2.50% 2.50% 2.50% 2.50% 2.0% 12JO112000 8:04 PM Pueblo Convention Center Convention/Conference Client Roster* ASSOCIATIONS ♦ Colorado Adult Protective Services ♦ Colorado Association of Transit Agencies ♦ Colorado Petroleum Marketers ♦ Beta Sigtna Phi (Colorado Chapter) ♦ TOPS (Take of Pounds Sensibly) ♦ Colo. Special District Association ♦ Colorado Demolay ♦ Colorado Airport Operators ♦ Alcoholics Anonymous ♦ Colorado Contractors ♦ Colorado Trust (KT Enterprises) ♦ Colorado Cattlemen's Association ♦ Colorado Weed Management Assn. ♦ Colorado Healthcare Association ♦ Colorado Professional Archeologists Colorado Archeological Society ♦ Professional Land Surveyors of Colorado * Partial List ♦ Colorado Fiscal Managers ♦ Colo. Equal Employment/Affirmative Action ♦ Kiwanis - Rocky Mountain District ♦ Cong. 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