HomeMy WebLinkAbout8613RESOLUTION NO. 8613
A RESOLUTION APPROVING AN AGREEMENT FOR DELEGATION
OF ACTIVITIES BETWEEN PUEBLO, A MUNICIPAL CORPORA-
TION, AND PUEBLO COUNTY HEAD START PARENTS, INC., AND
AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO
EXECUTE SAME
BE IT RESOLVED BY THE PRESIDENT OF THE CITY COUNCIL OF
PUEBLO, COLORADO, that:
SECTION 1
The Agreement for Delegation of Activities between Pueblo, A Municipal
Corporation, and Pueblo County Head Start Parents, Inc., a copy of which is attached
hereto and incorporated herein, having been approved as to form by the City Attorney, is
hereby approved. The President of the City Council is authorized and directed to affix
the seal of the City hereto and attest same.
INTRODUCED: JANUARY 25, 1999
BY Al Gurule
COUNCIL PERSON
ATTESTED BY:
11 � MRS - W W-AN -, is
- CLERK
APPRO
PRESIDENT OF THE CITY COUNCIL
v �
C HA ce d Cl
oun % ;.�,_:
A RESOLUTION A OVING �i��� FOR DELEGATION OF ACTIVITIES
BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND PUEBLO
COUNTY HEAD START PARENTS, INC., AND AUTHORIZING THE PRESIDENT OF
Title CITY COUNCIL TO EXECUTE SAME Agenda Item #
Department PLANNING & DEVELOPMENT Date JANUARY 25, 1999
ISSUE Should the City Council renew the annual Delegation
Agreement with Pueblo County Head Start Parents, Inc.?
The agreement expires at the end of January, 1999.
RECOMMENDATION Approval of this Resolution.
BACKGROUND The City of Pueblo is annually asked to continue acting as
grantee for the federally sponsored Head Start program. As
part of the agreement, the actual operation and related
services are delegated to Pueblo County Head Start Parents,
Inc.
The federal funds are matched by in -kind services which
consist of the value of the hours provided by volunteers.
Federal funds for the next year amount to $2,087,190.00,
and there will be 484 children and their families to be
served in this pre - school program for low income families.
The program operates from September through May and
provides specialized training in education with supportive
services in the areas of health, dental, and nutrition. Special
segments exist for family involvement and staff develop-
ment.
FINANCIAL IMPACT The total amount of the grant is $2,087,190.00 in federal
funds.
D U D D
�� 1--)
AGREEMENT FOR
DELEGATION OF ACTIVITIES BETWEEN THE CITY OF PUEBLO, AND
PUEBLO COUNTY HEAD START PARENTS, INC.
This agreement entered into as of February 1, 1999, including all attachments
and conditions annexed hereto (Attachments A— Reports, B— Records, C— Monitoring
and Evaluation, and D— Budgets, which are expressly made a part hereof), shall
govern certain activities of the Pueblo County Head Start Parents, Inc., financed
under the Department of Health and Human Services Grant No. #08CH0024/27, Base
Grant PA22, and Training and Technical Assistance Grant PA20, in the amount of
$2,087,190 (collectively the "Grant ") for the period of 02 -01 -99 to 01- 31 -00, which
is to be carried out by Pueblo County Head Start Parents, Inc., hereinafter referred to
as the "Delegate," on behalf of the City of Pueblo, hereinafter referred to as the
"Grantee." Notwithstanding any other provision of this agreement, this agreement shall
terminate on January 31, 2000.
The Grantee and Delegate agree as follows:
1. Work To Be Performed
The Delegate shall, in a satisfactory manner as determined by the Grantee and
in compliance with the approved work program and Budget, perform all activities
described in the Grant which are incorporated herein as if set out in full. Delegate
acknowledges receipt of copies of the Grant.
During the period from February 1, 1999, to January 31, 2000, Delegate shall
perform all activities required by Grant Application and Budget which are applicable to
the extended term of the Agreement and shall comply with HHS regulations published
at 61 Fed. Reg. 57186 (the "96 Regulations ").
- 1 -
2. Compliance With Approved Program and Federal Regulations
All activities authorized by this Agreement will be performed in accordance with
the approved work program, the approved Budget, the Grant conditions, applicable
Grant Regulations, and relevant Administration on Children and Families, herein called
A.C.F. directives, regulations, guidelines, and required assurances including without
limitation Title 45 of the Code of Federal Regulations, Part 74.4 (Delegate
acknowledges it is subject to substantive provisions of Title 45, Part 74 of the Code
of Federal Regulations and will comply with all applicable provisions thereof). In
addition to the foregoing, Delegate shall comply with the regulations set forth in 45
CFR Parts 1301 -1308. To the extent program changes are required to fully comply
with those changes to 45 CFR Parts 1301 -1308 made by the '96 Regulations,
Delegate shall comply.
3. Reports, Records, and Evaluation
The Delegate agrees to submit to the Grantee, on a timely basis, such reports
as may be required by A.C.F. directives, regulations and guidelines or by the Grantee,
including the reports listed in Attachment "A" according to the schedule therein set
out.
The Delegate also agrees to prepare, retain, and permit the Grantee to inspect
as it deems necessary (in addition to inspection authorized by the conditions in the
Grant) the records listed in Attachment "B" as well as other records that may be
required by relevant A.C.F. directives.
The Delegate further agrees that the Grantee may carry out monitoring and
evaluation activities to include, at a minimum, those listed in Attachment "C" and will
effectively ensure the cooperation of the Delegate's employees, agents, and Board of
Directors in such efforts.
- 2 -
4. Changes
The Grantee may, from time -to -time, request changes in the scope of services
and activities of the Delegate to be performed hereunder. Such changes, including any
increase or decrease in the amount of the Delegate's compensation, which are
mutually agreed upon by and between the Grantee and the Delegate, must be
incorporated in written amendments to this Agreement and after such incorporation
shall become a part of this Agreement as if set out in full.
5. Compliance with Laws
The Delegate shall comply with all applicable laws, ordinances, rules, regula-
tions, and codes of federal, state, and local governments. These include, but are not
limited to, the following federal statutes and implementing regulations: The Economic
Opportunity Act of 1964, the Civil Rights Act of 1964, the Rehabilitative Act of
1973, the Civil Rights Act of 1968, the Privacy Act of 1974, the Lead -Based Paint
Poisoning Prevention Act, the Health Promotion Act of 1976, the Flood Disaster
Protection Act of 1973, the Age Discrimination Act of 1975, and the Single Audit
Act of 1984 and the Head Start Reauthorization Act of 1994.
6. Covenant Against Contingent Fees
The Delegate warrants that no person or organization has been employed or
retained to solicit or secure this Agreement upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee. For breach or violation of this
warrant, the Grantee shall have the right to terminate this Agreement or otherwise
recover the full amount of such commission, percentage, brokerage, or contingent fee,
or to seek such other remedies as legally may be available.
7. Schedule of Payments
Subject to receipt by Grantee of authorized Grant funds, the Grantee agrees to
advance funds to the Delegate for authorized expenditures made in conformance with
the Delegate's approved Budget.
- 3 -
Delegate will submit all vouchers to the Grantee who will approve or disapprove
payment within 10 days of receipt of the vouchers. No vouchers shall be paid until
after approval by the Grantee. Submittal of the vouchers to support payment will be
under the Grantee's accounting procedures established or approved by the Grantee's
Director of Finance. Grantee shall not be liable for or be responsible to reimburse
Delegate for any unauthorized expenditures.
Delegate understands and agrees that two and one -half percent (2.5 %) of the
Grant may be retained by Grantee for its administrative services with respect to the
Grant and this Agreement; and, therefore, the maximum grant funds available to
Delegate under this Agreement may be ninety -seven and one -half percent (97.5 %) of
the amount of the Grant set forth on page 1 of this Agreement.
Delegate understands and agrees that in no event shall Grantee be liable to
Delegate for any payment or reimbursement whatsoever unless and until all conditions
precedent to payment have been fully satisfied and Grantee receives Grant funds
therefor from the U. S. Department of Health and Human Services ( "HHS "). In the
event HHS requires Grantee to pay back or return to HHS any Grant funds due to
noncompliance with Grant terms and conditions or applicable regulations (including
without limitation, the '96 Regulations), Delegate shall forthwith be liable to Grantee
for the full amount of such funds which shall become immediately due and payable to
Grantee.
8. Termination
The Grantee may be given 10 days written notice specifying the effective date
to terminate this Agreement in whole or in part for cause, which shall include: (a)
failure, for any reason of the Delegate to fulfill in a timely and proper manner its
obligations under this Agreement including compliance with the approved work
program and
- 4 -
attached conditions, with statutes and Executive Orders, and with such A.C.F.
directives, regulations, and guidelines as may become applicable
at any time;
(b) submission by the Delegate to A.C.F.
or the Grantee of reports that
are incorrect
or incomplete in any material
respect; (c)
ineffective or improper use of
funds provided under this Agreement; and
(d) suspension
or termination by A.C.F. of
the Grant to
the Grantee under which this
Agreement
is made, or the portion thereof
delegated by
this Agreement.
If the
Delegate is unable or unwilling
to comply
with such additional conditions
as may be lawfully applied by A.C.F. to the Grant or to the Grantee, the Grantee or
Delegate may terminate this Agreement by giving 10 days prior written notice to
other party, signifying the effective date thereof. In such event the Grantee may
require the Delegate to ensure that adequate arrangements have been made for the
transfer of the delegate activities to another Delegate acceptable to Grantee.
In the event of any such termination, all property and finished or unfinished
documents, data, studies, and reports purchased or prepared by the Delegate under
this Agreement or prior Agreements shall be disposed of according to A.C.F.
directives, and the Delegate shall be entitled to compensation for any unreimbursed
expenses reasonably and necessarily incurred in satisfactory performance of this
Agreement to the date of such termination. Notwithstanding the above, the Delegate
shall not be relieved of liability to the Grantee for damages sustained by the Grantee
by virtue of any breach of this Agreement by Delegate, and the Grantee may
withhold any reimbursement to the Delegate for the purpose of set off until such time
as the exact amount of damages due the Grantee from the Delegate is agreed upon
or otherwise determined.
- 5 -
9. Non - Federal Share
The Delegate shall be responsible for securing sufficient cash and /or in -kind
services to meet the entire non - federal share required by the Grant conditions.
10. Review of New Directives
The Grantee will submit promptly to the Delegate for comment those proposed
additional directives that it receives from A.C.F. for comment.
11. Project Director
Delegate shall employ a Project Director selected by the Delegate Board of
Pueblo County Head Start Parents, Inc. The Project Director under the supervision and
control of the Board of Directors of Delegate shall be the Chief Executive Officer of
the Delegate.
12. Executive Director
The City Manager, as Chief Executive Officer of the Grantee, or his authorized
representative, shall be considered the Executive Director of the Grantee; and upon
request by Delegate, will consult with Delegate's Board.
13. Cooperation with Grantee's Agents
The Department of Planning and Development, herein called DPD, and the
Department of Finance of Grantee shall each serve in an advisory capacity to the City
Council which serves as the Governing Board of the Grantee, and to the City
Manager, as Executive Director of the Grantee. Delegate shall cooperate with DPD
and Department of Finance in the performance of their responsibilities in such
advisory capacity. Policy direction relating to the Head Start Program, grants
formulation, and performance shall flow from the City Council of Grantee to the
Delegate Board with the understanding that the Delegate shall be responsible for
ultimate performance, and the Grantee shall retain authority to make ultimate policy
decisions as provided by A.C.F. directives, regulations, and guidelines.
WE
14. Relationship
Nothing herein contained nor the relationship of Delegate to the other parties
hereto, which relationship is specifically declared to be that of an Independent
Contractor, shall make or be construed to make Delegate or any of Delegate's
agents or employees the agents or employees of the Grantee. Delegate shall be
solely and entirely responsible for its acts and the acts of its agents, employees,
and subcontractors.
15. Liability
As to Grantee, Delegate agrees to assume the risk of all personal injuries,
including but not limited to death and bodily injury to persons, and damage to and
destruction of property, including loss of use therefrom, caused by or sustained, in
whole or in part, in connection with or arising out of the performance of this
Agreement by Delegate or by the conditions created thereby. Delegate further
agrees to indemnify and save harmless Grantee, its officers, agents, and employees
from and against any and all claims, liabilities, judgments, penalties, costs,
expenses, including reasonable attorney fees arising from such injuries to persons
or damages to property based upon or arising out of the performance or
nonperformance of this Agreement by Delegate or out of any violation by Delegate
of any statute, ordinance, rule, or regulation. The provision of this Section 15 and
the last paragraph of Section 8 of this Agreement shall survive the termination of
this Agreement.
16. Insurance
Delegate shall obtain and keep in force during the term of this Agreement
comprehensive general public liability insurance with limits of not less than
$600,000 per occurrence and $150,000 per person for both personal injury and
property damage.
- 7 -
A certificate evidencing such insurance shall be filed with Grantee's Director
of Finance prior to commencement of the terms of this Agreement.
17. Amendments
No addition, alteration, amendment, or modification of the terms of this
Agreement, nor verbal understandings of the parties, officers thereof, agents, or
employees, shall be valid unless reduced to writing and executed by the parties
hereto.
18. Entire Agreement
This Agreement supersedes all prior agreements and understandings of the
parties hereto relating to the subject matter of Agreement and incorporates the full
and complete agreement and understanding of the parties.
IN WITNESS WHEREOF, the Grantee and the Delegate have executed this
Agreement as of the date first above written.
DELEGATE
GRANTEE
PUEBLO COUNTY HEAD START CITY OF PUEBLO, A MUNI CORPORATION
PARENT, INC.
If
BY �4...� BY
l
res dent of the Board President of the Council
ATTEST:
ATTEST:
R�
f
LAA
r, 10 - I �J'J IJU� LX-
Secretary City Clerk
APPROVED AS TO FORM:
City Attorney
ATTACHMENT A
Reports
The following reports will be submitted by the Delegate to the Grantee.
There are two (2) types of reports generally required, special reports and routine
reporting. It is understood that it is the responsibility of the Project Director and
Chairman of the Delegate Board to transmit these reports within the time frames
established by the A.C.F. guidelines and the Grantee.
1. Special Reports
A. Special reports will be submitted to the Department of Planning and
Development —one (1) copy.
B. The special reports that are required are as follows:
(1) The Annual Work Program and any funding agency support
documents as may be required, due 120 days prior to the end of
the current program year.
(2) Budget reports filed annually and detailed budgets that are
prepared in conjunction with the Annual Work Program.
(3) Any additional funding proposals submitted by Delegate during
the program year.
(4) Inventory and Inventory Certification Reports as required
annually by the Grantee, due 75 days before the end of project.
(5) Quarterly Program Progress Review required by the Grantee.
-A(1)-
(6) A Program Self- Evaluation Report at the end of the School
Calendar year to coincide with the submission of A.C.F. Self-
Assessment Validation Instruments (S.A.V.I.).
2. Routine Reports
A. Routine Reports will be submitted to the Department of Planning
and Development —one (1) copy.
B. The following routine reports will be submitted as specified:
(1) Minutes of all Delegate Board and Policy Council Meetings and
all monthly financial and narrative reports that have been submitted
to the Delegate Board for their approval at said meeting —one
packet to be submitted monthly prior to meeting dates.
(2) The reports must be approved by the Chairman of the Delegate
Board prior to submission to the Grantee.
- A(2) -
ATTACHMENT B
Records
The following financial books and record will be maintained by Delegate as a
minimum:
1. A double -entry accrual set of account books.
2. Properly authorized requisitions, purchase orders, and payment vouchers
to support each expenditure.
3. A file of minutes of all meetings.
4. Records of cash and /or in -kind contributions signed by the contributor.
5. Time sheets signed by each employee and certified by their supervisor.
6. A personnel file on each employee.
7. A record of the attendance of all meetings initiated and /or organized by
Delegate.
8. An up -to -date inventory of all equipment in possession of Delegate
specifying its location.
9. A portfolio of insurance coverage as required by 45 C.F.R. 1301.2 -2 (a).
10. Such other records as may be required from time -to -time.
ATTACHMENT C
Monitoring and Evaluation
The City of Pueblo, as Grantee, has appointed its Department of Planning
and Development (DPD) as its monitoring agency for the Head Start Delegate
Agency, to determine whether the project is being carried out according to the
Work Program and Budget which have been approved by the Grantee.
Such monitoring activities shall include the following:
1. Monthly Activities to include DPD staff attendance at the (Delegate
Agency's) Board meetings to act as representatives and observers for the
Grantee and review of minutes and reports which are routinely submitted
to the Grantee.
2. Annually —DPD shall conduct a monitoring review of the Delegate as may
be directed by the Delegate Board and the Grantee and shall report its
findings to the Delegate Board for comment and evaluation and then to
the City Manager of Grantee by the Delegate Board. DPD will look at
both the program and budget aspects during this review and may
conduct the undernoted activities:
(a) Interviews with Board Members and /or Staff and Representatives of
A.C.F.
(b) Analysis of records and books.
(c) Interviews with clients and community agencies.
(d) Interviews with City Officials regarding the program.
�Uz
DEPARTMENT OF HEALTH AND HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND FAMILIES
FINANCIAL ASSISTANCE AWARD
SAI NUMBER:
PMS DOCUMENT NUMBER:
08CH0024/27
1. AWARDING OFFICE:
2. ASSISTANCE TYPE:
3. AWARD NO.:
4. AMEND. NO.:
Region VIII Office for Children and Families,
R08
DISCRETIONARY
08CH0024/27
5. TYPE OF AWARD:
6. TYPE
OF ACTION:
7. AWARD AUTHORITY:
SERVICE
Non- competing Continuation
42 USC 9801 ET SEQ.
8. BUDGET PERIOD:
9. PROJECT PERIOD:
10. CAT NO.:
02/01/1999 THRU 01/31/2000
INDEFINITE
93600
11. RECIPIENT ORGANIZATION:
12. PROJECT / PROGRAM TITLE:
PUEBLO CITY MANAGER'S OFFICE
H /S:PA22 ALL PROGRAM ACTIVIT. INCL.
CITY OF PUEBLO
CHILDREN WITH DISABILITIES; PA20 TRNG &
1 CITY HALL PLACE
TECH ASSIST.
PUEBLO CO 81003
Robin Thiele, Board Chairperson
13. COUNTY:
14. CONGR. DIST:
15. PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR:
PUEBLO
03
Carl Dazzio , Head Start Director
16. APPROVED BUDGET:
17. AWARD COMPUTATION:
Personnel ...... ...............................
$
1,212,78.1
A. NON- FEDERAL SHARE........... $ 521,798 20.00
Fringe Benefits .............................
$
281,434
B. FEDERAL SHARE ................... $ 2,087,190 80.00 %
Travel.. .........................................
$
825 -'
18. FEDERAL SHARE COMPUTATION:
Equipment ..... ............................... $ 40,883
,A. TOTAL FEDERAL SHARE ... ............................... $ 2,087,190
Supplies ......... ...............................
$
109,358
B. UNOBLIGATED BALANCE FEDERAL SHARE........ $
Contractual .... ...............................
$
0
C. FED. SHARE AWARDED THIS BUDGET PERIOD.. $ 2,087,190
Facilities / Construction ...................
$
0
19. AMOUNT AWARDED THIS ACTION:
$ 2,087,190
Other ............. ...............................
$
441,909
20. FEDERAL $ AWARDED THIS PROJECT
Direct Costs ... ...............................
$
2,087,190
PERIOD:
$
Indirect Costs ...............................
$
0
21. AUTHORIZED TREATMENT OF PROGRAM INCOME:
At % of $
ADDITIONAL COSTS
In Kind Contributions ....................
$
0
22, APPLICANT EIN:
23. PAYEE EIN:
24. OBJECT CLASS:
Total Approved Budget( "')...... $ 2,087,190
1- 846000615 -A1
1- 846000615 -A1
41.51
25. FINANCIAL INFORMATION:
ORGN DOCUMENT NO. APPROPRIATION CAN NO. NEW AMT. UNOBLIG. NONFED %
R08 08CH002427 75 -9 -1536 1999 G084122 $2,058,958
ROB 08CH002427 75 -9 -1536 1999 G084120 $28,232
26. REMARKS:
Client Population: 484.
Number of Delegates : 1.
This grant is paid by the Payment Management System (PMS) See attached payment info.
Initial expenditure of funds by the grantee constitutes acceptance of this award.
Attached are terms and conditions, reporting requirements, and payment instructions.
This award is sub'ect to ACF regulations codified at 45 CFR 1301, 1302, 1303, 1304, 1305, 1306 and 1308.
ects only federal share of approved budget.
This n - competing grant awards PA 22 as follows: $2,058,958 and PA 20 $28,232.
27. StG1iAXURE - ACF GRANTS
DATE: 128. SIGNATURE(S) CERTIFYING FUND AVAILABILITY
//
SIGNAT E AND TI - PR GRAM OFFICIAL(S) DAT
Zl/� /l /
rrlri;. R I n- Prnnr- Mann -r
DGCM -3 -785 (Rev. 86)
DEPARTMENT OF HEALTH & HUMAN SERVICES
Administration for Children and Families
SPECIAL CONDITION
Page 2 of 2 Pages
1. NA%11: OF GRANTEL "" GRANT NUMBER I PROGRAM YEAR i .'114f;ND311`NT :N ',.
Cit% or tlueblo 0801100010 ! 27 0
i
2. Special Condition applies to Program Accounts listed below (which must be accounted for separately).
This grant is subject to the Special Condition below, in addition to the applicable General conditions governing grants under
Title IT or III -B of the Economic Opportunity Act of 1964 as amended, and Regulations of the Office of Economic Opportunity
and the Department of Health and Human Services.
Funding for this program is approved as follows:
FEDI"RAL 1'I, PA 22 PA ZQ I
Personnel
$ 1212781
Fringe Benefits
281434
Travel
825
Equipment
40883
Supplies
109358
Contractual
0
Other
413677
28232
Renovation
Total Direct Costs
$ $2,058,958.00
$ 28,232
Indirect Costs
TOTAL
S 2,058,958
$ 28,232
NON- FEDERALL FUNDS: $521,7
Note: Administrative costs must not exceed 15 percent of the total costs of the program.
DEPARTMENT OF HEALTH AND HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND FAMILIES
FINANCIAL ASSISTANCE AWARD
SAI NUMBER:
PMS DOCUMENT NUMBER:
OSCH0024/27
1. AWARDING OFFICE:
2. ASSISTANCE TYPE:
3. AWARD NO.:
4. AMEND. NO.:
Region VIII Office for Children and Families,
R08
DISCRETIONARY
08CH0024/27
1
5. TYPE OF AWARD:
6. TYPE
OF ACTION:
7. AWARD AUTHORITY:
SERVICE
Supplement
42 USC 9801 ET SEQ.
8. BUDGET PERIOD:
9. PROJECT
PERIOD:
10. CAT NO.:
02/01/1999 THRU 01/31/2000
INDEFINITE
93600
11. RECIPIENT ORGANIZATION:
12. PROJECT / PROGRAM TITLE:
PUEBLO CITY MANAGER'S OFFICE
H /S:PA22 ALL PROGRAM ACTIVIT. INCL.
CITY OF PUEBLO
CHILDREN WITH DISABILITIES; PA20 TRNG &
1 CITY HALL PLACE
TECH ASSIST.
PUEBLO CO 81003
Sylvia Chavez, Board Chairperson
13. COUNTY:
14. CONGR. DIST:
15. PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR:
PUEBLO
03
Carl Dazzio , Head Start Director
16. APPROVED BUDGET:
17. AWARD COMPUTATION:
Personnel ...... ............................... $
1,237,830
Fringe Benefits ............................. $
338,743
A. NON- FEDERAL SHARE........... $ 542,871 20.00%
B. FEDERAL SHARE ................... $ 2,171,484 80.00%
Travel ............ ............................... $
825
18. FEDERAL SHARE COMPUTATION:
Equipment ..... ............................... $ 40,883
A. TOTAL FEDERAL SHARE ... ............................... $ 2,171,484
Supplies ......... ............................... $
109,358
B. UNOBLIGATED BALANCE FEDERAL SHARE ........ $
Contractual .... ............................... $
0
C. FED. SHARE AWARDED THIS BUDGET PERIOD..$ 2,171,484
Facilities/ Construction ................... $
0
19. AMOUNT AWARDED THIS ACTION:
$ 84,294
Other ............. ............................... $
443,845
20. FEDERAL $ AWARDED THIS PROJECT
Direct Costs ... ............................... $
2,171,484
PERIOD:
$
Indirect Costs ............................... $
0
21. AUTHORIZED TREATMENT OF PROGRAM INCOME:
At % of $
ADDITIONAL COSTS
In Kind Contributions .................... $ 0
22. APPLICANT EIN:
23. PAYEE EIN:
24. OBJECT CLASS:
Total Approved Budget(* *) ...
x2,171
1. 846000615 -A1
1. 846000615 -A1
41.51
25. FINANCIAL INFORMATION:
ORGN DOCUMENT NO. APPROPRIATION CAN NO. NEW AMT. UNOBLIG. NONFED %
R08 08CH002427 75.9.1536 1999 G084122 $82,358
R08 08CH002427 75.9 -1536 1999 G084120 $1,936
26. REMARKS:
Client Population: 484.
Number of Delegates : 1.
This grant is paid by the Payment Management System (PMS) See attached payment info.
All previous terms and conditions remain in effect. (**)Reflects only federal share of approved budget.
This grant awards $84,294 of Cola, Quality, T/TA as follows: PA 22 Cola $30,884, PA 22
Quality $51,474, and PA 20 increase $1,936.
27. SIGNATURE - ACF GRANTS Q F . CER DATE: 28. SIGNATURE(S) CERTIFYING FUND AVAILABILITY
William F. Hagerty
29. SIGNATU ELAND TITLE - PR
j6GRAM OFFICIAL(S) DATE:
Eddie R. az�P ram Mana" eP�' l J /' q�7
DGCM 3.785 (Rev 86)
DEPARTMENT OF HEALTH & HUMAN SERVICES
Administration for Children and Families
SPECIAL CONDITION
Page 2 of 2 Pages
1. NAME OF GRANTEE
City of Pueblo
GRANT NUMBER
08CH0024
PROGRAM YEAR `
27
AMENDMENT NO.
1
2. Special Condition applies to Program Accounts listed below (which must be accounted for separately).
This grant is subject to the Special Condition below, in addition to the applicable General conditions governing grants under
Title II or III -B of the Economic Opportunity Act of 1964 as amended, and Regulations of the Office of Economic Opportunity
and the Department of Health and Human Services.
Funding for this program is approved as follows:
FEDERAL FUNDS PA 22 PA 20
Personnel
$ 1,237,830
Fringe Benefits
338,743
Travel
825
Equipment
40,883
Supplies
109,358
Contractual
0
Other
413,677
30,168
Renovation
Total Direct Costs
$2,141,316
30,168
Indirect Costs
TOTAL
$2,141,316
30,168
NON - FEDERAL FUNDS: $542,871
Note: Administrative costs must not exceed 15 percent of the total costs of the program.
DEPARTMENT OF HEALTH AND HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND FAMILIES
FINANCIAL ASSISTANCE AWARD
SAI NUMBER:
PMS DOCUMENT NUMBER:
08CH0024/27
1. AWARDING OFFICE:
DATE:
28. SIGNATURE(S) CERTIFYING FUND AVAILABILITY
2. ASSISTANCE TYPE:
3. AWARD NO.:
4. AMEND. NO.:
Region VIII Office for Children and Families, R08
DISCRETIONARY
08CH0024/27
2
5. TYPE OF AWARD:
6. TYPE OF ACTION:
7. AWARD AUTHORITY:
SERVICE
Supplement
42 USC 9801 ET SEQ.
8. BUDGET PERIOD:
9. PROJECT
PERIOD:
10. CAT NO.:
02/01 /1999 THRU 01/31/2000
INDEFINITE
93600
11. RECIPIENT ORGANIZATION:
12. PROJECT / PROGRAM TITLE:
PUEBLO CITY MANAGER'S OFFICE
H /S:PA22 ALL PROGRAM ACTIVIT. INCL. CHILDREN
CITY OF PUEBLO
WITH DISABILITIES; PA20 TRNG & TECH ASSIST.
1 CITY HALL PLACE
PUEBLO CO 81003
Sylvia Chavez, Board Chairperson
13. COUNTY:
14. CONGR. DIST:
15. PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR:
PUEBLO
03
Carl Dazzio , Head Start Director
16. APPROVED BUDGET:
17. AWARD COMPUTATION:
Personnel ....... ............................... $
1,237,830
A. NON - FEDERAL SHARE........... $ 546,921 20.00 %
Fringe k3enetits .............................. 5
336,/43
B. FEDERAL SHARE ................... $ 2,187,684 80.00%
1 ravel ............. ............................... 5
62b
18. FEDERAL SHARE COMPUTATION:
tquipment ...... ............................... 5 4U,68:5
A. TOTAL FEDERAL SHARE ... ............................... $ 2,187,684
Supplies ......... ............................... 5
IUY,3b6
B. UNOBLIGATED BALANCE FEDERAL SHARE.....,.. $
C ontractual ..... ............................... S
U
C. FED. SHARE AWARDED THIS BUDGET PERIOD.. $ 2,187,684
Facilities/ Uonstruction ................... y
U
19. AMOUNT AWARDED THIS ACTION:
$ 16,200
other .............. ............................... S
46U,U4b
20. FEDERAL $ AWARDED THIS PROJECT PERIOD:
Direct C osts ... ...............................
5
2,18/,684
$
21. AUTHORIZED TREATMENT OF PROGRAM INCOME:
Indirect C osts . ............................... S V
At % of $
ADDITIONAL COSTS
In Kind Contributions .....................
$
0
22. APPLICANT EIN:
23. PAYEE EIN:
24. OBJECT CLASS:
Total Approved Budget( **) ....... $ 2,187
1 846000615 - A1
1 846000615 - A1
41.51
25. FINANCIAL INFORMATION:
ORGN DOCUMEI":T NO. APPROPI RATION CAN NO. NEW AMT. UNOBLIG. i' ONFED %
R08 08CH002427 75-9 -1536 1999 G084122 $16,200
26. REMARKS:
Client Population: 484.
Number of Delegates : 1.
This grant is paid by the Payment Management System (PMS) See attached payment info.
All previous terms and conditions remain in effect.(**) Reflects only federal share of approved budget.
This grant awards PA 22 of$16,200 for teacher qualification grant per your 5 year plan.
27. SAN RE - ACCF A ICER
DATE:
28. SIGNATURE(S) CERTIFYING FUND AVAILABILITY
I 1
William F. Hagerty
0 'Cl
�
29. SIG TURE AND, PROGRAM OFFICIAL(S)
DA TE:
E d e o, rogr Manager
DGCM -3 -785 (Rev. 86)
DEPARTMENT OF HEALTH & HUMAN SERVICES
Administration for Children and Families
SPECIAL CONDITION
Page 2 of 2 Pages.
1. NAME OF GRANTEE
City of Pueblo
GRANT NUMBER
08CH0024
PROGRAM YEAR
27
AMENDMENT NO.
2
2. Special Condition applies to Program Accounts listed below (which must be accounted for separately).
This grant is subject to the Special Condition below, in addition to the applicable General conditions governing grants under
Title II or III -B of the Economic Opportunity Act of 1964 as amended, and Regulations of the Office of Economic Opportunity and
the Department of Health and Human Services.
Funding for this program is approved as follows:
FEDERAL FUNDS PA 22 Teacher $
Personnel
$ 1,237,830
Fringe Benefits
338,743
Travel
825
Equipment
40,883
Supplies
109,358
Contractual
0
Other
443.845
$ 16,200
Renovation
0
0
Total Direct Costs
$ 2,171,484
$ 16,200
Indirect Costs
TOTAL
$2,172,484
16,200
NON - FEDERAL FUNDS: $546,921
Note: Administrative costs must not exceed 15 percent of the total costs of the program.
Pueblo County Head Start Parents, Inc.
Budget Transfer
Item# Account Name Accou Number Increase Decrease
1)
Local Inkind 901 - 0000 - 368.40 -00
Misc. Expense - Inkind 901 - 7010 - 590.82 -64
4050.00
4050.00
Totals 8100.00 0.00
Explanation:
1) Record Inkind Matching for grant amendment #2
Originated by: Jon D Drake
Date: 12/06/99
Number: BT120001
Approved: