HomeMy WebLinkAbout09185RESOLUTION NO. 9185
A RESOLUTION CONSENTING TO THE ADOPTION OF THE
URBAN RENEWAL AUTHORITY OF PUEBLO, COLORADO'S
RESOLUTION ADOPTING THE FISCAL YEAR 2001 BUDGET
INCLUDING AN OPERATION AND MAINTENANCE BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that:
SECTION I.
The City Council of Pueblo hereby consents to the adoption of the Urban Renewal
Authority's Resolution 2000 -10 dated December 12, 2000, adopting the fiscal year 2001 Budget
including an Operation and Maintenance Budget.
SECTION 2.
The President of the City Council is hereby authorized to approve the adoption of the
resolution.
ATTEST:
City erk
INTRODUCED: December 26, 2000
BY: Rich _Gol enda
APP VED:
resident of the City Council
- r
Background Paper for Proposed
Resolution i3
AGENDA ITEM #
DATE: December 26, 2000
DEPARTMENT: HOUSING AND COMMUNITY DEVELOPMENT
TITLE
ISSUE
A RESOLUTION CONSENTING TO THE ADOPTION
OF THE URBAN RENEWAL AUTHORITY OF
PUEBLO, COLORADO'S RESOLUTION ADOPTING
THE FISCAL YEAR 2001 BUDGET INCLUDING AN
OPERATION AND MAINTENANCE BUDGET
Approval of the FY 2001 Pueblo Urban Renewal Authority budget including the
Operation and Maintenance Budget for the Pueblo Convention Center managed under an
agreement between the Pueblo Urban Renewal Authority and Globe Spectrum Managing
Facilities.
RECOMMENDATION
Approve the resolution consenting to the adoption of the URA resolution. The URA
adopted the FY 2001 budget at the URA meeting held on December 12, 2000.
BACKGROUND
The Pueblo Urban Renewal Authority of Pueblo, Colorado, is carrying out the Urban
Renewal Plan for Downtown Pueblo and pursuant to its bond indenture, the Authority
must adopt a budget including an Operations and Maintenance Budget for the Pueblo
Convention Center. Globe Spectrum has prepared the budget for the Pueblo Convention
Center operation.
FINANCIAL IMPACT
The total operation budget for the Pueblo Urban Renewal Authority is attached
RESOLUTION NO. 2000 -10
A RESOLUTION APPROVING THE FISCAL YEAR 2001
PUEBLO URBAN RENEWAL AUTHORITY OF PUEBLO,
COLORADO BUDGET INCLUDING THE PUEBLO
CONVENTION CENTER OPERATION AND MAINTENANCE
BUDGET
WHEREAS, the Urban Renewal Authority of Pueblo, Colorado (the Authority), is carrying out the
Urban Renewal Plan (the "Plan" for the areas ( "Project Area ") included in the Phase One Urban
Renewal Project for Downtown Pueblo (the "Project "); and
WHEREAS, pursuant to its bond indenture, the Authority must adopt a budget prior to establishing a
Operations and Maintenance Fund; and
WHEREAS, in furtherance of the plan and the Project, it is necessary that the Authority adopt a
budget:
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
URBAN RENEWAL AUTHORITY OF PUEBLO, COLORADO:
SECTION I. The Authority hereby adopts the attached Operating and Maintenance Budget for the
fiscal year ending December 31, 2001, and the Secretary is directed to monitor the operating budget
during the accounting period the budget is adopted and submit regular reports to the Authority.
ADOPTED this 12th day of December 2000.
URBAN RENEWAL AUTHORITY
OF PUEBLO, COLORADO
Cd i6 2
Chairman of the Board of Commissioners
ATTEST:
Secretary 4 tgBoard of Commissioners
Puti5LO
Convention Centex
Memorandum
To: Tony Berumen, Secretary of Pueblo Urban Renewal Authority
CC: Mich Sauers, President Global Spectrum
From: Dean Dennis and Mary Lou Henson
Date: 12/06/2000
Re: 2001 Operations Budget for Pueblo Convention Center
320 Central Main St.
Pueblo, CO 81003
719.542.1100 TEL
719.583.9351 FAX
On behalf of Global Spectrum, I am pleased to provide a brief recap of our 2000 operations and
provide you with our 2001 budget of the Pueblo Convention Center. Global Spectrum has provided
for another year of aggressive growth in 2000 and I we are looking froward to continued success-in
2001.
The end of 2000 marks the completion of the Pueblo Convention Center's third full year of operation.
Since the facility opened in June of 1997 we have received overwhelming support and praise from
both our clients and the community of Pueblo. The Pueblo Convention Center has quickly become
Southern Colorado's premier meeting place.
I am delighted to report that we reached several new milestones in number of events and revenue in
2000. This success is attributable to the efforts of our dedicated staff and the people of Pueblo who
continue to leverage their opportunities to bring business to this facility. The partnership between
government and private enterprise has presented a wonderful opportunity to import new dollars and
new opportunities to the Pueblo community.
The Convention Center hosted a wide variety of events in 2000. Conventions, consumer shows,
meetings, banquets and a whole host of special events came to Pueblo in 2000.44 conventions and
conferences were held in Pueblo, all involving multiple days and room nights at hotels. This is almost
double the number of convention/conference events in 1999. This, of course, is the reason the
building exists and continues to be the focus of business we bring to Pueblo and the Convention
Center.
For 2000, we are projecting a new benchmark for revenue with more than $1.3 million in projected
total revenues. This reflects a 25% increase over our 2000 budget and a 32% over where we finished
1999. In addition, expenses were kept below budget in many areas. There are a few expense areas that
were larger than expected. I offer the following explanation:
GLOBAL
SPECTRUAT.
Managing Facilities Worldwide
Budget Memo Page 2 December 6, 2000
♦ Maintenance and repairs — The building is going on 4 years old and in 2000 we had
several major repairs that were unforeseen. The two largest were landscaping, where we
added additional shrubs, and plants and replaced some of the bark with rock. The other
was in kitchen equipment, one of the costliest items was a $6,000 repair to our steamer,
as well as work on the dishwasher and other kitchen equipment. Our 2001 budget reflects
some additional need in this area.
♦ Advertising — in 2000 we spent additional monies on our primary market— Colorado
association business. We hosted the Annual Conference of the Colorado Society of
Association Executives (CSAE), which is the majority of our main target for future
conferences and conventions. We put on a great show for Pueblo and have already
booked two groups as a result of that convention. We had anticipated some additional
sponsorship dollars for the convention to offset the advertising cost, but those did not
materialize.
♦ Linen and Laundry — We have investigated purchasing our own linen and using the
Marriott's laundry facilities. I intend to report on those findings at the December 12,
meeting of Urban Renewal. We simply underestimated the cost to provide linen for the
various meetings.
For 2001, we anticipate a very aggressive 14% increase in revenue. Revenue is based on current
contracted events, tentative events and projected sales. We have nearly $800,000 in committed and
contracted revenue for 2001, which is the most we have ever had going into a year. The projected
revenue numbers are based on our three -year history (1998 -2000) with specific comparison to last
year. The Event Comparison Table attached, shows the numbers for last year and what we intend to
do in 2001 in the areas of banquets, conventions, meetings, trade shows and special events and the
approximate dollars for each.
As you know, Global Spectrum obtained control of the food and beverage area in May of 2000. We
have made substantial improvements in the quality and service of our product since that change, and
increased our profitability. We have lowered expenses by 10% and increased our profit to over 20 %.
As we have discussed, labor continues to be a primary factor in our food and beverage expenses and
as we gain more business, that is where we hope to continue to improve.
We anticipate expenses to remain relatively flat with exception of maintenance and repairs, and an
increase in labor. Supporting documentation of all expenses and revenue is attached to this memo.
Top quality customer service, competitive pricing and aggressive marketing are the elements of
success for this facility. Those elements will remain our top priority in 2001 as we continue to find
ways to compete in new markets along Colorado's front - range. While the majority of our business
comes from Pueblo, we have started to create a foothold in the Colorado market and bring groups
from outside of Pueblo. A list of some of those organizations is attached.
I thank the Pueblo Urban Renewal Authority, The City and County of Pueblo and most of all the
citizens of Pueblo for the opportunity given to us. Our experienced and dedicated Global Spectrum
staff will continue to provide systematic and professional service in meeting the expectations of this
facility.
E
Pueblo Convention Center /Global Spectrum
Proposed Operations /Maintenance Budget 2001
12/05/2000
FOOD & BEVERAGE REVENUE & EXPENSE BREAKDOWN
2000 Budget
% Profit to
Revenue
2000 Proj
% Profit to
Revenue
2001 Budget
% Profit to
Revenue
F &B EVENT REVENUE
Income - Food & Beverage
699,048
874,415
1,005,318
Income - Public Foods
116,508
121,978
152,160
Total Event Revenue
F &B Event Expenses
815,556
996,393
1,157,478
Food/Liquor Purchases
244,667
30.0%
293,353
29.4 %
324,093
28.0%
Total F &B Labor
383,311
47.0%
412,934
41.4%
486,140
42.0%
Swanson Management Fee
30,000
5,250
Sub -Total F &B Expenses
F &B Operation Expenses
657,978
80.7%
711,537
71.4%
810,233
70.0%
Computer Supplies /Software -F &B
420
150
500
Dues/Subscriptions
15
Equipment Lease /Maintenance
1,260
1,238
4,090
Equipment - New
3,000
9,749
26,500
Equipment Rental -F &B
900
4,955
1,500
Fed Ex ress /UPS -F &B
630
13
100
Insurance - Liquor Liability
4,000
541
Licenses /Fees /Permits -F &B .
1,625
2,784
1,600
Linens /Laund -F &B
21,250
41,989
38,340
Maintenance & Repairs F &B
6,350
12,885
14,000
Miscellaneous Ex enses -F &B
300
569
300
Office Su lies -F &B
900
279
600
Printin /Promotion -F &B
3,000
3,567
2,000
Seminars/Training
255
Telephone/Cellular
1,680
1,840
5,160
Uniforms -F &B
1,250
967
6,950
Utilities - Electric (F &B)
6,000
9,146
6,500
Utilities - Gas (F &B)
2,520
3
2,800
Utilities - Waste Displ (F &B)
600
944
1,000
Utilities - Water Sewer (F &B)
1,080
1,659
1,500
Sub -Total Operation Expense
56,765
7.0%
97,323
9.8%
113,440
9.8 %
Total F &B Expenses
v
i
F &B Profit
714,743
100,813
87.6%
12.4%
808,860
187,533
81.2%
18.8
923,673
233,805 1
79.8%
20.2 %
EVENT COMPARISON FROM 1999 TO 2001
1999
2000
2,001
Event Category
# Events
% Total
Events
Revenue
% of Revenue
# Events
% Total
Events
Revenue
% of Revenue
# Events
% Total
Events
Revenue
% of Revenue
Banquets
141
25.9%
465,306
47.6%
137
24.3%
526,146
41.2%
138
23.2%
670,046
45.1%
Conven /Conf
27
5.0%
208,458
21.3%
44
7.8%
455,413
35.7%
42
7.1%
462,262
31.1%
Meetings
300
55.0%
187,491
19.2%
295
52.3%
190,425
14.9%
314
52.9%
190,265
12.8%
Sp Events
54
9.9%
85,731
8.8%
80
14.20
64,080
5.0%
92
15.5%
111,838
7.5%
Tr Shows
23
4.2%
30,933
3.2%
8
1.4%
40,988
3.2%
8
1.3%
51,140
3.4%
Total
545
100.0%
977,919
100%
564
100.0%
1,277,052
100%
5941
100.0%1
1,485,551
1 100%
Revenue Supporting Documentation :
Revenue is based on current contracted events, tentative events and projected sales. We
have nearly $800,000 in committed and contracted revenue for 2001, which is the most
we have ever had going into a year. The projected revenue numbers are based on our
three -year history (1998 -2000) with specific comparison to last year. The Event
Comparison Table attached, shows the numbers for last year and what we intend to do in
2001 in the areas of banquets, conventions, meetings, trade shows and special events and
the approximate dollars for each.
MARKE SEGMENT REVENUE INFORMATION:
Banquets
We believe banquets will remain close to the same in number of events, but the revenue
per banquet should be higher. Based on our comparisons of market segments, Banquets
account for 23% of business for us but represent 45% of revenue. Our per -event revenue
continues to increase with larger quality banquets. From in $3,800 in 2000 to over $4,800
per event in 2001.
Conventions /Conferences
This is the most important market segment for the Convention Center and the area where
we generate the most revenue. This segment is important not just for our revenue, but for
the local Pueblo economy. This business adds new, additional revenue into Pueblo with
overnight stays, meals and retail purchases. We have been quite successful in developing
this market segment. We are, however, projecting at this time, to be down a couple of
groups. But, we do intend to make those up. I am pleased with the overall revenue for
these groups and the per event revenue. Those groups we have for 2001 are larger and
their length of stay is longer, so we are anticipating more revenue. In 2000, the per event
revenue was $10,350 and we are projecting a little over $11,000 per event in 2001.This
segment continues to be a focus of our efforts.
Meetings
We seem to do a number of smaller meetings that do not have a lot of revenue potential
but are great fillers of business mid -week and other times. As you can see, the number of
events is up with actual revenue anticipated as being slightly lower. This may seem a bit
strange, but the size of the groups reflects the change in revenue.
Tradeshows /Consumer Shows
The client we had doing the small gift and collectible shows is no longer doing them, so
our numbers dropped from what we did in 1999. But, as you can see, even though we are
doing less shows the quality is better and revenue per event is actually substantially
higher. In 1999 we did $1,300 per event and in 2001 we are projecting $6,400 per event.
Also, we lost the Home and Garden Show for February and are looking for someone to
take those dates. We have booked a new show for 2001, a Children's Show which is
scheduled for September.
Special Events
Many of the events listed here are church meetings on Sundays. We have picked up one
in 2000 and have a good shot for another in 2001. It's been a good piece of business, and
we are able to move them when we have Sunday booked for something else. We have
added some January business and some new events in June that will add substantially to
our projected revenue for this segment.
REVENUEANCOME CATEGORIES:
Rentals
We are projecting to finish 2000 with $179,320 in rental income. This is an increase of
$26,000 over 2000 budget and $36,000 over actual 1999. For 2001, we are showing an
increase of $44,269 or about a 24% increase over 2000 actual. We are not intending to
raise rental rates this year, so the increase is with additional business. We often waive
rental rates when food and beverage purchases reach the minimums so we could see less
of an increase in rental rates and more in food and beverage.
F &B & Public Foods
Our biggest increase over 2000 will be in F &B where we intend to go over a million
dollars in food and beverage revenue at $1,157,478. This is an increase of about 16
percent over 2000 actual. We project to finish 2000 at $996,393 in revenue. This is an
increase of $180,837 or 22 percent increase over 2000 budget and $248,132 over where
we ended in 1999, or a 33 percent increase. We're projecting the same number of
banquets for 2001, but we see the events we have producing more revenue. We believe
we can continue to impact the per capita as we become better educated in up selling and
create new menus and pricing strategies. Much of our increase in F &B in 2000 was a
result of having a local sales person for the social catering market: We also believe we
have "educated" the Pueblo community on the costs of being here and at the same time
are providing value for their dollar. Public Foods are bars and concessions associated
with events. For F &B I have combined both. Larger F &B events means more bars, and so
we are projecting $30,182,more in Public Food sales in 2001 over 2000 actual. This
represents approximately 24 percent higher than 2000.
Equipment
While this item is substantially higher than 2000 budget, it is somewhat lower than 2000
actual. We had a large amount of revenue attributed to the Medal of Honor Convention
and other events that will not be back in 2001. Therefore, we reduced the revenue number
from actual, but it remains $15,563 over 2000 budget.
Utilities
This item includes all electrical connections, phone connections and computer
connections. Income here will somewhat lower than 2000 actual but will be higher than
2000 budget. We had budgeted to do $2,560 in 2000 and will finish with actual revenue
of $14,279. Over $4,000 dollars was collected from the School Food Service Show last
year, which will not be returning. Also, the Medal of Honor convention had large utility
connections as well.
Labor
This item decreased from 2000, primarily due to not using as much security. We are
going from $4,836 to $1,792, and from a 2000 budget figure of $12,977. We have had a
difficult time getting security for our events from our vendor and have found that using
our event and operations staff we can provide adequate security for many of the smaller
events we used to bring security in for. We still bring in security for the large events and
that minor revenue is reflected here. Also, we have a couple of tradeshows where we will
be able to bill some labor back. The majority of this revenue is offset by an equal
amount of expenses. We charged $2.00 more per hour for security and so the actual net
loss of revenue is relatively small.
Other Income
Other Revenue includes miscellaneous revenue accrued by the Convention Center when
assisting a client in planning an event such as freight, storage, photocopying, decorations
etc. Revenue from these sources is estimated at $6,300 for 2001. Also included in this
line is interest earned on our event account, which is estimated at $5,000 and an
additional $10,000 in building sponsorships. Again, this is slightly lower than 2000
actual, which should finish the year at $27,168.
Self- Promoted Event Revenue
This item includes self - promoted events intended to promote the interests of the Pueblo
Convention Center while at the same time marketing the facility. We have not prepared
any formal pro - formas for these events, but, initial projected revenue should be at least
$10,000.
For 2001, we are looking _a at the following events,
March 2001 - Golf Expo $ 2,500
April 2001 — Secretary's Day Lunch $1,000 (Second year)
May 2001 — Mother's Day Brunch $1,000 (First Year)
Summer 2001— Planning entertainment and events on the plaza throughout the summer
possibly looking at doing a Brewfest $1,000
September 2001 - Chile and Frijoles Festival Fine Art Show $2,000
December 2001 — New Year's Eve Celebration $2,500
2001 REVENUE PROJECTIONS
January
01/11/2001 Loaf n Ju Retirement
250
A
6,250
1,400
200
7,850
01/13/2001 21025 Footnotes Dance Club
115
A
300
2,000
550
275
3,125
01/20/2001 21013 Target Distribution
500
GH
13,500
3,000
1,018
17,518
01/25/2001 C of C Annual Dinner
500
GH
12,000
2,475
550
15,025
01/26/2001 21018 Home Builders
300
AB
6,385
2,500
150
9,035
3 Addt'I Pro ected Banquets
525
600
5,500
1,250
500
7,850
Total Banquets/Recep JB
2190
900
45,635
11,175
2,693
0
0
0
0
60,403
1/4- 5/2001 21115 Red Creek Ranch
12
M1
150
50
100
300
01/22/2001 21079 TTCI Marketing Meeting
25
M1/2
300
460
25
20
805
01/24/2001 Pueblo Police Department
30
2
870
870
1/25-26/01.21067 El Pueblo Boys & Girls
50
M213
480
500
20
1,000
1126 -27101 Andrew's Food Service
100
BB
550
50
600
1/30 -31/01 21099 CIRSA
65
CW
600
1,610
2,210
01/31/2001 Pueblo Police Department
30
CE
870
870
14 Addrl Projected Meetings
500
3Z4,530 000
3,500
650
200
7,350
Total Meetings 21
812
8,410
0
825
240
0
0
0
14,005
01/19/2001 21057 JJ Patti Super Bowl Par
500
AB
9,950
3,000
300
40
13,290
3 Church of the Jubilee
225
1,080
Total S ecial Events 4
725
9,950
3,000
300
40
0
0
0
14,370
Janua Projections
3727
1
63,995
14,1751
3,818
1
280
1
0 1
88,778
33 Total Events
2001 Revenue Proj.xls 13
2001 REVENUE PROJECTIONS
February
02/01/2001 21103 Focus on the Family
150
A
2,993 1
1
3,193
02/03/2001 21065 Ducks Unlimited
300
A132/3
300
6,000 1
2,000
240
20
8,560
02/03/2001 21042 Pblo Horizons Fed. CU
200
C
4,390
1,500
100
5,990
02/06/2001 21111 Adams State College
80
C -W
300
950
150
1,400
02/17/2001 Pueblo Heart Gala
400
BC
12,000
2,400
500
20
14,920
02/23/2001 21077 Gideons Pastor Banquet
150
A
3,300
3,300
02/24/2001 Latino Chamber
500
GH
18,500
4,500
400
136
300
23,836
Total Banquets 7
1780
600
48,133
10,400
1,590
40
136
0
300
61,199
Conventions /Conferences
02/2712000 1Dlst 60 Conference
300
A/M2 -4
2,000
200
2,200
Total ConventlonslConferences 1)
300
2,000
0
0
200
0
0
0
0
2,200
02/05/2001 21102 UNC
25
M2
150
50
200
02/0612001 21052 Fred Pryor Seminar
40
M4/5
300
35
50
385
02/06/2001 Pueblo Police Department
25
M2
780
780
02/16/2001 21053 Fred Pryor Seminar
40
M4/5
300
35
50
385
2/16 -17/01 21014 Action 22
250
GH1 /2
1,500
3,255
435
40
5,230
02/19/2001 21080 TTCI Marketing Meeting
25
M1/2
300
465
25
20
810
02/19/2001 21054 Fred Pryor Seminar
60
M4/5
300
35
50
385
2/23 -24/01 Andrew's Food Service
100
BB
550
100
650
02/27/2001 21055 Fred P or Seminar
40
M4/5
300
35
50
385
14 Addt'I Projected Meetings
500
3,000
3,500
800
60
7,360
Total Meetings 23
1105
6,150
8,690
0
1,610
120
0
0
0
16,570
02/0112000 21016 YWCA Choc Indulgence
800
GH /13132
2,250
1,500
1,500
100
150
350
5,850
3 Church of the Jubilee
225
1,080
1
1,080
Total Special Events 4
1025
3,330
1,500 1
1,500
100
150
0
350
0
6,930
2/7 -12/01 Consumer Show
300
FACILITY
3,800
600
200
500
5,100
Addt'I Projected Tradeshows
Total Tradeshow /Exhibits (1
4
300
3,800
0
0
600
200
500
0
0
5,100
February Projections
4510
15,880
58,323
11,900
4,100
510
636 1
350
300
91,999
vv vw, a_.Vll
2001 Revenue Proj.xls 13
2001 REVENUE PROJECTIONS
March
0310912001 21032 Pueblo Friends of NRA
500
AB
6,375
2,500
50
1021
9,027
03/17/2001 21114 Sharp Wedding
400
AB
7,200
2,200
133
9,533
03/31/2001 21048 Alarid Wedding Reception
300
A
6,550
1,800
133
8,483
5 Addt'I Projected Banquets
700
400
11,800
2,400
375
14,975
Total Ban uets /Rece 8
1900
400
31,925
8,900
691
0
102
0
0
42,018
03/06/2001 21004 6th Annual RR Review
350
GH
950
7,213
500
60
8,723
3/9 -10/01 21031 National Wild Turkey
175
C/1
3,850
1,050
30
68
4,998
3/13 -15/01 21017 SWAssoc4Exec4Homes4Chil
500
CW /1
720
390
300
100
1,510
3/23 -25/01 21078 Colorado Bowhunters Assoc
500
GH /2 -5
600
10,975
3,320
915
80
15,890
3/26-29/01121069 FEMA
90
A
2,400
34
3,500
660
6,594
Total Conventions /Conferences 5
1615
4,670
22,462
4,370
5,245
900
68
0
0
37,715
03/05/2001 121091 Fred Pryor
40
M4/5
300
35
50
385
03113/2001 21092 Fred Pryor
40
M4/5
300
35
50
385
03/19/2001 21081 TTCI Marketing Meeting
25
M1/2
300
4651
25
20
1
810
03/19/2001 21093 Fred Pryor
40
M4/5
300
351
50
1
385
03130/2001 21094 Fred Pryor
40
M4/5
300
35
1
50
385
3/30 -31/01 Andrew's Food Service
100
BB
550
50
600
20 Addt'I Projected Meetings
750
5,000
5,400
800
250
11,450
Total Meetings 26
10351
6,500
6,555
0 1
1,0751
270
1
0
0
0 1
14,400
Church of the Jubilee
1,080
1,080
Total S ecial Events 3
;;Addt'l
4225
1,080
0
0
0
0
0
0
0
1,080
Golf Ex
3,000
2,500
4,500
100
10,100
Projected Tradeshows
Total Tradeshow /Exhibits 1
5000
0
3,000
2,500
4,500 1
100
1
0
0
0 1
10,100
March Projections
1
97751
1
12,650 1
63,942
1
15,770 1
11,511 1
1,270
1
1701
0 1
0 1
10
43 Total Events
2001 Revenue Proj.xls 13
2001 REVENUE PROJECTIONS
April
04/06/2001 21070 Moonlight Canteen Bail
400
GH
10,975
3,750
162
14,887
04/07/2001 21026 Footnotes Dance Club
150
A
3,300
1,125
235
4,660
04/07/2001 21036 Colo. Women's
250
B
4,300
150
4,450
04/08/2001 21109 Vu'cich Wedding Shower
60
BB
600
600
04/18/2001 21006 8th District IBEW
110
C
600
4,054
800
50
5,504
04/19/2001 210061BEW
110
C
300
655
50
1,005
04/21/2001 21064 Baca Wedding
200
B
4,400
1,500
133
6,033
04121/2001 21049 Skinner Wedding Recep
100
C -W
1,995
750
133
2,878
04/21/2001 21056 Colorado Christian Home
250
A
4,390
250
4,640
04/28/2001 Louffelbein Wedding
150
C -E
3,200
975
75
4,250
04/28/2001 21063 Pueblo County High Prom
300
AB
912
200
1,112
1 Addt'I Projected Banquets
175
300
3,000
600
100
4,000
Total Ban uets /Rece 12
2255
2,112
41,069 1
9,500
1,338
0
0
0
0
54,019
4/4 -7/01 21061 Arkansas Valley Library
200
BC /1 -5 /BB
2,520
6,962
450
250
10,182
4/25 -28/01 21100 Colo. Law Enforcement
100
4 /5 /CW
1,350
3,905
700
150
6,105
2 Addt'I Projected Conventions
800
1,500
8,500
850
1,500
400
350
13,100
Total Conventions /Conferences (4)
1100
5,370
19,367
1,550
1
800
0
0
350
29,387
04/05/2001 21037 CO Women's Bowling
26
102/3
150
25
175
4/20 -21/01 Andrew's Food Service
100
BB
550
100
650
04/23/2001 21082 TTCI Marketing Meeting
25
M1/2
300
465
25
20
810
29 Addt'I Projected Meetings
1250
5,000
9,800
1,200
300
16,300
Total Meetings 32)
1401
5,450
.10, 815
0
1,350
320
0
0
0
17,935
04/07/2001 21059 World Tai -Chi Da
200
C
480
200
250
60
990
04/15/2001 21104 Church of the Jubilee
85
C -W /3
360
360
04/2512001 Secretary's Day Luncheon
250
A
5,488
1,500
6,988
3 Church of the Jubilee
225
1,080
1,080
1 Addt'I Projected Special Events
1
2001
600
1
1
300 1
900
Total Special Events 7
9601
2,520
5,488 1
1,700 1
550 1
60
0 1
0
0
10,318
4/12/14/01 Chihuahua Exposition
300
1,200
900
100
2,200
Total Trade Shows (1)
300
1,200
0
0
900
100
0 1
0
0
2,200
April Projections
6016
16,652
76,739
12,750
6,088
1,280
L
0 1
0 1
350
113,859
56 Total Events
2001 Revenue Proj.xls 13
2001 REVENUE PROJECTIONS
May
05!1112001 21029 Henson- Vu'cich Rehearsal
60
BB
950
200
1,150
05/11/2001 21022 Police Awards Banquet
500
GH
10,975
3,000
350
14,325
05/12/2001 21098 Rivas Wedding Reception
150
C .
3,450
850
75
4,375
05/12/2001 21096 East High Prom
200
AB
750
200
133
1,083
05/26/2001 21041 Side by Side Montelon o
500
AB /2
150
8,500
2,500
250
11,400
05/26/2001 21038 Ricks 50th Anniversary
175
C -W
1,650
575
75
2,300
5 Addt'1 Projected Banquets
875
550
14,780
3,000
450
18,780
Total Ban uets /Rece 11
2460
1,450
40,505
10,125
1,333
0
0
0
0
53,413
5/14 -17/01 21062 Judicial Technology
500
FACILITY
5,000
5,075
180
1,100
11,355
5/18 -19/01 21101 Rocky Mtn Elks
500
GH /2/3
450
10,975
3,000
325
300
15,050
5/31 - 6/2/2001 121024 TOPS
500
FACILITY
3,430
7,000
1,750
650
150
12,980
1 Addt'I Projected Conventions
400
750
4,500
425
750
200
175
6,800
Total Conventions /Conferences 4
1900
9,630
27,550
5,175
1,905
1,750
0
0
175
46,185
05/01/2001 21118 US Seminar Corp
25
M3
150
50
200
05/21/2001 21083 TTCI Marketing Meeting
25
M1 /2
300
465
25
20
810
05/21/2001 Andrews Food Show
100
BB
210
500
50
760
24 Addt'1 Projected Meetings
1000
7,000
6,000
1,200
200
14,400
Total MeetingsA231
1150
1
7,660 1
6,965
0
1,325
220
0
1
0
0 1
16,170
3 Church of the Jubilee
225
1,080
1,080
Total Special Events 3
2475
15,950
13,465
0
2,575
420
0
0
0
32,410
5/2 -4/01 21003 Senior Life Festival
500
FACILITY
4,400
500
1,900
150
6,950
519-10101 Chamber EXPO
700
FACILITY
100
15,000
15,100
05/22/2001 Andrews Food Show
500
GH
1,440
2,500
250
4,190
Addt'i Projected Tradeshows 1
0
Total Tradeshow /Exhibits 1 3 1 1
1700
5,840
3,100
0
17,150
150
0
0
0
26,240
May Projections 1
210
40,530
91,585
15,300
24,288
2,540
0
0
175
174,418
44 Total Events
2001 Revenue Proj.xis 13
2001 REVENUE PROJECTIONS
June
06/09/2001 2111
in
Garcia Wedding Kecp
06/09/2001 21028 Katie Koe ke
00
1000
B
4,500
5,400
200
1,200
200
600
Total Meetings 22
1125
6,80C
06/15/2001 21027 Crossroads Managed Care
A20
C
C-W
900
975
4,800
850
150
10,720
5,80C
06/16/2001 Jason Perez Weddin
B
p
1650
0
12,130
11 21036 Rock Mountain Street Rod
500
C/4/5
150
2,300
06/16/2001 SWCA Ban uet
200
A
6,580
300
1,800
250
183
40
8,563
06/23/2001 Denney-Collins Wedding
300
A
4,390
850
100
850
4 Music N Munchin
5'340
06/30/2001 21050 Miller Wedding Reception
600
GH
6,500
13,200
1,800
200
900
3 Church of the Jubilee
225
1,080
8,500
2 Addt'I Projected Ban uets
500
300
8,000
3,500
1,500
2,300
250
250
3000
4,500
800
2,500
750
16,950
Total Ban uets /Rece 9
2425
300
50,520
Total Special Events 24
12,050
1,433
1,550
p
0
40
10,050
8,750
0
200
0
0
64,303
6/7 -9/01 21004 CAPE
6/12 -14/01 21023 NAPUS
180
GH /2 -5
1,560
11,000
7,258
1,800
2,750
?nn
80
4-2n n.a
2 Addt'I Projected Conventions
150
700
CW /2 -5
5,680
2,500
150
150
17,190
8,480
Total Conventions /Conferences 4
1030
1,500
8,740
11,000
24,500
725
2,525
1,200
200
150
14,775
4,100
430
0
0
150
40,445
06/18/2001 21084 TTCI Marketing Meeting
25
M1 /2
300
465
mmmmmm
6 /22 -23/01 Andrew's Food Service
1
25
20
810
!0 Addt'I Projected Meetings
00
1000
BB
4,500
550
5,000
200
50
600
Total Meetings 22
1125
4,800
6,015
200
900
975
120
140
10,720
p
0
0
12,130
11 21036 Rock Mountain Street Rod
500
C/4/5
150
Civil Service Exam
300
250
600
40
190
Lesley College
75
900
850
4 Music N Munchin
500
900
3 Church of the Jubilee
225
1,080
2;300
2,300
0 ' j
AddtI Proected Special Events
3000
4,500
800
2,500
750
1,080
Total Special Events 24
4600
6,730
1,550
4,800
750
40
200
8,750
0
200
0
14,070
June Projections
6 Tntal Fvnn4e
9180
20,570
82,585
19,575
7,258
610
0
?nn
a sn
4-2n n.a
2001 Revenue Proj.xis
13
Total Ban quets /Rece 13)
3200
2,140
1 53,600
13,100
1,935
200
0
300
0
71,275
07/23/2001 21085 TTCI Markeung Meeting
251
M1 /2 1
300
65
4
25
20
810
7/27 -28/01 Andrew's Food Service
1001
BB 1
1 550
1
50
1
600
2001 Revenue ProjAs 13
2001 REVENUE PROJECTIONS
August
08/11/2001 21046 Setcer -Wagner Reception
140
C -W
3,000
650
75
3,725
08/25/2001 21074 Footnotes
200
A
4,200
800
250
5,250
13 Addt9 Projected Banquets
1500
2,200
24,000
5,000
750
31,950
Total Ban 15
1840
2,200
31,200
6,450
1,075
0
0
0
0
40,925
8/12 -15/01 21005 Masons /Eastem Star
100
A/B /BB /CW
2,000
3,034
700
350
60
6,144
08/24/2001 21051 District 60
1100
GH
1,152
2,415
350
3,917
Natl Elk Breekers Conv.
2000
Facili
1,200
8,000
2,500
500
12,200
3 AMU Projected Conventions
1200
6,200
18,000
1,900
3,750
700
175
30,725
Total Conventions /Conferences 6
4400
10,552
31,449
5,100
4,950
760
0
0
175
52,986
08/08/2001 21119 US Seminar Co .
25
M5
150
25
175
08/20/2001 21086 TTCI Marketin Meetin
25
M1/2
300
465
25
20
810
28 AddYl Projected Meetin s
1300
5,800
7,500
1,500
200
15,000
Total Meetin s 30
1350
6,250
7,965
0
1,550
220
0
0
0
15,985
Lesle Colle a
75
900
900
3 Church of the Jubilee
225
1,080
1,080
5 Addfl Projected S ecial Events
500
2,200
2,500
500
80
5,280
Total S ecial Events 9
80,0
4,180
2,500
0
500
80
0
0
0
7,260
Au ust Pro ections
8390
23,182
73,114
11,550
8,075
1,060
0
0
175
117,156
5a rotai hvents
2001 Revenue Proj.xls 13
2001 REVENUE PROJECTIONS
September
09/01/2001 21113 Barela Wedding
350
AB
5,500
1,500
215
7,215
09/1512001 Peterson Wedding Rec
300
AB
4,800
1,200
150
6,150
09/15/2001 21043 Centennial 50th Class
150
C-W
3,300
800
180
4,280
09/29/2001 21117 Central Class Reunion
125
C
2,750
600
150
3,500
2 Addt'I Projected Banquets
375
5001
5,000
1,200
250
6,950
Total Ban uets/Rece 6
1300
500
21,350
5,300
945
0
0
0
0
28,095
09/7 -8/01 Family Life Style
1000
FACILITI
4,800
1,000
20
5,820
9/12 -16101 21019 USS Savanah Reunion
- Stoppers
150
C
7,125
750
272
8,147
9117 -22!01 21011 Crime
500
FACILITY
75,000
2,000
350
20
77,370
9/23-25/01121112 USS Sibley
65
BB/4/5
4,387
150
4,537
09/30/2001 21039 Colorado Court Conferen
500
A/1313/4/5
3,000
22,150
600
250
26,000
Total Conventions/Conferences 5
2215
14,925
103,287
2,000
1,372
290
0
0
0
121,874
9/9 -16101 So. CO Watercolor Society
50
BB/2/3
900
1,000
1,900
9/14 -15101 Andrew's Food Service
100
BB
550
50
600
09/24/2001 21087 TTCI Marketing Meeting
25
M1/2
300
465
251
20
810
15 Addtl Projected Meetings
500
3,500
3,500
650
120
7,770
Total Meetin s 18
675
4,700
5,515
0
725
140
0
0
0
11,080
Chili Judging
20
M2/3
0
Operation Paintbrush
250
500
500
3 Church of the Jubilee
225
1,080
1,080
3 Addt'I Projected Special Events
225
1,080
1,080
Total Special Events 8
oil
720
2 660
0
0
0
0
0
0
0
2,660
1 Children's Show
400
3,000
1 000
1,000
5,000
Total Tradeshows i
4001
3,000
1
0
1,000
0
;0;
0
0
5,000
September Projections
5310
25,785
131,152
7,300
4,042
430
0
0 1
168,709
38 Total Events
2001 Revenue Proj.xls 13
i
2001 REVENUE PROJECTIONS
October
10/06/2001 Boy's & Girls Clubs
60
C -W
480
700
1
100
10 Addt'1 Projected Banquets
1700
1,100
36,800
3,000
1,200
60
:43,440
Total Banquets /Recep (11)
1760
1,580
37,500
3,000
1,300
60
0
0
0
1011 -3/01 21039 Colorado Court Conferen
500
FACILITY
37,500
3,500
1,300
40
42,340
10/12-14/01121010 Ocsoberfest
750
A/13/2 -5
2,940
4,000
180
7,120
10/24 -26/01 JEOAA Coalition
300
FACILITY
11,500
275
3,200
350
15,325
2 Addt'I Projected Conventions
700
1,500
11,000
725
1,200
200
150
14,775
Total Conventions /Conferences 5
2250
4,440
64,000
4,500
5,880
590
0
0
150
79,560
10/19 -20/01 Andrew's Food Service
100
BB
550
50
600
10/22/2001 21088 TTCI Marketing Mt g.
25
M1/2
300
465
25
20
810
36 Addt'1 Projected Meetings
1700
10,000
12,000
200
1,400
100
1
23,700
Total Meet! s 36)
1825
10,300
13,015
200
1,475
120
0
0
0
25,110
Colle a
75
900
900
Easter Seals Wine Tasting
77 Lesley
500
600
1,600
100
20
2,320
3 Church of the Jubilee
225
1,080
1,080
10 Addt'I Projected Special Events
2000
4,000
3,000
800
500
8,300
Total Special Events 15
2800
6,580
3,000
2,400
600
20
0
0
F ----- O - 1
12,600.
Addt'I Projected Tradeshows
0
Total Tradeshows
0
0
0
0
L
0
0
0
0
0
0
October Projections
8635
22,900
117,515
10,100
9,255
790
0
0
150
160,710
67 Total Events
2001 Revenue Proj.xls 13
2001 Revenue Proj.xls
13
2001 REVENUE PROJECTIONS
December
12!08/2001
21068 TTCI Christmas Pa
400
AB
6,600
2,100
250
8,950
12/14!2001
21095 Jones Heal
100
C -W
2,200
600
125
2,925
12/15/2001
21110 Pueblo Distributing
110
B
3,000
750
350
4,100
18
Addt'I Projected Banquets
3300
2,500
62,238
11,200
1,800
77,738
Total Ban uets /Rece 21
39101
2,500
74,038
14,650
2
0
0
0
1
0
93,713
1
Addrl Projected Conventions
800
2,000
15,000
100
1,300
500
18,900
Total
Conventions /Conferences 1)
800
2,000
15,000
100
1,300
Soo
0
0
0
18,900
12/17/2001
21090 TTCI Marketing Meeting
25
M1/2
300
465
25
20
810
15
Addt'I Projected Meetings
700
4,000
5,250
600
9,850
Total Meetings (16)
725
4,300
5,715
0
625
20
0
0
0
10,660
Church of the Jubilee
225
1,080
1,080
Z:3
AddVI Pro Special Events
300
1,500
1,500
Total S eciai Events 6
525
2,580
0
0
0
0
0
0
0
2,580
Addt'i Projected Tradeshows
0
Total Tradeshows
01
0 1
0 1
0
1
0
1
0
0
0
0
0
December Projections
5960
11,380
94,753
14,750
4,450
520
0
0
0
125,853
44
Total Events
2001 Revenue Proj.xls 13
2001 REVENUE
PROJECTIONS SUMMARY
- -
Event
.: R y :• Yy.. P Jelled_ .. ,
#Events -- A. cnrpar Foe r y e
January
33 3727 $6,510 $63,995 $14,175 $3,818 $280 $0 $0 $0 $88,778
February
36
4510
$15,880
$58,323
$11,900 $4,100
$510
$636
$350
$300
$91,999
March
43
9775
$12,650
$63,942
$15,770 $11,511
$1,270
$170
$0
$0
$105,313
April
56
6016
$16,652
$76,739
$12,750 $6,088
$1,280
$0
$0
$350
$113,859
May
44
7210
$40,530
$91,585
$15,300 $24,288
$2,540
$0
$0
$175
$174,418
June
46
9180
$20,570
$82,585
$19,575 $7,258
$610
$0
$200
$150
$130,948
July
43
4300
$10,620
$61,115
$13,100 $3,010
$260
$0
$300
$0
$88,405
August
59
8390
$23,182
$73,114
$11,550 $8,075
$1,060
$0
$0
$175
$117,156
September
38
5310
$25,785
$131,152
$7,300 $4,042
$430
$0
$0
$0
$168,709
October
67
8635
$22,900
$117,515
$10,100 $9,255
$790
$0
$0
$150
$160,710
November
62
7100
$16,930
$90,500
$5,890 $5,007
$940
$136
$0
$0
$119,403
December
44
5960
$11,380
$94,753
$14,750 $4,450
$520
$0
$0
$0
$125,853
Total Event Revenue
571
80,113
$223,589
$1,005,318
$152,160 $90,902
$10,490
$942
$850
$1,300
$1,485,551
re.
,. -
Now
m :
Other Revenue:
Money Market Savings Interest
$ 5,000.00
$ 5,000.00
Sponsorships I
$ 10,000.00
$ 10,000.00
Photocopies, freight storage/shipping
$ 5,000.00
5 5,000.00
Self- promoted events
$ 10,000.00
$ 10,000.00
$223,589
$1,005,318
$152,160 $90,902
$10,490
$942
$850
$31,300
$1,515,551
Page 1 of 1
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
FOOD & BEVERAGE EXPENSES
Purpose: Cost of F &B salaries, food & liquor purchases, temporary labor, F &B Management fees and operational cost.
F &B Product Cost
Cost of food & beverage purchased for banquet and other events requiring food. Based on 28- 30% of projected
324,093 F &B sales revenue.
F &B Labor Cost
F &B Salaried and PT hourly Global Spectrum employees (includes gross wages, benefits and payroll
processing/taxes for 4 full time salaried employees and 15 -16 part -time employees; refer to Payroll Budget
worksheet for breakdown). Labor cost also includes temporary labor used for multiple and large food events.
486,140 Cost for F &B labor is based on 40 -45% of F &B sales revenue.
F &B Operational Cost
Expenses charged to F &B for the operation of events requiring food (i.e. office supplies, utilities, new equipment,
etc.). Figure based on 1999 actual expenses incurred by F &B. These expenses were combined with the
operational expenses on the 1999 budget, but have been separated between F &B and operations for the 2000
113,440 budget. Following expense line items Indicate amount being charged to F &B.
923,673 TOTAL F &B BUDGET REQUEST
ADVERTISING
Purpose: Cost related to advertising
350 US West Dex/Qwest Communications
4,000 Colorado Biz Magazine
450 Denver Business Journal
3,000 Pueblo Business Journal
3,500 McLeod USA Publising
800 Pueblo Chieftain -State Fair Pull -out
1,500 Images Magazine
2,500 Successful Meetings Magazine
Advertising cost for local newspaper, radio stations, various event brochures /schedules, and other publications
12,400 TBD by GM and Marketing Manager.
1,500 Postage cost related to 3 -4 direct mailings.
30,000 TOTAL BUDGET REQUEST
Page 1
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
AUDIT /INVESTMENT FEES
Purpose: Fees for audit of financial statements and procedures by City /URA accountant
Accountant's fee for Agreed Upon Procedures Engagement on an annual basis. Based on 3% increase from
3,100 2000.
3,100 TOTAL BUDGET REQUEST
BANK/CREDIT CARD /COLLECTION FEES
Purpose: Charges due to bank accounts, credit card charges /collection fees
200 Bank charge for Premium Savings Account, nsf check fees, bank deposit slips ($25 /mo)
Fees for costs of outside collections for delinquent receivable accounts; uncoliectible accounts. Based on 2000
2,000 expense.
Credit/bank card processing fees. These fees were $6000 for 2000. With recent change to NDC a Commerce
for lower rates, these credit card fees should be reduced substantially in 2001. Depending on the amount and
3,000 number of cards processed, fees should be 50% or lower from 2000.
5,200 TOTAL BUDGET REQUEST
COMPUTER/INTERNET
Purpose: Computer & network support, Internet services, computer /printer supplies, software expense
1,020 Internet service provider @ $851mo
7,000 Technical support/upgrades for CEO software programs
5,000 Internet connection for MAS 90 accounting system (For integration with Comcast Spectacor Acct. Dept)
800 Memory upgrade for 8 -9 workstations
600 Estimate of additional software /hardware
920 Miscellaneous equipment supplies (cables, printer cartridges)
600 Network support
15,440 TOTAL PCC BUDGET REQUEST
500 Total F &B Budget Request
15,940 TOTAL BUDGET REQUEST
Page 2
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
DIRECT SALES
Cost related to sales (travel, meals, & presentation materials, promotions for future events). F &B cost for special
Purpose: sales events (meetings) is charged to this account.
Expense is related to cost of sales calls and meetings for recruiting new business by Sales department. Based
6,000 on 2000 budget.
Contract labor for Denver Sales Rep shared with Pueblo Chamber and State Fair ($1,500 /mo- Convention
9,000 Center is responsible for 33% or $500 /month plus promotional expenses incurred by Rep.
15,000 TOTAL BUDGET REQUEST
DUES /SUBSCRIPTIONS
Purpose: Cost of subscriptions for periodicals and dues for service and other pertinent clubs
300 30 Club
250 Pueblo Chamber of Commerce Membership (Due - May)
175 Latino Chamber of Commerce Membership (Due - June)
525 Destinaiton Colorado Membership (Due- March)
750 Rotary Club Membership
300 IAAM
350 CSAE Membership
20 Pueblo Business Journal
50 Prof. Bookkeeper Ledger
50 Sam's Club Membership
575 CADMO
108 Pueblo Chieftain - 1 Yr. subscription
70 Denver Post
45 So. Colo. Press Club
20 Business CC Annual Fee
500 DMCVB
250 Pueblo Lodging Assoc.
200 Pueblo Downtown Assoc.
400 PCMA
150 Action 22
200 Christian Meetings
312 Additional contingency dues for employees TBD
5,600 TOTAL BUDGET REQUEST
Page 3
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Purpose: Cost to lease /maintain equipment on an annual basis for kitchen & operations
Copier lease /maintenance expense based on 2000 actuals plus an additional $100 /month for new lease on
5,040 digital copier (Apprx. $420 /mo). 33% to be charged to F &B operational cost.
1,320 Lease of time clock/software for recording of employees time worked. ($110 /month); 85% to be charged to F &B.
Lease and maintenance cost for portable oxygen ($600 /year plus 8 times to refill tank when used. This may be
810 less depending on the number of times tank is serviced).
1,320 Lease and supplies for water softener in kitchen ($65 /month for lease and $40 for supplies)
4,400 TOTAL PCC BUDGET REQUEST
4,090 Total F &B Budget Request
8,490 TOTAL BUDGET REQUEST
EQUIPMENT - NEW
Purpose: Cost of new equipment under $500 which is to be expensed when purchased.
PCC New Equipment
Miscellaneous equipment needed for the operation of facility. This is an estimated cost of $250 /mo. based on
2,400 2000 actuals.
1,100 Miscellaneous administrative office equipment (I.e. monitor filters, office chairs)
F &B New Equipment
Small wares and kitchen items purchased for F &B department. This expense is based on 2000 actuals @
3,000 $250 /mo.
F &B equipment requested by Director for replacement and additional glassware, dishes, cooking pans, rolling
23,500 carts, dollies for thermal units, and nicer china.
3,500 TOTAL PCC BUDGET REQUEST
26,500 Total F &B Budget Request
30,000 TOTAL BUDGET REQUEST
EQUIPMENT - RENTAL
Purpose: Cost of renting equipment for maintaining facility and F &B department
Equipment rental for lift to change lights to chandeliers, floor cleaning equipment, and other equipment not in-
3,500 house. Based on actual equipment rental for 2000.
F &B equipment rental to include water cooler rentals and banquet equipment necessary not in -house for
1,500 operation of events. This is an estimated cost based on equipment rental for 2000 @ $1225/mo.
3,500 TOTAL PCC BUDGET REQUEST
1,500 Total F &B Budget Request
5,000 TOTAL BUDGET REQUEST
Page 4
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
ount
Equipment purchased for the operation of events. AV equipment rented from outside vendor for large events.
Purpose: Cost of L/D phone calls and additional lines for events.
. Purchase of batteries for AV equipment, markers, flip charts, extension cords and other supplies needed for
5,000 events.
7,500 Rental of additional AV equipment after all In -house equipment has been reserved for events
2,500 Cost of L/D phone calls and installation of additional phone lines for event usage.
(The above figures are based on projected /actual cost for 2001.)
15,000 TOTAL BUDGET REQUEST
EVENT LABOR
Purpose: Labor cost for event setup and security
Cost of temporary labor for security, setup /teardown of events and building maintenance from an outside
39,500 employment agency. Based on 3% of projected revenue and 2000 actuals.
39,500 TOTAL BUDGET REQUEST
EVENT OTHER
Purpose: Cost of other expenses related to the operation of events.
Services and supplies requested by client for operations of event (ie. decorations, musical bands, and other
7,500 non -taxed equipment. Portion of expense is charged back to client.
7,500 TOTAL BUDGET REQUEST
EVENT OTHER -- IN -HOUSE PROMOTIONS & EXPENSES
Purpose: Cost of expenses related to in -house self - promoted events
Promotion and equipment cost for hosting events in -house (ie. Concerts, artist shows, and other community
participation events). Proposed events include: Secretary's Day Lunch, Mother's Day Brunch, Golf Expo, Brew
Fest, Chill Art Show, Arts & Crafts show, and New Year's Eve celebration. Estimated cost for promotion events
21,000 is $3,000 per event.
21,000 TOTAL BUDGET REQUEST
Page 5
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
FED EX/UPS
Purpose: Cost of mailing package /letters by UPS or FedEx for next day service.
350 Cost of mailings via UPS & Fed Ex with overnight or next day service. Based on 2000 actuals.
100 F &B cost of mailings via UPS & Fed Ex. Based on 2000 actuals /projected.
350 TOTAL PCC BUDGET REQUEST
100 Total F &B Budget Request
450 TOTAL BUDGET REQUEST
GFS MANAGEMENT FEES
Purpose: Management fees paid to Corporate Office as stipulated in contract
64,056 2000 Management fee of $5207/mo increased by 2.5% cpi (based on 1999 - $5338 x 12 = $64,056).
* Note: This amount may be adjusted in 2001 depending on the amount of CPI. Actual rate not available at the
time of budget projection.
64,056 TOTAL BUDGET REQUEST
GS WAGES & PR EXPENSE
Purpose: GS/TotalSource wages, benefits, bonus incentive, and payroll processing.
Gross wages, PR processing fees /taxes, and employer paid benefits for Administration, Event Services, and
441,249 Operations staff. Food & Beverage wages are included with F &B cost.
19,411 Bonus based @ 101% level of budget achieved.
(See attached worksheet for breakdown)
* Note: This amount may have to be adjusted in 2001 depending on the amount of CPI. Actual rate not
available at the time of payroll projections.
460,660 TOTAL BUDGET REQUEST
LEGAL FEES
Purpose: Attorney and other legal costs
Legal fees associated with law suits and legal advice. This is an estimated amount and could increase due to
1,500 the number of accidents.
1,500 TOTAL BUDGET REQUEST
Page 6
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
LIABILITY /PROPERTY INSURANCE
Purpose Annual /monthly premiums for all liability & property insurance
9,500 Estimated cost for Liability Insurance based on 2000 actual premium.
7,500 Property insurance based on premium for 2000
1,000 Boiler /Machinery insurance based on premium for 2000
18,000 TOTAL BUDGET REQUEST
LICENSES /FEES /PERMITS
Purpose: Licenses, fees, and permits required for-the operation of facility and F &B
PCC Licenses /Permits
100
Boiler Inspection
50
Stationery Equipment certificate
50
Sales Tax licenses
F &B Licenses/Permlts
250
Cabaret license
150
Food service license
1,200
Liquor license renewal
200 TOTAL PCC BUDGET REQUEST
1,600 Total F &B Budget Request
1,800 TOTAL BUDGET REQUEST
LINENS & LAUNDRY
Purpose: Cost of linen rental and cleaning of skirting /draping
PCC Linens /Laundry
Linen rental for non -food events and cleaning of skirting, table cloths and draping due to stains; based on 2000
31,600 actuals
F &B Linens /Laundry
Linen rental and cleaning of aprons, napkins and other F &B linens. Projection has been lowered from 2000
38,340 actual as uniform rental will be split out and charged to uniforms for 2001.
31,600 TOTAL PCC BUDGET REQUEST
38,340 Total F &B Budget Request
69,940 TOTAL BUDGET REQUEST
Page 7
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
MAINTENANCE & REPAIRS
Purpose: Maintenance and repair cost to building and equipment. Cleaning supplies for upkeep of facility
PCC Repair equipment & maintenance supplies
Cleaning supplies and other maintenance equipment, Le. light bulbs, paper towels, toilet paper, etc.) (Based on
16,000 2000 actuals)
Parts for repairs /upkeep to building and equipment (electrical /plumbing parts,and equipment/building repair).
15,000 Based on 2000 actuals.
3,000 Construction cost for wall in Bernstein Brothers Room
34,000 Sub -Total
PCC Bldg /Equip Maintenance/Service contracts
10,000 HVAC - Monthly Inspection and repairs to cooling /heating system
1,200 Sound Equipment
550 US West Phone system proposal
12,000 Landscaping and snow removal
2,100 Simplex Fire Alarm Equipment Maintenance /monitoring proposal
400 Vanise Alarm System monitoring
175 Fire extinguishers /sprinklers
1,500 Plant/greenary maintenance
360 Pest control
220 Power siftors annual testing --
175 Fax machine maintenance
75 Typewriter maintenance
8,500 Parking lot overlay (Did not overlay lot; schedule for 2000
1,000 Repairs for electronic sign
2,500 Maintenance for Ball Room Wall Dividers
40,755 Sub -Total
F &B Equipment repairs & maintenance supplies
Parts /labor for repairs /upkeep to F &B kitchen equipment. After 3 1/2 years of use, cost to maintain equipment is
increasing. Maintenance supplies (cleaning supplies, first aid supplies) for kitchen. This is based on 2000
12,000 actuals .
F &B Bldg /Equip Maintenance /Service contracts
2,000 Maintenance contract & agreements for F &B equipment (refrigeration equipment and pest control)
74,755 TOTAL PCC BUDGET REQUEST
14,000 Total F &B Budget Request
88,755 TOTAL BUDGET REQUEST
Page 8
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
MISCELLANEOUS
Purpose: Expenses which do not fall into any other expense category
PCC Miscellaneous
1,500 Miscellaneous expense based on $125/mo.
F &B Miscellaneous
300 F &B miscellaneous expense based on $25 /mo
1,500 TOTAL PCC BUDGET REQUEST
300 Total F &B Budget Request
1,800 TOTAL BUDGET REQUEST
OFFICE SUPPLIES
Purpose: Expenses related to the purchase of office supplies
PCC Office Supplies
Paper products and other supplies for the operation of office (does not include specific supplies for computer
3,000 (i.e. printer cartridges, backup tapes)
F&B Office Supplies
600 Office supplies purchased for F &B usage. Based on 2000 actuals.
3,000 TOTAL PCC BUDGET REQUEST
600 Total F &B Budget Request
3,600 TOTAL BUDGET REQUEST
POSTAGEIMETER RENTAL
Purpose: Cost related to postage equipment and postage
Lease of postage meter ($230 /mo x 3; $110 /mo x 9). Lease on current postage meter expires; will replace with
1,680 a cheaper model.
2,400 Postage to replenish meter ($600 x 4). Based on 2000 actual postage expense.
4,080 TOTAL BUDGET REQUEST
Page 9
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
PRINTING & PROMOTION
Purpose: Cost related to printing of promotional materials and in -house promotions
PCC Printing /Promotion
Printing of brochure, schedule and other promotional flyers TBD. Based on 2000 actual expense plus the cost
8,200 for a promo video.
4,500 Public relations fee ($375 x 12)
1,500 Business cards ($750 x 2)
2,000 Printing /layouts for Advertisements in various publications (based on 2000 actuals)
2,500 Estimated expense for promotional items (ie. Pens, calendars, etc)
F &B Printing /Promotion
2,000 Printing of menus for F &B ($1500 x 2)
18,700 TOTAL PCC BUDGET REQUEST
2,000 Total F &B Budget Request
20,700 TOTAL BUDGET REQUEST
SEMINARS/TRAININGS /CONFE RENCES
Cost of registration fees, hotel rooms, meals, transportation, & other costs related to training, seminars &
Purpose: conferences
1,200 IAAM Conference
1,300 OglebayTraining /Conference
2,300 Other trainings and conferences TBD
4,800 TOTAL BUDGET REQUEST
TELEPHONE /CELLULAR
Purpose: Expenses related to phone system, pager and mobile phones
PCC Telephone/Cellular
Cost for Nextel phone /direct connect service ($540 /mo for 9 phones. Employee's pay is deducted for cell
charges each month, which is deducted from the total monthly charge.) These took the place of the radios
7,200 which were high maintenance and sometimes unclear.
22,640 Telephone charges (base on 2000 telephone expenses)
F &B Telephone/Cellular
Cost for Nextel phone /direct connect service ($360 /mo for 6 phones. Employee's pay is deducted for cell
charges each month, which is deducted from the total monthly charge.) These took the place of the radios
3,600 which were high maintenance and sometimes unclear.
1,560 F &B phone usage ($130 x 12)
29,840 TOTAL PCC BUDGET REQUEST
5,160 Total F &B Budget Request
35,000 TOTAL BUDGET REQUEST
Page 10
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
TRAVEL & ENTERTAINMENT
Purpose: Expenses related to meals, travel and other costs for sales. Staff related costs.
Staff recognition (i.e. birthday cakes, cards, company picnic, and other recognition costs based on an average of
600 $50 /mo)
Mileage, meals and other travel expenses relating to Corporate staff visits and meetings at Corporate Office (2 -3
10,400 visits from Corporate per year; 3 -4 visits to Corporate per year.)
11,000 TOTAL BUDGET REQUEST
UNIFORMS
Purpose: Expense related to purchase of shirts /uniforms for employees.
PCC Uniforms
1,300 Estimated cost of shirts for Admin /Ops /Event Services employees
F &B Uniforms
1,250 Estimated cost of shirts for F &B employees
Projected cost of uniforms for kitchen /banquet staff. In 2000, this cost was charges to linens; will be separated
5,700 for 2001. - — -
1,300 TOTAL PCC BUDGET REQUEST
6,950 Total F &B Budget Request
8,250 TOTAL BUDGET REQUEST
UTILITIES
Purpose: Utility cost for operation of building
PCC Utilities
75,000 Electric utility charges
20,000 Natural gas utility charges
2,000 Water /sewer utility charges
1,500 Waste disposal services
98,500
F &B Utilities
6,500 Electric utility charges
2,800 Natural gas utility charges
1,500 Water /sewer utility charges
1,000 Waste disposal services
11,800
ABOVE FIGURES BASED ON 2000 UTILITY USAGE BUDGET + 10%
98,500 TOTAL PCC BUDGET REQUEST
11,800 Total F &B Budget Request
110,300 TOTAL BUDGET REQUEST
Page 11
Pueblo Convention Center
Expense Budget Request
Fiscal Year 2001
Amount Item Descripton
OTHER EXPENSES
Purpose: Below- the -line expenses
129,200 Payment to PDF; based on amortization schedule provided by the URA 6/98
60,000 Loan payment for improvements to Convention Center; City resolution #8513
20,000 Bernstein Brothers Room Display (URA expense)
209,200 TOTAL BUDGET REQUEST
CAPITAL OUTLAY
Purpose: New Equipment over $500 to be depreciated at year end
PCC New Equipment
6,000 LCD Projector
800 Additional Digital telephone set for office
2,500 Art
F &B New Equipment
10,000 Espresso Machine /Cart
8,000 Tilt Skillet (1)
3,000 Single Keg Box Refets (2)
500 Ice Carving Display Tray
9,300 TOTAL PCC BUDGET REQUEST
21,500 Total F &B Budget Request
30,800 TOTAL BUDGET REQUEST
Page 12
PAYROLL
Included with our budget are two payroll spreadsheets, one for food and beverage staff,
and one for operations and administrative staff. There will be only one staff change /new
hire in 2001 and that is the addition of a Marketing Manager. When Bobbie moved to
Denver, the previous Marketing Manager, Dianna, filled her vacant position and I did not'
hire a marketing manager thinking I could do the job. I cannot, and so have put that
position back in the budget for 2001.
Most employees are projected at a CPI increase, but some additional responsibility and
increased duties prompted adjustment to salaries beyond the CPI of 2.5 %, which I have
outlined below.
1. New marketing manager to focus more attention on advertising, PR and
marketing. Additionally, the person would be responsible for the promotion
and advertising of our self - promoted events.
2. Deanna Kirby is our new event manager. To bring pay into line with our
part-time event coordinator position we need to raise that annual salary to
$24,000. This is still less than we were paying Dianna in that position.
3. Sandy Fleming, our Administrative Assistant has taken on additional duties
with account payables as well as doing much more office work for me. She
also types and prepares contracts. We hired her very reasonably and with the
additional duties believe she should have an additional increase.
4. Mary Lou is a tremendous asset to this organization. She sees to the financial
aspects of the business, all HR duties including all payroll and has saved us .
thousands of dollars by handling all of our computer and networking needs.
She has the highest workload of anyone in the office outside of Kit in Food
and Beverage. Given her workload, I need to make an adjustment here.
PUEBLO CONVENTION CENTER/GFS
Payroll Budget for 2001
Effective Date: 1/112001
% Inc.
2.50%
16.70%
2.60%
7.20%
6.00%
6.70%
8.00%
2.50%
2.60%
2.50%
2.6e%
Page 1 12/01/2000 8:04 PM
Retirement
HeafthNIsion Benefit
Dental Benefit
Life Ins.
Benefit
LTD Ins.
Proposed Gross Salary
Taxappit
Employer
Employee
Deduction
Employer
Employee
Deduction
Employer
Employee
Deduction
Employer
Bonus % (Based
Total Wages &
position
2000 Salary
(Salary) (Per Hr)
Processing
Empir401(k)
paid
Paid
Paid
Paid
an 101%)
ESL Bonus
Benefits
Comments
Rd - OnAEventa/Sates/Ops
General Mngr. (FT)
Dean
50,444.00
51.705
8,055.65
3,819
1,650.00
300.00
222.98
48.10
138,00
140.22
0.096
5.737
71,268.35
CPI Increase
Business Mngr (FT) Mary
Lou
30,000.00
35.000
4,658.60
2,450
2,582.32
600.08
385.98
95.94
96.60
106.00.
94.92
0.074
2,935
48.203.05
Marketing Mngr (PT)
New Hire
30,000
1 3,993.00
1,050.00
1 307.40
222.901
4810
82.50
1
81.36
36.030.06
New Hire
DIOEvent Services (FT)
Dianna G.
30,000.00
30,750
4,790.85
2.153
1,650.00
300.00
222.98
414.1e
sue
83.39
0.074
2,582
42,317.29
CPI Increase
Events Mngr. (FT)
Deanne
21.000.00
24.000
3.73920
280
1,650.00
387.40
222.98
46.10
66.24
65-09
1 0.054
1.471
31,494,08
Events Coord. (PT) Diana
O. -
10.00/13,000
13,650
10.50
2,126.67
1
15,776.67
Admin. Asst (FT)
Sandy
19,500.001
20,800
2.768.48
1,456
4,957.00
1.220.96
337.88
144.04
57A6
60.48
56.41
0.054
1,273
31.708.43
Sales Manager (FT)
Jeanne -
24.000.00
26,000
3,50220
1,820
1,650.00
387.40
. 222.98
48.10
. 71.76
70.51
0.074
2,180
35.517.54
Sales Manager (PT)
Abel
11.54118.000
18.450
12.00
2,48522
20,93522
C PI Increase
Operations Mngr. (FT)
Ste"
25.500.00
26,138
4,07222
1.830
1.395.60
300.00
222.913
48.10
74.52
39.46
70.811
0.074
2,236
36.038.85
CPI Increase
Ops. AWL (FT) Mike
7.50/15,600
15.990
7.75
2,49124
84e
4,957.08
900.12
834.76
144.04
46.02
43.36
0.054
998
26.007.35
CPI Increase
Ops. Asst (PT) Rick
6.75
12,550
1 7.00
1,95529
223
-
14.72829
CPI Increase
Ops. Asst (PT)
Carlos
5,75
12,550
7.00
1.95529
4 505 29
CPI Increase
Totals
317,583
46,593.61
14,676
22,142.00
4,703.36
2,696.42
872.62
720
204.96
1 706.161
1 19,411
424,528.47
% Inc.
2.50%
16.70%
2.60%
7.20%
6.00%
6.70%
8.00%
2.50%
2.60%
2.50%
2.6e%
Page 1 12/01/2000 8:04 PM
PUEBLO CONVENTION CENTER /GFS
Payroll Budget for 2001
Effective Date: 11112001
I TOTAL GS WAGES[ 1 51110,011141 1 87,493 1 20,617 1 31.223 1 6,676 1 3,930 1 961 1 1,0351 241 1,0151 1 27,459 1 7�.2.1
Request for Employee Salary Adjustments:
Approved by:
Approved by:
Approved by:
(Mary Lou Henson, Business Manager)
(Dean Dennis. General Manager)
(Mich Sauers, GFS CCO)
(Pat Condon. GFS Controller)
Page 2
Dec
D.W.
Date:
D.W.
% Inc.
2.60%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.60%
2.50%
2.50%
2.50%
2.50%
2.50%
2.0%
12JO112000 8:04 PM
Retirement
Seneft
H82fthlftlon Benefit
Dental Benefit
Ufa Ins,
LTD Ins.
Position
2000 Salary
Proposed Gross-Salary
(Salary) War &
TaxesIPR
Processing
Ernpir 401(k)
Employer
Paid
7; MTN
Employee
Deduction
Employer
Paid
Employee
Deduction
Employer
Paid
Employee
Deduction
Employer
Paid
Bonus % (Based
on 101%)
EsL Bonus
Total Wages &
Benefits
Comments
Food & Beverage
Dir/F&B (FT)
Kk
40,000.00
41,000
6.387.80
2,163
3.494.84
772.72
76.74
95.04
115.92
111.19
0.074
3,507
56.656.10
CPI Increase
F&B Asst (FT)
Paula
21,000.00
21,525
3,353.80
1,507
55.60
58.36
0.054
1,343
27.842.112 JCPI
Increase
Cook (FT)
Ramon
26,000.00
26,650
4,152.07
1,408
11,395.60
300.00
222.98
48.10
74.52
7227
0.064
1,863
35,637.01
CP1 Increase
Cook (Fr)
Rogelo
24,000.00
24.600
3,832.68
am
4,1 9D.28
900.12
833.98
144.D4
69.00
35.00
66.72
0.054
1,535
35,793.00
CPI Increase
Kitchen Staff (PT)
Beatrice
11,700.00
7 .50
I'522.56
13,522.86
CPI Increase
Albert
12,480.00
8.00
1.944.38
14,424.38
CPI Increase
RJ
10,400.00
8.00
1,620.32
12,020.32
CPI Increase
Stacy
6,750.00
6Z0
1,051.65
7,801.65
JCPI Increase
Eric
9,750.00
7.50
1,519.05
11,269.05
CPI Increase
BanquettBartenders
0.00
Mickey
11.700
7.50
1,822.86
13,522,86
CPI Increase
Kurt
15"8
8.00
2,402.69
18.270.89
CPl Increase
Norma
15.808
8.00
, 2,462.89
18,270.89
CP1 Increase
Lisa
14,820
7.50
2,308.98
17.128.96
CPI Increase
TIM
9,360
9100
1.45829
10,81829
lCPI Increase
Ma*r12
7,800
7.50
1215.24
9.015.24
CF4 Increase
Geraldine
7,280
7.00
1,134.22
8,41422
CPI Increase
7,800
7.50
1,215.24
9,015.24
CPI Increase
IG�
7
7.00
134,22
8.414.22
CPI Increase
I Total 4
282,8
40899
5,241
1 9,0811
1.973
1 9341
288
1 3151
36
309
8,049
328,038
I TOTAL GS WAGES[ 1 51110,011141 1 87,493 1 20,617 1 31.223 1 6,676 1 3,930 1 961 1 1,0351 241 1,0151 1 27,459 1 7�.2.1
Request for Employee Salary Adjustments:
Approved by:
Approved by:
Approved by:
(Mary Lou Henson, Business Manager)
(Dean Dennis. General Manager)
(Mich Sauers, GFS CCO)
(Pat Condon. GFS Controller)
Page 2
Dec
D.W.
Date:
D.W.
% Inc.
2.60%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.50%
2.60%
2.50%
2.50%
2.50%
2.50%
2.50%
2.0%
12JO112000 8:04 PM
Pueblo Convention Center
Convention/Conference Client Roster*
ASSOCIATIONS
♦ Colorado Adult Protective Services
♦ Colorado Association of Transit
Agencies
♦ Colorado Petroleum Marketers
♦ Beta Sigtna Phi (Colorado Chapter)
♦ TOPS (Take of Pounds Sensibly)
♦ Colo. Special District Association
♦ Colorado Demolay
♦ Colorado Airport Operators
♦ Alcoholics Anonymous
♦ Colorado Contractors
♦ Colorado Trust (KT Enterprises)
♦ Colorado Cattlemen's Association
♦ Colorado Weed Management Assn.
♦ Colorado Healthcare Association
♦ Colorado Professional Archeologists
Colorado Archeological Society
♦ Professional Land Surveyors of
Colorado
* Partial List
♦ Colorado Fiscal Managers
♦ Colo. Equal
Employment/Affirmative Action
♦ Kiwanis - Rocky Mountain District
♦ Cong. Medal of Honor Society
♦ York Rite Masons
♦ Military Reunions
♦ Central Colorado Library System
♦ Colo. Federation of Republican
Women
♦ Painting & Decorating Contractors
of America
♦ National Street Rod Association
♦ Colorado/Wyoming Optimists
♦ Colorado Municipal Judges
♦ Law Enforcement Association
♦ Landscape Architects, Colorado
Chapter
♦ National Federation of the Blind,
Colorado Chapter
♦ Colorado Association of Commerce
& Industry (Colorado Chamber of
Commerce Executives)
FEDERAL & STATE BUSINESSES
♦ Colo. Division of Wildlife
♦ Colorado Dept. of
Transportation
♦ Corrections - Federal & State
♦ State Board of Real Estate
Appraisers
♦ Colorado Compensation
Insurance US Forest Service
♦ Colorado Lottery
♦ Division of Criminal Justice
♦ FEMA
♦ Department of Health
♦ Department of Human Services
♦ University of So. Colo.
♦ University of Colorado .
♦ Colorado State University
♦ Adams State College
♦ University of No. Colorado
FUTURE BOOKINGS
♦ Colorado Municipal League
♦ National Association of Elk
♦ Colorado National Federation
Breeders
of Independent Business
♦ Colorado Association of Public
(��)
Employees (CAPE)
♦ Colorado Elks
♦ Crime Stoppers International
♦ Colorado Clerks & Recorders
♦ Rocky Mountain Farmers Union
♦ Fort Carson General's Office