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HomeMy WebLinkAbout8485RESOLUTION NO. 8485 A RESOLUTION AUTHORIZING THE USE OF LAND SALE REVENUE FUNDS AND APPROVING AMENDMENT NO. FIVE TO CONTRACT DATED MAY 13, 1996, BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND ISBILL ASSOCIATES RELATING TO ENGINEERING SERVICES FOR SITE PREPARATION, GRADING, AND DRAINAGE FOR TWO ADDITIONAL HANGAR ACCESS TAXIWAYS AND PAVING FOR ONE OF THE TAXIWAYS AT THE PUEBLO MEMORIAL AIRPORT GENERAL AVIATION HANGAR DEVELOPMENT AREA, AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME WHEREAS, the City of Pueblo, A Municipal Corporation, and Isbill Associates entered into a Contract on May 13, 1996, and WHEREAS, both parties wish to amend the Contract for engineering services relating to improvements at the Pueblo Memorial Airport, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO THAT: SECTION 1 A certain Amendment No. Five to the Contract, a copy of which is attached hereto and made part thereof by reference, after having been approved as to form by the City Attorney, by and between the City of Pueblo, a Municipal Corporation, and Isbill Associates relating to engineering services for site preparation, grading, and drainage for two additional hangar access taxiways and paving for one of the taxiways at the Pueblo Memorial Airport General Aviation Hangar Development area, is hereby approved, subject to the conditions as set forth in said Contract. SECTION 2 The amount of funds required under Amendment No. Five for said engineering services is $86,960. Funds for these services shall be paid from the Land Sale Revenues, 50 fund. SECTION 3 The President of the City Council is hereby authorized to execute said Amendment No. Five to the Contract on behalf of Pueblo, A Municipal Corporation, and any documents relating to the transfer of funds, and the City Clerk shall affix the Seal of the City thereto and attest the same. INTRODUCED August 10, 1998 BY Al Gurule Councilperson ATTEST: APPROVED: City Clerk Presi nt of ity Council Council Agenda RESOLUTION APPROVING USE OF LAND SALE REVENUES TITLE: & AMENDMENT #5 TO ISBILL'S CONTRACT AGENDA ITEM # DEPARTMENT: PUEBLO MEMORIAL AIRPORT DATE: AUGUST 10, 1998 ISSUE Should the City Council approve a Resolution authorizing the use of land sale revenue funds and approving Amendment No. 5 to the Contract between the City of Pueblo, a Municipal Corporation, and Isbill Associates relating to engineering services for site preparation, grading, and drainage for two additional hangar access taxiways and paving for one of the taxiways at the Pueblo Memorial Airport General Aviation Hangar Development area. RECOMMENDATION Approval of this Resolution. BACKGROUND The City of Pueblo and Isbill Associates entered into a Contract on May 13, 1996, to perform engineering services for improvements to the Pueblo Memorial Airport. The engineering services to be performed will be for the site preparation, grading, and drainage for two additional hangar access taxiways and paving for one of the taxiways in the General Aviation Hangar Development area. This is Phase III of the Hangar Development area project. At this time, all lots in the first two legs of the hangar area have been leased. Proposals to build T- Hangars will be requested for the next leg of the area. T- Hangars of six to eight units will allow the current tenants of the Blitz Hangar an opportunity to make other arrangements for the housing of their aircraft on the airport without the expense of building their own executive hangar. Also, the south side of this new taxilane can be utilized for executive hangars with north facing doors. There are currently two parties who have indicated they are interested in building executive hangars in this area. FINANCIAL IMPACT The engineering contract is for $86,960.00. The FAA has approved the use of Land Sale Revenue funds to pay these fees (see the attached letter). C TRANS � � 2 c fosrA ���Q FEDERAL AVIATION ADMINISTRATION March 27, 1998 Mr. Donald Saling Pueblo Memorial Airport 31201 Bryan Circle Pueblo, Colorado 81001 Dear Mr. Saling, DENVER AIRPORTS DISTRICT OFFICE 26805 E 68th Ave. Suite 224 DENVER, COLORADO 80249 (303) 342 -1265 This letter is in response to your inquiry concerning the use of land sale revenues to finance the engineering services related to the phase III general aviation hangar development area project which includes the demolition and removal of a World War II Army water reservoir at the Pueblo Airport. We have reviewed the request with respect to applicable agency guidelines and have determined that the project is an acceptable use of land sale revenues. Please submit documentation showing the final amount of the payment for this project so that we may complete our records. If you have any questions, please feel free to contact our office. Sincerely, Cynthia Romero Project Manager for Land Acquisition IAI No. PUB 2116 City Project No, AMENDMENT NO. FIVE TO CONTRACT DATED MAY 13, 1996 BETWEEN ISBILL ASSOCIATES Raytheon Infrastructure Inc. AND CITY OF PUEBLO, COLORADO The Sponsor and the Engineer agree to amend their Contract dated May 13, 1996 for improvements to Pueblo Memorial Airport, Pueblo, Colorado to include the fees for engineering services. The improvement items covered by this amendment are described as follows: 6a. Assist with New Hangar Development (3r Phase) "Expand General Aviation Hangar Area Including Site Preparation, Grading, and Drainage for Two Additional Hangar Access Taxiways and Paving One of the Taxiways" PART A - BASIC SERVICES Item No. 6a - Preliminary Design and Design Phase ........................ $27,610.00 Item No. 6a - Bidding and Construction Administration ........................ $8,360.00 PART B - SPECIAL SERVICES (SOILS AND PAVEMENT INVESTIGATIONS /TOPOGRAPHIC SURVEYS/ FIELD ENGINEERING) The maximum estimated SPECIAL SERVICES engineering is as follows: 1. SOILS AND PAVEMENT INVESTIGATIONS (FOR DESIGN) Item No. 6a .................. ............................... $2,500.00 2. TOPOGRAPHIC SURVEYS (FOR DESIGN) ItemNo. 6a .................. ............................... $3,500.00 3. FIELD ENGINEERING The Engineer shall be reimbursed on a Cost Plus Fixed Fee Basis. The Engineer's costs shall be determined on the basis of time (i.e., the number of hours worked), multiplied by the Engineer's standard hourly rates for each applicable employee classification, plus direct non - hourly expenses including labor, overhead, and general administrative costs. Overhead costs are based on the most recent audit on the Engineer's records. See attached page for hourly rates and billing procedure. The estimated maximum for FIELD ENGINEERING is: Item No. 6a ........ ............................... Maximum of $42,490.00 Page i of 2 For this Amendment, the Sponsor shall pay the Engineer's costs to a maximum of $37,970.00 plus a fixed fee of $4,520.00. 4. FINAL SURVEYS (AFTER CONSTRUCTION) Item No. 6a .................. ............................... $2,500.00 The Engineer's costs, exclusive of the fixed fee, shall not be exceeded without the Sponsor's written prior approval. The above estimated maximum is based on a construction project taking 50 calendar days. FEE S UMMARY PART A -BASIC SERVICES ......................... $35,970.00 PART B - SPECIAL SERVICES ....................... $50,990.00 TOTAL BASIC AND SPECIAL SERVICES ................ $86,960.00 Method of payment shall be as follows: For services rendered under PART B - SPECIAL SERVICES, the Sponsor agrees to make monthly payments based upon the work performed by the Engineer less 10 percent. The final 10 percent of the fee shall be due and payable when the project final inspection and the construction report have been completed, and when reproducible "Record Drawings" have been submitted to the Sponsor and when the revised Airport Layout Plan has been submitted to the FAA. The "Record Drawings" and Construction Report shall be submitted within a period of 90 days from end of construction period. This Amendment shall be considered concurrent with completion of audit. All other terms and conditions of the original contract shall remain in effect. to IN WITNE S WHEREOF, the parties hereto have affixed their signatures this /O day of 1998. SPONSOR CITY OF PUEBLO PUEBLO, COLORADO B President, Ci Council' ENGINEER ISBILL ASSOCIATES 7 APPENDIX "A" PUB -2116 SCOPE OF SERVICES Date: May 7, 1998 PUEBLO MEMORIAL AIRPORT PUEBLO, COLORADO Expand General Aviation Hangar Area Including Site Preparation, Grading, and Drainage for Two Additional Hangar Access Taxiways and Paving One of the Taxiways The purpose of this project is to prepare site grading drawings for two additional general aviation hangar area access taxiways and paving one of them. The project will consist of site preparation, grading, drainage, paving, and installing taxiway edge reflectors, marking, topsoiling, and seeding the area. Only one the taxiways will be paved at this time. Other tasks to be accomplished with the project: • Conduct a topographical survey of the proposed area of site development. • Conduct a geotechnical investigation to establish pavement design thickness based on laboratory subgrade CBR's. • Develop plan and profiles, along with typical cross sections, for the hangar access taxiways. • Identify all drainage improvements. • Develop geometrics for the hangar access taxiways and for proposed hangar development. • Identify underground utilities and utility corridors for the proposed hangar development. • Identify vehicular access and provide security access gates and security perimeter fencing. • Identify underground conduit crossings for future utility extensions. • Extend sanitary sewer, water, and miscellaneous utilities as required. The engineering fees will be broken into two parts: PART A - BASIC SERVICES 1. Preliminary Design and Design Phase 2. Bidding and Construction Administration PART B - SPECIAL SERVICES 1. Soils and Pavement Investigation for Design 2. Topographic Surveys for Design 3. Field Engineering 4. Final Surveys After Construction Parts A and B and the six phases are described in more detail below: PART A - BASIC SERVICES Ia. Preliminary Design Coordinate ,St nning and Geotechnical Invest�gatinn This item covers preparing the requirements, the limits of work, and the time schedule for both topographic surveying and geotechnical investigation. The surveying and geotechnical investigation will be accomplished by utilizing local firms. Negotiating with both firms to determine the cost for these services is included in this item. Preliminary D esi gn u _ The geometries for the development of two more access taxiways for the general aviation hangar area will be established with dimensions, utility corridors, security gate and fencing relocation, and preliminary drainage layout. A preliminary design meeting will be held with the Sponsor to confirm, or modify, the geometries prior to proceeding with final design. lb. Design Phase Prepare Preliminary Contrart Documents This item incudes preparation of the preliminary contract documents for review by the Sponsor and the Sponsor's attorney. The contract documents will contain the invitation for bids, instruction to bidders and bid conditions, bid proposal forms, proposal guaranty, anticipated subcontractors, contractors work experience and reference forms, contract agreement, performance and payment bonds, general provisions, and special provisions. This information will be prepared to the extent possible with the exception of actual bid dates, construction time, and other items that are project specific and cannot be determined until the design phase of the project is completed. Prnnare Preliminary Plan and Terhniral ,�aL-r' r Lions The construction plans will include grading and drainage sheets to show existing and final contours, and drainage modifications or improvements. Plan and profile layout sheets will be developed along with a pavement typical section sheet. Taxiway edge reflectors will be installed along all pavement edges. All areas disturbed will be reseeded to reduce potential erosion problems. The taxiway will be painted to meet the current criteria. The plans will also include a summary of approximated quantities, drainage details, taxiway edge reflector layout and details, and painting details. The engineer will apply for, or provide assistance in, securing a Fugitive Dust permit for the Sponsor's signature, if a permit is required. The Storm Water Discharge Notice of Construction will be incorporated into the bid documents for the Contractor's responsibility in securing such permit. Actual cost of the Fugitive Dust permit will be the Sponsor's responsibility and funded as part of the project. Also the FAA Obstruction Form 7460, if required, will be completed and submitted to the FAA. Prepare Design F.nginPer's Report_ During the preparation of the preliminary plans and specifications, a design report will be prepared. The report will include the summary of the project, schedule for the completion of the design, bidding and construction of the work, and a detailed description of the work. A summary of approximate project costs including administrative costs, engineering fees, and an engineer's opinion of approximate construction cost will be included. The report will also contain soil data used to determine pavement designs, pavement design forms required, and a brief chronological history of the projects completed at the airport. 2 Plan -in -Hand Retriew_ Following the completion of the plans produced on CADD, the Engineer will submit a set of preliminary drawings and specifications to the Sponsor for their review. A meeting will be scheduled to make a final inspection of the project site with the Sponsor to identify any areas which require further design efforts. Prepare and Submit Final P a .c and .per' cafinnc A final set of plans, specification, and contract documents will be prepared which incorporates all revisions, modifications, and corrections determined during the Sponsor review and the plans -in -hand site visit. Required advertisement dates and bidding dates will be established. Upda& Airport Lay= Plan_ One final construction is complete, the airport layout plan front cover sheet will be updated with all improvements contained in the project. The airport layout plan sheet will then be submitted to the sponsor with a copy to the FAA. 2. Bidding and Construction Administration Phase Bidding_ Final plans and specifications will be printed for distribution to prospective contractors. Invitations for bids will be mailed to selected firms to assure local contractors and material suppliers are aware of the pending project. A pre -bid meeting with potential contractors will be conducted at the airport to review the work and answer questions. Any necessary addenda will be issued to clarify and modify the project as required by the Sponsor. Addenda will be made available to the plan holders either through mail or hand delivering. Engineer will attend and assist with a bid opening at the Sponsor's location. Engineer will review the bids, analyze the bid prices and contractor's qualification for the work, and make recommendation to the Sponsor to accept the bids as submitted or to require clarification of the proposal, or other modifications necessary to assure the project meets the available funds. Cnaytmcfion Admin_i.matian_ Engineer will prepare the Notice of Award, Notice to Proceed, and Contract Agreements for the Sponsor's approval and signatures. Appropriate copies of the contract agreement and performance and payment bonds will be submitted to the successful contractor for their signatures. Engineer will update the plans with any addenda items necessary to assure the items are not overlooked during construction and make copies of the plans and specifications for the contractor's use during construction and will establish a pre - construction meeting at the Sponsor's location prior to commencing construction. Engineer will prepare periodic cost estimates during construction. Engineer will prepare necessary change orders /supplemental agreements. Drafting of the Record Drawings will be covered under this item. Final typing and clerical work necessary in the preparation of the Final Construction Report and review of the documents and submittal of these documents to the Sponsor are part of this item. PART B - SPECIAL SERVICES 1. Soils and Pavement Investigation ar Dec'gzL A local geotechnical firm will be utilized to perform a soils investigation of the proposed development area. A series of borings, approximately 8 to 12 feet in depth, will be taken at random throughout the area to identify the soil types encountered at various depths. These borings will also be utilized for identifying any unsatisfactory material that may have to be removed prior to grading and compacting the subgrade materials. Samples of the various materials will be taken back to the laboratory for mechanical analysis and for running laboratory CBR's for pavement design. A geotechnical report will be assembled summarizing the field investigation and the laboratory results. 2. Topographic Surveve far DEvign A local surveying firm will be utilized for surveying the proposed development area to establish the existing ground elevations. All topographic features will also be 3 identified such as existing drainage features, utilities above and below ground, curb and gutters, fences, existing pavement elevation, etc. All of this information will be needed for establishing design grades for the access taxiways and for providing drainage for the site development area. 3. Field Engineering_ Project supervision will consist of preparing a Construction Management Plan, providing on -site construction coordination, and preparing the record drawings and construction report. The engineer will assemble all documents, forms, files, and required notices necessary for the construction phase of the project. The engineer will be required to accumulate all the data from the contractor regarding the contractor's supervisory personnel, the testing laboratory qualifications, and procedures as well as the frequency and types of tests to be taken, and the Engineer's responsibilities for the project. This data will be prepared in a standardized report form and submitted to the Sponsor for approval. Approval of this report is required prior to commencing paving operations. A full time on-site resident engineer will be required during the course of the construction portion of the project. The construction coordination will consist of reviewing and approving the shop drawings and material submittals from the contractor. The engineer will review copies of the contractor's survey data for pavement grades and be required to adjust the proposed pavement elevations if necessary. The engineer will maintain a daily record of the progress and will submit weekly reports to the Sponsor regarding the progress. The engineer will maintain daily records of the quantities used in the construction. The engineer will review these quantity records with the contractor, on a periodic basis, and prepare the periodic cost estimates. The resident engineer along with the Sponsor will conduct the final inspection. The resident engineer will arrange for the final surveying after the construction is completed. The project manager is anticipated to visit the site on a bi- weekly basis during the construction. The project manager will review the progress of the work, review quantity documents and report procedures. The project manager may be required to visit the site at any time, by the resident engineer or the Sponsor, to help resolve construction problems or disputes. The estimated construction time for this project is 50 calendar days. The resident engineer is anticipated to be required on -site for the entire 50 days. Travel costs and per diem are included in the field fees. The actual engineering time spent on the project plus a fixed fee, will be billed. The travel costs, engineer's per diem, final survey costs, and any material testing required by the engineer, will be billed at actual invoiced cost. The resident engineer will be responsible for the project close -out. The resident engineer will assure that the contractor has removed all construction equipment and debris from the site; all access points have been re- secured (fences repaired, gates locked, keys returned, etc.) and the site has been cleaned up. The engineer will prepare the record drawings indicating any modifications completed during construction, grade changes, new work completed or planned, work not accomplished, and the final quantities recorded. The engineer will prepare the final construction report, make all quantity calculations, assure the final surveys are completed, and cost estimates will be prepared that are acceptable to the contractor. It is anticipated that an additional forty (40) hours are required to complete this portion of the field engineering. The actual drafting and clerical work involved on these items are covered under the Construction Administration Phase of the project. 4. Field Surveys After Construction A final field survey will have to be made after construction for determining final quantities and for final grades for updating the "AS CONSTRUCTED" drawings. 4 In summary, the engineering fees for this project will be developed based on completion of the following tasks as well as the information in the narrative SCOPE OF WORK. The estimated construction cost for the work described is approximately $498,000. The following tasks will need to be completed during the design and construction of this project and should be considered when developing engineering fees: • Hold a pre - design meeting to refine the scope of the project, establish a budget, and prepare a project schedule. • Administer topographical survey. • Administer geotechnical investigations. • Prepare preliminary plans, specifications, and contract documents. • Prepare an Engineer's Report that identifies and discusses the safety issues required during the project, the pavement design, estimated final quantities, and construction cost estimates. • Conduct a review of the preliminary plans, specifications, and contract documents with the Sponsor and any other interested parties. • Revise plans, specifications, and contract documents to reflect review continents received and submit for authority to advertise for bids. • Reproduce plans and specifications and advertise for bids. • Arrange for and conduct a pre -bid meeting (job showing), and issue any addenda to the plans and specifications necessary to clarify the project during the bidding period. • Open bids, prepare bid tabulations, review the bids, and make a written recommendation regarding the award of the contract. • Conduct a pre - construction meeting with the contractor and the Sponsor to start the project and discuss in detail the safety aspects of the project. • Provide a resident engineer to coordinate the work of the Contractor. 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Eng /Planner Assoc.Eng. Draftsman Clerical Misc. Total Cost DreConstruction Coordination Hours $109.80 $92.10 $58.50 $44.60 $36.10 $42.80 Costs per Item Drepare Const. Mgmt Plan (CMP) 7 1 4 2 $411.70 : ompile Responsibilit for CMP 1 1 $58.50 Drepare Project Files 2 2 $85.60 'repare for Pre - Const. Meeting 8 4 2 2 $391.80 ,onduct Pre - Const. Meeting 8 8 $468.00 'repare Periodic Cost Estimates 7 1 2 4 $380.30 nixed Fee $269.39 ;omputer Cost 2 $25.00 $50.00 4uto Rental 1 $27.70 $27.70 Mileage 240 $0.320 $76.80 Travel and Airline Cost $0.00 $0.00 _odging and Per Diem $0.00 $0.00 Estimated Total Man hours 33 0 2 19 0 2 10 $3,500.00 $2,500.00 Total PreConstruction Phase $0.00 $184.20 $1,111.50 $0.00 $72.20 $428.00 $2,219.79 'onstruction Coordination Total Principal Staff Eng. Eng /Planner Assoc.Eng. Draftsman Clerical Misc. Total Cost based on 50 calendar days) Hours $109.80 $92.10 $58.50 $44.60 $36.10 $42.80 Costs per Item =ield Inspection /Coordination 8 8 Total Principal Staff Eng. $736.80 Resi dent/Field Engineering 350 350 Total Cost $20,475.00 Review Material Submittals 10 10 $36.10 $585.00 3alculate Const. Quantities 12 12 $702.00 Deriodic Cost Estimates 8 8 $468.00 Drepare Daily Diary 20 20 $1,170.00 'repare Weekly Progress Report 8 8 $25.00 $468.00 =fixed Fee 5 $27.70 $3,690.72 Nuto Rental 45 $27.70 $1,246.50 Mileage 4000 $0.320 $1,280.00 kirline and Travel Cost 5 $0.00 $0.00 - odging and Per Diem 45 44 $97.00 $4,365.00 stimated Total Man hours 416 0 8 408 0 0 0 Total Construction Phase $0.00 $736.130 $23,868.00 $U.UU $U.UU $U.UU $3b,1t3(.UZ Total Principal Staff Eng. Eng /Planner Assoc.Eng. Draftsman Clerical Misc. Total Cost Post Construction Close Out Hours $109.80 $92.10 $58.50 $44.60 $36.10 $42.80 Costs per Item ,onduct Final Inspection 16 8 8 $1,204.80 Prepare Clean -up Item List 6 4 2 $319.60 Prepare Final Const. Report 22 2 16 4 $1,291.40 Prepare Record Drawings 8 8 $468.00 Summarize Project Costs 4 4 $234.00 Assist with Project Audit 4 4 $234.00 Fixed Fee $562.77 Computer Cost $25.00 $0.00 Auto Rental 5 $27.70 $138.50 Mileage 450 $0.320 $144.00 Airline and Travel Cost 0 $0.00 $0.00 Lodging and Per Diem 5 $97.00 $485.00 Estimated Total Man hours 60 0 10 44 0 0 6 Total Post Construction Phase $0.00 $921.UU $Z,b74.UU $0.00 $0.00 $2b6.80 $5,082.07 Total Construction Coordination Phase $42,488.88 Final Topographical Surveys $2,500.00 Material Testing $0.00 Total Subcontract Costs $2,500.00 TOTAL SPECIAL SERVICES $50,988.88 TOTAL BASIC AND SPECIAL SERVICES $86,965.68 HOURLY RATES* AND BILLING PROCEDURES Projects Billed without Fixed Fee Principal .................................. ............................... $ 126.70 Staff Engineer /Planner ...................... ............................... 106.25 Engineer /Planner /Construction Coordinator ..... ............................... 67.50 Assoc. Engineer /Planner /Constr. Coordinator .... ............................... 51.45 Draftsman /CADD Operator ................... ............................... 41.60 Clerical /Data Processor ....................... ............................... 49.35 Auto -CADD Work Station ..................... ............................... 25.00 Auto -TROL Work Station ..................... ............................... 35.00 * Includes labor overhead, general and administrative costs and profit. Company car and Personal car usage will be billed at the rate of $27.70 per day (2 -wheel drive), $55.00 per day (4 -wheel drive) and $0.32 per mile. Auto rental and out -of -town expenses will be billed at actual costs. Out -of -town meals will not exceed the most current Federal Per Diem Rates. Soils and pavement investigations, topographic surveys, and other engineering support will be billed at actual costs. (02.04.98) OOrates.c98 HOURLY RATES* AND BILLING PROCEDURES Projects Billed with Fixed Fee Principal .................................. ............................... $109.80 Staff Engineer /Planner ....................... ............................... 92.10 Engineer /Planner /Construction Coordinator ..... ............................... 58.50 Assoc. Engineer /Planner /Constr. Coordinator .... ............................... 44.60 Draftsman /CAD D Operator ................... ............................... 36.10 Clerical /Data Processor ....................... ............................... 42.80 Auto -CAD D Work Station ..................... ............................... 25.00 Auto -TR OL Work Station ..................... ............................... 35.00 * Includes labor overhead, general and administrative costs. Company car and Personal car usage will be billed at the rate of $27.70 per day (2 -wheel drive), $55.00 per day (4 -wheel drive) and $0.32 per mile. Auto rental and out -of -town expenses will be billed at actual costs. Out -of -town meals will not exceed the most current Federal Per Diem Rates. Soils and pavement investigations, topographic surveys, and other engineering support will be billed at actual costs. (02.04.98) 00rates.c98