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Home My WebLink About8802RESOLUTION NO. 8802 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE HISTORIC ARKANSAS RIVERWALK PROJECT, PHASE II -b, EDA PROJECT NO. 05 -01 -0235 AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, proposals for the Historic Arkansas Riverwalk Project, Phase II -b, EDA Project No. 05 -01 -0235, have been received and examined; and WHEREAS, the proposal of Gonzales Concrete, Inc. DBA G.M.G., Inc., of Pueblo, Colorado, was the only bid received; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION 1. A contract for the Historic Arkansas Riverwalk Project, Phase II -b, be and the same is hereby awarded to said bidder in the amount of $2,536,869.00. The awarding of the contract for the project set forth herein shall be subject to the approval of the Economic Development Administration, U.S. Department of Commerce, and the filing of sufficient sureties to be approved by the Purchasing Agent of said City, and proper execution of all contract documents. SECTION 2. The Purchasing Agent be, and he is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. In addition to the amount of the bid set forth, as aforementioned, an additional amount as stipulated in this section is hereby established for contingencies and additional work. Contingencies and Additional Work - - - - $177,208.00 SECTION 4. Funds for said project shall be paid from Account Number 037 - 1998 - 100 - 089 - 040 -0085. INTRODUCED September 13 ' 1999 By John Verna Councilperson APPROV t' d� President of the City Council AT T FSyT. City Clerk Council Agenda TITLE : Resolution Awarding a Construction Contract for the AGENDA ITEM # _�S Historic Arkansas Riverwalk Project, Phase II -b, EDA Project No. 05 -01 -0235, and Authorizing the Purchasing Agent to Execute the Same DEPARTMENT: PUBLIC WORKS DATE : September 13, 1999 ISSUE Should the City Council award a construction contract for the construction of the Historic Arkansas Riverwalk Project, Phase II -b to Gonzales Concrete, Inc. dba G.M.G., Inc., of Pueblo, Colorado, in the amount of $2,536,869.00 RECOMMENDATION Approval of this Resolution BACKGROUND This phase of the HARP Project will include the following features: - Lake Elizabeth Events Plaza structure - Boathouse building - Parking lots at City Hall, Lake Elizabeth and adjacent to the Riverside Building - Physicians Fountain - El Pomar Grand Staircase - North side Riverwalk - Union Avenue to Pedestrian bridge Three sealed bids were received for this Project, with Gonzales Concrete, Inc. dba G.M.G., Inc., of Pueblo, submitting the lowest bid. A copy of the engineer's "Bidding Schedules Comparison" is attached. The column with the heading of DSW is the engineer's estimate. The engineer's estimate is approximately $10,000 below the lowest bid. Because of the wide range between the lowest bid and the next bid, a meeting was held with the President of Gonzales Concrete Inc., dba G.M.G. Inc., Gary Gonzales, and his estimator, to determine if they felt confident in their bid. Attending for the City were Mel Murray, Jim Munch, Tom Cvar, Craig Campbell and Jodi Farrington of Design Studios West. Mr. Gonzales gave his assurance that his company had bid the project properly and was prepared to perform the work. (Please see letter from Craig Campbell dated 9/1/99.) The contract award is for an amount less than the bid amount due to budget constraints. This reduction in contract award amount is allowed in the bidding documents. This project is being funded in part by an Economic Development Administration (EDA) Grant and several grants and donations made through the HARP Foundation. ED 0 Sep -01 -99 03:21P Design Studios West, Inc. 303 623 3758 P.02 September 1, 1999 Mr. Tom Cvar Public Works Department 211 E. D Street Pueblo, CO 81003 RE: HARP Phase II -B Bids rI T'ST IM M There were three bids received for the HARP Phase II -B project, with the low bid being very close to the final DSW estimate. The next lowest bid was considerably higher by about $600,000 which created a concern related to the possibility of some work being overlooked by the low bidder. DSW prepared a breakdown of the bid items which indicated two out of 15 bid items that appeared to be considerably lower than the other bidders. In order to clarify the situation, the low bidder, G.M.G. was asked to meet with DSW and representatives from the HARP Authority, City Planning, and Public Works to discuss the possibility of portions of the project being overlooked. The representatives from G.M.G. expressed confidence in their bid and felt that they may have been able to bid lower costs on the extensive concrete work within those bid items — work that G.M.G. would be capable of undertaking themselves without using a subcontractor. There was general agreement among City staff, HARP Authority, and DSW that there are no grounds for rejecting the low bid. It is therefore the recommendation of DSW that the bid be awarded to G.M.G., with bid items deleted in the order listed until an award amount is determined to be within the available funds, less contingency. Vcry truly yours DES S WEST, INC. Craig Campbe P>'ilac�al in Chage 5R I( )K )' 1VV : , I: I NQ'. inning Enginccring Landscalic ArchttcczwL: 1-31 Market SCrcct, Seim I(Jtl 1)cn�'ir, C'��fur:hh,,v(1�(12 (.3031 62.1 -346; Fax i. ;03! 62, ; -A lhnvcr tialr Lake City 1'110h1u HISTORIC ARKANSAS RIVERWALK OF PUEBLO City of Pueblo 99-080 EDA Project No. 05-01-0235 Bidding Schedules Comparison Item No. Description i DSW Byerly GMG . 1 Houston Irrigation and Landscaping at Santangelo's Parking Lot $ 7,200 7017 j $ $ , 9,000 2 JAII Other Work at Santangelo's Parking Lot $ 1 $ 13,095 $ 18,000 3 Seed and Irrigation of Future Building Lots beside Grand Staircase/El Pomar $ 12,300 $ 10,928 $ 6,300 4 !All Benches $ 44,020 $ 36,447 $ 24,739 $ 16,000 $ 12,380 $ 11,670 $ 7,000 5 North Side Seed and Irrigation Between Victoria and Union Ave - NOT Including Main Irrigation Line !All 6 Other Work North of the HARP Channel Between Victoria and Union Ave - NOT Including Main Irrigation Line Relocation nor Riverside Parking Lot I $ 241,001 $ 32,258 $ 150,000 7 Light Pole Installation at All Areras Except Parking Lots 41,811 $ 33,150 $ 25,000 8 $ 188,883 $ 158,100 $ 151,000 i $ 225,000 !Lake Elizabeth Events Plaza Structure with Lights and Steps, only 9 1 Remaining Work at Events Plaza $ 95,737 I $ 238,009 J $ 103,000 $ 135,000 10 - -an - -- - �Boathouse Building and Steps - $ 570,178 I $ 541,081 I - -- -I $ 419,831 - - - - --- j -- $ 641,457 $ 630,000 $ 324,254 ± $ 325,000 11 - - -- - - - - -- - - - All Remaining South Side Work - - 12 $ 383 $ 34, 500 $ 35,000 Brick Pavers along Both Sides of Unions Ave Between Union Ave Bridge and Grand Ave 13 $ 810,291 $ 525,328 j $ 550,000 !Riverside, Lake Elizabeth, and City Hall Parking Lots $ 558,919 14 ! Physicians' Fountain - Stage not included $ 129,219 $ 147,325 $ 208,030 $ 218,700 - All Other Wo rk not Included Above. Includes but not limited to Main Irrigation 15 Line Relocation, Grand Staircase/El Pomar, North Sider Riverwalk Construction $ 755,601 $ 824,067 Fs 483,892 $ 855,000 , Union Ave to Pedestrian Bridge 1 Grand Total Bid 1 $ 2,593,929 1 $3,360,256 $2,604,318 $ 3,205,000 8/30/99 Bid Analysis Page 1 of I