HomeMy WebLinkAbout8698A RESOLUTION APPROVING AN AGREEMENT BETWEEN PUEBLO, A
MUNICIPAL CORPORATION, AND THE SOUTHEASTERN COLORADO
HERITAGE CENTER RELATING A GRANT NO. 99 -P2 -010, PHASE I FROM
THE STATE HISTORICAL FUND FOR THE RESTORATION AND
RENOVATION OF THE D &RGW FREIGHT STATION PROJECT,
AUTHORIZING EXPENDITURE OF FUNDS FOR GRANT MATCH AND
AUTHORIZING THE PRESIDENT OF COUNCIL TO EXECUTE SAME
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PUEBLO,
COLORADO, that:
SECTION 1
An agreement dated May 10, 1999, between the City of Pueblo, a Municipal
Corporation, and the Southeastern Colorado Heritage Center, of which a copy is attached hereto
and on file at the office of the City Clerk, having been approved as to form by the City Attorney, is
hereby approved.
SECTION 2
The President of the City Council is hereby authorized to execute and deliver said
Agreement on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix
the Seal of the City thereto and attest same.
SECTION 3
Funds for local grant match totaling $50,000 are available in the amounts of $25,000
from Account No. 002 -1998- 100 -000- 040 -1117 and $25,000 from Account No. 04- 1998 - 400 -000-
040 -7359.
SECTION 4:
This resolution shall become effective upon final passage.
INTRODUCED: MAY 10, 1999
C U�ICIL PE S
APPROVED: ' h 't/
PRESIDENT OF CITY COUNCIL
ATTEST: - - �-
TY CLERK
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A RESOLUTION APPROVING AN AGREEMENT BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE
SOUTHEASTERN COLORADO HERITAGE CENTER RELATING A GRANT NO. 99 -P2 -010, FROM THE STATE
HISTORICAL FUND FOR THE D &RGW FREIGHT STATION PROJECT, AUTHORIZING EXPENDITURE OF FUNDS
FOR GRANT MATCH AND AUTHORIZING THE PRESIDENT OF COUNCIL TO EXECUTE SAME
Title
Agenda Item #
Department: PLANNING Date: MAY 10, 1999
ISSUE Should the City Council approve an Agreement between the City of Pueblo and the Southeastern
Colorado Heritage Center relating to a grant from the State Historical Fund for the D &RGW Freight Station
project?
BACKGROUND The D &RGW Freight Station project is located at the corner of West "B" Street and
Victoria Avenue within the Union Avenue Historic Business Zone District. The property is owned by the City
of Pueblo.
The Southeastern Colorado Heritage Center, SCHC has filed an application and is entering into an
Agreement for Phase I, to receive funds in the amount of $100,000 from the State Historical Fund to
rehabilitation activities for the City owned D &RGW Freight Station.
The City of Pueblo will provide the $50,000 local match and the City's Department of Planning and
Development will perform the project administration required by the grant. The SCHC will pay for the work
performed by the selected contractor upon approval of the City.
The State Historical Fund monies are not exempt from TABOR and will be recieved as revenue by the
SCHC and not the City.
The D &RGW Freight Station project goal is for the preservation, and reuse of the freight depot building in
the Union Avenue Historic District. The proposed uses for the facility will consist of a museum, research
library, bicycle trail -head center, railroad rolling stock exhibit, public market, public parking for the area.
Overall, this project is viewed as a multi -use facility with great potential for the enhancement of tourism and
economic development in the lower downtown area.
The Southeastern Colorado Heritage Center Board is actively engaged in fund raising the remainder of the
project.
RECOMMENDATION Approval of the Resolution.
D
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FINANCIAL IMPACT Funds shall be available from the following Accounts:
1998 CIF Account No. 219 - 1998 - 100 - 000 - 040 -1117; and
1998 CDBG Account No. 04- 1998 - 400 - 000 -040 -7359.
AGREEMENT
THIS AGREEMENT entered into as of Maq /0 1 1999,
between Pueblo, a municipal corporation, 1 City Hall Place, Pueblo,
Colorado, 81003, (the "City ") and Southeastern Colorado Heritage
Center, a Colorado nonprofit corporation, 217 South Grand Avenue,
Pueblo, 81003 (the "Heritage Center "), WITNESSETH:
RECITALS:
A. The Heritage Center filed an application for funds from
the State Historical Society for certain restoration and
rehabilitation activities for the "D &RGW Freight Station Project ",
and subsequently received a grant of $100,000 therefore identified as
State Historical Fund No. 99 -P2 -010 (the "Grant "). Pursuant to the
Grant requirements the Heritage Center has entered into a contract
with the State of Colorado dated r, 1999 (the "Heritage
Center Contract ") under which it agrees to perform certain work
associated with the "D &RGW Freight Station Project" hereinafter
described as "Heritage Center Work ".
B. The City has indicated its willingness to provide
matching funds of $50,000 for certain restoration and rehabilitation
activities for (the "DR &GW Freight Station Project ") identified as
State Historical Fund No. 99 -P2 -010.
C. The parties hereto contemplate that the Heritage Center
will pay over the full amount of its Grant, for the restoration and
rehabilitation activities, to such payees as maybe directed by the
City and City will cause the restoration and rehabilitation
activities to be performed through contractor(s) selected by City.
D. The City and Heritage Center are desirous of setting
forth the terms and conditions of their mutual understandings with
respect to the provision of matching funds to the City for the D &RGW
Freight Station and the implementation and performance of the
Hertigage Center Work.
NOW, THEREFORE, in consideration of the foregoing Recitals
and mutual covenants contained herein, City and Heritage Center agree
as follows:
1. City will cause to be undertaken the performance and
completion of the Heritage Center Work as set forth in the
application for and award of Grant for the D &RGW Freight Station
Project.
2. As often as reasonably necessary during City's
performance of Heritage Center Work, and upon completion of same,
Heritage Center shall expeditiously process, sign and submit to the
State Historical Society, complete with all certifications and
assurances, periodic and final payment requests to receive all funds
that may thereby become payable under the Heritage Center Contract.
Upon receipt of any such funds, Heritage Center shall immediately pay
same to such payees as maybe directed by City.
3. City shall direct the expenditure of funds received by
Heritage Center under the Grant solely for performance of work
contemplated by the Heritage Center Contract.
4. Any notice or communication required to be given under
this Agreement shall be deemed given if served personally or mailed
by first class mail, postage prepaid, to either party at such party's
address shown on page 1 of this Agreement or such other address as
either party may specify in writing given to the other party.
5. This Agreement shall be binding upon and inure to the
benefit of City and Heritage Center and their respective successors
and assigns, provided, Society may not assign this Agreement or any
of their rights hereunder without the prior written consent of the
City.
Signed at Pueblo, Colorado the day and year first above
written.
S E A L]
ATTEST: t
City &erk
[S E A L]
ATTEST Pecretary
,
PUEBLO MUNICIPA RPORATION
` 1
BY: tT i -
President of the City Council
SOUTHEASTERN COLORADO HERITAGE CENTER
BY: �r
President
Form 6- AC- 02A(R5/91)
-.a
Department or Agency name
Colorado Historical Society
Department or Agency number
GCA
Routing Number
APPROVED WAIVER FORM
CONTRACT
THIS CONTRACT, Made this day of q 1999, by and between the State of
Colorado for the use and benefit of the Department of Higher Educatio , Colorado Historical Society, 1300 Broadway, Denver,
Colorado 80203, hereinafter referred to as the State and/or the Society, and the Southeastern Colorado Heritage Center, 217
South Grand Avenue, Pueblo, Colorado 81003, hereinafter referred to as the Contractor,
WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made available and a sufficient
uncommitted balance thereof remains available for encumbering and subsequent payment of this Contract under
Encumbrance Number in Fund Number 401 Appropriation Account 401 and
Organization SHFG ; and
WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate agencies; and
WHEREAS, the State desires to assist public and private applicants in the historic preservation and restoration of historical sites
and municipalities throughout the state; and
WHEREAS, pursuant to Article 12- 47.1 -1201 of the Colorado Revised Statues otherwise known as the "Limited Gaming Act of
1991", provides for the annual distribution of monies from the State Historical Fund created by Subsection (5) (b) (III) of
Section 9 of Article XVIII of the state constitution; and
WHEREAS, the Colorado Historical Society is the principal agency authorized by the state to administer such funds for the
purpose of providing historic preservation grants; and
WHEREAS, the Contractor is eligible in accordance with law to receive a State Historical Fund preservation grant award; and
WHEREAS, this Contract (hereinafter "Contract" or "Agreement ") sets forth the Scope of Work, Budget and List of Submittals,
hereinafter referred to as the "Project" ,
NOW THEREFORE, it is hereby agreed that:
1. The Contractor shall use funds subject to this Contract in support of Project #99 -P2 -010, "Restoration & Rehabilitation
of the D &RGW Freight Station, Phase I of II Phases," in accordance with the Scope of Work attached hereto as Exhibit
A, including all applicable plans and specifications, which are hereby made a part of this Contract by reference. If
indicated below such plans and specifications developed during the contract period shall become a part of this Contract
and shall control the project performance upon written approval thereof by the State.
Page 1 of 9 pages
- , and specifications are (check one):
— not required.
have been developed, are dated and are hereby made a part of this Contract.
X are to be developed during the Contract period.
Initials /State Representative
l:. Initials /Grant Recipient
Any modification of the implementation of this Project must receive prior written approval of the State Historical
Society, and be properly incorporated into this Contract by amendment in accordance with the State's Fiscal Rules.
APPLICABLE STANDARDS: The Contractor agrees that it will perform the activities and produce the submittals
described in accordance with the pertinent sections of the Secretary of the Interior's Standards for ArchaeoloKV and
Historic Preservation and, as applicable, the Secretary of the Interior's Standards for Rehabilitation and Guidelines for
Rehabilitating of Historic Buildings for Development Projects, and the National Register Bulletin 16, Guidelines for
Completing National Register of Historic Places Forms, National Park Service, 1991, for a National Register Form
Preparation Project. Contractor shall perform any and all survey activities and submittals in accordance with the
Colorado Cultural Resource Survey Manual, Volumes I and II, June 1998 for any and all survey activities and projects
(copies of which are available through the Society).
4. COPYRIGHT: Unless otherwise specified in Exhibit A, Scope of Work, the Contractor is free to copyright books,
publications, or other copyrightable materials and/or submittals created or developed in the performance of this
contract. All copyrightable materials and /or submittals developed or produced under this contract are subject to a
royalty -free, nonexclusive, and irrevocable license to the Society to reproduce, publish, display, perform, prepare
derivative works or otherwise use, and authorize others to reproduce, publish, display, perform, prepare derivative
works, or otherwise use, the work or works for Society and/or State Historical Fund purposes.
For purposes of this subsection the term submittals shall include, but is not limited to, architectural plans and
specifications, books, publications, brochures, manuscripts, video tapes or sound recordings, photographs, computer
programs, computerized data, plans, drawings, specifications or other graphical representations, and works of any
similar nature which are submitted with a proposal or grant application or delivered under a SHF grant.
REMEDIES: In addition to any other remedies at law or equity or specified elsewhere in this Contract, the State shall
have the right to withhold payment, declare all or part of the work ineligible for reimbursement, or take other correbtive
action if the Contractor fails to perform these activities in accordance with the Standards, the SHF Grants Manual
and/or the terms and conditions of this Contract.
CONTRACT PERIOD: The term of this Contract shall be from June 1, 1999 through March 1, 2001
The Scope of Work must be commenced within sixty (60) days of the Contract beginning date unless a longer period is
approved in writing by the State Historical Fund (SHF) Administrator. The Scope of Work must be completed no later
than thirty (30) days prior to the Contract ending date.
COMPENSATION AND METHOD OF PAYMENT: In consideration of the project described in Exhibit A and subject
to the List of Submittals set forth in Exhibit C, the State shall pay to the Contractor on an expense reimbursement
basis a grant not to exceed one hundred thousand dollars (S100,000). Any and all Project costs in excess of this
grant amount are the responsibility of the Contractor.
Unless otherwise specified in Exhibit C, the State shall advance thirty - percent (30 0 10) of the total grant amount upon
proper execution of this contract and upon submission of a SHF Payment Request, forty- percent (40 %) will be paid to
the Contractor upon submission and approval of the Interim SHF Financial Report. The remaining thirty- percent
(30 %) of the grant amount shall be paid following Contractor's submission and the State's approval of the Final SHF
Financial Report, Project Summary and SHF Payment Request Form (Attachments 1, 2 and 3). All payments are
Page 2 of 9 pages
subject to the satisfactory completion of milestones described in Exhibit C and submission by Contractor of either
doc4+mented proof or certification of expenditures with each financial report.
Exceptions: Contracts with an approved advance payment and Mini -'rant Awards (S 10,000 and under) shall receive a
portion, as defined in Exhibit C, of their award upon proper execution of this Contract. The remaining balance of the
award shall be paid following Contractor's submission of the Final SHF Financial Report and Project Summary Report.
Expenditures incurred by the Contractor prior to execution of this Contract are not eligible expenditures for
State reimbursement. If the Project involves matching funds the SHF may permit prior expenditures in furtherance of
the Scope of Work to be counted as part of such matching funds. Any such previously expended funds allowed toward
the match amount shall be noted in Exhibit B.
ACCOUNTING: At all times from the effective date of this Contract until completion of this Project, the Contractor
shall maintain properly segregated books of State funds, matching funds, and other funds associated with this Project.
All receipts and expenditures associated with said Project shall be documented in a detailed and specific manner, and
shall accord with the Budget set forth in Exhibit B. Contractor may adjust budgeted expenditure amounts up to ten
percent (10 ° within said Budget without approval of the State and document in the next financial report. Adjustments
of budget expenditure amounts in excess of ten percent (10 %) must be authorized by the State in an amendment to this
Contract properly executed and approved pursuant to the State Fiscal Rules. In no event shall the State's total
consideration exceed the amount shown in Paragraph 7 above. Interest earned on funds advanced by the State shall
be applied to eligible project expenditures, must be documented in financial reports, and will be deducted from
the final payment.
AUDIT: The State or its authorized representative shall have the right to inspect, examine, and audit Contractor's
records, books, and accounts, including the right to hire an independent Certified Public Accountant of the State's
choosing and at the State's expense to do so. Such discretionary audit may be called for at any time and for any reason
from the effective date of this Contract until three (3) years after the date final payment for this Project is received by
the Contractor provided that the audit is performed at a time convenient to the Contractor and during regular business
hours.
10. PARTIES RELATIONSHIP: THE CONTRACTOR IS A GRANTEE AND NOT AN EMPLOYEE OR AGENT OF
THE STATE. CONTRACTOR SHALL HAVE NO AUTHORITY, EXPRESS OR IMPLIED, TO BIND THE STATE
TO ANY AGREEMENTS OR UNDERSTANDINGS WITHOUT THE EXPRESS WRITTEN CONSENT OF THE
STATE. THE CONTRACTOR REPRESENTS THAT IT HAS, OR SHALL SECURE AT ITS OWN EXPENSE ALL
PERSONNEL BY THE CONTRACTOR UNDER THIS CONTRACT. THE CONTRACTOR IS RESPONSIBLE
FOR PROVIDING WORKMEN'S COMPENSATION COVERAGE AND UNEMPLOYMENT COMPENSATION
COVERAGE FOR ALL OF ITS EMPLOYEES TO THE EXTENT REQUIRED BY LAW, AND FOR ENSURING
THAT ALL SUBCONTRACTORS MAINTAIN SUCH INSURANCE. CONTRACTOR SHALL PAY WHEN DUE
ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX WITHHOLDING. ALL OF THE SERVPCES
REQUIRED HEREUNDER SHALL BE PERFORMED BY THE CONTRACTOR OR UNDER HIS SUPERVISION.
11. REPRESENTATIVES: For the purpose of this contract, the individuals identified below are hereby designated
representatives of the respective parties. Either party.may from time to time designate in writing new or substitute
representatives:
For the State: Gloria J. Muniz Contracts Officer
Name Title
For the Contractor: Tom E. Cummins President
Name Title
Page 3 of 9 pages
12. NOTICES: All notices required to be given by the parties hereunder shall be given by certified or registered mail to the
individuals at the addresses set forth below. Either party may from time to time designate in writing substitute
addresses or persons to whom such notices shall be sent.
To the State: Gloria J. Muniz
Contracts Officer
Colorado Historical Society
State Historical Fund
225 E. 16th Avenue, Suite 260
Denver, Colorado 80203 -1620
To the Contractor: Tom E. Cummins
President
Southeastern Colorado Heritage Center
217 South Grand Avenue
Pueblo, Colorado 81003
13. ADA COMPLIANCE: The Contractor assures the State that at all times during the performance of this contract that no
qualified individual with a disability shall, by reason of such disability, be excluded from participation in, or denied to
benefits of the service, programs, or activities performed by the Contractor, or be subjected to any discrimination by the
Contractor upon which assurance the State relies. Further, all real property improvements shall conform to applicable
ADA requirements.
14. DISSEMINATION OF ARCHAEOLOGICAL SITE LOCATIONS: Contractor agrees to provide the Society with
copies of any archaeological surveys developed during the course of, or under a project financed either wholly or in
part by the Society. Contractor agrees to otherwise restrict access to such archaeological surveys, as well as access to
any other information concerning the nature and location of archaeological resources, in strict accordance with the
provisions of the Colorado Historical Society, Office of Archaeology and Historic Preservation, Policy on
Dissemination of Information, adopted October 1991, a copy of which is available from the Society.
15. REPORTS: The Contractor shall deliver to the State project progress reports every four (4) months during the project
which document the progress of the Project, SKF Financial Reports (Attachment 1), and the Project Summary Report
(Attachment 2), as described in the List of Submittals (Exhibit Q. The Contractor further agrees that reports are to be
completed on State provided forms (Attachments 1 -3). Failure to meet the report deadlines may result in
termination of the Contract.
16. MATCHING FUNDS: The Contractor agrees to make available the necessary funds to complete the Project and
provide matching funds, if applicable, in accordance with the Project Budget as set forth in Exhibit B. In the event that
said matching funds become unavailable, the state may, in its sole discretion, reduce its total funding commitment to
the Project in proportion to the reduction in matching funds. The Contractor further agrees:
a. To the extent that this Project is funded from sources other than the State Historical Fund, expenditures in
furtherance of the Project shall be pro -rated among the funding sources in accordance with their percentage of the
total project budget; and
If the total funding set forth in the Project Budget is not expended on completion of the Project, the State shall be
reimbursed its pro -rata share of the unexpended budget.
17. CONSULTANTS /SITE VISITS: The State shall have the right, but not the duty, to provide assistance in any or all of
the following manner:
Review any project planning documents and methods for conformity with the applicable standards, manuals, and
guidelines,
Make recommendations to project personnel concerning the selection of an architect or other professional
consultants; and /or
Make site visits as determined necessary by the State before, during and /or at the conclusion of the Project to
provide on -site technical advice and to monitor progress.
Page 4 of 9 pages
Any-'exercise of the State's rights under this Paragraph 17 shall not relieve the Contractor of any of its Contract
obligations.
IS. LETTER OF AGREEMENT: If required, in the sole discretion of the State, the provisions found in Exhibit D, State
Historical Fund Letter of Agreement, which is attached hereto and executed by the parties of this Contract, are hereby
incorporated in this Contract and made a part hereof if indicated below:
a. Letter of Agreement Required: X Yes No
Initials /State Representative
Initials /Grant Recipient
19. PUBLIC ACKNOWLEDGEMENT OF FUNDING SOURCE: When issuing press releases, official statements, or
documents that describe the project funded by the State Historical Fund grants program, and in all publications and
materials produced in other media funded under this Contract, a credit line must be included that reads: "This project
is /was paid for in part by a State Historical Fund grant from the Colorado Historical Society." In addition, the Society
reserves the right to require that the following sentence be included in any product funded through this program: "The
contents and opinions contained herein do not necessarily reflect the views or policies of the Colorado Historical
Society ".
All Acquisition and Development projects must acknowledge State assistance by means of a temporary but prominently
displayed project sign to be posted at the beginning of construction and to remain in place until construction is
completed that will be provided by the State.
20. HISTORIC REGISTER: If the Project affects a different property listed on the National Register or State Register, the
applicant will consult with the Colorado Historical Society's Office of Archaeology and Historic Preservation, and also
will act in accordance with the Secretary of the Interior's Standards for Archaeology and Historical Preservation.
21. TERMINATION OF CONTRACT FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely
and proper manner his obligations under this Contract, or if the Contractor shall violate any of the covenants,
agreements, or stipulations of this Contract, the State shall, in addition to other remedies, thereupon have the right to
terminate this Contract for cause by giving written notice to the Contractor of such termination and specifying the
effective date thereof, at least five (5) days before the effective date of such termination. In that event, all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs, products and reports or other
material prepared by the Contractor under this Contract shall, at the option of the State, become its property, and the
Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Notwithstanding the above, the Contractor shall not be relieved of liability to the State for any damages sustained by
the State by virtue of any breach of the Contract by the Contractor, and the State may withhold any payments to the
Contractor for the purpose of setoff until such time as the exact amount of damages due the State from the Contractor is
determined.
22. TERMINATION FOR CONVENIENCE OF STATE: The State may terminate this Contract at any time the State
determines that the purposes of the distribution of State monies under the Contract would no longer be served by
completion of the Project. The State shall effect such termination by giving written notice of termination of the
Contractor and specifying the effective date thereof, at least twenty (20) days before the effective date of such
termination. In that event, all finished or unfinished documents and other materials paid for with State funds shall, at
the option of the State, become its property. If the Contract is terminated by the State as provided herein, the
Contractor will be paid an amount which bears the same ratio to the total compensation as the services actually
performed bear to the total services of the Contractor covered by this Contract, less payments of compensation
previously made. Provided, however, that if less than sixty percent (60 %) of the project covered by this Contract has
been completed upon the effective date of such termination, the Contractor shall be reimbursed (in addition to the
above payment) for that portion of the actual out -of- pocket expenses (not otherwise reimbursed under this Contract)
incurred by the Contractor during the Contract period which are directly attributable to the uncompleted portion of the
project covered by this Contract. If this Contract is terminated due to the fault of the Contractor, Paragraph 21 hereof
relative to termination shall apply.
Page 5 of 9 pages
23. CHANGES: This Contract is intended as the complete integration of all understandings between the parties, at this
time, and no prior or contemporaneous addition, deletion, or other amendment hereto, including an increase or decrease
in the amount of monies to be paid to the Contractor, shall have any force or effect whatsoever, unless embodied in a
written contract amendment incorporating such changes executed and approved pursuant to the State's Fiscal Rules.
Notwithstanding this provision, modifications to Exhibit A (Scope of Work) and /or to Exhibit C (List of Submittals)
may be approved by letter of agreement, agreed to in writing by both parties, providing that no such letter of agreement
may alter either the total amount of funds payable under the contract , as set forth in Paragraph 7, or the contract period,
as set forth in Paragraph 6, unless such changes are embodied in a written contract amendment executed and approved
pursuant to the State's Fiscal Rules.
24. CONFLICT OF INTEREST:
a. No employee of the Contractor shall perform or provide part-time services for compensation, monetary or
otherwise, to a consultant or consultant firm that has been retained by the Contractor under the authority of this
Contract.
b. The Contractor agrees that no person at any time exercising any function or responsibility in connection with this
Project on behalf of the Contractor shall have or acquire any personal financial or economic interest, direct or
indirect, which will be materially affected by this Contract, except to the extent that he may receive compensation
for his performance pursuant to this Contract.
C. A personal financial or economic interest includes, but is not limited to:
i) any business entity in which the person has a direct or indirect monetary interest;
ii) any real property in which the person has a direct or indirect monetary interest;
iii) any source of income, loans, or gifts received by or promised to the person within twelve (12) months prior
to the execution date of this Contract;
iv) any business entity in which the person is a director, officer, general or limited partner, trustee, employee,
or holds any position of management.
For purposes of this subsection, indirect investment or interest means any investment or interest owned by the
spouse, parent, brother, sister, son, daughter, father -in -law, mother -in -law, brother -in -law, sister -in -law, son -in-
law, or daughter -in -law of the person by an agent on his /her behalf by a general, limited, or silent partner of the
person, by any business entity controlled by said person, or by a trust in which he /she has substantial interest. A
business entity is controlled by a person if that person, his/her agent, or a relative as defined above possesses
more than fifty percent (50 %) of the ownership interest. Said person has a substantial economic interest in a trust
when the person or an above - defined relative has a present or future interest worth more than one thousand
dollars ($1,000.00).
In the event of a conflict of interest, as described in this Paragraph 24, cannot be avoided without frustrating the
purposes of this Contract, the person involved in such a conflict of interest shall submit to the Contractor and the
State a full disclosure statement setting forth the details of such conflict of interest. In cases of extreme and
unacceptable conflicts of interest, as determined by the State, the State reserves the right to terminate the Contract
for cause, as provided in Paragraph 21 above. Failure to file a disclosure statement required by this Paragraph 24
shall constitute grounds for termination of this Contract for cause by the State.
25. COMPLIANCE WITH APPLICABLE LAWS: At all times during the performance of this Contract, the Contractor
shall strictly adhere to all applicable Federal and State laws that have been or may hereafter be established.
26. SEVERABILITY: To the extent that this Contract may be executed and performance of the obligations of the parties
may be accomplished within the intent of the Contract, the terms of this Contract are severable, and should any term or
provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the
validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be construed as
waiver of any other term.
Page 6 of 9 pages
27. BINDING ON SUCCESSORS: Except as herein otherwise provided, this Contract shall inure to the benefit of and be
bind for upon the parties, or any subcontractors hereto, and their respective successors and assigns.
28. ASSIGNMENT: Neither party, nor any subcontractors hereto, may assign its rights or duties under this Contract
without the prior written consent of the other party.
29. MINORITY BUSINESS ENTERPRISE PARTICIPATION: It is the policy of the State of Colorado that Minority
Business Enterprises (MBE) and Women Business Enterprises (WBE) shall have the maximum practicable opportunity
to participate in the performance of its construction grant contracts. The Contractor agrees to use its best efforts to
carry out this policy to the fullest extent practicable and consistent with the efficient performance of the Contract. As
used in this Contract, the term "minority business enterprise" and/or "women business enterprise" denotes a business, at
least fifty percent (50 %) of which is owned by minority /women group members or, in the case of publicly owed
business, at least fifty -one percent (51%) of the stock of which is owned by minority /women group members. The
Contractor may rely on written representations by bidders, contractors, and subcontractors regarding their status as
minority/women enterprises and need not conduct an independent investigation.
30. SURVIVAL OF CERTAIN CONTRACT TERMS: Notwithstanding anything herein to the contrary, the parties
understand and agree that all terms and conditions of this contract and the exhibits and attachments hereto which may
require continued performance of compliance beyond the termination date of the contract shall survive such termination
date and shall be enforceable by the State as provided herein in the event of such failure to perform or comply by the
Contractor or its subcontractors.
31. SUBCONTRACTS: All subcontracts for performance of the Project shall be awarded through an open and competitive
selection process to qualified offerors meeting the Contractors specifications. Copies of any and all contracts entered
into by the Contractor in order to accomplish this Project shall be submitted to the Society, upon execution, and any and
all contracts entered into by the Contractor or any of its subcontractors shall comply with all applicable Federal and
Colorado State laws and shall be governed by the laws of the State of Colorado notwithstanding provisions therein to
the contrary.
Page 7 of 9 pages
SPECIAL PROVISIONS
CONTROLLER'S APPROVAL
1. This contract shall not be deemed valid until it .shall have been approved by the Controller of the State of Colorado or such assistant as he may designate.
This provision is applicable to any contract involving the payment of money by the State.
FUND AVAILABILITY
2. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted,
and otherwise made available.
BOND REQUIREMENT
3. If this contract involves the payment of more than fifty thousand dollars for the construction, erection, repair, maintenance, or improvement of any
building, road, bridge, viaduct, tunnel, excavation or other public work for this State, the Contractor shall, before entering upon the performance of any such
work included in this contract, duly execute and deliver to the State official who will sign the contract, a good and sufficient bond or other acceptable surety
to be approved by said official in a penal sum not less than one -half of the total amount payable by the terms of this contract. Such bond shall be duly
executed by a qualified corporate surety conditioned upon the faithful performance of the contract and in addition, shall provide that if the Contractor or his
subcontractors fail to duly pay for any labor, materials, team hire, sustenance, provisions, provender or other supplies used or consumed by such Contractor
or his subcontractor in performance of the work contracted to be done or fails to pay any person who supplies rental machinery, tools, or equipment in the
prosecution of the work the surety will pay the same in an amount not exceeding the sum specified in the bond, together with interest at the rate of eight per
cent per annum. Unless such bond is executed, delivered and filed, no claim in favor of the Contractor arising under such contract shall be audited, allowed
or paid. A certified or cashier's check or a bank money order payable to the Treasurer of the State of Colorado may be accepted in lieu of a bond. This
provision is in compliance with CRS 38 -26 -106.
INDEMNIFICATION
4. To the extent authorized by law, the Contractor shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the Contractor, or its employees,
agents, subcontractors, or assignees pursuant to the terms of this contract.
DISCRIMINATION AND AFFIRMATIVE ACTION
5. The Contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting
discrimination and unfair employment practices (CRS 24 -34 -402), and as required by Executive Order, Equal Opportunity and Affirmative Action, dated April
16, 1975. Pursuant thereto, the following provisions shall be contained in all State contracts or subcontracts.
During the performance of this contract, the Contractor agrees as follows:
(a) The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status,
religion, ancestry, mental or physical handicap, or age. The Contractor will take affirmative action to insure that applicants are employed, and that employees
are treated during employment, without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following:
employment upgrading, demotion or transfer, recruitment or recruitment advertising; lay -offs or terminations; rates of pay or other forms of compensation and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided by the contracting officer setting forth provisions of this non- discrimination clause.
(b) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, State that all qualified applicants will
receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap,
or age.
The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or
understanding, notice to be provided by the contracting officer, advising the labor union or workers' representative of the Contractor's commitment under the
Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and rules, regulations, and relevant Orders of the Governor.
(d) The Contractor and labor unions will furnish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of April
16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to his books, records, and accounts by the
contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules regulations and orders.
(e) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such
individual from membership in such labor organization or discriminate against any of its members in the full enjoyment work opportunity because of race,
creed, color, sex, national origin, or ancestry.
(t) A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be,
discriminatory or obstruct or prevent any person from complying with the provision of this contract or any order issued thereunder; or attempt, either directly
or indirectly, to commit any act defined in this contract to be discriminatory.
(g) In the event of the Contractor's non - compliance with the non - discrimination clauses of this contract or with any of such rules, regulations, or orders, this
contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further State contracts in accordance
Pale 8 of 9 pales
with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975 and the rules, regulations, or orders promulgated
in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Orders, Equal Opportunity
and Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law.
(h) The Contractor will include the provisions of paragraphs (a) through (h) in every subcontract and subcontractor purchase order unless exempted by rules,
regulations, or orders issued pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding
upon each subcontractor or vendor. The Contractor will take such action with respect to any sub - contracting or purchase order as the contracting agency may
direct, as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in,
or is threatened with, litigation, with the subcontractor or vendor as a result of such direction by the contracting agency, the Contractor may request the State of
Colorado to enter into such litigation to protect the interest of the State of Colorado.
COLORADO LABOR PREFERENCE
6a. Provisions of CRS 8 -17 -101 & 102 for preference of Colorado labor are applicable to this contract if public works within the State are undertaken hereunder
and are financed in whole or in part be State funds.
b. When a construction contract for a public project is to be awarded to a bidder, a resident bidder shall be allowed a preference against a non - resident bidder
from a State or foreign country equal to the preference given or required by the State or foreign country in which the non - resident bidder is a resident. If it is
determined by the officer responsible for awarding the bid that compliance with this subsection .06 may cause denial of federal funds which would otherwise be
available or would otherwise be inconsistent with requirements of Federal law, this subsection shall be suspended, but only to the extent necessary to prevent
denial of the moneys or to eliminate the inconsistency with Federal requirements (CRS 8 -19 -101 and 102).
GENERAL
7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this
contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra - judicial body or person or
which is otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by
reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by
way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract
to the extent that the contract is capable of execution.
8. At all times during the performance of this contract, the Contractor shall strictly adhere to all applicable federal and State laws, rules, and regulations that have
been or may hereafter be established.
9. Pursuant to CRS 24 -30 -202.4 (as amended), the State Controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a)
unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; unpaid
loans due to the Student Loan Division of the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment Compensation Fund;
and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced
to judgment as certified by the controller.
10. The signatories aver that they are familiar with CRS 18 -8301, et. seq., (Bribery and Corrupt Influences) and CRS 18 -8 -401, et. seq., (Abuse of Public Office),
and that no violation of such provisions is present.
11. The signatories aver that to their knowledge, no State employee has any personal or beneficial interest whatsoever in the service or property described herein:
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day first above written.
Contractor:
(Full Legal Name) Southeastern Colorado Heritage Center
Position (Title) / Y e t � n T f
STATE OF COLORADO
BILL O ENS, GOVERNOR
c-
bY' ll
EXECUTIVE DIRECTOR
Georgianna Contiguglia, side
Colorado Historical Society
DEPARTMENT OF Higher Education
Social Security Number or Federal Identification Number
If Corporation:) \
Attest (Seal)
by:
eo ate Secretary, or Equivalent, Town/City/County Clerk
PROGRAM ADMINISTRATOR OR DIVISION DIRECTOR
b y
Glo4a<Mu z
CHS /SHF ntracts Officer
APPROVALS STATE C NTR�LLER
Arthur L. 4183arnhh
b
`
Y
Jack r rong
C Vic President/Controller
S. \GRANT FORNISU CONTRACT FIRM (rev 1 a',
sacontracts \99 \90P 2010 contra.:
Page 9 of 9
Southeastern Colorado Heritage Center EXHIBIT A
Restoralion and Rehabilitation of the D &RGW Freight Station
Project #99 -P2 -010, Phase I of II phases
I. SCOPE OF WORK: The project will be completed in the following steps:
A. Year 1 — 1999 — Work items shall be completed by the Architect/Structural
Engineer:
1. Prepare assessment, plans and specifications for the two -story
section.
a) Exterior cleaning and restoration of masonry and
tuckpointing
b) Elevator
c) Windows restore or replicate.
2. Submit before photos.
3. Contract with General Contractor to complete work..
4. Contract administration for the duration of the work.
5. Submit after photos.
s: kontractsMki)9P 2010 exhibit A
Page 1 of 1 Page
Southeastern Colorado Heritage Center EXHIBIT B
Restoration and Rehabilitation of the D &RGW Freight Station
Project #99 -P2 -010
PROJECT BUDGET
ITEM DESCRIPTION
Grant
Request
Cash
Match
Project
Total
YEAR 1 —1999
Assessment and Inventory
Professional Services (plans & specs)
5,800
5,800
Restoration Work
92,000
50,000
142,000
Project Administration
2,200
2,200
Totals
100,000
50,000
150,000
s \contracts \99 \99P2010exhibttB
Page 1 of 1 Page
Southeastern Colorado Heritage Center Exhibit C
Restoration and Rehabilitation of the D &RGW Freight Station
Project #99 -P2 -010, Phase I of II phases
Contract Period June 1, 1999 to Marchk 1, 2001
LIST OF SUBMITTALS
Project Reports
Project Reports
Due Date
Society Response
a. Payment request form (Attachment 3)
N/A
Advance 30% of grant
award ($30,000)
b. Progress Report
10/1/99
Review*
c. Progress Report
2/1/00
Review*
d. Interim Financial Report (Attachment 1) Deiiverabies 1 -4
2/1/00
Review & Approve.
below must be reviewed and approved before 40% Interim payment
Interim payment 40% of
is made.
grant award ($40,000)
e. Progress Report
6/1/00
Review *
f. Progress Report
10/1/00
Review *
g. Final Reports
11 /1 /00
Review and Approve.
Final Financial Report (Attachment 1)
Final payment 30% of grant
Project Summary Report (Attachment 2)
award ($30,000) ,
*At the discretion of the SHF technical staff, progress reports may not receive a response.
Project Deliverables
Submit the following Project Deliverables in numerical sequence. Deliverables 1 -4 must be reviewed and
approved by SHF technical staff prior to implementing work.
Deliverables
1. Before photos of areas affected by scope of work.
2. Budget detail.
3. Plans & Specifications.
4. Copy of subcontract(s).
S. Exhibits A & B for phase II.
6. After photos of areas affected by scope of work.
Society Response
Review and Approve
Review and Approve
Review and Approve
Review and Approve
Review and Approve
Review and Approve
Page 1 of 1 page s: \contracts \99 \99P2010.DCC
FAIR 111! IJwi J J
EXHIBIT D
AGREEMENT
This Agreement made this /l day of 1999 by and between the State of Colorado,
for the use and benefit of the Department of Higher Educatio , Cori lorado Historical Society, 1300 Broadway, Denver,
Colorado 80203, herein referred to as the Society, and the Southeastern Colorado Heritage Center, Project #99 -P2 -010,
217 South Grand Avenue, Pueblo, Colorado 81002 , herein referred to as the Grant Recipient, on behalf of the City of
Pueblo (Owner of Property), 41 City Hall Place, Pueblo, Colorado 81003;
Whereas, in accordance with the criteria set forth in the State Historical Fund (SHF) Application Guidelines,
the Grant Recipient has applied to the Society and has been selected to receive a State Historical Fund Grant award for
the preservation of the property herein described; and
Whereas, the City of Pueblo is the owner in fee simple of certain real property in Pueblo County, Colorado,
which property has been listed in the State Register of Historic Properties as the Rio Grande Freight House located at
223 & 302 W. "B" Street, Pueblo, Colorado 81003, hereinafter referred to as the "Property", and which Property is more
particularly described as follows:
See Page 3 for Legal Description.
NOW THEREFORE, in consideration of the sum ofone hundred thousand dollars (S 100,000) received as a grant from
the State Historical Fund, the Owner hereby agrees to the following for a period often (10) years commencing on the
date of this Agreement.
Without the express written permission of the Society, no construction, alteration, or remodeling or
any other activity shall be undertaken or permitted to be undertaken on the Property which would alter
the architectural appearance of the Property, adversely affect the structural soundness of the Property,
or encroach on the open land area on the Property; provided, however, that the reconstruction, repair,
or restoration of the Property, damage to which has resulted from casualty loss, deterioration, or wear
and tear, shall be permitted subject to the prior written approval of The Society, provided that such
reconstruction, repair, or restoration is performed according to the Secretary of the Interior's
Standards for the Treatment of Historic Properties and the Guidelines for Preserving, Rehabilitating,
Restoring, and Reconstructing Historic Buildings, issued and as may from time to time be amended
by the U.S. Secretary of the Interior, hereinafter collectively referred to as the "Standards ". In all
events, the Owner further agrees at all times to maintain the Property in a good and sound state of
repair and to maintain the Property according to the Standards so as to prevent deterioration of the
Property.
No buildings, structures or other improvements not presently on the Property shall be erected or
placed on the Property, except for temporary strictures, such as scaffolding needed to assist
workmen; provided, however, that the Owner may, under appropriate circumstances and with prior
written approval from and in the sole discretion of the Society, erect such buildings, structures or
improvements which will, in the opinion of the Society, in no way detract from the historic integrity
of the property, and which in all ways otherwise conform to the Standards.
No signs, billboards, or advertisements shall be displayed on the Property; provided, however, that
the Owner may, with prior written approval from and in the sole discretion of the Society, erect such
signs as are compatible with the historic interpretation of the Property and appropriate to identify the
Property and any activities carried on in the Property. Such approval from the Society shall not be
unreasonably withheld.
No topographical changes, including but not limited to excavation, shall occur on the Property;
provided, however, that the Owner may, with prior written approval from and in the sole discretion
of the Society, make such topographical changes as are consistent with the historic integrity of the
Property.
There shall be no removal, destruction, or cutting down of trees, shrubs, or other vegetation on the
Property; provided, however, that the Owner may with prior written approval from and in the sole
Page 1 of 3 pages
discretion of the Society, undertake such landscaping of the Property as is compatible with the historic
integrity of the Property and which may involve removal or alteration of present landscaping,
including trees, shrubs, or other vegetation. In all events, the Owner shall maintain trees, shrubs, and
lawn in a good manner and appearance.
6. No dumping of ashes, trash, rubbish or other unsightly or offensive materials shall be permitted on
the Property.
No utility transmission lines, except those reasonably necessary for serving the existing Property, may
be created on the Property, subject to utility easements already recorded.
In the event of severe damage or total destruction to the Property (defined, for the purposes of this
Agreement, as sudden damage or loss caused by fire, earthquake, inclement weather, acts of the
public enemy, riot or other similar casualty) this Agreement shall terminate as of the date of such
damage or destruction.
9. The Society, or a duly appointed representative of the Society, shall be permitted to inspect the
Property at all reasonable times in order to ascertain if the above conditions are being observed.
10. To the extent authorized by law, the Grant Recipient shall indemnify, save and hold harmless the
Society, its employees, officers, and agents, against any and all claims, damages, liability and court
awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the
Grant Recipient, or its employees, agents, subcontractors, or assignees pursuant to the terms of this
Agreement.
11. The following recapture provision shall apply to all individual and private- for - profit grant recipients:
In the event that the property, as a whole, is sold within a five -year period after completion of the
project, the following recapture provision shall apply: If the property is sold within the first year after
completion, one - hundred percent (100 %) of the funds awarded shall be returned to the State, with a
twenty percent (20 %) reduction per year thereafter.
12. In the event of a violation of this Agreement, and in addition to any remedy now or hereafter provided
by law, the Society may, following reasonable notice to the Grant Recipient, institute suit to enjoin
said violation or to require the restoration of the Property to its condition at the time of this
Agreement or condition at the time of the most recent satisfactory inspection by the Society. The
Society shall be entitled to recover all costs or expenses incurred in connection with such a suit,
including all court costs and attorney's fees.
13. The failure of the Society to exercise any right or remedy granted under this Agreement shall not have
the effect of waiving or limiting the exercise of any other right or remedy or the use of such right or
remedy at any other time.
shall be in specific performance by a court of competent jurisdiction.
Signature,`Owner of Property
Signature, Grant Recipient
Typed name and title of Grant Recipient
Georgianna Conti guglia,
Colorado Historical Soci
S:\grant Forms \LOA with owner Form
s: \contracts \99 \99P2010.1oa
Page 2 of 3 pages
City oT"'ueblo ' EXHIBIT D
Restoration and Rehabilitation of the D &RGW Freight Station
Project #99 -P2 -010, Phase I of II phases
LEGAL DESCRIPTION
Those portions of Blocks 28 and 38, and those portions of the vacated streets and alleys adjacent
thereto in the former Town of South Pueblo, now a pan of said City of Pueblo, described as follows:
BEGINNING at the most southerly corner of Block 38, in the former Town of South Pueblo, now
a part of said City of Pueblo:
Thence North 45' 02'46" West (bearings based on the survey reference line of "C" Street from the
intersection of Third Street (known as Larkin Street) and "C" Street monumented with a concrete
monument with PK nail in cast iron monument box and the intersection of Fourth Street (known as
Victoria Avenue) and "C" Street monumented with a concrete nail with 4 city straddlers assumed to
bear South 45' 01'16" East] along the northeasterly line of "B" Street a distance of 680.90 feet, that
is also the southwesterly line of said Blocks 38 and 28, as shown on the Plat of said Town of South
Pueblo, to the most westerly corner of said Block 28;
Thence North 45° 01'00" East, along the northwesterly line of said Block 28 a distance of 175.80
feet, to the most northerly corner of Lot 7 of said Block 28;
Thence South 44' 59'00" East, along the northeasterly line of said Lot 7 of said Block 28, a distance
of 300.00 feet, to the most easterly corner of Lot 26 of said Block 28, said corner being on the
southeasterly line of said Block 28;
Thence South 45' 0100" West, along last said southeasterly line, that is also the northwesterly line
of Third Street (known as Larkin Street), as shown on Plat of said Town of South Pueblo, a distance
of 24.46 feet, to the northwesterly prolongation of the northeasterly line of Lot 6 of said Block 38;'
Thence South 44' 58'50" East, along last said prolongation and said northeasterly line of said Lot 6,
and also the southeasterly prolongation of last said northeasterly line, a distance of 380.68 feet, to the
southeasterly line of said Block 38;
Thence South 44' 55'58" West, along last said southeasterly line, that is also the northwesterly line
of Fourth Street (known as Victoria Avenue), as shown on said Plat of the Town of South Pueblo, a
distance of 150.57 feet, to the POINT OF BEGINNING.
page 3 of 3 pages
STATE HISTORICAL FUND FINANCIAL REPORT Attachment 1
Project Number:
Check only one:
Interim or Final
Contract Period:
Interest Earned:
Project Title:
Instructions: Report only project related, eligible expenses in your report. Use form provided below or attach a similar form or spreadsheet you have prepared.
A11 ..�L.. n!o c! rnllrner /nrn7a}
I state that all the information contained in this report is true and correct and have (select only one):
• A. Attached paid documentation for all grant and cash match expenses reported above,
OR
• B. Impleled, signed, and attached the SHF Certification of Expenditures (documentation retained on file)
Grant Recipient Signature
Date
D0 I L' IN;THIS AREA
Amount Paid
— -- — —
Pa yer name
Project Use or Description
Dale paid
Warrant or
Invoice Number
Cash Match
Grant Funds
Total
Corlltnenls
Interim Financial Report Totals
Final Financial Report Totals
Total Project Costs
I state that all the information contained in this report is true and correct and have (select only one):
• A. Attached paid documentation for all grant and cash match expenses reported above,
OR
• B. Impleled, signed, and attached the SHF Certification of Expenditures (documentation retained on file)
Grant Recipient Signature
Date
D0 I L' IN;THIS AREA
_1VRI
Date Kevicwcd /Initials
"Approved for paymcnt
Y
Corlltnenls
S /slaff/pam /documents /attachment 1 (rev 012099)
STATE HISTORICAL FUND
PROJECT SUMMARY REPORT
GRANT RECIPIENT: DATE:
Project Title: Project Number:
Use back of form or attach additional sheets if necessary.
Did you complete the Scope of Work, as outlined in your original application? If not, why?
2. Describe the work completed during the project time period. The description should compare planned work,
schedules, expenditures, etc. with actual project work completed.
3. On a scale of 1 - 10 (10 = outstanding; 5 = average; 1 = below expectation) rate your organization's success in
completing your project (self evaluation).
4. If applicable, were you satisfied with the quality/and or cost of work performed by (your) subcontractors and or
consultants? If not, explain.
5. Please evaluate the SHF program and make recommendations or suggested changes. Comments regarding
a specific individual must be made on a separate sheet per personnel policy.
Attachment 2
I hereby certify that all information contained in this report is true and correct and that all project work has been
completed as described in the application and contract unless otherwise noted.
Date
Grant Recipient/Project Director
Minority Business Enterprise Participation
Please provide the following information:
1) Total number of vendors /subcontractors used during the project period.
2) Total number of minority vendors /subcontractors used during the project period.
Total dollar amount represented. $
3) Total number of women vendors /subcontractors used during the project period.
Total dollar amount represented. $
SHF/Technical Review /Signature
SHF /Administrative Review /Signature
Date
Date
Rev. 10/98
GRANT RECIPIENT:
Project Title:
TOTAL AMOUNT AWARDED S
As the authorized representative ofth
I hereby state that the
Grant Recipient
above project is presently under contract or purchase order agreement with the Colorado Historical Scciety,
State Historical Fund, and request (Check Only One):
An Advance Payment of no more than thirty percent (30 %) of the total general funding grant award
or eighty percent (80 %) of the total mini -orant funding award. I further state thatwork has begun or will
begin within the next two weeks on the project; an that an advance payment is necessary to proceed
with the Scope of Work.
An Interim Payment of no more than forty percent (40 %) of the total grant award. I further state that
any advance payment received to date has beenfuLly expended; and that an interim payment is
necessary to continue with the Scope of Work.
Final Payment of the remaining balance of award, minus interest eamed.
STATE HISTORICAL FUND
PAYMENT REQUEST
Date:
Project Number:
Attachment 3
I uncle rstand that the final payment is a reimbursement, and further state that all invoices and bills
reported on the final financial report have been PAID IN FULL.
Signature of Grant Recipient/Project Director
Date
A State Historical Fund Financial Report (Attachment 1) must be submitted
with the Interim or Final Payment request before payment will be
considered.
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