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HomeMy WebLinkAbout09142RESOLUTION NO. 9142 A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND WALKER PARKING CONSULTANTS TO PREPARE A COMPREHENSIVE PARKING STUDY FOR THE CENTRAL PUEBLO AREA, AND AUTHORIZING THE PRESIDENT OF COUNCIL TO EXECUTE SAME Whereas, it is the City of Pueblo's intent to prepare a comprehensive parking study for the Central Pueblo area generally bounded by 4th Street on the north, the railroad tracks on the south and west, and I -25 on the east, encompassing the Union Avenue Historic District, the Historic Arkansas Riverwalk of Pueblo (HARP) including the proposed private sector development, City Hall Complex, the Pueblo Hotel and Convention Center, the Sangre de Cristo Arts and Conference Center/Buell Children's Museum, the Greater Pueblo Chamber of Commerce Visitors Center, and the El Pueblo Museum. Be it resolved by the City Council of Pueblo, Colorado, that: SECTION l The Professional Services Agreement, dated October 23, 2000, between the City of Pueblo, a municipal corporation, and the Walker Parking Consultants, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2 The President of the City Council is hereby authorized to execute and deliver the agreement on behalf of the City of Pueblo, a municipal corporation. SECTION 3 Funds to pay for this professional services agreement in the amount of $53,800 shall be transferred from the General Fund's prior year balance. INTRODUCED: October 23, 2000 , Y APPROVED: PRESIDENT OF CITY COUNCIL ATTESTED CITY CLERK Council Agenda TITLE: A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND WALKER PARKING CONSULTANTS TO PREPARE A COMPREHENSIVE PARKING STUDY FOR THE CENTRAL PUEBLO AREA, AND AUTHORIZING THE PRESIDENT OF COUNCIL TO EXECUTE SAME DEPARTMENT: PLANNING & DEVELOPMENT AGENDA ITEM # _ DATE: OCTOBER 23, 2000 BACKGROUND As a result of a request by the Department of Planning and Development on behalf of the Pueblo Planning and Zoning Commission, Walker Parking Consultants has submitted a proposal to prepare a comprehensive parking study for the Central Pueblo area. The Central Pueblo area is generally bounded by 4th Street on the north, the railroad tracks on the south and west, and I -25 on the east. Specifically, the activities for which we have asked Walker to perform a detailed analysis to include the Union Avenue Historic District, the Historic Arkansas Riverwalk of Pueblo (HARP) including the proposed private sector development, City Hall/ Complex, the Pueblo Hotel and Convention Center, the Sangre de Cristo Arts and Conference Center /Buell Children's Museum, the Greater Pueblo Chamber of Commerce Visitors Center, and the El Pueblo Museum. A scope of services is attached to the resolution. The City has requested some minor additions to the request for professional services including a total not to exceed contract costs and the duration of the study. The not to exceed contract cost is estimated to be $53,800. Walker was chosen for this study because they performed a similar parking analysis in 1997 and we will be able to compare changes in parking inventory and demand over this period. At the time of the writing of this background paper, the City Attorney has not reviewed the professional services agreement as to form. A substitute may be provided at the October 23 Council meeting. RECOMMENDATION Approval of the Resolution (the Planning Commission requested that we expedite this resolution; the next Council meeting will not be held until November 13, 2000). FINANCIAL IMPACT An amount of $53,800 will be transferred from the General Fund's prior year balance. f ..t 4W WALKER Walker Parking Consultants PARKING CONSULTANTS 5350 S. Roslyn Street, Suite 220 Englewood, CO 801 1 1 Voice: 303.694.6622 Fax: 303.694.6667 www.walkerparking.com October 16, 2000 Mr. James F. Munch Director of Planning City of Pueblo 211 E. "D" Street, P.O. Box 1427 Pueblo, CO 81002 -1427 Re: Professional Services Professional — Comprehensive Parking Study for the Central Pueblo Area Dear Mr. Munch: Thank you for giving us the opportunity to submit this proposal to provide a comprehensive parking study for the Central Pueblo Area. The following sets forth our understanding of your project, our proposed scope of work and fee, our schedule, and conditions of agreement. BACKGROUND The City of Pueblo has requested this proposal in response to an RFP. Several years ago, Walker performed a previous study entitled "Parking Needs Assessment." Since that study, many of the projects identified as proposed have been completed, others have become better defined, and additional projects have been identified. This 2000 Parking Needs Assessment is an expansion of that study and should focus on the following areas within Central Pueblo: The Union Avenue Historic District and the Victoria Avenue District — These districts are experiencing redevelopment pressure both within the districts and where these two districts adjoin the HARP Channel. 2. Historic Arkansas Riverwalk of Pueblo (HARP) — HARP's grand opening is schedule for October of this year. The city currently has developers who are interested in developing the two pad sites on the north side of the channel south of City Hall and the hotel site southeast of City Hall. 3. The Pueblo Hotel and Convention Center — Both of these venues are contemplating expansions. The hotel is proposing to add 80 rooms and the Convention Center NOV -62 WALKER PARKING CONSULTANTS Mr. James Munch October 16, 2000 Page 2 is proposing to double its size through the addition of an exhibit hall. In both cases, additions will displace existing parking spaces and at the same time, increase parking demand. 4. The Sangre de Cristo Arts and Conference Center /Buell Children's Museum — This facility was recently expanded with the addition of the Buell Children's Museum. Potential for future residential redevelopment exists. The museum was constructed on the site of a former surface parking lot. The Arts Center, at the same time, acquired a number of buildings across the street on Santa Fe Avenue for the purpose of replacing the surface parking that was lost due to construction. The community would like to preserve these structures and convert them into downtown housing. 5. The El Pueblo Museum — The El Pueblo Museum is beginning a $4 million expansion. Currently, the only public parking for the facility is on- street. The El Pueblo Museum also serves as the gateway facility for the Frontier Pathway Scenic and Historic Byway, which has a national designation. PROPOSED SCOPE OF SERVICES The following is our proposed scope of services: TASK 1 — SUPPLY /DEMAND ANALYSIS 1. Meet with representatives of City of Pueblo to further clarify study's objectives, review the work plan, set work session dates, and finalize the project schedule. At this meeting, the lines of communication and a schedule of deliverables will also be established. 2. Obtain the following information from the City of Pueblo: Land use data — Walker will need square footage for each building within the bounded area and a breakdown of land uses within each building, if available. For uses such as hotels, the number of rooms plus square footage of meeting spaces is preferred. For theaters and auditoriums, seating capacity is best. Should this information not be available Walker offers to conduct this research activity as an additional service to this proposal at our standard hourly billing rates. WALKER PARKING CONSULTANTS Mr. James Munch October 16, 2000 Page 3 ■ Building occupancy — The occupancy of major buildings and the City's best estimate for other buildings, or a list of building owners to contact to attain such data. ■ Employment — The most recent and accurate data the City can provide for the central business district. ■ Modal split — Bus ridership, mass transit, and /or ride sharing programs for downtown Pueblo. ■ Future developments — This includes type of land use, square footage, seating capacity, or number of rooms, expected completion data, location, and whether any existing parking spaces will be displaced. ■ Copies of any previous parking studies. ■ Aerial photographs and maps of the proposed study area. 3. Conduct an inventory of on- and off— street parking spaces in the study area. Inventory will be tabulated and summarized on a block -by -block basis. Tabulation will include block identification, capacity, public vs. private, parking rates, and time restrictions. 4. Perform a parking occupancy study to determine peak occupancy. A one -time count performed sometime on a weekday during 9:00 a.m. to 3:00 p.m. is envisioned for this effort. 5. Assemble land use data provided by the City. 6. Using shared parking methodology, calculate existing parking demand on a block -by -block basis in the study area based upon parking ratios determined from Walker's database for similar land uses. Adjust parking ratios for employee drive ratio, seasonal factors, and captive market effects. Develop a computer model of parking demand and calibrate against field observations. 7. Compare the calculated parking demand to the existing parking supply to determine the existing parking surplus or deficit on a block -by -block basis in the study area. 8. Using shared parking methodology, determine current and future parking demand for the Union Avenue Historic District. 9. Identify current and future needs for event parking both for Memorial Hall and the El Pomar Plaza in HARP. WALKER Mr. James Munch As MAL PARKING CONSULTANTS October 16, 2000 Page 4 10. Identify current and future parking demand for the Sangre de Cristo Arts Center, including bus parking and the proposed residential redevelopment. 1 1. Identify current and future parking demand for the Pueblo Hotel and Convention Center. 12. Identify current and future parking demand for the El Pueblo Museum including bus parking demand. 13. Determine future parking surpluses and deficiencies (through 2005) by block within the study area based on available local data, national averages, Walker Parking Consultants' experience and shared use methodology. By developing this information by blocks, sites for additional parking facilities can be more readily identified. 14. Meet with city representatives to discuss findings developed in Task 1. TASK 2 — ALTERNATIVES ANALYSIS AND PARKING MANAGEMENT STRATEGIES For the Union Avenue Historic District, HARP, the Pueblo Hotel and Convention Center, the San de Cristo Arts and Conference Center /Buell Children's Museum, and the El Pueblo Museum, identify alternative on- and off- street solutions to meet the needs of the area /venues within reasonable walking distance. 2. Review existing vehicular and pedestrian access and circulation patterns for their relationship to existing and proposed parking generators and parking supply. 3. Determine whether the opportunity for restriping and /or making efficiency improvements exists to increase the parking supply. 4. Determine any possibilities of expanding existing parking facilities to meet area parking needs. 5. Develop options for expanding the parking supply through structured parking. Emphasis will be placed on options that would serve the Union Avenue Historic District, HARP, the Pueblo Hotel and Convention Center, the Sangre de Cristo Arts and Conference Center /Buell Children's Museum, and the El Pueblo Museum. 6. Identify RV parking solutions at the El Pueblo Museum site. Also evaluate RV parking needs within the area near the Chamber of Commerce visitor center and the extent to which this could impact structured parking. WALKER PARKING CONSULTANTS Mr. James Munch October 16, 2000 Page 5 7. Determine conceptual construction and project costs for each of the alternatives including estimated operational expenses to enable a comparison of the costs of each alternative. 8. Identify parking management strategies for each district /venue targeted for this study. This includes hours of operation, opportunities /strategies for shared parking, methods of access control, parking rates, parking enforcement, etc. 9. Develop a plan to ensure that each district /venue has adequate parking now and in the future. 10. Meet with city representatives to discuss findings developed in Task 2. TASK 3 — REPORT Prepare a draft report complete with the following: • Description of study methodology • Tables containing key information • Graphs if necessary • Maps showing similar facilities and parking rates • Executive summary documenting synthesis of findings Discuss with appropriate parties. 2. Obtain feedback regarding draft report from city representative, finalize report, and issue 15 copies of the final report and one reproducible. SCHEDULE We are prepared to begin work on this study within 2 -3 of receiving written authorization to proceed. We estimate that 14 -16 weeks will be required to perform this work. PROFESSIONAL FEES Walker will perform the services described above on a lump sum fee, plus reimbursable expense basis. The lump sum fee for these services shall be $53,800. WALKER PARKING CONSULTANTS Mr. James Munch October 16, 2000 Page 6 Included are three visits to Pueblo. Additional visits will constitute additional services. Any additional services, which you request and authorize in advance, will be performed at our standard hourly rates then in effect. Invoices will be submitted on a monthly basis for services performed and expenses incurred the previous month, and will be due upon receipt. All services will be performed in accordance with the terms and conditions of the attached document A99.1 S. Sincerely, Walker Parking Consultants W . ,;De''sw'-4- John W. Dorsett Vice President Director of Study Services Attachment — A99.1 S ACCEPTANCE C�� IA J . Larry W. Hofmockel, P.E. Vice President Managing Principal, Denver Trusting that the foregoing meets with your approval, please sign and return one copy signifying your acceptance and authorizing us to proceed ACCEPTED BY. Name `Corinne Koehler President of City Council Title October 23,2000 Date . GENERAL CONDITIONS OF AGREEMENT WALKER WALKER DOCUMENT A99 .1 S PARKING CONSULTANTS SERVICES Walker Parking Consultants /Engineers, Inc. (WALKER) will perform for the CLIENT professional servicesVk aKz= t . me &described in the attached letter as proposed scope of services. u'< ♦ 'c PAYMENT FOR SERVICES- OWNERSHIP OF DOCUMENTS cL All documents prepared or provided by WALKER in any media are and remain the property of 44 %_gas .... it , I xxkx&urk= Any use for modifications or extensions of this work, for new projects, or for completion of this project by others without WALKER's specific written consent will be at CLIENT's sole risk. STANDARD OF CARE WALKER will perform the services called for in the attached letter and this agreement in accordance with generally accepted standards of the profession. bAw -wh7s gtr AxWPMXXzXxM:PJ xx3f�� rOW NTkandwsd F x gc kx�ttx� i xR t x �xi X414 Rx s[ x x it ask >x�l��ite�ioc���Q(�xtxtf�sxg�� Any estimates or projections provided by WALKER will be premised in part upon assumptions provided by the CLIENT. WALKER will not independently investigate the accuracy of the assumptions. Because of the inherent uncertainty and probable variation of the assumptions, actual results will vary from estimated or projected results and such variations may be material. As such, WALKER makes no warranty or representation, express or implied, as to the accuracy of the estimates or projections. to the extent assumptions provided by the CLIENT are not accurate. PERIOD OF SERVICE Services shall be complete the earlier of (1) the date when final documents are accepted by the CLIENT or (2) thirty days after final documents are delivered to the CLIENT. m:V 3-0400. 001proposat sUtudieslgovemmentlgovemmentl eity of pueblolltr10I600 - munch, revised city ofpueblo proposal doc Payment is due upon receipt of invoice.