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HomeMy WebLinkAbout08995RESOLUTION NO. 8995 A RESOLUTION APPROVING AMENDMENT NO. NINE TO CONTRACT DATED MAY 13, 1996, BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND ISBILL ASSOCIATES, RAYTHEON INFRASTRUCTURE INC., RELATING TO DESIGN AND ENGINEERING SERVICES TO REHABILITATE HANGAR ACCESS TAXIWAY UNDER CITY PROJECT NO. 00 -015 FOR THE PUEBLO MEMORIAL AIRPORT, AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME WHEREAS, the City of Pueblo, A Municipal Corporation, and Isbill Associates, Raytheon Infrastructure Inc. entered into a Contract on May 13, 1996, and WHEREAS, both parties wish to amend the Contract to include fees for design and engineering services to rehabilitate hangar access taxiway under City Project No. 00 -015 for the Pueblo Memorial Airport, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO THAT: SECTION 1 A certain Amendment No. Nine to the Contract, a copy of which is attached hereto and made part thereof by reference, after having been approved as to form by the City Attorney, by and between the City of Pueblo, a Municipal Corporation, and Isbill Associates, Raytheon Infrastructure Inc., relating to the inclusion of fees for design and engineering services to rehabilitate hangar access taxiway under City Project No. 00 -015 for the Pueblo Memorial Airport, is hereby approved, subject to the conditions as set forth in said Contract. SECTION 2 The total contract amount is $84,008. Funds for the project will come from Projects to be Determined, account no. 410 - 0000 - 465.69 -01. SECTION 3 The President of the City Council is hereby authorized to execute said Amendment No. Nine to the Contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the Seal of the City thereto and attest the same. INTR ODUCED May : 2non BY Al Gurule Councilperson ATTEST. APPROVED: G� City Clerk President of City Council PUB- 2234.72271.904 City Project No. 00 -015 AMENDMENT NO. NINE TO CONTRACT DATED MAY 13, 1996 BETWEEN ISBILL DIVISION Raytheon Infrastructure Inc. AND CITY OF PUEBLO, COLORADO The Sponsor and the Engineer agree to amend their contract for improvements to Pueblo Memorial Airport, Pueblo, Colorado to include fees for engineering services. The improvement Item No. 4 is included in the Scope of Work of the original contract. The items covered by this amendment are described as follows: Item No. 4 Rehabilitate Taxiway and Apron Pavements. (Taxiway Access to ALM Hangar) The Sponsor agrees to pay the Engineer for the services listed under Article II of the original contract in the following manner: PART A - BASIC SERVICES A lump sum for Item No. 4 ...................................... ............................... $26,978.00 F'.W10 A lump sum for Item No. 4 ......................................... ............................... $7,608.00 Method of payment shall be as follows: Interim payments up to 90 percent based on work performed by the Engineer and detailed in a report submitted to the Sponsor with the request for payment. The remaining ten percent to be paid upon Notice to Proceed for construction, or, in the event the Sponsor does not elect to proceed with construction, the remaining ten percent to be paid upon receipt of request for payment from the Engineer. - SPECIAL SERVICES (SOILS AND PAVEMENT INVESTIGATIONS/ TOPO,RVEYS) The maximum estimated SPECIAL SERVI in2 is as follows: Page 1 of 3 AND PAVEMENT INVESTIGATIONS (FOR DESIGN) Item o. 4 (Not Applicable) ................................................. ...........................$N /A TOPOG PHIC SURVEYS (FOR DESIGN) Item No. 4 ( t Applicable) ................................................. ...........................$N /A If work is aban ned or terminated after obtaining approval by the Sponsor of the final construction plans a d specifications, the Sponsor shall reimburse up to 100 percent of the total lump sum as listed u PAR T A and 100 percent of the invoiced costs for soils and pavement investigations and taphic surveys listed under PART B. CONSTRUCTION ADMINISTRATION The Engineer shall be reimburs on a Cost Plus Fixed Fee Basis. The Engineer's costs shall be determined on the basis of time the number of hours worked), multiplied by the Engineer's standard hourly rates for each appli ble employee classification, plus direct non - hourly expenses including labor, overhead, and genera administrative costs. Overhead costs are based on the most recent audit on the Engineer's records. ee attached page for hourly rates and billing procedure. The estimated maximum for CONSTRUCNON ADMINISTRATION is: For Item No. 4 ............................\ ............................. Maximum of $5,418.00 FIELD ENGINEERING The Engineer shall be reimbursed on a Cost Plus Fixed e Basis. The Engineer's costs shall be determined on the basis of time (i.e., the number of hours orked), multiplied by the Engineer's standard hourly rates for each applicable employee classifica n, plus direct non - hourly expenses including labor, overhead, and general administrative costs. O Plus costs are based on the most recent audit on the Engineer's records. See attached page for ho rly rates and billing procedure. The estimated maximum for FIELD ENGINEERING is: For Item No. 4 ........................... ............................... Xaximum of $44,004.00 For Construction Administration and Field Engineering, the Sponsor shall pa the Engineer's costs to a maximum of $44,058.00 plus a fixed fee of $5,364.00 The Engineer's costs, exclusive of the fixed fee, shall not be exceeded withou Sponsor's written prior approval. \ The above estimated maximum is based on a construction project taking 30 calendar Page 2 of 3 of payment shall be as follows: For services ren under PART B - SPECIAL SERVICES, the Sponsor agrees to make monthly payments based Zpo<e work performed by the Engineer less 10 percent. The final 10 percent of the fee shall be due an le when the project final inspection and the construction report have been completed, and when rep-? able "Record Drawings" have been submitted to the Sponsor or when the construction work has mated. The "Record Drawings" and Construction Report shall be submitted within a period of 90 da m end of construction period. This Amendment shall be considered concurrent with completion of a All other terms and conditions of the original contract shall remain in effect. IN WITNESS WHEREOF, the parties hereto have affixed their signatures this day of 2000 f� SPONSOR: CITY OF PUBELO PUEBLO, COLORADO By _ tiL� President, City Council Attest FNIGINFFR ISBILL DIVISION, Raytheon Infrastructure Inc. By Neil . Rjo Manager Airport Services C #!� Page 3 of 3 HOURLY RATES* AND BILLING PROCEDURES Projects Billed with Fixed Fee Principal............................................................................ ............................... $109.80 Staff Engineer /Planner .............................................................. ............................... 92.10 Engineer /Planner /Construction Coordinator ................................... ............................... 58.50 Assoc. Engineer /Planner /Constr. Coordinator ................................. ............................... 44.60 Draftsman /CADD Operator ........................................................ ............................... 36.10 Clerical /Data Processor ............................................................. ............................... 42.80 Auto -CADD Work Station ......................................................... ............................... 25.00 Auto -TROL Work Station .......................................................... ............................... 35.00 k Includes labor overhead, general and administrative costs. Company car and Personal car usage will be billed at the rate of $27.70 per day (2 -wheel drive), $55.00 per day (4 -wheel drive) and $0.32.5 per mile. Auto rental and out -of -town expenses will be billed at actual costs. Out -of -town meals will not exceed the most current Federal Per Diem Rates. Soils and pavement investigations, topographic surveys, and other engineering support will be billed at actual costs. (02.04.98) 00rates.c98 pub2234. sow PUEBLO MEMORIAL AIRPORT PUEBLO, COLORADO CITY PROJECT NO. 00 -015 Date: February 29, 2000 I. REHABILITATE HANGAR ACCESS TAXIWAY AND HANGAR APRON, CONSTRUCT PORTLAND CEMENT CONCRETE HARDSTANDS FOR AIRCRAFT PARKING SCOPE OF WORK This project consists of preparing construction plans, contract documents, technical specifications, and field coordination for the schedule of work as listed above. The project will consist of removing the existing connecting taxiway from Runway 26L to the ALM Hangar, construct a new concrete connecting taxiway and apron at the hangar entrance. In addition, two concrete apron hardstands will be constructed, capable of parking Boeing 727 -200 aircraft. Tasks to be accomplished under this project includes: coordination of topographical survey of the proposed work area; coordination of geotechnical investigation to establish pavement design thickness based on subgrade CBR's; develop geometric for the hangar access taxiway, hangar apron and hardstands; identify underground and above ground utilities within the project site; develop construction plans, contract documents and specifications; and provide coordination and observation during construction. The engineering fees will be broken into two parts: PART A - BASIC SERVICES 1.0 Preliminary Design Phase 2.0 Design Phase 3.0 Bidding Phase PART B - SPECIAL SERVICES 4.0 Construction Administration Phase 5.0 PreConstruction Coordination 6.0 Construction Coordination 7.0 Post Construction Closeout Pueblo Memorial Airport Pueblo, Colorado February 29, 2000 Scope of Work City Project No. 00 -015 Revision No. 0 1 PART A - BASIC SERVICES 1.0 Preliminary Design Phase 1.1 Preliminary /PreDesign Meetings. Meet with the Sponsor to discuss scope of work, establish the need for topographical surveying and geotechnical investigation. Coordinate a preliminary site visit to review the project and establish extent of service required for the project. Meet with the Sponsor on various occasions during the course of the design phase to discuss and review the progress of the project. Discuss construction details, proposed time frame of construction, special requirements and establish an overall schedule. 1.2 Prepare Project Scope of Work and Contract. Prepare the Project Scope of Work structured around the requirements of the project and the Sponsor's needs, which includes all items necessary to complete the project. Prepare the Engineering Fees structured around the Project Scope of Work. Prepare a Contract for engineering services and execute with the Sponsor. 1.3 Coordinate Topographical Surveying. Prepare request for proposal outlining requirements, limits of work and a time schedule for topographical surveying. Review proposal received and negotiate cost for topographical surveying services. Topographical surveying will be accomplished with a local firm and contracted directly with the City of Pueblo. The Engineer shall perform on -site coordination with the local firm while the actual work is performed. 1.4 Coordinate Geotechnical Investigation. Prepare request for proposal outlining requirements, locations of soil borings and a time schedule for a geotechnical investigation. Review proposal received and negotiate cost for the geotechnical investigation. The geotechnical investigation will be accomplished with a local firm and contracted directly with the City of Pueblo. The Engineer shall perform on -site coordination with the local firm while the actual work is performed. The Engineer will review the existing utilities and drainage structures, before, during or after the geotechnical investigation. 1.5 On -Site Preliminary Investigation. The Project Manager and Engineer visited the site to assess the existing pavement conditions with the Sponsor. Coordination was set up for preliminary pavement investigation using non - destructive testing. Remedial repair procedures were discussed including project schedule and level of urgency of project. The Engineer made an additional site visit to coordinate and oversee the non - destructive testing and discussed the findings with the Sponsor. Pueblo Memorial Airport Pueblo, Colorado February 29, 2000 Scope of Work City Project No. 00 -015 Revision No. 0 2 2.0 Design Phase 2.1 Prepare Preliminary Contract Documents. The Engineer will prepare the preliminary contract documents for review by the Sponsor and the Sponsor's attorney. The contract documents will contain invitation for bids, instruction to bidders and bid conditions, bid proposal forms, contract agreement, performance bond, payment bond, and general provisions. This information will be prepared to the extent possible with the exception of actual bid dates, construction time, and other items that are project specific, which can not be determined until the design phase is complete. 2.2 Prepare Special Provisions. The Engineer will be required to prepare special provisions for the project, which are job specific and crucial to the completion of the project. The special provisions will address and cover items generally not covered in the general provision. 2.3 Prepare Preliminary Plans. Develop preliminary plans to include a cover sheet; summary of approximate quantities with soil boring information; construction layout plan with construction phasing; hangar access taxiway plan, apron plan, hardstand plan, with existing and proposed contours, underdrain layout and pavement markings; additional hangar access taxiway plan and aircraft hardstands; typical sections and miscellaneous details. The plans will be prepared with the use of CADD and plotted on 24" x 36" paper. 2.4 Preliminary Technical Specifications. Prepare technical specifications for construction bid items required for the project. The specifications will convey construction standards for the industry for the specific items and shall include a description of the material, equipment, and construction methods, method of measurement, basis of payment, and material and testing requirements. 2.5 Prepare Pavement Design. Evaluate the existing pavement section, existing subgrade material and prepare calculation for pavement section. Utilize the FAA computer program and establish the pavement section to meet the intended aircraft loading with a safety factor applied. Prepared the FAA pavement forms for records and inclusion in the Engineer's Report. 2.6 Calculate Quantities. Estimated quantities will be calculated for all bid items anticipated to be paid for directly. Quantities will be calculated to neat line dimension from the project plans. Quantities will be listed in the bid proposal and on the summary of approximate quantities. 2.7 Drainage Design and Calculations. The drainage design shall incorporate an underdrain system. Design considerations shall include the type of underdrain, pipe sizing, cleanouts, inspection manholes and outfall structures. 2.8 Plans Review (90 %). After the completion of preliminary plans produced on CADD, the Engineer will submit a set of preliminary drawings to the Sponsor for review. A meeting will be Pueblo Memorial Airport Pueblo, Colorado February 29, 2000 Scope of Work City Project No. 00 -015 Revision No. 0 3 scheduled to make a final review of the project site with the Sponsor to identify areas that would require additional design efforts. 2.9 Prepare Engineer's Report. During the preparation of the preliminary plans and specifications, a design report will be prepared. The report will include a summary of the project, schedule for the completion of the design, bidding and construction of the work, and a detailed description of the work. A summary of approximate project costs, including administrative costs, engineering fees and an engineer's estimate of probable construction costs will be included. The report will also contain soil/pavement core data used to determine pavement designs, pavement design forms, and drainage calculations for the underdrain. 2.10 Complete Plans and Specifications. A final set of plans, specifications, and contract documents will be prepared which incorporates all revisions, modifications, and correction determined during the Sponsor's review and the plans -in -hand site visit. Required advertisement dates and bidding dates will be established prior to submitting the final plans, specifications, and contract documents. 3.0 Bidding Phase 3.1 Provide Plans & Specifications /Advertise. The Engineer will submit the Invitation for Bids to the City Purchasing Department for notifying the local and selected publications for advertisement for bids with publication dates and bid opening date. Invitation for bids will be submitted to selected firms to assure local contractors and material suppliers are aware of the pending project. Approximately 20 copies of the final contract documents, plans and specifications will be printed for distribution to prospective contractors and material suppliers. 3.2 Conduct Pre -Bid Meeting. A pre -bid meeting with potential contractors will be conducted at the airport to review and discuss the scope of work. The Engineer will conduct the pre -bid meeting and answer any questions that contractors may have. A site visit will follow the pre -bid meeting to further answer any question. 3.3 Consult with Potential Bidders. During the bidding process the Engineer will answer questions from prospective bidders and suppliers, regarding schedules of the work, funding availability, contractual requirements, and other concerns the bidders may have. 3.4 Prepare Necessary Addenda. The Project Engineer will collect all questions offered by potential bidders and concerns offered by the Sponsor, that might require issuance of an addendum. Any necessary addenda will be issued to clarify and modify the project as required by the Sponsor. Issuance of the Addenda will be coordinated with the City Purchasing Department. Addenda will be made available to the planholders by mail, hand delivering, or via facsimile transmission. Pueblo Memorial Airport Pueblo, Colorado February 29, 2000 Scope of Work City Project No. 00 -015 Revision No. 0 4 3.5 Attend Bid Opening. The Engineer will attend and assist with a bid opening at the Sponsor's location. The Engineer will provide the City Purchasing Department with an electronic copy of the bid proposal containing all bid items and estimated quantities for use during the bid opening. 3.6 Analyze Bid Proposals. The Engineer will review all the bid proposals submitted. An analysis of the bid prices, and contractor's qualifications to complete the project, will be completed. The Engineer will prepare a complete Tabulation of Bids that will be made available to all plan holders and the Sponsor. 3.7 Prepare Recommendation Letter. The Engineer will prepare Recommendation of Award to the Sponsor to accept, or reject the bids as submitted. If rejection is recommended, the Engineer will supply an explanation for the recommendation and possible alternative actions the Sponsor can pursue to complete the project. PART B - SPECIAL SERVICES 4.0 Construction Administration Phase 4.1 Prepare Construction Contract. The Engineer will prepare the Notice of Award, Notice to Proceed and Contract Agreements for the Sponsor's approval and signatures. Seven (7) copies of the Contract Agreement will be submitted to the successful contractor for signatures. 4.2 Assist with Submittal Review. The Project Engineer will assist the Resident Engineer with review and approval of construction material submittals when the Contractor submits the material data sheets. 4.3 Consult with Resident Engineer. The Project Engineer will consult with the Resident Engineer on a daily basis to review the progress of the project and discuss any potential problems. 4.4 Prepare Periodic Cost Estimate and Request for Payments. The Clerical staff will prepare and update the Periodic Cost Estimate based information provided by the Field Engineer. All data will be recorded and filed in the project permanent records and archived at the close of the project. The Project Engineer and /or Clerical staff will assist the Resident Engineer in preparing request for payment to be submitted the Sponsor for payment of construction that has been completed. 4.5 Prepare /submit Final Report. The typing for the final construction report will be completed at the Engineer's office. The Clerical staff will assemble all necessary documents for the Engineer or Sponsor's signatures. The Project Manager will make a final review the Report prior to issuing to the Sponsor. Pueblo Memorial Airport Pueblo, Colorado February 29, 2000 Scope of Work City Project No. 00 -015 Revision No. 0 5 4.6 Drafting /Review Record Drawings. The Drafting department will prepare the final record drawing from marked -up "redline" drawings provided by the Resident Engineer. Any changes to the project that were made during construction will be reflected on the record drawing. These changes will be a permanent part of the CADD files. The Project Manager will make a final review of the record drawings prior to submitting copies to the Sponsor. 5.0 Pre- Construction Phase. 5.1 Prepare Construction Management Plan. To assure the Contractor fully understands the project, schedule, materials submittals required, and testing requirements, a Construction Management Plan (CMP) will be required. The Contractor will be required to submit the CMP and address the various sections including contractor organization chart, chain -of- command, and construction schedule. 5.2 Prepare Project Files. Clerical staff will prepare the daily quantity record sheets, day count sheets, testing sheets, construction report format, periodic cost estimate, etc. The Resident Engineer will review all data and assure that the construction contracts are in order and the bonds have been completed. The Engineer will make five (5) copies of the plans (updated with all addenda and issued for construction), and five (5) copies of the Contract Documents, which includes the executed contract Agreement, for the contractor's use during construction. One (1) of the executed contract documents will be retained by the Engineer and one copy retained by the Airport. 5.3 Prepare for Pre- Construction Meeting. The Engineer will prepare the agenda, and schedule a pre - construction meeting with all necessary parties involved with the project. FAA Control Tower personnel and tenants, that will be effected by the construction, will be invited to attend. 5.4 Conduct Pre- Construction Meeting. The meeting will be conducted at the Airport Conference Room with the Sponsor, Contractor, subcontractors, and airport tenants effected by the construction. Utility companies will be included as required. The Sponsor's representative will conduct the pre- construction meeting with assistance from the Project Engineer or Resident Engineer. The Resident Engineer will review the construction schedule, airport safety and security regulations, payment procedures, and required closeout documentation. 6.0 Construction Coordination Phase 6.1 Field Inspection /Coordination. The Project Manager and Project Engineer are expected Pueblo Memorial Airport Scope of Work Pueblo, Colorado City Project No. 00 -015 February 29, 2000 Revision No. 0 n to visit the site a minimum of one time during the course of the project. The Project Engineer will review the progress of the work and field records. If necessary the Project Engineer will meet with the Contractor to discuss the progress of the work and resolve potential conflicts. 6.2 Resident /Field Engineering. The Resident Engineer will be on site from the beginning of the project to the completion of the project and will provide full time inspection. The construction time for this project is estimated to be thirty (30) calendar days. The Resident Engineer will work approximately two hours longer per day than the Contractor and subcontractors. The Contractor is anticipated to work a single shift, ten hours per day, six days a week with the possibly of going to seven days a week during certain phases of the project. An additional engineer will be required if seven -day workweeks are scheduled. The Resident Engineer will be available to the Contractor to answer questions, clarify plans and specifications. The Resident Engineer will review construction progress for compliance with the project plans and specifications. The Resident Engineer will coordinate current and proposed construction activities during the course of the project with the Sponsor and tenants as required. The Resident Engineer will observe day to day construction activities and document work performed. 6.3 Review Material Submittals. The construction coordination will consist of reviewing and approving shop drawings and material submittal data from the contractor. The Engineer will review copies of the contractor's survey data for pavement grades and structure locations. Contractor will be required to submit material information data sheets to the Resident Engineer prior to incorporating the products in the work. The Engineer will review all material data for compliance with the project specifications. The Resident Engineer will review other construction items for general compliance with the construction documents. 6.4 Calculate Construction Quantities. The Resident Engineer will maintain daily records and quantities of the construction progress. Construction quantities will be calculated daily and recorded on record item sheets. The Engineer will review the quantity records with the Contractor on a periodic basis. 6.5 Periodic Cost Estimates. The Engineer will prepare the Periodic Cost Estimates and review the quantities with the Contractor. The Engineer, Sponsor and Contractor will resolve discrepancies, or disagreements with the Contractor's records. The Engineer will transmit all cost and payment records to the Engineers home office for record keeping and archiving. The Engineer will submit six copies of the Periodic Cost Estimate to the Contractor for approval and signatures. The Engineer will prepare request for payment, for construction completed, to be submitted to the Sponsor. 6.6 Prepare Daily Reports. The Resident Engineer will maintain a daily log of construction progress and activities and prepare a daily report summarizing work performed. 6.7 Prepare /Submit Weekly Reports. The Resident Engineer will prepare a weekly status Pueblo Memorial Airport Pueblo, Colorado February 29, 2000 Scope of Work City Project No. 00-015 Revision No. 0 7 report to be submitted to the Sponsor and the Engineer's home office. 7.0 Post Construction Coordination Phase 7.1 Final Inspection. The Resident Engineer, Project Engineer, Sponsor and the Contractor will conduct a final inspection for overall compliance with the project plans and specifications. Any deficiencies will be noted and recorded at this time. 7.2 Site Cleanup. The Resident Engineer will assure the Contractor has completed all punch list items and all construction equipment, construction debris has been removed from the airport. The Contractor will be required to have all access points re- secured (fences repaired, gates closed and locked, keys returned, etc.) and the site is clean. 7.3 Prepare Notice of Contractor's Settlement. The Resident Engineer will coordinate with the Purchasing Agent and assist in preparation of the Notice of Contractor's Settlement for local publication. A final period cost estimate for construction will be prepared with reduction of retainage to zero, approved by the Contractor and given the Purchasing Agent prior to publication of Notice of Contractor's Settlement. 7.4 Record Drawings. The Resident Engineer will prepare record drawings to reflect modifications made during the course of construction. The Resident Engineer will mark up a set of construction plans with changes to the actual construction, configuration, notes, grades and elevations, cable routing, structures, etc. The record drawings will be corrected by the use of CADD and reviewed by the Resident Engineer. The CADD work involved with this item is covered under the Construction Administration Phase. 7.5 Final Construction Report. The Resident Engineer will prepare a final construction report. The report will include the Sponsor's administrative expenses, the Engineer's responsibilities, efforts and contract fees, and the construction costs. The report will include a narrative addressing the daily progression of the project, problems encountered, resolutions of problems, change orders, final quantities, explanation of quantities variations, and total project cost summary. The actual clerical work involved with this item is covered under the Construction Administration Phase of the project. 7.6 Update Airport Layout Plan. The airport layout plan will be updated with all improvements contained in this project once all construction is complete. The airport layout plan sheet will then be submitted to the Sponsor with a copy to the FAA. Pueblo Memorial Airport Pueblo, Colorado February 29, 2000 Scope of Work City Project No. 00-015 Revision No. 0 0 Isbill Division, Raytheon Infrastructure Inc. ENGINEERING FEES FOR PRELIMINARY, DESIGN, BIDDING, CONSTRUCTION ADMINISTRATION AND CONSTRUCTION PHASES AIRPORT: PUEBLO MEMORIAL AIRPORT RAS NUMBER: PUB2234.72271904 LOCATION: PUEBLO, COLORADO 29 -Feb-00 NON FEDERAL PROJECT:CITY OF PUEBLO PROJECT NO. 00 -015 REV. NO: 0 I. REHABILITATE HANGAR ACCESS TAXIWAY AND HANGAR APRON, CONSTRUCT PORTLAND CEMENT CONCRETE HARDSTANDS FOR AIRCRAFT PARKING AMOUNT REQUESTED INDEPENDENT ANALYSIS AMOUNT NEGOTIATED PART A - BASIC SERVICES Preliminary and Design Phase $26,977.70 Bidding Phase $7 Total Basic Services $34 PART B - SPECIAL SERVICES Construction Administration Phase $5,418.31 Construction Coordination Phase $35,683.49 Pre and Post - Construction Phase $8,320.30 Total Special Services $49 ITOTAL ENGINEERING FEES $ 84,008.15 $0.00 $0.00 PART A - BASIC SERVICES Item No. 1.0 Preliminary Design Phase Total Hours Principal Engineer Staff Engineer $126.70 $106.25 Engineer/ Planner $67.50 Associate Associate Electrical Electrical Engineer Engineer Engineer $51.45 $67.50 $51.45 Draftsman $41.60 Clerical $49.35 Misc. Costs Total Cost per Item 1.1 Prelimina /PreDesi n Meetings 14 1 3 8 1 1 $1,076.40 1.2 Prepare Project Scope of Work and Contract 23 1 3 10 5 2 2 $1,559.60 13 Coordinate Topographical Surveying 31 2 20 5 4 $2,017.15 1.4 Coordinate Geotechnical Investigation 43 16 20 5 2 $3,405.95 1.5 On -Site Preliminary Investi ation .. may) yi ....: ............«..tFei4F.VYP..7fl ! t?Wk}r ... ......{ Com uter Cost 20 /.....: .[... 26 1 .. .:.:.:::. ... :...... .. ::: :..'. ..... 16 .y: '... :f'. .::.: 12 2 1 ....... .. .:.:. ::.: :. '.... .. ..... ...... . .::$ ".:: 10 4 $25.00 $1,330.75 k $650.00 Miscellaneous 0 $0,00 $000 Auto Rental 3 3 $27.70 $83.10 Mileage 750 750 $0.33 $247.50 Lodging and Per Diem 0 $0.00 $0.00 Total Preliminary Phase $253.40 $2,656.25 $4,995.00 $874.66 $0.00 $0.00 $166.40 $444.15 10,370.45 L:IS0WFEES\Pub223412234FEEAs Page 1 Revised 03/02100 PART A - BASIC SERVICES 0 Isbill Division, Raytheon Infrastructure Inc. $200.00 Auto Rental 2 2 $27.70 $55.40 ENGINEERING FEES FOR PRELIMINARY, DESIGN, BIDDING, CONSTRUCTION ADMINISTRATION AND CONSTRUCTION PHASES Associate Item Principal Engineer! Associate Electrical Electrical No. Total Engineer Staff Engineer Planner Engineer Engineer Engineer Draftsman Clerical Misc. Total Cost 3.0 Bidding Phase Hours $126.70 $106.25 $67.50 $51.45 $67.50 $51.45 $41.60 $49.35 Costs per Item 3.1 Provide Plans 8 Specifications/Advertise 23 3 5 8 7 $1,334.50 3.2 Conduct Pre -Bid Meeting 41RPORT: PUEBLO MEMORIAL AIRPORT 0 8 8 Total Bidding Phase RAS NUMBER: PUB2234.72271904 8 _OCATION: PUEBLO, COLORADO $1,920.20 3.3 Consult with Potential Bidders 9 29 -Feb-00 8 VON FEDERAL PROJ ECT_CITY OF P UEBLO PROJECT NO. 00 -015 _ __ - 1 $589.35 REV. NO: 0 22 1 PART A - BASIC SERVICES 8 4 7 $1,391.05 i 8 8 $540.00 3.6 Analyze Bid Proposals 10 Associate 2 4 Item 3 P rir oa - rg,neer! Associate Elect ca Electrical 2 1 No. - :al E - g - eer Staff = ; ^eer Planrer F•1g - eer E ^g ^ee E• gineer Dra %ma•i Gerica' Misc Total Cost , 2.0 Design Phase - S'25', 5+:. ^•) 1 S7 �0 Sc' 45 S41 6C 549 35 Costs pe item 2.1 Prepare Prelimina• °; C _t•art Doru -e�!� - 5 _ c -. -.- a _..._ - - - -- - 8 S944 80 2.2 Prepare Special D•o s n -% 4 1 1 1 6 4 $708 55 ; 2.3 Prepare Prelimir ;+ a -s 5 6 ^ 2a _ 42 S 0C S4 234 3^ Summary of Ap prox rate •.a�_ mov S n ee t _ ._ 2 4 $0 OC Airport Layout P'ar C ons. % „. on Schedule 4 2 3 Hangar Access T o a- _ _ 1 4 +0 Additional H.A.T :' an a•-o "+ r_rat: S7a• as ji 2 3 !0 Pavement - Typica. Secn r•s and : :e:a•is 2 3 15 2.4 Preliminary Techmca Spec ' ra: -s '` 2 12 5031 40 2.5 Prepare Pavement e s cr -_ _ - - -- 5 _ - - 2 S80305 2.6 Calculate Ouant t-es __ -- 8 - -- - 4 - 4 - -_ - -- _ - -- SA . 80 23 Drainage Design a -d 'a :., anons S 5 2.8 Plans Review (9C %;! - T.: 14 3 4 1 2.9 Prepare Enginee's R eport - . 19 . -_ . -. - -- 4 -� -_ _ -.- . 4 - ? 2.10 Complete Plans . & S ecitra: c -s 38 4 24 1 S Estimated Total Man hours ._. 3 35 -- 60 9 0 0 73 41 Computer Cost + +? 40 _ 73 S2 GC _ S i l Miscellaneous 0 c 0 Auto Rental 1 1 _ _ $27 Mileage 25C 25L S033 Lodging and Per Die, C. S0 00 ; - -'- Total Design Phase #3,718.75 4 : 05 0.00 X 63.05 X0.00 0.00 3,036.80 2.023.35 PART A - BASIC SERVICES 0 $200.00 $200.00 Auto Rental 2 2 $27.70 $55.40 Mileage 500 500 Associate Item Principal Engineer! Associate Electrical Electrical No. Total Engineer Staff Engineer Planner Engineer Engineer Engineer Draftsman Clerical Misc. Total Cost 3.0 Bidding Phase Hours $126.70 $106.25 $67.50 $51.45 $67.50 $51.45 $41.60 $49.35 Costs per Item 3.1 Provide Plans 8 Specifications/Advertise 23 3 5 8 7 $1,334.50 3.2 Conduct Pre -Bid Meeting 28 0 8 8 Total Bidding Phase $253.40 fl,700.00 $2,767.50 8 4 $1,920.20 3.3 Consult with Potential Bidders 9 8 1 $589.35 3.4 Prepare Necessary Addenda 22 1 2 8 4 7 $1,391.05 15 Attend Bid Opening 8 8 $540.00 3.6 Analyze Bid Proposals 10 1 2 4 3 $757.25 3.7 Pre are Recommendation Letter 2 1 1 $155.60 3.8 Attend S ponsor Meetings 0 Saw Miscellaneous 0 $200.00 $200.00 Auto Rental 2 2 $27.70 $55.40 Mileage 500 500 $0.33 $165.00 Lodging and Per Diem 0 $0.00 $0.00 Total Bidding Phase $253.40 fl,700.00 $2,767.50 $0.00 0.00 $0.00 832.00 1,135.05 $7,608.35 L 150 W F E E S\ P ub 2234!2234 F E E. bs Page 2 Revised 03!02/00 Isbill Division, Raytheon Infrastructure Inc. ENGINEERING FEES FOR PRELIMINARY, DESIGN, BIDDING, CONSTRUCTION ADMINISTRATION AND CONSTRUCTION PHASES AIRPORT: PUEBLO MEMORIAL AIRPORT RAS NUMBER: PUB2234.72271904 LOCATION: PUEBLO, COLORADO 29 -Feb-00 NON FEDERAL PROJECT:CITY OF PUEBLO PROJECT NO. 00 -015 REV. NO: 0 PART B - SPECIAL SERVICES PART B - SPECIAL SERVICES Associate Associate Item Item Principal Engineer/ Associate Electrical Electrical No, Total Engineer No. Planner Total Engineer Staff Engineer Planner Engineer Engineer Engineer Draftsman Clerical Misc. Total Cost 4.0 Construction Administration Phase Hours $109.80 $92.10 $58.50 $44.60 $58.50 $44.60 $36.10 $42.80 Costs - 4.1 Prepare Construction Contract 6 1 3 -. -• - -- . 5.3 Prepare for Pre - Construction Meeting 2 5 4.2 Assist with Submittal Review 17 2 14 5.4 Conduct Pre - Construction. Meetin 18 1 16 .00 4.3 Consult with Resident Engineer 8 Est&ttated TottE h)rtnfaus ...:.. 2 6 . 3 . _ .20 4.4 Perodic Cost Estimat & Requestfor Payment 5 2 __ f ?13 57 3 1 4.5 Prepare/Submit Final Report 20 1 2 5 1 _ - -- • -• Z. - Z. -- Miscellaneous 0 12 _ =.10 4.6 Drafting /Review Record Drawings 18 1 1 1 16 : -, 50 _ _ > 5tt#�rlted::T.:.Oti[IYIHtttiOUr . ... ... .. .. 250 3ff.: Q 0 #3 MIN Lodging and Per Diem 0 Fixed Fee Total PreConstruction Phase 0.00 276.30 fYd.91 0.00 Computer Cost 26 36.10 S 256.80 $2.7311.93 10 16 $25.00 _ : - .00 Miscellaneous 1 1 $100.00 - x.00 Auto Rental 0 $27.70 $0.00 Mileage 0 $0.33 $0.00 Lodging and Per Diem 0 $0.00 $0.00 Total Construction Administration $219.60 $736.80 $1,765.00 $0.00 $0.00 $0.00 $577.60 $770.40 5,418.31 L:\S0WFEES\Pub2234 /2234FEE.)ds Page 3 ReOsed 03/02/00 PART B - SPECIAL SERVICES Associate Item Principal Engineer/ Associate Electrical Electrical No, Total Engineer Staff Engineer Planner Engineer Engineer Engineer Draftsman ;-­4 - 5.0 PreConstruction Coordination Hours $109.80 $92.10 $58.50 $44.60 $58.50 $44.60 $36.10 "s'l 5.1 Prepare Construction Management Plan 7 1 6 5.2 Prepare Projects Files 6 2 -. -• - -- . 5.3 Prepare for Pre - Construction Meeting 5 2 1 . _. _. .__ -' -' - 5.4 Conduct Pre - Construction. Meetin 18 2 16 Est&ttated TottE h)rtnfaus ...:.. . 3 . ,. _.. Fixed Fee __ f ?13 57 Computer Cost 1 1 _ - -- • -• Z. - Z. -- Miscellaneous 0 - -•• - - - "" Auto Rental 1 _ _ Mileage 250 250 ••_ - - - - -- •- Lodging and Per Diem 0 Total PreConstruction Phase 0.00 276.30 1,521.00 0.00 0.00 0.00 36.10 S 256.80 $2.7311.93 L:\S0WFEES\Pub2234 /2234FEE.)ds Page 3 ReOsed 03/02/00 PART B - SPECIAL SERVICES Isbill Division, Raytheon Infrastructure Inc. ENGINEERING FEES FOR PRELIMINARY, DESIGN, BIDDING, CONSTRUCTION ADMINISTRATION AND CONSTRUCTION PHASES AIRPORT: PUEBLO MEMORIAL AIRPORT Item No. 7.0 Post Construction C lose Out Total Hours Principal Engineer $109.80 RAS NUMBER: PUB2234.72271904 Engineer/ Planner $58.50 LOCATION: PUEBLO, COLORADO Electrical Engineer $58.50 Associate Electrical Engineer $44.60 Draftsman $36.10 Clerical $42.80 29-Feb -00 Total Cost per Item 7.1 NON FEDERAL PROJECT:CITY OF PUEBLO PROJECT NO. 00 -015 8 8 REV. NO: 0 PART B - SPECIAL SERVICES $1,204.80 7.2 Prepare Clean-up Item List 3 Item 3 No. 7.3 Prepare Final Settlement Notice 1 1 Associate $58.50 7.4 Prepare Record Drawings 7 Principal Engineer/ Associate Electrical Electrical 6.0 Construction Coordination Total Engineer Staff Engineer Planner Engineer Engineer Engineer Draftsman Clerical Misc. Total Cost based on 30 calenda days) Hours $109.80 $92.10 $58.50 $44.60 $58.50 $44.60 $36.10 $42.80 Costs per Item 6.1 Field Inspection/Coordination 16 8 8 #3 2 $1,615.20 6.2 Resident/Field Engineering 360 360 $117.00 $408.87 Computer Cost $21,060.00 6.3 Review Material Submittals 5 20 5 0 $292.50 6.4 Calculate Construction Quantities 5 5 $292.50 6.5 Periodic Cost Estimates 17 4 8 5 $1,000.00 $1,050.40 6.6 Prepare Daily Diary 40 40 5 $2,340.00 6.7 Prepare Wee kl Pro ress Re ort 4 $27.70 4 Mileage 850 $234.00 .. 1�Otet <Il✓)8(#YIGUr$�::�: �" � ..:; 4k7` : ;:.:::� ' .� : .1.'Z ��!; _.. .a ..: fl .. .. �t.�.o::: ..: • . ,. ;:: >:> x $0.33 Fixed Fee Lodging and Per Diem 5 5 $4,032.69 Auto Rental 31 1 30 $100.00 $500.00 $27.70 $858.70 Miscellaneous $0.00 $736.80 $1,989.00 $0.00 $0.00 $0.00 $0.00 Mileage 2750 250 2500 Total Construction Coordination Phase (including Construction Administration) $0.33 $907.50 Lodging and Per Diem 30 30 $49,422.10 $100.00 $3,000.00 Total Construction Phase $819.40 $1,105.20 $24,687.00 $0.00 $0.00 $0.00 $0.00 $214.00 $0.00 $35,683.49 PART B - SPECIAL SERVICES Item No. 7.0 Post Construction C lose Out Total Hours Principal Engineer $109.80 Staff Engineer $92.10 Engineer/ Planner $58.50 Associate Engineer $44.60 Electrical Engineer $58.50 Associate Electrical Engineer $44.60 Draftsman $36.10 Clerical $42.80 Misc. Costs Total Cost per Item 7.1 Conduct Final lns ection 16 8 8 $1,204.80 7.2 Prepare Clean-up Item List 3 3 $175.50 7.3 Prepare Final Settlement Notice 1 1 $58.50 7.4 Prepare Record Drawings 7 7 $409.50 7.5 Prepare Final Construction Report 13 13 $760.50 7.6 Update Airport Layout Plan Esi {tnafetl ftitAl M#rt tiat7t3 Fixed Fee 2 .t?:;::. #3 2 8: $117.00 $408.87 Computer Cost 20 20 0 $25.00 $500.00 Miscellaneous $1,000.00 $1,000.00 Auto Rental 6 1 5 $27.70 $166.20 Mileage 850 250 600 $0.33 $280.50 Lodging and Per Diem 5 5 $100.00 $500.00 Total Post Construction Phase $0.00 $736.80 $1,989.00 $0.00 $0.00 0.00 0.00 $0.00 $6,581. 37 Total Construction Coordination Phase (including Construction Administration) $49,422.10 L:\SOWFEEMPub2234 /2234FEE.ds Page 4 Revised 03102!00 Council Agenda RESOLUTION APPROVING AMENDMENT NO. TITLE: NINE TO ISBILL ASSOCIATES CONTRACT AGENDA ITEM # DEPARTMENT: PUEBLO MEMORIAL AIRPORT DATE: APRIL 24, 2000 ISSUE Should the City Council approve a Resolution to Amend the Contract between the City of Pueblo, a Municipal Corporation, and Isbill Associates, Raytheon Infrastructure Inc., a Colorado Corporation, for design and engineering services to rehabilitate hangar access taxiway under City Project No. 00 -015 at the Pueblo Memorial Airport. RECOMMENDATION Approval of this Resolution. BACKGROUND On January 25, 2000, the ramp area at the east end of the Pueblo Memorial Airport experienced some asphalt failure. This failure appeared to be a sinkhole; however, after an engineering evaluation was conducted, the question regarding the integrity of the apron area has surfaced. This project will rehabilitate the taxiway from Runway 26L to the ALM Hangar. FINANCIAL IMPACT The total contract amount for engineering fees is $84,008. Funds for this project will come from Projects to be Determined, account no. 410 - 0000 - 465.69 -01.