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HomeMy WebLinkAbout8712RESOLUTION NO. 8712 A RESOLUTION APPROVING AMENDMENT NO. EIGHT TO CONTRACT DATED MAY 13, 1996, BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND ISBILL ASSOCIATES, RAYTHEON INFRASTRUCTURE INC., RELATING TO STATE GRANT NO. 99- 24-8/6, REHABILITATE AIRPORT LIGHTING EQUIPMENT, FOR THE PUEBLO MEMORIAL AIRPORT, AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME WHEREAS, the City of Pueblo, A Municipal Corporation, and Isbill Associates, Raytheon Infrastructure Inc. entered into a Contract on May 13, 1996, and WHEREAS, both parties wish to amend the Contract to include fees for engineering services relating to rehabilitating airport lighting equipment for the Pueblo Memorial Airport, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO that: SECTION 1. A certain Amendment No. Eight to the Contract, a copy of which is attached hereto and made part thereof by reference, after having been approved as to form by the City Attorney, by and between the City of Pueblo, a Municipal Corporation, and Isbill Associates, Raytheon Infrastructure Inc., relating to the inclusion of fees for engineering services for State Grant No. 99- 24-8/6, Rehabilitate Airport Lighting Equipment for the Pueblo Memorial Airport, is hereby approved, subject to the conditions as set forth in said Contract. SECTION 2. The total contract amount is $17,099. The state portion of this contract is $3,419.80. The City of Pueblo's matching funds amount will be $13,679.20, which will be taken from the Land Sales Account. SECTION 3. The President of the City Council is hereby authorized to execute said Amendment No. Eight to the Contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the Seal of the City thereto and attest the same. INTRODUCED Mav 24.1999 BY Cathv Garcia Councilperson APPROVED: President of of the Council ATTEST: L 4 ._._•� ,- ..l Council Agenda RESOLUTION APPROVING AMENDMENT NO. TITLE: EIGHT TO ISBILL ASSOCIATES CONTRACT AGENDA ITEM # DEPARTMENT: PUEBLO MEMORIAL AIRPORT DATE: MAY 24, 1999 ISSUE Should the City Council approve a Resolution to Amend the Contract between the City of Pueblo, a Municipal Corporation, and Isbill Associates, Raytheon Infrastructure Inc., a Colorado Corporation, for engineering services relating to State Grant No. 99- 24 -8/6, Rehabilitate Airport Lighting Equipment at the Pueblo Memorial Airport RECOMMENDATION Approval of this Resolution. BACKGROUND On January 11, 1999, City Council approved a contract under Resolution No. 8609 for a State Aviation System Grant. At that time, Council approved matching funds to be taken from the Land Sales Revenue account. This contract amendment with Isbill Associates is for the engineering portion of the contract of which the City will pay 80% and the State will pay 20 %. (See the attached budget summary taken from the actual grant contract.) FINANCIAL IMPACT The total contract amount for engineering fees is $17,099. The portion of this contract which is covered under the State Grant is $3,419.80. The City's matching funds for the project will be $13,679.20, which will be taken from the Land Sales Revenue account. IAI No. PUB 2195 (72271.902) City Project No. AMENDMENT NO. EIGHT TO CONTRACT DATED MAY 13, 1996 BETWEEN ISBILL ASSOCIATES Raytheon Infrastructure Inc. AND CITY OF PUEBLO, COLORADO The Sponsor and the Engineer agree to amend their Contract dated May 13, 1996 for improvements to Pueblo Memorial Airport, Pueblo, Colorado to include the fees for engineering services. The improvement items covered by this amendment are described as follows: 3. Rehabilitate Airport Lighting Equipment Including Lights, VASIs and REILs. (Replace Runway 26R VASI with PAPI -4) PART A - BASIC SERVICES DESIGN ENGINEERING Item No. 3 ................ ............................... $7,952.00 BIDDING AND CONSTRUCTION ADMINISTRATION Item No. 3 ................ ............................... $5,397.00 PART B - SPECIAL SERVICES (SOILS AND PAVEMENT INVESTIGATIONS/ TOPOGRAPHIC SURVEYS /FIELD ENGINEERING) The maximum estimated SPECIAL SERVICES engineering is as follows: SOILS AND PAVEMENT INVESTIGATIONS (FOR DESIGN) Item No. 3 ............................... Not Applicable to this Amendment TOPOGRAPHIC SURVEYS (FOR DESIGN) Item No. 3 ............................... Not Applicable to this Amendment Page I of 2 FIELD ENGINEERING The Engineer shall be reimbursed on a Cost Plus Fixed Fee Basis. The Engineer's costs shall be determined on the basis of time (i.e., the number of hours worked), multiplied by the Engineer's standard hourly rates for each applicable employee classification, plus direct non - hourly expenses including labor, overhead, and general administrative costs. Overhead costs are based on the most recent audit on the Engineer's records. See attached page for hourly rates and billing procedure. The estimated maximum for FIELD ENGINEERING is: For Item No. 3 .............................. Maximum of $3,750.00 For this Amendment, the Sponsor shall pay the Engineer's costs to a maximum of $3,322.00 plus a fixed fee of $428.00. The Engineer's costs, exclusive of the fixed fee, shall not be exceeded without the Sponsor's written prior approval. The above estimated maximum is based on a construction project taking 40 working days. Method of payment shall be as follows: For services rendered under PART B - SPECIAL SERVICES, the Sponsor agrees to make monthly payments based upon the work performed by the Engineer less 10 percent. The final 10 percent of the fee shall be due and payable when the project final inspection and the construction report have been completed, and when reproducible "Record Drawings" have been submitted to the Sponsor and when the revised Airport Layout Plan has been approved by the FAA. The "Record Drawings" and Construction Report shall be submitted within a period of 90 days from end of construction period. This Amendment shall be considered concurrent with completion of audit. All other terms and conditions of the original contract shall remain in effect. IN WITNESS WHEREOF, the parties hereto have affixed their signatures this 24th day of May 1999. SPONSOR: ENGINEER: CITY OF PUEBLO ISBILL ASSOCIATES PUEBLO, COLORADO RAYTHEON INFRASTRUCTURE INC. President, City Council By DAVID R. GOTTHARDT CONTRACTS MANAGER Page 2 of 2 N N O> � V- N T-- V- I-- cq in N a� O LLJ Z F Q 0 0 O E W a W Q m S •O IL m Z a m O c 1= C Z co E O Q U z Z a Z 4 o �a 0 OJ Z F- (� Q J z W Q C) U ix O w LL W U) 2M W 0 C LL m 0 Z 0. Z W a0 w CL Z O� ui av �_ W Q a 0 0 N O (h (O r N w m » (s � o ? m a N ( m E N - 0 Z r ° C a t c c G t E o, F c H ( v d N co U e m o a ° o c ai c M � N n N N M O N 8 us vs c tO c O c o m p O o c U e o 0 o ° C H H • U � v. 0 2 0 y c v m U H g N c a n i Cl- U d a m u �o 0 m ti N L LL a C c c W R 0 t- a U A O F- u 41 i0 c m U A E A 0 01 c W N Q m c a w d, c w A AL u C a 7i F N W U W rn U m Q U h A O U y O U h � U o c 0 iO o E 0 O O� O C O Ul H u N Q o m �n c N N v a w In a n c w A $ a o u N _ IL 0 H m y t a m c . 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C 3 0 of O O rn «s S O W. 0 oil O m a 0 N O U A H G ¥ § ¥ ¥ & a § G § § 00 E 72 n± 2 a % 8 N r a §acoC - V, ffl� - f G e [ @ G § ) \ LO � o 0)§ )2 q C-4 Jk IT mCM a� k k / � \ 7 E rC § 3 o_ - « LLJ *° M 2 Ec m I \� (D il z 3 0 e co 2 M /j $ §_ 0 o ' 2 a � 2 1- mIT w o ` - ■ �± z 0 V5 § � 0 � � « ) § u § f / w = o _ ` 0 c� k k §§ k 2 Z ` ` ' G § Ix \k& of - w c w 4w f u t�0JJ2ƒ7t�� \ ) ` E ; § ( | E E E a. u(L 2 a J D 3 2 0 §/ C C0 § j a U) / 0 e PART A PROJECT FUNDING SUMMARY (from all sources) 1$80.00 , . GRANT FUNDS REQUESTED $52,00 OTHER FUNDS 1 $0 LOCAL $28,000 OTHER STATE $0 FEDERAL $0 PART B BUDGET SUMMARY TOTAL Grant Share % Other Sources % CAPITAL EQUIPMENT MAINTENANCE SERVICES FACILITIES IMPROVEMENTS $60,000 T $48,000 80% 1 $12,000 20% Project Total i 560.000 548.000 I 80 3 12,000 20% ENGINEERING SERVICES $20,000 $ 4,000 20% $16,000 80% Composite Total S80.000 $52.000 I 328,000 35%