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HomeMy WebLinkAbout8515RESOLUTION NO. 8515 A RESOLUTION APPROVING A CONTRACT BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE STATE BOARD OF THE GREAT OUTDOORS COLORADO TRUST FUND RELATING TO THE RUNYON COMMUTER TRAIL, PHASE III, AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Contract dated July 22, 1998, between Pueblo, a Municipal Corporation, and the State Board of the Great Outdoors Colorado Trust Fund, a copy of which is on file in the office of the City Clerk, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The total cost of the project has been estimated by the Department of Planning and Development to be $85,000: and the sources of the funds are as follows: (a) Great Outdoors Colorado Trust Fund (b) Pueblo Conservancy District (c) Friends of the River Trails (d) In -kind, City of Pueblo $25,000 $25,000 $30,000 5,000 TOTAL FUNDS $85,000 SECTION 3. The President of City Council is authorized to execute and deliver the Contract in the name of the City, and the City Clerk is directed to affix the seal of the City thereto and attest same. SECTION 4. This resolution will become effective upon final passage. INTRODUCED: SEPTEMBER 14. 1998 ATTESTED: City Clerk BY: Robert Schilling Council Person ^w..�,m.:♦ A �,aft udft mJ� Department PI ANNIN , Date SEPTEMBER 14.1998 ISSUE Should the City Council approve a Contract between Pueblo, a municipal corporation, and the State Board of the Great Outdoors Colorado Trust Fund relating to the Runyon Commuter Trail, Phase III project? BACKGROUND The Runyon Commuter Trail, Phase 3, Project consists of 1,000 linear feet of 10 foot wide concrete trail that will complete the construction of the Runyon Trail from HARP to Runyon Lake. The Grant request is in the amount for $25,000 from the State Board of the Great Outdoors Colorado Trust Fund. The Pueblo Conservancy will assist with $25,000 in this project by constructing the trail over the flood levee. The Friends of the River Trails will contribute $30,000, with a grant recieved from the Pueblo County. The City will provide $5,000 of in -kind Engineering services. RECOMMENDATION Approval of the Resolution. FINANCIAL IMPACT In -kind services in the amount of $5,000 will be provided by the Department of Public Works and grant administration by the Department of Planning and Development. i Great Outdoors Colorado Trails Grant Agreement 1998 GREAT OUTDOORS COLORADO TRAILS GRANT AGREEMENT Name: Runyon Commuter Trail - Phase III Contract No.: 8601 PARTIES TO AGREEMENT: Board: The State Board of the Great Outdoors Colorado Trust Fund 303 East 17 ' h Avenue, Suite 900 Denver, CO 80203 Telephone: (303) 863 -7522 Grantee: City of Pueblo Address: 211 East'D' Street Pueblo, CO 81002 -1427 Telephone: Contact name: Date: (719) 543 -6006 Bill Zwick July 22, 1998 CONTEXT OF AGREEMENT: A. The Board is a political subdivision of the State of Colorado, created by Article XXVII of the Colorado Constitution, adopted at the November, 1992 General Election. The Constitution appropriates a portion of the net proceeds of the Colorado Lottery to the Board and directs the Board to invest those proceeds in the State's parks, wildlife, open space and recreational resources. 97 Trails Contract { 8601 } 7/21/98 1 L Great Outdoors Colorado Trails Grant Agreement B. In 1994, the Board created a statewide grant program, pursuant to which eligible entities could apply for grants from the State Trails Program, to which Grantee responded with a detailed application (the "Project Application "). C. Grantee submitted a Project Application to the Board which contemplates the execution of the Project named above (the "Project "), a copy of which is incorporated by reference and attached as Appendix A. D. The Board approved Grantee's Project Application on April 15, 1998, subject to the execution of a detailed Grant Agreement, subject to the conditions set forth herein. E. Grantee anticipates that the Project described in the Project Application will be substantially completed no later than April 15, 2000. F. Grantee has undertaken responsibility for obtaining the match (funds and in -kind contributions) described in the Project Application. G. The parties intend this document to be the detailed Grant Agreement required by the Board. The Grantee shall carry out the Project in accordance with this agreement and a work program to be approved by the Executive Director of the Board ( "Executive Director) pursuant to this agreement. AGREEMENT The parties agree as follows: 1. Grant and Project The Board hereby grants to Grantee the sum not to exceed $25,000.00, subject to the terms of this Agreement. These funds shall be used by Grantee solely to complete the Project described in Grantee's Project Application as approved by the Board. Grantee hereby agrees to use its best efforts to complete the Project. 2. Project scope The Project, Runyon Commuter Trail - Phase III, as described in the Project Application, will not be materially modified by the Grantee without the written approval of the Executive Director. In multi -phase projects this Agreement only pertains to the identified phase of the project, and not to the project as a whole. 97 Trails Contract {8601 } 7/21/98 i Great Outdoors Colorado Trails Grant Agreement 3. Information to be provided upon execution of this Agreement NO FUNDS WILL BE DISBURSED BY THE BOARD UNLESS AND UNTIL THE GRANTEE FURNISHES THE BOARD WITH THE INFORMATION REQUIRED BY THIS AGREEMENT. Prior to execution of this Agreement, Grantee will submit the following information to the Board's staff: a. A resolution adopted by the governing body of the Grantee authorizing the execution of this agreement and approving its terms and conditions; b. A detailed Work Plan and Budget for this Project. Grantee hereby agrees to promptly submit all material revisions to their Work Plan and Budget. As provided further below, the Board reserves the right at any stage of the Project to withhold funding if (i) modifications to the Project are so substantial as to make it, in the Board's reasonable judgment, substantially different in quality or kind from that approved by the Board, or (ii) there have been delays in the implementation of the Project which, in the Board's reasonable judgment, make the Project impracticable; C. Written evidence that all permits and approvals necessary to the completion of the Project under applicable local, state and federal laws and regulations have been obtained; and d. Plans for the erection of signs and placards for the Project, as provided in Section 11(d) below. 4. Disbursement of Funds Prior to final payment by the Board at the completion of the Project, a. The Grantee must provide the Board: (1) Written assurance the Project has been substantially completed according to the work plan and budget, along with Project Expenditure Documentation detailed in Appendix C (the "Project Expenditure Documentation "), and reports as noted above to support this claim; and (2) Written assurance that no material modifications or delays have been made or experienced (or the Board has been advised of the modifications or delays and has elected to continue to participate in the funding of the Project); and (3) Written assurance that matching funding has been received as outlined in the Project Expenditure Documentation (or the status of efforts to secure matching funding has been disclosed to Board staff and it has been found to be satisfactory); and 97 Trails Contract {8601 } 7/21/98 I Great Outdoors Colorado Trails Grant Agreement (4) Written assurance that the representations made to the Board in the Project Application continue to be true (or, if there have been any material changes, the Board has been advised of such changes and has assented to them). b. The Board will release funding subject to the following conditions: (1) Funding may only be used for fixed assets, including land acquisition, construction of new facilities, and enlargement or renovation of existing facilities. Funding may not be used to pay for maintenance costs, administrative costs (such as salaries associated with administering the grant, office supplies, telephone, or travel expenses), non -fixed assets (such as athletic equipment), or any other costs deemed to be ineligible by the Board. (2) Disbursement shall be made on the basis of costs incurred. A reduction in total Project cost or grantee's matching funding may cause a proportional reduction in the grant award. (3) Full payment of the contract amount will be made upon substantial completion of the Project, and submission and approval of the Project Expenditure Documentation and the information required in paragraphs 3 (Information to be provided prior to execution of this Agreement) and 4 (Disbursement of Funds). (4) Grantee shall submit a written request for reimbursement as outlined in the Project Expenditure Documentation within 180 days of substantial Project completion. Projects are considered substantially complete when all anticipated land has been acquired and facilities or trails built. Failure to submit the request for reimbursement within the specified time period may result in reduction or loss of grant dollars even if there are un- disbursed amounts remaining in the grant. 5. Waiver The Executive Director may waive one or more of the obligations in paragraphs 3 and 4 of the Agreement, or may require performance of one or more of these obligations subsequent to disbursement. 6. Environmental Review Grantee shall, upon the request of the Colorado Natural Heritage Program, provide additional information, including but not limited to maps of the proposed Project. A copy of the Project Application has been provided to the Colorado Natural Heritage Program to help the Board identify any potential conflicts between trail projects and sensitive species and habitats. If potential conflicts are identified, the Board requests the Grantee to demonstrate how the trail Project could be modified to avoid or minimize any adverse impacts to sensitive species or habitats. 7. Project operation and maintenance 97 Trails Contract 18601 } 7/21/98 Great Outdoors Colorado Trails Grant Agreement a. Grantee or its successors will operate and maintain the Project facilities in a reasonable state of repair for the purposes specified in the Project Application for at least twenty -five years, in accordance with generally accepted standards in the parks /recreation/wildlife community. The parties understand and agree that the Board shall not be liable for any cost of such maintenance, management or operation. b. Grantee will, upon request, provide the Board with the operating and maintenance costs of the Project, and give the Board appropriate information concerning the use of the Project by the public. 8. Compliance with re ug l�ry requirements and federal and state mandates The Grantee hereby assumes responsibility for compliance with all regulatory requirements in all applicable areas, including but not limited to nondiscrimination, worker safety, local labor preferences, preferred vendor programs, equal employment opportunity, use of competitive bidding, and other similar requirements. The Grantee will indemnify the Board from any liability for any failure to comply with any such applicable requirements. 9. Public access Grantee agrees, for itself and its successors in interest, to allow reasonable access to the members of the public to the Project. 10. Nondiscrimination During the performance of this agreement, the Grantee and its contractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age or sex. The Grantee and its contractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. 11. Publicity and Project Information Grantee agrees: a. Grantee shall acknowledge Board funding in all publicity issued by it concerning the Project; b. Grantee shall cooperate with the Board in preparing public information pieces; C. Grantee shall give the Board the right and opportunity to use information gained from the Project; and d. Grantee shall erect signs visible from the nearest trailhead acknowledging the Board's participation in the Project. In addition, Grantee shall erect placards acknowledging assistance by the Board and the Colorado Lottery, if applicable, unless Grantee incorporates this 97 Trails Contract {8601 } 7/21/98 Great Outdoors Colorado Trails Grant Agreement acknowledgment into other signage in a manner approved by the Board's Executive Director. The Board will provide reproducible samples of its logo and other identifying indicia to Grantee for this purpose. Plans describing the number, design, placement and wording of the signs and placards shall be submitted to the Board for review and written approval prior to completion of the Project. Final payment may be withheld by the Board pending placement of the signs and placards in the manner approved by the Board. e. Grantee shall give the Board 30 -day notice of and opportunity to participate in Project dedications. f. Grantee shall give timely notice of the Project, its inauguration and significance to the local members of the Colorado General Assembly, members of the board of county commissioners of the county or counties in which the Project is located, as well as to other appropriate public officials. 12. Audits and Accounting Grantee shall maintain financial accounts, documents, and records relating to the use, management, and operation of the Project. The accounts, documents, and records related to the Project shall be retained by the Grantee for five (5) years following the date of disbursement of funds under this Agreement. The Board, or its designated agent, shall have the right, upon reasonable written notice to the Grantee, to audit the books and records of Grantee which pertain to the Project and to the use and disposition of Board funds. The Grantee may use any accounting system which follows the guidelines of "Generally Accepted Governmental Accounting Practices" published by the American Institute of Certified Public Accountants. 13. Withdrawal of Board funding The Board may withdraw its approval of funding to the Grantee and cease funding of the Project if, in its sole discretion, it determines conditions have occurred which fundamentally change the expectations of the parties or which make the grant infeasible or impractical. 14. Grantee's inability to complete Project If the Grantee determines with reasonable probability that the Project will not or cannot be completed as reflected in the Project Application the Grantee will promptly so advise the Board, and cooperate in good faith with respect to alternative solutions to the problem before any further funds are advanced. 15. Inspection Throughout the term of this Agreement, the Board shall have the right to inspect the Project area to ascertain compliance with this Agreement. 16. Governmental Immunity The following provision applies to the Board. This provision may also apply to the Grantee if the Grantee qualifies for protection under the Colorado Governmental Immunity Act, C.R.S. Section 24 -10 -101 et seq The Parties by entering into the instant agreement, do not waive or intend to waive by any provision of this agreement, 97 Trails Contract {8601} 7/21/98 Great Outdoors Colorado Trails Grant Agreement the monetary limitations (presently $150,000.00 per person and $600,000.00 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. 24 -10 -101 et seq., as it is from time to time amended, or otherwise available to the Grantee, its successor, employees, officers or agents. 17. Liability To the extent permitted by law, the Grantee shall be responsible for, indemnify and hold harmless the Board, its officers, agents and employees from any and all liabilities, claims, demands, damages or costs resulting from, growing out of, or in any way connected with or incident to this Agreement, except for the gross negligence of willful and wanton conduct of the Board its officers, agents, or employees. Grantee hereby waives any and all rights to any type of express or implied indemnity or right of contribution from the State of Colorado, the Board, its officers, agents or employees, for any liability resulting from, growing out of, or in any way connected with or incident to this Agreement. 18. Assignment Grantee may not assign its rights under this Agreement without the consent of the Board. 19. Good faith There is an obligation of good faith on the part of both parties, including the obligation to make timely communication of information which may reasonably be believed to be of interest to the other party. 20. Applicable Law Colorado law applies to the interpretation and enforcement of this Agreement. 21. Independent Contractor Grantee is an independent contractor acting in its separate capacity and not as an officer, employee or agent of the Board. 22. Subject to Annual Appropriation Any provision of this agreement or its attachments which impose upon Grantee, directly or indirectly, any financial obligation whatsoever to be performed or which may be performed in any fiscal year subsequent to the year of execution of this agreement is expressly made contingent upon and subject to funds for such financial obligation be appropriated, budgeted and otherwise made available. 23. Severability If any provision of the Grant Agreement, or the application there of is found to be invalid, the remainder of the provisions of this Grant Agreement, or the application of such provision other than those as to which it is found to be invalid, shall remain in full force and effect. 97 Trails Contract {8601} 7/21/98 Great Outdoors Colorado Trails Grant Agreement 24. Entire Agreement Except as expressly provided herein, this Agreement constitutes the entire agreement of the parties. No oral understanding or agreement not incorporated in this Agreement shall be binding upon the parties. No changes in this Agreement shall be valid unless made as an amendment to this contract, approved by the Board, and signed by the parties in this Agreement. 25. Third Party Beneficiaries The Board and Grantee hereby acknowledge and agree that this Agreement is intended to only cover the relative rights and obligations between the Board and Grantee and that no third party beneficiaries are intended. Dated: STATE BOARD OF THE GREAT OUTDOORS COLORADO TRUST FUND By Will Shafroth Executive Director GRANTEE: City of Yueblo By (��, Name: Cathy AUGarcia Title: President of City Council 97 Trails Contract {8601 } 7/21/98 Great Outdoors Colorado Trails Grant Agreement APPENDIX A PROJECT APPLICATION FOR Runyon Commuter Trail - Phase III 97 Trails Contract { 8601 } 7/21/98 FY 98 -99 STATE TRAILS GRANT APPLICATION Colorado State Parks PAGE 1 Name of Project: RUNYON COMMUTER TRAIL - -PHASE III Name & Address of Sponsor Responsible for Project CITY OF PUEBLO 211 EAST "D" STREET, PUEBL CO 81003 Phone ( 719 ) 543 -6006 FAX (719) 543 -0572 E -mail Sponsor Taxpayer ID Number (TIN) 84- 600615 Contact Person and Title WILLI J. ZWICK, SENIOR PLANNER Address of Contact Person if different from above Contact person's Telephone ( Project location: County PUEBLO FAX ( ) State Senate Dist. # 3 State Rep. Dist. # 46 Amount Requested (round off figure to nearest $100): $ 120,000 $ 50,000 Total project cost Grant request (up to 50% of project cost) $ Grant request (up to 75% of project cost if sponsor is a non - profit/volunteer organization and the request totals $10,000 or less) Grant request (up to 100% of project cost if sponsor is a non-profit/volun- teer organization and the project is eligible for funding from the Colorado ORV Recreation Fund) Trail Corridor - land is controlled by: ❑ Fee Simple ❑ Lease Other (explain): LAND IS OWNED BY THE PUEBLO CONSERVANCY DISTRICT Evidence of ownership or easements for trails corridor: ❑ Enclosed 0 Will forward if requested ❑ Not yet available (explain): EASEMENTS: PUEBLO CONSERVANCY DISTRICT LICENSE: UNION PACIFIC RAILROAD COMPANY FY 98 -99 STATE TRAILS GRANT APPLICATION Colorado State Parks PAGE 2 Description of plan for development and maintenance of this project (please attach) Project Maps (please enclose with your application) Brief description of the project location (please use only the space provided below): The Runyon Commuter Trail Project, Phase 3, is located southeast of Downtown Pueblo in both the City and County of Pueblo. This trail section is located north of the Run State Wildlife Area, east of the Runyon Field Sports Complex, and west of Thomas Ph elps Creek. Phase 3 is the last phase of the Runyon Commuter trail connecting the Histo Arkansas Riverwalk of Pueblo (HARP) with Runyon Lake and the River Trails System. Brief description of the project (please use only the space provided below): The Runyon Commuter Trail Project, Phase 3, is the final phase of this trail corri started in 1992 which will connect the Downtown, HARP, Historic District, and Convention Center to the 25 miles of the River Trails System, Runyon Field Sports Complex, an Runyon State Wildlife Area. This phase consists of 1,050 linear ft. of a 10 -ft. wi concrete trail with soft surface paths where possible. An on -grade railroad crossi will be constructed over two tracks as per Union Pacific Railroad license agreement and specifications, including required fencing on either side. Over 1,100 cubic yards of fill will be required to elevate the trail 13 ft. to the railroad crossing. Appro ximately 300 ft. south of the railroad crossing, ramps will be constructed to traverse a 13 -ft. earth berm flood levee and then connect with the River Trails System at Runyon Lak In addition, security lighting, railroad crossing signs, trail signs, picnic shelters historical and environmental interpretive panel signs and native tree and shrub pl antings will be installed along the entire length of the trail. Summary of major budget items (please use only the space provided below): 1) Professional Services, P. E. ($5,000 City In -Kind) $ 15,000 2) Grading /Embankment Material 10,000 3) Trail Surfacing - -1,050 Linear Feet 27,000 4) Levee Ramp Access 25,000 5) Railroad /Trail Crossin 15,000 6) Security Lighting 8,000 7) Planting Vegetation 8,000 8) Interpretive Areas and Signs TOTAL: $120,000 FY 98 -99 STATE TRAILS GRANT APPLICATION Colorado State Parks RUNYON COMMUTER TRAIL, PHASE III PROJECT DEVELOPMENT AND MAINTENANCE PLAN The Runyon Commuter Trail, Phase III is a continuation of an original 1993 ISTEA Enhancement Project. Due to difficulties with railroad easements and construction specification requirements and large costs construction items Phase II of the project will be complete in the Spring of 1998. Phase III of this project will complete the Runyon Commuter Trail which was started in 1993 and is 80% complete. The final phase of this trail project will provide access over an old mainline track of the Missouri Pacific Railroad and over a section of the Arkansas River flood levee in Pueblo County. The project will finish the construction of a major access trail that will connect the Pueblo River Trails System, the Runyon Lake State Wildlife Area and the Runyon Baseball Complex with the Downtown redevelopment area including the Historic Arkansas Riverwalk of Pueblo, Historic Union Avenue, the new Pueblo Convention Center and the Central Business District. Professional Engineering for the project has been completed. However, as in Phase II modifications to the original construction documents are necessary for the project to be put out to bid. Construction administration and management will be provided by the City of Pueblo Department of Public Works. The City of Pueblo has allocated $25,000 and County of Pueblo has allocated $30,000 for FY 1998 maintenance of the River Trail System. The total $55,000 is administered by the Friends of the River Trail organization and the City's Department of Parks and Recreation. Unfortunately, this amount is not sufficient to complete the necessary repairs for the entire 25 miles of trail system. Trail maintenance and improvement projects are coordinated by the Friends of the River Trail organization and are physically carried out by volunteers and the City Parks Department. The same will be done for this project. T S � j � O ,4j •�,, l F t L � '❑ 'I• _ �� Ch 1 B �+ > ' 1 � � � •• • o°rKilns� � ��� / 17'30• , 2 H Y 4238 o h - u 4- 13 • •�'i•I i IIf / J �'. CONS' T I N R :4 - Ir S'` �•.v�� 19T � ST I� rav_ef Plts ( � 423 i i i t " ' I lk, , „� �' r ,' : 1, -- • '. �..• � m i - -•� V. 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Field checked 1961 6 J Polyconic projection. 1927 North American datum 12• 10,000-foot grid based on Colorado coordinate system, south zone 5 MILS 213 MILS 1000 -metre Universal Transverse Mercator grid ticks, zone 13, shown in blue Red tint indicates areas in which only landmark buildings are shown UTM GRID AND 1974 MAGNETIC NORTH -' . ' I ­­-A -A r....,.,, ­4 finbi lino, -h1 DECLINATION AT CENTER OF SHEET s G O C� '``tp Al c • r Z � -, �,, ba �*. y > C Oe • � x ° HI Runyon Commuter Trail - Phase III December 1997 PROJECT BUDGET SOURCES OF FUNDS DATE GRANT CASH INKIND TOTALS REQUEST State Parks/GOCO June 1998 $50,000 $50,000 (Grant Award) - City of Pueblo 7/98-7/99 $5,000 $5,000 - Pueblo Conservancy District 7/98-7/99 $25,000 $25,000 - Friends of the River Trail 7/98-7/99 $30,000 $30,000 County Gran - Progress Rail Services 7/98-7/99 $10,000 $10,000 TOTAL SOURCES OF FUNDS $50,000 $65,000 $5,000 $120,000 USES OF FUNDS DATE GRANT CASH INK/ND TOTALS REQUEST PROFESSIONAL 7/98 -7/99 $10,000 $5,000 $15,000 SERVICES - includes surveying, engineering, construction documents, bid advertisement and construction inspections GRADING / 12/98 -7/99 $10,000 $10,000 EMBANKMENT MATERIAL - 1100 CY CONCRETE TRAIL - 12/98 -7/99 $27,000 $27,000 includes the construction of approx. 1,050 linear feet of an 10 foot concrete trail with a 6 foot jogging /pedestrian trail adiacent where possible. LEVEE RAMP ACCESS - 12/98 -7/99 $25,000 $25,000 includes excavation of levee and construction of sloe paving. RAILROAD CROSSING - 12/98 -7/99 $15,000 $15,000 includes 50 SY asphalt, signage, 200 LF fencing, and safety ate devace. SECURITY LIGHTING - 12/98 -7/99 $1,000 $7,000 $8,000 includes 4 area lights PLANTING VEGETATION 12/98 -7/99 $8,000 $8,000 - planting the native trees and wetland shrubs and grasses to prevent future erosion. INTERPRETIVE AREAS 12/98 -7/99 $12,000 $12,000 AND SIGNAGE - includes picnic tables, interpretive p anels and signs. TOTAL USES OF FUNDS $50,000 $65,000 $5,000 $120,000 TOTAL PROJECT COST: $ 120,000 FY 98 -99 STATE TRAILS GRANT APPLICATION TRAIL PROJECT SELECTION CRITERIA RUNYON COMMUTER TRAIL, PHASE III 1. Provide evidence of support for this project from trail user _groups (letters, petitions, news articles, events descriptions, ect.). (12 points) • FRIENDS OF THE RIVER TRAIL (Letter of support attached): A regional trails advisory group which includes citizen advocates and government agencies. • SENIOR WALKERS (Letter of support 1994, update forthcoming): A community wide senior citizen group. • SOUTHERN COLORADO RUNNERS CLUB (Letter of support attached): The running group uses the trail system extensively for training and organized race events. 2. Show how specific trail corridor design supports each type of use (ATV, bicycle, cross country ski, equestrian, four -wheel drive vehicle, hike, snowmobile, trail motorcycle). Where only one or a few uses are proposed, show why uses need to be limited. (12 points) The trail corridor utilizes a dual trail design which accommodates primarily bicycle, pedestrian, cross country skiing, and any other non - motorized uses (ATV, four -wheel drive vehicles, snowmobile, and other motorized uses are prohibited on the River Trail System by City Ordinance). Emergency and maintenance vehicles are exempt from this ordinance. This dual trail is especially designed for the following users: ❑ Bicycle Users - 10 foot wide concrete trail, ❑ Pedestrian /Jogging Users - 3 -6 foot wide road base trail, ❑ Environmental/Education Groups - off trail areas will be designated to limit damage to riparian habitat, and ❑ Equestrian Users - a path along the trail system is evidence of equestrian activities but the user can be limited due to certain hard surface urban areas. 3. Provide evidence of support for this project from community leaders, service organizations, recreation and environmental groups, schools, businesses, and other non - governmental groups (letters, petitions, news articles, event description, etc.). (10 points) The following groups have expressed support for the Runyon Commuter Trail, Phase III Project: ❑ The Greenway and Nature Center of Pueblo - (Letter of support attached) is a non- profit recreation and environmental education center open to the public and is operated in conjunction with the University of Southern Colorado. ❑ Sierra Club, Sangre de Cristo Group - (Letter of support forthcoming) is an environmental and wildlife citizens advocate group for the protection and development of ecosystem and habitat. ❑ Arkansas Valley Audubon Society - (Letter of support attached) is especially interested in improvement to the urban wildlife habitat for this project. ❑ Historic Pueblo Business Center Association - (Letter of support attached) is an active business group in a four block National Register Historic District. FY 98 -99 STATE TRAILS GRANT APPLICATION TRAIL PROJECT SELECTION CRITERIA RUNYON COMMUTER TRAIL, PHASE III (Question #3. continued) ❑ Runyon Sports Complex Commission. Inc. - (Letter of support attached) is a non- profit organization managing the baseball field complex adjacent to and connected to the Phase III trail project. ❑ Historic Arkansas Riverwalk Project Commission - (Letter of support forthcoming) is a non - profit organization responsible for the development of the riverwalk project which the Phase III trail project will provide a connection. 4. Describe use of volunteers and /or youth employment programs for this project: (10 points) ❑ Cleanup and landscaping efforts - each Spring and Fall about 400 volunteers assist with an organized trail wide cleanup called "Clean Up the Rivers Day ". The Runyon Commuter Trail will utilize the "adopt a river trail" concept whereby different groups and organizations adopt a section of trail to clean up graffiti and trash. Trees Please, a non - profit group has expressed an interest in helping lead a volunteer tree planting program when the entire project is completed. In the past, the Friends of the River Trail has utilized the Women's Correctional Facility from Canon City to assist in maintaining and doing improvements along the trail system. 5. List the amounts and sources of funds, in -kind services, materials, and trail acquisition costs for this project that exceed any minimum required match. (10 points) ❑ The City Public Works Department will provide $5,000 in -kind services to include survey, layout and construction inspection. ❑ The Pueblo Conservancy District has donated the easement for the trail adjacent to Thomas Phelps Creek and will contribute an additional $5,000 over the required match amount. ❑ Pueblo County has constructed a berm, at a cost of $13,500, to bring the proposed trail to the elevation for the on -grade crossing of the Union Pacific Railroad. 6. Provide evidence of cooperation among affected jurisdictions and other governmental agencies in planning and development of the trail project. (10 points) ❑ The Historic Arkansas River and Rail Conservation Corridor - was a joint planning effort between the City of Pueblo, the Pueblo Conservancy District, and the National Park Service through the Rivers and Trails Conservation Assistance Program. (see attached letter from the NPS) ❑ The Pueblo Natural Resource and Environmental Education Strategic Plan - has been completed by multi jurisdictional partnerships and advisory committee. (see attached) ❑ The Pueblo Integrated Resource Management and Conservation Plan - has been developed by multi jurisdictional partnerships. (Thomas Phelps Creek trail, see attached plan) FY 98 -99 STATE TRAILS GRANT APPLICATION TRAIL PROJECT SELECTION CRITERIA RUNYON COMMUTER TRAIL, PHASE III (Continued from question #6) ❑ Fishing is Fun Program - City, County, Pueblo Conservancy District, Division of Wildlife and State Parks partner together to work on projects which are located along the Arkansas River flood control district. (see attached letters) ❑ Letter of Intent - between the City, Pueblo Conservancy District and Progress Rail Services (PRS) (adjacent property owner) for trail development and track crossing. An Easement has been signed for trail to cross PRS property. 7. Describe the technical, scenic, and /or unique features of this trail segment that will provide a quality experience for trail users. (10 points) ❑ Colorado Wetlands Initiative - the Arkansas River Area Committee has recommended the Thomas Phelps Creek Wetlands Project as a number one priority for funding. It is anticipated that by creating these wetlands and extending the DOW 's Runyon Wildlife Area up through this area and connecting it with HARP's environmental education area, it will provide the region with a unique large outdoor classroom educating the public in areas of wildlife, fish, flora/fauna, wetlands and storm water mitigation projects. ❑ Historic Arkansas River channel - (renamed Thomas Phelps Creek) of which this trail project runs adjacent to has had a wide range of historical land -uses such as the Missouri Pacific Railroad yard of Pueblo, the old 1889 Santa Fe Park, Pueblo's earliest smelters ( "Smelter Hill ") and Runyon Field Sports Complex named after Pueblo's most famous citizen's, Alfred Damon Runyon. ❑ Historic Elson Bridge - (National Register Property, Adopt a Bridge Program, National Parks Service) was built by the Pueblo Bridge Company in 1905 for Las Animas County to be located on the Purgatory River at El Moro. In 1993 the 52nd Combat Battalion (Heavy Construction) at Fort Carson donated labor costs and engineering to transport and erect the old bridge over SHSO1 Santa Fe Avenue as part of this trail corridor. The 150 foot pin and truss bridge was erected in 7 days but the entire relocation lasted through two military deployments over seas in 1992 and 1993. 8. Show how this trail project links or provides direct access to other trail systems (local, regional, or state), parks, recreation sites, communities, or open space or public lands. (10 points) This trail segment is the final phase of the Runyon Commuter Trail which links and provides access to: ❑ 1.5 miles of trail in the Historic Arkansas Riverwalk Project to be completed in 1998 and the Historic downtown area; ❑ the Runyon Field Sports Complex; ❑ the Runyon State Wildlife Area; FY 98 -99 STATE TRAILS GRANT APPLICATION TRAIL PROJECT SELECTION CRITERIA RUNYON COMMUTER TRAIL, PHASE III (Continued from question #8) ❑ the Pueblo River Trails System, Arkansas River corridor which links the Lake Pueblo State Park, City Park, Pueblo Zoo, Olive Marsh Environmental Education area and the Greenway Nature Center; ❑ the Pueblo River Trails System, Fountain Creek corridor which links Fountain Creek open space, eastside neighborhoods the Pueblo Mall and the University of Southern Colorado; ❑ the Runyon Commuter Trail is identified as Priority 1 trails in the 1992 Colorado State Recreational Trails Master Plan. 9. Show how the project aids in the protection, rehabilitation, or improvement of the environment in this segment of the trail. (8 points) This project will help protect the wetland and riparian habitat by providing designated areas for wildlife observation and wetland interpretation /education; signage indicting "WETLANDS STAY ON TRAIL "; and vegetative barriers to help direct the user away from sensitive areas. The area will be planted with native trees and wetland plant material to prevent erosion and to enhance the wildlife habitat in the area. The volunteer trail and river clean up will also contribute to a cleaner environment. 10. Describe how you will publicize and promote this project or program. (6 points) Since this project was started in 1992 the City has promoted the project to give recognition for all organizations, funding sources, volunteers and donations as each phase was complete. However, since the trail project has not been completed and is not open to the general public promotions have been limited to the planning documents of the City. When this trail segment is complete there will be large advertisement and promotion campaign to thank all the contributors from the National, State, and Local levels. The completion of this final segment will be in conjunction with the opening of 1.5 miles of trails constructed in the HARP project. The following will be the means which the City and Friends of the River Trail will publicize and promote the Phase III Runyon trail project: ❑ News Media: The entire project will be publicized in the local Pueblo Chieftin newspaper, the Denver newspaper, and all local TV stations. As an example, on December 5, 1995, a local media event was held to promote the Phase I - Fountain Creek Trail Improvements project funded by State Trails Grant. The Pueblo Chieftin produced an article (see attached) and TV Channel 5/30 ran a segment on the local news. Attendance was very good with local representatives from City Council, Pueblo Conservancy District, nearby Haaff Elementary School, bicyclists, joggers and walkers groups, students, and Friends of the River Trail members. ❑ Maps and general trail information: The Bicycle Routes and Recreational trails Map for the Pueblo area, various brochures, and kiosks will be updated and will include this information and note the improvements. FY 98 -99 STATE TRAILS GRANT APPLICATION PAGE 5 APPROVAL BY LAND MANAGER (USFS District Ranger, BLM Area Manager, County Administrator, etc.): As the official responsible for management of the land on which the project will be accom- plished, I agree to the following: 1. The project or facility will remain accessible for public use for not less than 25 years. 2. The project as described in this application has my approval. 3. If this project is located on federal public lands, the project is in conformance with the appropriate Forest Management Plan or BLM Resource Area Management Plan titled: . Date: Signature / Date G. F. SANDSTROM, JR., PRESIDENT, PUEBLO CONSERVANCY DISTRICT Print or type Official's Name and Ttle CERTIFICATION As the official designated to represent the Project Sponsor, I am requesting assistance from the Colorado State Trails Program. I agree to the following: 1. The Project Sponsor has the ability and intent to finance its share of the project costs, including long -term management and maintenance. 2. Actual project development will be started within one year of the effective date of the State Agreement, and completed within two years from the effective date. 3. If this project is approved, an official expenditure documentation report will be sub- mitted, reflecting only those items listed in the Project Development Budget. Any hanges Tu§j first be proved in a project amendment. - V -Z � 4z � 91 Signature Date LEWIS A. QUIGLEY, CITY MANAGER Print or type Official's Name and Title STATE TRAILS MASTER PLAN Is this project on a trail that is included in the State Recreational Trails Master Plan? (For information contact Stuart Macdonald at Colorado State Parks, 303 - 866 -3203 Ext. 306) Q3 Yes ❑ No ❑ Not sure Would you like to see this trail added to the Trails Master Plan? ❑ Yes ❑ No FY 98 -99 STATE TRAILS GRANT APPLICATION PAGE 6 ENVIRONMENTAL CHECK LIST The following checklist is intended to provide more information on how project sponsors are currently addressing environmental aspects of trail development. Answers to this checklist will not affect either the project's score or its eligibility for funding. If the project sponsor is not the primary land manager, please ask the appropriate land management agency to help provide information for this checklist. All projects, please answer the following questions: 1. Will any state or federally listed threatened or endangered species potentially be affect - ed by this project? This information is available from Colorado Division of Wildlife Regional Service Centers (DOW), the Colorado Natural Heritage Program (CHNP), and biologists with the U. S. Forest Service, BLM, and agencies of local governments such as county parks departments. ❑ Yes 12 No ❑ Not sure Info from: ❑ DOW ❑ CHNP ❑ BLM/USFS ❑ Other info source: 2. Will this project affect important habitat for big game species: occupied bighorn sheep habitat, elk wintering or calving areas, or mule deer wintering areas? ❑ Yes 91 No ❑ Not sure 3. Will this project, or the trail system it serves, increase or avoid human activity in ripar- ian or wetland areas? Increases ❑ Avoids riparian/wetlands ❑ Not sure 4. If this project involves crossings of streams or wetlands, have potential impacts been addressed through appropriate design or other means? 121 Yes ❑ No ❑ Not sure 5. Is there a plan for monitoring and/or mitigating impacts of the project on sensitive species, soils, wetlands, or water quality? ❑ Yes No ❑ Not sure 6. Does any portion of this project enter or facilitate access to a Forest Service Research Natural Area, Bureau of Land Management Area of Critical Environmental Concern, a Colorado State Natural Area, or a Colorado Natural Heritage Site? ❑ Yes 19 No ❑ Not sure Continued on next page -3� FY 98 -99 STATE TRAILS GRANT APPLICATION PAGE 7 ENVIRONMENTAL CHECK LIST (CONTINUED) Projects on federal land only, please answer the following questions: 7. Does this project enter or facilitate access to a federally- designated Wilderness Area or federally- designated Wilderness Study Area? ❑ Yes ❑ No ❑ Not sure 8. Does this project enter or facilitate access to an inventoried roadless area on federal lands? ❑ Yes ❑ No ❑ Not sure 9. Does this project enter or facilitate access to a U. S. Forest Service area which has a prescription emphasizing wildlife or other ecological values? ❑ Yes ❑ No ❑ Not sure 10.Is this project covered by a NEPA document, such as an Environmental Impact Statement or Environmental Assessment? ❑ Yes ❑ No ❑ Not sure If yes, provide date and title of document: I i M W M r/ a L a � 3 V a.r O 46 r r C Gf r c � G Q) r L C) Q a� o, C L G CD T .Q a� C) LL M �co °' oCD > eo o M z 0) T Om r Q. VJ r CO a� L co C. a� r.. y O io W = CL � C {V Q. cm O a E N § 2 II a�m� C -a'm a? rn_. m rn co 2 E Q- O W I-- E E C N v 3 mw mow? w V m asa'LC:0 m�'� �000�`L°o N o >m°?o� tv a c 00ocnoo-ix Runyon Commuter Trail - Phase 111 August 1998 (Revised) PROJECT BUDGET SOURCES OF FUNDS DATE GRANT CASH IN-KIND TOTALS AMOUNT State Parks /GOCO June 1998 $25,000 $25,000 (Grant Award) - City of Pueblo 7/98-7/99 $5,000 $5,000 - Pueblo Conservancy District 7/98-7/99 $25,000 $25,000 - Friends of the River Trail 7/98-7/99 $30,000 $30,000 County Grant TOTAL SOURCES OF FUNDS $25,000 $55,000 $5,000 $85,000 USES OF FUNDS DATE GRANT CASH 1N -KIND TOTALS REQUEST PROFESSIONAL 10/98 -11/98 $10,000 $5,000 $15,000 SERVICES - includes surveying, engineering, construction documents, bid advertisement and construction inspections GRADING / 3/994/99 $5,000 $5,000 $10,000 EMBANKMENT MATERIAL -1100 CY CONCRETE TRAIL - 3/99 -4199 $20,000 $7,000 $27,000 includes the construction of approx. 1,050 linear feet of an 10 foot concrete trail with a 6 foot jogging /pedestrian trail adjacent where possible. LEVEE RAMP ACCESS - 3/99 -4/99 $25,000 $25,000 includes excavation of levee and construction of sloe paving and trail. RAILROAD CROSSING - 11/98 -5/99 $8,000 $8,000 includes 50 SY asphalt, signage, and 200 LF fencing. SECURITY LIGHT-ING 4M $i $7,080 $8,000 PLANT-ING VEGETATION Plant AatffiVe Veas and wetland shFubs and qFasses 4" $5999 $5 INTERPRETIVE AREAS 5/99 -7-198 $2,899 $12,000 TOTAL USES OF FUNDS $25,000 $55,000 $5,000 $85,000 TOTAL PROJECT COST. $85,000 APPENDIX C PROJECT EXPENDITURE DOCUMENTATION THE ITEMS LISTED BELOW ARE NECESSARY DOCUMENTATION FOR THE PERFORMANCE OF A CLOSEOUT (DESK) AUDIT ON A COMPLETED GOCO PROJECT. 1. One fully itemized expenditure report to which the following certification must be added and signed: "This billing reflects only those items listed which conform to the description of our project." The expenditure report should also reflect the matching and in -kind resources detailed in the project application and budget. 2. Copies of invoices for all expenditures listed on the expenditure report. This should include expenditure reimbursement. Invoices must indicate those items which apply to the project. 3. Copies of all canceled checks for the above invoices. 4. Copies of all contracts awarded. 5. Copies of all change orders to contracts. 6. Evidence of payment of contract amounts. (Normally canceled checks -for in -kind, signed verification of value of contract materials or labor provided by vendor). 7. Copies of all bids for contracts. 8. Copies of all bid notices. 9. Documentation to support all account costs to include copies of time cards /sheets, payroll sheets, and canceled checks. Time cards /sheets must be clearly annotated to indicate hours, rates, and costs charged to project. 10. Documentation to support sponsor -owned equipment costs to include use vouchers and cost summary sheets. Use vouchers and cost summary sheets must be clearly annotated to indicate hours or mileage usage, rates, and costs related to the project. Colorado State Highway Department or locally developed rates (whichever is lower) may be used.