HomeMy WebLinkAbout8663RESOLUTION NO. 8663
A RESOLUTION APPROVING AND ACCEPTING COPS MORE 98 GRANT AWARD
1999CMWX2209 FROM THE UNITED STATES DEPARTMENT OF JUSTICE AND
APPLICABLE CONDITIONS PERTAINING THERETO AND AUTHORIZING THE PRESIDENT
OF THE CITY COUNCIL TO EXECUTE SAME
WHEREAS, the City Council of Pueblo has the authority on behalf of the City of Pueblo,
including its Police Department, to accept grants from the federal government for public and
municipal purposes and to enter into agreements relating thereto; and
WHEREAS, the United States Department of Justice ( "DOJ ") has tendered a COPS
MORE 98 Grant Award, No. 1999CMWX2209 dated January 27, 1999 ( "the Award ") in the
amount of $592,500.00 upon conditions stated therein; and
WHEREAS, acceptance of the Award for the purposes for which it has been made is in
the best interest of the City and will benefit the health, welfare and safety of the citizens of the
City; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Award dated January 27, 1999 to the City of Pueblo, a true copy of which is
attached hereto, is hereby accepted in accordance with its terms and conditions and approved.
SECTION 2.
The President of the City Council is authorized to execute the Award acceptance in the
name of and on behalf of the City, and any and all other documents associated therewith.
SECTION 3.
Required Matching Funds from the City in the amount of $197,500.00 are authorized to
be paid or expended from Account No. 002 1999 100 000 040 1133 in connection with the City's
matching obligation under said Grant Award.
INTRODUCED March 22, 1999
BY: Rich Golenda
Cou
APPROVED: I • n +— OdI� --
President of the Council
ATTEST:
I
COUNCIL AGENDA
TITLE: A Resolution Approving and Accepting the COPS MORE
98 Grant Award 1999CMWX2209 from the United States
Department of Justice and Applicable Conditions
Pertaining Thereto and Authorizing the President
of the City Council to Execute Same.
DEPARTMENT: Pueblo Police Dept. DATE: March 22, 1999
ISSUE: Should the Pueblo Police Dept accept, and
utilize a U.S. Department of Justice Award
to assist in the purchase of computer
technology, both software and hardware to
prepare for the Y2K problems and assist
with other technological updates.
RECODMENDATIONS: The Police Department recommends approval
of this grant award.
BACKGROUND/ The Pueblo Police Department wishes to use
ANALYSIS: this grant to assist in the purchase of
computer technology, both software and
hardware, to prepare for the Y2K problems
and assist with other technological
updates.
FINANCIAL: The total grant award is $790,000. The
Federal share of this grant award is
$592,500 and the City's share amounts to
$197,500. The funds will come from the
1999 CIF Contingency Account.
U. S. Department of Justice
Office of Community Oriented Policing Services
COPS MORE 98 AWARD
Applicant Organization's Legal Name: Pueblo, City of
Grant #: 1999CMWX2209
ORI #: C005101
Vendor #: 846006150
Law Enforcement Executive Name: Chief Ruben E. Archuleta
Address:
130 Central Main Street
City, State, Zip Code:
Pueblo, CO 81003
Telephone:
(719) 549 -1250
Fax:
(719) 549 -1289
Government Executive Name:
Address:
City, State, Zip Code:
Telephone:
Fax:
Award Start Date: 12/1/1998
Award Amount: $ 592,500.00
Civilian Personnel Award: $ 0.00
Equipment/Technology Award: $ 592,500.00
' JAN 2 7 1999
Joseph°E. Brann Date
Director
Number of Redeployed Officers: 0.0
Number of Redeployed Officers: 23.7
By signing this award, the signatory officials are agreeing to abide by the Conditions of Grant Award found on the reverse side of this
document:
% 44U4 G JAMES W. BILLINGS, JR. CHIEF OF POLIC - JO' Zj
ature of Law Enforcem t ecutive with Typed Name and Title of Law Enforcement Executive. Date
Lthe authority to accept this gra award.
�\1 LEWIS A. 'QUIGLEY CITY MANAGER
Signature of Government Oxecuflu with the Typed Name and Title of Government Date
authority to accept this grant award. Executive.
City Manager Lewis A. Quigley
P.O. Box 1427
Pueblo, CO 81003
(719) 584 -0800
(719) 549 -1289
Award End Date: 11/30/1999
Number of Redeployed Officers: 23.70
CONDITIONS OF MORE 98 GRANT AWARD
I. Grantees which have been awarded funding for the procurement of an item in excess of S100.000 and have
already identified a vendor must provide a written sole source justification to the COPS Office prior to obligating,
expending or drawing down grant funds for that item.
2. The funding under this project is for the payment of costs approved by the COPS Office for support resources
(including the salaries and benefits of non -sworn civilian personnel), equipment and technology, that have been approved
by the COPS Office.
3. COPS MORE '98 grant funds must be used to hire one or more civilians beyond the number of civilians that
would be hired or employed by the grantee in the absence of the grant, or must be used to purchase equipment or
technology beyond that which the grantee is already obligated or funded to purchase.
4. Civilians, technology and equipment funded under this grant may only be involved in activities or perform
services that exclusively benefit your agency and the population that it serves. If your agency provides police services
through a contractual arrangement, your agency is responsible for ensuring that the utilization of civilians, technologv
and equipment is in compliance with the conditions of your grant.
:. The grantee acknowledges its agreement to comply with the assurances and certifications submitted with the
COPS MORE 98 application.
6. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for
submitting annual Progress Reports and quarterly Financial Status Reports. As those reports become due, your grant
advisor and financial analyst will assist you with these forms and information necessary for compliance.
7. Requests for extensions of the grant award period that merely request additional time, not additional funding,
should be submitted in writing to your grant advisor no earlier than July 1, 1999 and no later than August 1, 1999.
S. The COPS Office may cond-uct or sponsor national evaluations of the Community Oriented Policing Services
Program (COPS) and the MORE '98 program. The grantee agrees to cooperate with the evaluators. t
9. The grantee agrees to abide by the terms, conditions, and regulations as found in the COPS NIORE'98 Grant
Owner's Manual and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments. 28 C.F.R. Part 66.
10. For grants of $500,000 or more (or $1,000,000 or more in grants over an eighteen month period), the grantee
acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if grantee is required to submit
one under C.F.R. 42.302) that is approved by the Office of Justice Programs, Office for Civil Rights, is a violation of its
Assurances and may result in the suspension of the drawdown of funds. For grants under 5500,000, the grantee must
submit a completed ESOP Certification form and return it to the Office of Justice Programs, Office for Civil Rights,
within 120 clays of the grant award.
1 1. The grantee agrees to complete and keep on file, as appropriate, an Immigration and Naturalization Service
Employment Eligibility Verification Form (1 -9). This form is to be used by the recipients of Federal funds to verify that
persons are eligible to work in the United States.
12. The grantee agrees to monitor /track and exercise best efforts to maintain the level of redeployment of current
sworn officers into community policing that is the direct result of COPS MORE '98 handing. The grantee will develop a
plan to track officer time saved.
13. If an part of the funded project is subject to the requirements of the Criminal Intelligence Systems Operating
regulation, 28 C.F.R. Part 23, the grantee agrees to comply with this federal regulation and submit a system operating
manual to the COPS Office for approval.
a •''� U.S. Department of Justice
3
r�
A snO Office of Justice Programs
Washington. D.C. 20531
DATE: October 1, 1998 Grant Award R 1999 -CM -WX -2209
TO: Pat Green, Grant Monitor, COPS Office
FPOM: bark, Danielle P.., Financial Analyst, COPS Branch,
c_ Office of the Comptroller
SUBJECT. Financial Clearance: Application n 1998 - 3668- CO -CM, for the
Pueblo, City of.
A financial analysis of budgeted costs has been completed. Costs
appear reasonable, allowable and consistent with existing guide-
lines.. Exceptions /Disallowed Costs are noted below.
Cost
Category
Ecruinment
Equipment:
440,000
Contractual:
350,000
Total Costs:
790,000
—Disallowed Costs:
0
Grand Totals:
Federal Share:
592,500
Local Share:
197,500
Total Project Cost:
790,000
/MWJ /1
U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Grants Administration Division
1100 Vennau Avenue, N. W.
Washington, D. C. 20530
January 11, 1999
Memorandum of COPS MORE 98 Items Funded
Jurisdiction: Pueblo, City of
ORI: C005101
The following figures have been compiled by the COPS Office based on a review of your COPS MORE 98
application. Award amounts are based on financial review by the Office of the Comptroller.
I. Non - Sworn Civilians
Total federal dollars awarded: $0.00
Total Required FTE redeployment: 0 sworn officers
II. Technology/Equipment
Total federal dollars awarded: $592,500.00
Total Required FTE redeployment: 23.7 sworn officers
Client server with associated hardware and software
* The official award date of your COPS MORE 98 grant is December 1, 1998. You will be reimbursed for any
approved expenses incurred on or after December 1, 1998 under your COPS MORE 98 grant. If your
department requested a waiver of the local matching funds, information concerning this decision will be sent to
you shortly under separate cover.
L
SECTION
Background Information
0
Please answer all of t1te following questions completely. If all the questions are not answered, the application
will be considered incomplete and may not be reviewed or funded. All requested information must be typed.
Primary Applicant Organization
P914ARY APPLICANT ORGANIZATIONS LEGAL NAME
Pueblo Police Department
9.0I G IT EIN NUM 9 E 3 Apphcar t agenc/s nine -?rgd FY. 11)w 2genel has been migr.d an EIH by the CKce of Justice Programs please
846006150 use :hat ocmbet Cher Mse your /ntemaF Rererue Sercoe EGV should be used
FEOE3AL CONGRESSIONAL DISTRICT (16yrbei) APPLICANT AGENCY ORI NUMRER (Se 9 fa definition)
3RD 1 C00510100
ARE YOU CONTRACTING FOR LAW ENFORCEMENT SERVICES? It 'yes' inter me name and agenry rnfoaw-
Don of Dle contract 1,?w en,`orcerrent deparanent in Me taw Enfacemex Inf=oon sec, below ® NO ❑ YES
Law Enforcement Information
LAW ENFORCEMENT EXECUTIVES NAME TIRE
Ruben E. Archule I Chief of Police
AGENCY NAME
Pueblo Police Department
AOORESS
130 Central Main St
CITY STATE ZIP COOE
Pueblo CO 81003 -4213
TELEPHONE FAX
(719) 549 -1200 (719 ) 549 -1289
NAME Of CONTACT PERSON IN YOUR DEPARTMENT WHO IS FAMILIAR WITH THE GRANT TITLE
David F. Santos Administrative Sergeant
AUORESS
130 Central Main Street
CITY STATE lip CODE
Pueblo I CO 1 81003 -4213
TELEPHONE FAX
(719) 549 -1233 1 (719) 549 -1289
Government Information
GOVERNMENT EXECUTIVES NAME TITLE
Lewis A Ouialev City Manaqer
NAME OE GOVERNMENT ENTITY
City of Pueblo
A00RESS
PO Box 1427
CITY STATE lip CODE
Pueblo CO. 81002 -1427
TELEPHONE FAX
(719) 584 -0800 _ 1 (719) 584 -0844
Section I — You must return this page as part of your application
13
t
Agency Name: Pueblo Police Department
ORI #: C00510100
SECTION 1
Retention
Please outline below your retention plan for the item(s) requested in your MORE '98
application. This plan should include information on how you will continue the proposed
activity and level of redeployment after Federal funding has ended. If this is left blank,
your application may not be considered for funding.
Please see attached
Section I — You must return this page as part of your appllcatlon 15
' Agency name: Pueblo Police Department ORI #: C00510100
SECTION I
RETENTION:
The technology grant application for a computer network system (hardware and software)
is part of the Pueblo Police Department's ongoing attempt to improve service and
responsiveness to the community through technology. The computer network system
will allow officers an opportunity to reallocate resources towards community policing
activities in areas considered a "recurring problem ". The City of Pueblo also intends to
upgrade the Pueblo Police Department dispatch center with a CAD (Computer
Automated Dispatch) system and institute other changes. At this time the inclusion of
this computer networks system is crucial to the integration of the CAD system and other
upgrades available to law enforcement through technological advances.
The City of Pueblo is committed to updating the computer technology and maintaining
the computer network system through any maintenance agreements or improvements that
are required.
YEAR ONE:
In order to prepare the Pueblo Police Department for a complete integration of the
advanced computer technology the hardware presently available to the Police Department
must be updated. The first year will be dedicated to conversion and update of the
computer network system and preparation for year 2000. This will enable officer laptops
to update their software to accomplish the goals set forth in this grant.
YEAR TWO:
The conversion of the present dispatch system to a Computer Automated Dispatch (CAD)
System. This will enable the officers to further integrate information from other agencies
and expedite a response to the community.
YEAR THREE:
The conversion of the Pueblo Police Department Records Section to Records
Management System, which will provide the technology to interface with records
currently unavailable without a manual hand search. This will enable officers to conduct
the research on current trends within their beat that may not be available.
YEAR FOUR:
The conversion of Municipal Court records and computer technology so that they can
interface with the computer network system that has been updated. This will provide
officer's access to court records, court dates, dispositions, etc.
YEAR FIVE:
The conversion of the Pueblo Fire Department records and computer technology so that
they can interface with the computer network system that has been updated. At the
present time information must be recorded and hand carried to the police department.
SECTION I1- PART A (W ## 1
Cost Effectiveness Worksheet
Please type all responses. Please leave no lines blank. If lines are left blank, the application will be
considered incomplete and may not be reviewed or funded.
Agency /Grant Information
JURISOICTION'S LEGAL NAME OR[ #
Pueblo Police Department C00510500
CITY, STATE
Pueblo Colorado
CONTACT NAME TACT ?HOME
David F. Santos (719) 549 -1233
TYPE OF REQUEST
•� TECHNOLOGY /EQUIPMENT OR ❑ CIVILIANS
BRIEF OESCRIFTION OF REQUESTED ITEM SYSTEM OR GROUP OF LICE ITEMS REFERAEO 10 IN LINE 6 BELOW
Please see attached
Cost Effectiveness Calculations
LINE 1- ENTRY-LEVEL SALARY OF SWORN POLICE OFFICER (as of Jan. 1, 1996) S 27,684
LINE 2 - ENTRY-LEVEL FRINGE BENEFITS OF SWORN POLICE OFFICER (as of Jan. 1, 1996) S 6,466.80
LINE 3 - ADO LINES 1 AND 2 S 34,150.80
LINE 4 - MULTIPLY LINE 3 BY .75 S 25,613.10
LINE 5 - ENTER FIGURE ON LINE 4 OR S25,000, WHICHE IS LESS S 25,000
LINE 6 - TOTAL COST OF ITEM, SYSTEM OR GROUP OF LIKE ITEMS S 790,000 ON)
LINE 7 - FEDERAL AMOUNT REQUESTED Can be no more than 75, of total item cost (line 6) S 592 , 506 75 %)
LINE 8 - DIVIDE LINE 7 BY LINE 5 ". S 23.7
Section 11, Part A — You must return this page as part of your application 19
Agency name: Pueblo Police Department ORI #: C00510100
If
SECTION II - PART A ITEM # 1
COST EFFECTIVENESS WORKSHEET
BRIEF DESCRIPTION OF REQUESTED ITEM SYSTEM OR GROUP OF LIKE ITEMS REFEREED TO LEI LINE 6 BELOW:
Hardware and software will be purchased to replace the current equipment and
technology that is outdated. The hardware to be replaced is a Unisys System Model 80
(20- mainframe computer). Software will also be purchased to enhance the report writing
for laptop and desktop computers while enabling enhanced data to be easily accessed.
The hardware will consist of 1 client/server computer technology to replace the Unisys
system Model 80.
Agency Name:. Puebl o Pol i ce Department
ORI #: C00510100
SECTION II - PART B ITEM # 1
Demonstration of Time Savings
Describe how this item, system or group of like items will result in officer time savings.
Please use the space provided below. For large jurisdictions or complex projects, please
attach additional sheets. Sample redeployment summaries can be found in the be, nning
of this section. The actual redeployment that you calculate in this section is what the
COPS Office assumes that you will achieve as a result of this grant.
Information you need to include:
• Number of hours saved per shift per officer
• The number of shifts these officers will actually work in a 1 -year period
• How many officers will realize this savings
• How the time saved will be used (on what community policing activities)
If the actual redeployment that is calculated in this section is substantially greater
than the required amount of redeployment you must achieve for this item (line 8 of
the CEW), please indicate below that your agency understands that it will be expected
to attain this higher level of redeployment if funded for this item.
Please see attached
Section Ii, Part 8 — You must return this page as part of Your appllcatlon 23
v Agency name: Pueblo Police Department
ORI #: C00510100
SECTION H
PART B
Demonstration of Time Savings
A survey was conducted of police officers that will be responsible for complying with the
Community Oriented Policing efforts. The officers were asked to respond to the
questions in the following areas.
➢ How much time is lost duplicating information in associated reports or attempting to
retrieve information during a single shift?
➢ How can you use the time saved for additional community policing activities?
➢ The officers were also asked to provide information concerning the types of programs
or functions that would assist them and save time.
They were also asked:
1. How much time they spent actually duplicating the same information in a
number of associated reports?
2. How much time they were currently spending attempting to locate information
on a crime trend?
3. Which forms they would like to see made available in the computer network,
that would save them time.
THEIR RESPONSE WAS RECORDED IN THE FOLLOWING MANNER:
1 none _4 31 -45 minutes
_ 2 1 -15 minutes _5 46 minutes or longer (specify:
3 16 -30 minutes
Based on this survey we were able to complete the full time equivalent (FTE) formula.
The resutts of the survey were as follows:
Uniform Services Division* (USD): 4080 minutes wasted per shift* for 50 officers polled.
Investigative Services Division: 2355 minutes wasted per shift* for 19 detectives polled.
Traffic Section (USD): 525 minutes wasted per shift* for 10 officers polled.
*(8 hour shift)
TOTAL NUMBER OF OFFICERS SURVEYED: 7'9
113
1 Acrency name: Pueblo Police Department
ORI #: C00510100
SECTION H
PART B
Demonstration of Time Savings
UNIFORM SERVICES:
(50197 OFFICERS)
Question
0 min
#/min.
15 min.
#/min
30 mint
#/min.
45 min.
#/min.
60 min.
#/min.
TOTAL
#1
13/0
11/165
12/360
10/450
4/240
1215
#2
4/0
131195
10/300
15/675
7/420
1590
#3
9/0
111165
11/990
12/540
4/240
1275
Total:
0
525
990
165
900
4080
L 1VESTIGATIVE SERVICES DIVISION
(19/23 OFFICERS)
Question
0 min
#/min.
15 min.
#/min.
30 min.
#/min.
45 min.
#/min.
60 min.
#/min.
TOTAL:
#1
3/0
0/0
5 1150
6/270
5/300
720
#2
1/0
0/0
4/120
5/225.
9/540
885
#3
9/0
0/0
3/90
0/0
6/360
450
Total:
0
0
360
495
1200
2055
213
Agency name: Pueblo Police Department
Oki #: C00510100
SECTION H
PART B
Demonstration of Time Savings
TRAFFIC SECTION (UNIFORM SERVICES DIVISION)
(10/15 OFFICERS)
Question
0 min.
#/n - Lin.
15 min.
#/min.
30 min.
#/min. .
45 min.
1"/min.
60 min.
#/min.
TOTAL:
#1
6/0
0/0
010
1/45
3/180
225
#2
510
010
3/90
2/90
0/0
180
#3.
6/0
1115
2/60
1/45
0/0
120
Total:
0
15
150
180
180
525
_Based on results of the representative sample of 79 officers surveyed, the results ivere
then applied using the same criteria fora total of 135 officers who would be
responsible for complying with the grant
NUNUTES: 4080 + 2055 + 525 = 6660 (total minutes for 79 officers)
6660/60 [minutes] = 111 hours wasted
111/79 (total officers polled) =1.41 (average number of hours wasted per shift)
1.41 x 135 (total number of officers responsible for complying with the grant) _
190.35 (total number of hours wasted by 135 officers per shift)
190.35 x 228 = 43399.8(total number of hours wasted per year)
43399.8/1824 = 23.79 (FTE)
23.79 , TE)
313
Agedc /Name: Pueblo Police Department
OR[ #: C00510
SECTION 11- PART C
Community Policing AcMes Summary
ITEM # 1
Community Policing Activities
OFFICER ACTIVITIES In Part $ you demonstrated the dme savings that ynu expea to achieve through the purchase of this Tam or civilian. Please indicate
which of the following acdvides your ofrcers will engage in u a result of this dme savings.
® LOOKING AT REPEAT CALLS FOR SERVICE TO IDENTIFY
PROBLEMS OR HOT SPOTS
® WORKING WITH NEIGHBORHOOD RESIDENTS TO IDENTIFY
AND PRIORITIZE CRIME PROBLEMS
® CONDUCTING CITIZEN SURVEYS
❑ ADDRESSING CONDITIONS THAT LEAD TO CRIME
® ASSESSING THE IMPACT OF COMMUNITY POLICING
EFFORTS ON LEVELS OF CRIME AND FEAR
❑ WORKING WITH LOCAL GOVERNMENTAL / COMMUNITY
AGENCIES TO ADDRESS CRIME AND DISORDER PROBLEMS
❑ ATTENDING COMMUNITY MEETINGS
❑ BIKE / FOOT PATROL
❑ HELPING COORDINATE NEIGHBORHOOD WATCH GROUPS
❑ WORKING WITH BUSINESSES TO ADDRESS CRIME PROBLEMS
❑ TRAINING OFFICERS / CITIZENS IN COMMUNITY POLICING
❑ CONDUCTING CRIME PREVENTION WORKSHOPS / DISSEMI-
NATING INFORMATION ON WAYS OF PREVENTING CRIME
® ENGAGING IN STRATEGIC PLANNING RELATED TO IMPLEMENT -.
ING COMMUNITY POLICING
ORE ACTIVITIES Briefly describe any other community policing act v&es your officers will engage in as a result of ore Ome savings for is item. Please
be as detailed as possible in the space provided, using addidona/ pages if necessary.
Please see attached
section 11, Part C — You must return this page as part of your application 27
A¢ency name: Pueblo Police Department ORI #: CO0510100
SECTION II ITEM #: 1
PANT C
Community Policing Activities Summary
The Pueblo Police Department intends to upgrade the current computer network
(hardware and software) which at this time does not allow for the integration of
associated reports. The current system requires that each officer type the offense reports
and transfers portions to the affidavits and other forms, which are generated through a
single call. If the information cannot be duplicated and transferred to the associated
forms, the information must all be re- typed. The timesaving realized of 43399.8 hours
(23.79 FTE) would allow the officers to spend approximately 43399.8 hours in
community policing activities. Each officer (135) will devote 7.35 hours /week to
identifying problems in their beat.
A comprehensive plan will be developed to contact citizens in the identified areas
(problem or hot spot) and coordinating efforts between the various watches to develop a
team concept to address the problems.
Officers will attend regular monthly neighborhood watch meetings in the areas, which
have been identified as "hot spots ". They will follow up with telephone calls to insure
that the problem is being addressed. In order to reach the community for their assistance
they will also utilize the weekly radio talk show currently in operation through the Pueblo
Community College (PCC). The talk show (Beyond the Badge) has dedicated airtime to
law enforcement topics. The officers will also coordinate responses and efforts to
involve the community through the local news media. They will conduct follow up
surveys to insure that the identified problem(s) have been addressed and resolved.
The officers will also utilize crime statistics and crime mapping to determine the impact
of the community policing on the areas impacted. They will identify the problem areas,
research the ongoing problems and establish time frames with which to compare statistics
to determine the impact the community policing are having on the problem area(s).
During the survey officers of the Pueblo Police Department were asked to identify areas
of community policing that they felt the Police Department could address during their
shift(s). The survey indicated that the identification of "hot spots" or problem areas
would be the area that could be addressed. They also felt that collaboration between the
various divisions within the Pueblo Police Department is needed to attain the desired
results in combating identified problems and insuring that they are resolved.
112
L
► Agency name: Pueblo Police Department
O'2I #:. CO0510100
SECTION II
PART C
Community Policing Activities Summary
The results of that survey are listed below. Several officers responded to the survey by
adding areas that they felt were associated with their selection or possibly a secondary
selection.
SURVEY TO DETERitiILYE WHERE CONLMUMTY POLICING CAN BE DEVOTED
PATROL % TRAr"r TNV
37
Looldng at repeat calls for service to ID problemlhot spot .17
3
11
20
Working with neighborhood to Identity & prioritize crime prob. .11
4
9
6
Conduct citizen surveys .05
1
3
33
Addressing conditions that lead to crime •
2
9
13
Assessing the Impact of Com. PoL Efforts on levels of crime .07
1
5
9
Attend community meetings .04
0
4
28
Bike foot patrots 11
1
3
5
Helping coordinate neighborhood snatch groups .03
0
3
21
Worldng with bus. To add. Crime prob. .10
2
8
15
Working with local gov. comet. Agencies to address crime & disorder prob. .08
2
7
19
Engaging in strat. Punning related to Implementing comm. Policing .09
2
6
100%
206
(206+18+68292 several officers indicated I or more areas)
18
68
212
M
Agency name: Pueblo Police Department ORI #: CO0510100
Section II
' Part D
ITEM #: 1
Current and Future Technology Strategy
1) At this time Police Department has received grants to provide laptops to the officers
and also for a mapping program to deal with the impact of threats and intimidation.
The laptops have eased the report writing for officers, while providing additional
functions (i.e. drivers license check, etc.) on the laptops. This has allowed the officer
to initiate the report and make any additions without having to go out of service at the
station. They can also conduct their own clearances from the laptops. The mapping
system will improve the ability to track incidents of threats and intimidation, however
it is not in place at this time.
2) If funded the new technology will improve the effectiveness of the Pueblo Police
Department's ability to integrate information so that it can be reviewed in a user -
friendly manner. At the present time information extraction is often accomplished
only through time consuming hand search and reviewing several different sources.
The software will also allow officers the opportunity to complete the report and have
it transferred to associated reports rather then complete each report and manually
transfer the information.
3) We are attempting to reduce and integrate the repetitive efforts of the officer's
administrative record keeping and report writing. At the present time officers can
spend as many as 4 -5 hours during a shift completing and duplicating the information
for subsequent documentation in reports and evidence forms. We are currently
initiating a laptop grant to ease and reduce the current administrative documentation
of the officers. The record keeping demonstrating the integrity of investigative
reports and evidence has continued to increase. The burden of accessing the reports
and having the information available is creating additional problems. It is the intent
of the Pueblo Police Department to reduce the amount of duplication that is currently
required for associated reports. This has become the goal of the Pueblo Police
Department, to update the computer technology, develop a Computer Automated
Dispatch System and obtain the software to ease the officers reporting requirements.
This will in turn reduce the amount of time required to complete the reports and
access information, thus allow the officers to initiate additional community policing
activities in a proactive manner.
4) The Pueblo Police Department intends to purchase hardware and software, which will
expand the capabilities of the department in the following areas.
The current computer network system does not allow for the integration of
the information compiled on a daily basis without additional software. The
112
L
t Agency name: Pueblo Police Department ORI #: C00510100
Section II TTENI #: 1
' Part D
current file and record keeping system requires repetitive hand search and is often
delayed by data entry. Additional information must currently be integrated
manually into the various programs. The improved system will allow for the
assimilation of the reports directly into the computer network, thus alleviating
repetitive handling. The uniformity and standardization of reports currently in use
will simplify and expedite information extraction. The officer will be able to
update changes in criminal activity he has observed and pass the information on
for subsequent analytical examination.
b. The ability of the hardware and software to integrate the information into a single
database will greatly enhance the integration of the crime mapping and other
functions, which are currently, not compatible with the present computer network
system.
c. The introduction of the laptops has provided a direct link to information currently
available, however with the introduction of the mapping system which will be
obtained through the threats and intimidation grant would be inaccessible without
upgrades in the present computer network
d. The computer network will allow for an interface with other agencies and allow
officers the capability of reviewing information currently stored and inaccessible,
without either personal contact or contact by phone to verify information. The
information will allow officers to directly access the reports of fellow officers to
assist in their follow up investigation. The introduction of this technology will
also allow for the integration of a Computer Automated System, which is not
possible at this time.
5) The Pueblo Police Department is continuing to expand the areas in which intervention
and community policing can be applied. The application of this computer technology
will allow for the intervention of outside agencies (social services, housing etc.) that
are also impacted by the problem areas. This will allow for the resolution of the
problem on a city wide basis. The interface with other agencies will allow the officer
the ability to make direct requests for intervention and identify a resolution or seek an
alternate solution.
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SECTION III
COPS MORE '98
Cost Effe�ness Worksheet Summary
When you have completed the Cost Effectiveness Worksheet(s) (CEW) for each item
or group of like items that you are requesting, transfer the total project cost, Federal
share and local share from each Cost Effectiveness Worksheet, sum them and list these
amounts as the COPS MORE '98 application totals. If you are requesting a waiver, you
must still complete the Local Share section.
Please make extra copies of tflis form if necessary.
section I11 — You must return this page as part of your application 31
' TOTAL PROJECT COST
(line 6 of Cf
FEDERAL SHARE
(lice 7 of CEN)
LOCAL SHARE
COST EFFECTIVENESS WORKSHEET #1
S 790,000-00
S 5 92, 506 75 Vc !
S 197 , 500( 25 Ora)
COST EFFECTIVENESS WORKSHEET #2
COST EFFECTIVENESS WORKSHEET #3
S
S (
4'c) !
S (
4rc)
COST EFFECTIVENESS WORKSHEET #4
i S
i S (
Vo)
S
COST EFFECTIVENESS WORKSHEET #S
S
S
COST EFFECTIVENESS WORKSHEET #6
S
S (
VO)
S
COST EFFECTIVENESS WORKSHEET #7
S
S
COST EFFECTIVENESS WORKSHEET #8
S
S (
Via)
S
COST EFFECTIVENESS WORKSHEET #9
S
S (
VO) !
S
MORE '98 APPLICATION TOTALS
S 790,000-00
S592,500 75 Vc
May not exceed I% of total
Project cost
S 197,500 25
Must to at least 1575
total project cost
V0)
of
section I11 — You must return this page as part of your application 31
Apenc/ Name: Pueblo Police Department
081 F. 7U5
• SECiION N
Budget Detail Worksheet
A Personnel
List each position by title and name of employee, if available. Show the annual salary rate and the percentage
of time to be devoted to the project. Compensation paid for employees engaged in grant activities must
be consistent with that paid for similar work within the applicant. organization.
Name/Position Computation Cost
N / A
Total: $
B. Fringe Benefits
Fringe benefits should be based on known actual costs or an established formula. Fringe benefits are for
the personnel listed in budget category (A) and only for the percentage of time devoted to the project.
Uniforms, equipment and vehicles are unallowable costs under this grant program. Please list FICA and
Workers Compensation, if applicable.
N/A
Name/Position Computation Cost
Annual Fringe Benefits
*FICA /Social Security $
Health Insurance $
Life Insurance $
Vacation $
Sick Leave S
Retirement $
Cori: S
*Unemployment Ins. $
Other $
Total: $
Section IV — You must return this page as part of your app11c4on 35
Agency name: Pueblo Department ORI #: C00510100
Section IV ITENI #: 1
Part D: Budget Detail Worksheet - Equipment
The City of Pueblo Data Processing Department currently provides
computer services to the Pueblo Police Department utilizing a UNISYS System
80 Model 20 mainframe computer. The computer is a Legacy system with 8
megabytes of memory and 15 gigabytes of disk storage space. The hardware is
extremely reliable and the current release of the operating system software is
Year 2000 compliant. All application software has been developed in -house and
there are some Year 2000 issues to be addressed.
Approximately 90% of the system resources are used by Law
Enforcement applications. These include computer assisted dispatch, records
management, criminal history, local wants and warrants, address management,
investigation's support, and an interface to the Colorado Crime Information
Center /National Crime Information Center. A connection to the Pueblo County
Sheriffs Office is also supported to provide CCIC /NCIC access as well as
warrant entry for County law enforcement. Systems development and
programming services are provided by a staff of 5 COBOL programmers who
also provide information services to all other City departments. Limited ad hoc
reporting is possible, but not extremely user - friendly or efficient. A series of
menus have been developed for certain reporting processes, but programmer
assistance is very often required. Flat MIRAM files are utilized, with a maximum
of five keys per file, which further limits the ad hoc reporting capabilities. The
system is strictly text - based, with no graphical user interface possible. The
system does support a mobile data network of 65 laptop computers.
The hardware and software itemized in this grant application will replace
the law enforcement system currently in place. Twenty - year -old plus technology
will be replaced by state -of- the -art hardware, processing methods, and user
interfaces. Data elements will be re- evaluated and restructured to provide the
information needed by investigators and crime analysts. By converting from
indexed flat files to a relational database, the ad hoc reporting requirements for
effective community policing projects can be satisfied. Report writing software
for laptop and desktop computers will minimize paper flow and time delays
experienced with the current data collection methods. Field personnel will have
direct access to enhanced data for pro- active community policing activities.
A Request for Proposal will be issued for the hardware and software
necessary for this project. Complete hardware replacement is imperative due to
the age of the equipment and related technology. Historical data conversion and
retention will be a mandatory part of the project. Proposals to convert the
existing software will be considered, as will proposals for software replacement.
Although the hardware has been included under section 'D' of the Budget Detail
worksheet, the cost benefits of leasing versus purchasing the equipment will be
requested as part of the proposal. The Request for Proposal will be issued under
the authority of the City of Pueblo Purchasing Agent and the project will be
awarded to the "best and lowest" bidder.