HomeMy WebLinkAbout8486RESOLUTION NO. 8486
A RESOLUTION APPROVING AMENDMENT NO. SIX TO CONTRACT DATED MAY 13, 1996,
BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND ISBILL ASSOCIATES
RELATING TO ADDITIONAL ENGINEERING COSTS UNDER FEDERAL GRANT AIP PROJECT NO.
3 08 0046 18, PAVING, MARKING AND LIGHTING FOR TAXIWAY "K" EXTENSION AND
BYPASS TAXIWAY "M" AT THE PUEBLO MEMORIAL AIRPORT, AND AUTHORIZING THE
PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME
WHEREAS, the City of Pueblo, A Municipal Corporation, and Isbill Associates entered into a ConjtpSt
on May 13, 1996, and
WHEREAS, Amendment No. Four to the Contract was approved and signed September 22, 1997, under
Resolution No. 8237, approving engineering fees for Federal Grant AIP Project No. 3 08 0046 18 and approving
the use of land sale revenues for the non - federal portion of this project, and
WHEREAS, both parties wish to amend the Contract to include additional fees for engineering costs
which were incurred during construction of the aforementioned improvements at the Pueblo Memorial Airport,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO THAT:
SECTION 1
A certain Amendment No. Six to the Contract, a copy of which is attached hereto and made part thereof by
reference, after having been approved as to form by the City Attorney, by and between the City of Pueblo, a
Municipal Corporation, and Isbill Associates, Inc., relating to the inclusion of additional fees for engineering
services for Federal Grant AIP Project No. 3 08 0046 18, Paving, Marking, and Lighting for Taxiway "K"
Extension and Bypass Taxiway "M" at the Pueblo Memorial Airport, is hereby approved, subject to the
conditions as set forth in said Contract.
SECTION 2
The total contract amount under Amendment No. Four was $70,484. The additional costs incurred were
$15,000 making the total contract amount $85,484. The total portion of this contract which is covered under
the Federal Grant AIP Project is $67,969.83. The City of Pueblo's matching funds for the project will be
$6,796.98 (an increase of $1,500), which will be taken from the 34 fund. The non - federal portion of this
contract is $17,514.17, which will be taken from the Land Sale Revenue funds.
SECTION 3
The President of the City Council is hereby authorized to execute said Amendment No. Six to the Contract on
behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the Seal of the City thereto and attest
the same.
INTRODUCED AuguSt 10, 1998
ATTEST:
•
BY Rich Golenda
Councilperson
APPROVED:
Preside
V5f Cit Council
Council Agenda
RESOLUTION APPROVING AMENDMENT NO.
TITLE: SIX TO ISBILL ASSOCIATES CONTRACT AGENDA ITEM #
DEPARTMENT: PUEBLO MEMORIAL AIRPORT DATE: AUGUST 10, 1997
ISSUE
Should the City Council approve a Resolution to Amend the Contract between the City of
Pueblo, a Municipal Corporation, and Isbill Associates, Inc., a Colorado Corporation, relating
to additional engineering costs under Federal Grant AIP Project No. 3 08 0046 18, Paving,
Marking and Lighting for Taxiway "K" Extension and Bypass Taxiway "M" at the Pueblo
Memorial Airport.
RECOMMENDATION
Approval of this Resolution.
BACKGROUND
Amendment No. Four to Isbill Associates contract was approved and signed September 22,
1997 under Resolution No. 8237 approving engineering fees for this project and the use of
land sale revenue funds for the non - federal portion of the project. Due to an increase in the
number of construction days, additional engineering costs were incurred.
FINANCIAL IMPACT
The total contract amount for engineering fees under Amendment No. Four was $70,484.
The additional costs incurred were $15,000. The total portion of this contract which is
covered under the Federal Grant AIP Project is $67,969.83. The City's matching funds for
the project will be $6,796.98 (an increase of $1,500), which will be taken from the 34 fund.
The non - federal portion of this contract is $17,514.17, which will be taken from the Land
Sale Revenue funds.
Isbill Associates
Raytheon Infrastructure Inc.
Suite 300
5555 Greenwood Plaza Blvd.
Englewood, CO 80111
Mailing Address
P.O. Box 5888
Denver, CO 80217
Tel 303.843.2200
Fax 303.843.2700
July 9, 1998
Mr. Donald J. Saling
Assistant City Manager
Pueblo Memorial Airport
31201 Bryan Circle
Pueblo, Colorado 81001
Raytheon Engineers &
Constructors
PUB 1665C P -II
Subject: Pueblo Memorial Airport
Pueblo, Colorado
AIP Project No. 3 -08- 0046 -18
City Project No. 97 -051
Schedule II - Paving, Marking, Lighting for Taxiway "K" Extension
Schedule III - Paving, Marking, Lighting for Connecting Bypass Taxiway "M"
Additional Engineering Cost Incurred During Construction
Dear Mr. Saling:
As previously discussed, we are requesting an amendment to our engineering contract for the
additional engineering costs incurred during the course of the project. We have summarized a detailed
break out of additional work days associated with the project and the associated costs related to the
additional work days. The proposed increase in Field Engineering is based on 24 working days.
The number of construction work days allowed, per the Contract Documents, was limited to 40
working days. The contract time was increased by 10 working days to compensate the Contractor
for additional work efforts associated with the subexcavation. An additional 14 working days were
lost due to inclement weather. The amendment is based on a total of 24 additional working days.
We are submitting four (4) copies of Amendment No. Six to Contract Dated May 13, 1996 for review
and approval. Please return two (2) executed copies to our office.
If you should have any questions or need additional information, please call our office.
Very truly yours,
Isbill Associates
Raytheon Infrastructure Inc.
Scott Schroeder
Resident Engineer
July 9, 1998 PUEBLO MEMORIAL AIRPORT PUB 1665H P -II
PUEBLO, COLORADO
AIP PROJECT NO. 3-08-0046-18
CITY PROJECT NO. 97 -051
SUBJECT: Summary of Weather Delays
Schedule II - Paving, Marking, and Lighting for Taxiway "K" Extension
Schedule III - Paving, Marking, and Lighting for Connection Bypass
Taxiway "M"
Contract is based on Forty (40) working days with Ten (10) working days added by Change Order No. Three (3).
March 2, 1998 Week No. One
Five days charged against the contract.
5 of 40
March 9, 1998 Week No. Two
Four days charged against the contract. Wednesday, no day charged due to freezing conditions.
9 of 40
March 16, 1998 Week No. Three
Two days charged against the contract. Wednesday thru Friday, no days charged due to rain showers Tuesday night
and snow showers on Wednesday.
11 of 40
March 23, 1998 Week No. Four
One day charged against the contract. Only worked on Thursday. Monday and Tuesday, the site conditions were
wet from weather storms that hit are last week. No work on Friday due to rain showers Thursday night.
12 of 40
March 30, 1998 Week No. Five
Four days charged against the contract. No work on Monday due to early am snow showers.
16 of 40
Total precipitation for the Month of March is 1.74 inches.
April 6, 1998 Week No. Six
Four days charged against the contract. No work on Wednesday due to early am rain showers.
20 of 40
April 13, 1998 Week No. Seven
Two days charged against the contract. No work on Tuesday or Wednesday due to rain showers mixed with snow
for both days.
22 of 40
April 20, 1998 Week No. Eight
Five days charged against the contract.
27 of 40
April 27, 1998 Week No. Nine
Four days charged against the contract. No work on Monday due to early a.m. rain showers with site conditions
being wet.
31 of 40
Total precipitation for the Month of April is 1.88 inches.
May 4, 1998 Week No. Ten
Five days charged against the contract.
36 of 40
May 11, 1998 Week No. Eleven
Six days charged against the contract
42 of 40
May 18, 1998 Week No. Twelve
Three days charged against the contract
45 of 40
May 25, 1998 Week No. Thirteen
Two days charged against the contract.
47 of 40
Total precipitation for the Month of May is 1.04 inches.
June 8, 1998 Week No. Fourteen
Two days charged against the contract.
49 of 40
June 25, 1998 Week No. Fifteen
One day charged against the contract
50 of 40
Justification for work days not being charged during the fifteen week period listed above are a result of site
conditions being frozen or too wet to perform constructive work on major work item in progress.
A total of fourteen (14) working days were not charged against the contract where no work was performed due to
weather related site conditions. Change Order No. Three (3) is currently being processed which will add ten (10)
working days to the contract for a total of fifty (50) working days.
Total extra days related to the increase in contract time or weather delays beyond the Contract Time of forty (40)
working days is twenty -four (24) days.
Description Estimate Rate Estimated Costs
Engineer /Planner /Construction Coordinator 8 Hours/Day $ 61.70 $493.60
Auto Rental
Daily
$ 27.70
$27.70
Mileage
30 Miles/ Day
$ 0.31
$9.30
Motel/Lodging
$65.00/Night
$ 65.00
$65.00
Meals
Daily
$ 30.00
$30.00
TOTAL DAILY COSTS $625.60
Twenty -Four Days at $625.60 = $15,014.40
Amount requested for amendment to Field Engineering is $15,000.00 not to exceed. Auto rental and out -of -town
expenses will be billed at actual cost.
IAI No. PUB 1665 (Project II)
AIP Project No. 3 -08- 0046 -18
City Project No. 97 -051
AMENDMENT NO. SIX TO CONTRACT
DATED MAY 13, 1996
BETWEEN
ISBILL ASSOCIATES
Raytheon Infrastructure Inc.
AND
CITY OF PUEBLO, COLORADO
The Sponsor and the Engineer agree to amend their Contract dated May 13, 1996 for
improvements to Pueblo Memorial Airport, Pueblo, Colorado to include the fees for engineering
services. The improvement items covered by this amendment are described as follows:
1. Construct Taxiway Extension
"Paving, Marking and Lighting for Taxiway "K" Extension and Bypass Taxiway
"Milli
PART A - BASIC SERVICES
BIDDING AND CONSTRUCTION ADMINISTRATION
Item No. 1 (Project II) (No Change) ... ............................... $11,354.00
PART B - SPECIAL SERVICES (SOILS AND PAVEMENT INVESTIGATIONS/
TOPOGRAPHIC SURVEYS /FIELD ENGINEERING)
The maximum estimated SPECIAL SERVICES engineering is as follows:
SOILS AND PAVEMENT INVESTIGATIONS (FOR DESIGN)
Item No. 1 (Project II) ....................... Not Applicable to this Amendment
2. TOPOGRAPHIC SURVEYS (FOR DESIGN)
Item No. 1 (Project II) ....................... Not Applicable to this Amendment
3. FIELD ENGINEERING
The Engineer shall be reimbursed on a Cost Plus Fixed Fee Basis. The Engineer's costs
shall be determined on the basis of time (i.e., the number of hours worked), multiplied
by the Engineer's standard hourly rates for each applicable employee classification, plus
direct non - hourly expenses including labor, overhead, and general administrative costs.
Overhead costs are based on the most recent audit on the Engineer's records. See
attached page for hourly rates and billing procedure.
Page 1 of 2
The estimated maximum for FIELD ENGINEERING is:
For Item No. 1 (Project II) (Increase $15,000.00) ..... Maximum of $74,130.00
For this Amendment, the Sponsor shall pay the Engineer's costs to a maximum of
$67,875.00 plus a fixed fee of $6,255.00.
The Engineer's costs, exclusive of the fixed fee, shall not be exceeded without the
Sponsor's written prior approval.
The above estimated maximum is based on a construction project taking 40 working
days.
Method of payment shall be as follows:
For services rendered under PART B - SPECIAL SERVICES, the Sponsor agrees to make
monthly payments based upon the work performed by the Engineer less 10 percent. The
final 10 percent of the fee shall be due and payable when the project final inspection
and the construction report have been completed, and when reproducible "Record
Drawings" have been submitted to the Sponsor and when the revised Airport Layout
Plan has been approved by the FAA. The "Record Drawings" and Construction Report
shall be submitted within a period of 90 days from end of construction period. This
Amendment shall be considered concurrent with completion of audit.
All other terms and conditions of the original contract shall remain in effect.
IN WITNESS WHEREOF, the parties hereto have affixed their signatures this
day of 1997.
SPONSOR:
CITY OF PUEBLO
PUEBLO, COLORADO
ENGINEER:
ISBILL ASSOCIATES
By
President, &tv Council
By d` 4
Sr. Vice President
Page 2 of 2