HomeMy WebLinkAbout8475RESOLUTION NO. 8475
A RESOLUTION APPROVING AN AGREEMENT BETWEEN COLORADO SEMINARY
AND THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, FOR PROFESSIONAL
SERVICES IN CONJUNCTION WITH DEVELOPMENT OF A GIS STRATEGIC
IMPLEMENTATION PLAN, AND AUTHORIZING THE PRESIDENT OF THE COUNCIL
TO EXECUTE SAME
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that:
SECTION 1.
The Agreement dated July 10, 1998, between Colorado Seminary and the City of
Pueblo, a Municipal Corporation, (the "Agreement ") to provide professional services in
connection with development of a GIS Strategic Implementation Plan in accordance with
the U.S. Department of Justice COPS Grant 97 PRW0285, a copy of which is attached
and incorporated herein by reference, having been approved as to form by the City
Attorney, is hereby approved.
SECTION 2.
Funds not to exceed $43,200 for said professional services shall be paid from
Account No. 140 - 1998 - 852 -080 - 040 -0105.
SECTION 3.
The President of the City Council is hereby authorized to execute said Agreement
on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the
City thereto and attest same.
INTRODUCED July 27, 1998
BY: Rich Golenda
Councilperson
APPROVED: A
Pmokfa 0 e C
ATTEST:
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7 -Z7 -48
Council Agenda
Title
Department: Police
Agenda Item #Z13
Date: July 17, 1998
ISSUE: A resolution approving an agreement between
Colorado Seminary (University of Denver) and The
City of Pueblo for professional services in
conjunction with development of a GIS Strategic
Implementation Plan and related ancillary
services.
RECOMMENDATION: The Police Department recommends approval of
the resolution.
BACKGROUND/
ANALYSIS In April, 1998, final approval was granted by City
Council for the acceptance of a $149,709.00 COPS
Problem- Solving Partnerships grant from the U.S.
Department of Justice, Office of Community
Oriented Policing Services. Through this grant,
the Police Department will be implementing new
crime analysis technology that will enable officers
to better identify problem areas in the City and
respond with a collaborative problem - solving
approach. This implementation will be facilitated
by a consulting group from Colorado Seminary
(University of Denver) which is versed in
Geographic Information Systems and the use of
GIS to analyze crime and calls for service in an
attempt to reduce crime, solve problems, and
provide more efficient and effective services to
the public.
FINANCIAL: The $43,200.00 to be paid for said professional
services are completely covered in the grant
award.
AGREEMENT
FOR PROFESSIONAL PLANNING & CONSULTING SERVICES
THIS AGREEMENT is made and entered thi day of JU 14 1 1998,
by and between the City of Pueblo, a Municipal Corporation ( "Client ") and Colorado Aerninary, a corporation chartered
by Act of the Territorial Legislature of Colorado (hereinafter referred to as "Consultant ") for Consultant to render
professional planning and consulting services for Client with respect to development of a GIS Strategic Implementation
Plan and related ancillary services, hereinafter referred to as the "Project." In consideration of the mutual covenants
hereinafter set forth, the parties agree as follows:
SECTION 1. GENERAL AND SCOPE OF SERVICES
(a) Consultant shall satisfactorily perform the professional planning and consulting services for the Project
described in more detail in Appendix A attached hereto and incorporated herein by reference (the "Basic Services ").
Such services shall include all usual and customary professional planning and consulting services including any required
computer, programming, drafting or design services incident to its work on the Project.
(b) To the extent Consultant performs any of the Project work through subcontractors or subconsultants,
Consultant shall be and remain as fully responsible for the full performance and quality of services performed by such
subcontractors as it is for services performed directly by Consultant.
SECTION 2. CONSULTANT'S RESPONSIBILITIES
(a) Consultant shall be responsible for the professional quality, technical accuracy and timely completion
of Consultant's work, including that performed by Consultant's subconsultants and subcontractors, and including
drawings, reports and other services, irrespective of Client's approval of or acquiescence in same.
(b) Consultant shall be responsible, in accordance with applicable law, to Client for all loss or damage
to Client caused by Consultant's negligent act or omission; except that Consultant hereby irrevocably waives and excuses
Client and Client's attorneys from compliance with any requirement to obtain a certificate of review as a condition
precedent to commencement of an action, including any such requirements set forth in Section 13 -20 -602, C.R.S. or
similar statute, whether now existing or hereafter enacted.
(c) Consultant shall be completely responsible for the safety of Consultant's employees in the execution
of work under this Agreement and shall provide all necessary safety and protective equipment for said employees.
(d) Consultant acknowledges that time is of the essence with respect to the completion of its services
under this Agreement. Consultant represents that the schedule included within Appendix A attached hereto is the
schedule by which Consultant proposes to accomplish its work, with time periods for which it will commence and
complete each major work item. Except to the extent the parties agree to time extensions for delays beyond the control
of Consultant, Consultant shall adhere to this schedule and perform its work in a timely manner so as not to delay
Client's timetable for achievement of interim tasks and final completion of Project work. Consultant further
acknowledges that its schedule has accounted for all reasonably anticipated delays, including those inherent in the
availability of tools, supplies, labor and utilities required for the work, the availability of information which must be
obtained from any third parties, and all conditions to access to public and private facilities.
(e) Before undertaking any work or incurring any expense which Consultant considers beyond or in
addition to the Scope of Work described in Appendix A or otherwise contemplated by the terms of this Agreement,
Consultant shall advise Client in writing that (i) Consultant considers the work beyond the scope of this Agreement, (ii)
the reasons that Consultant believes the out of scope or additional work should be performed, and (iii) a reasonable
estimate of the cost of such work. Consultant shall not proceed with any out of scope or additional work until authorized
in writing by Client. The compensation for such authorized work shall be negotiated, but in the event the parties fail
to negotiate or are unable to agree as to compensation, then Consultant shall be compensated for its direct costs and
professional time on an hourly basis at the rates set forth in Appendix A attached hereto, provided such rates are set forth
in said Appendix.
SECTION 3. FEES FOR SE RVICES. PAYMENT.
(a) Client will pay to Consultant as full compensation for all services required to be performed by
Consultant under this Agreement, except for services for additional work or work beyond the scope of this Agreement,
the maximum sum of U.S. $43,200.00, computed as set forth in Appendix A.
(b) Consultant shall submit periodic, but not more frequently than monthly, applications for payment,
aggregating to not more than the maximum amount set forth above, for actual professional services rendered and for
reimbursable expenses incurred. Applications for payment shall be submitted based upon the hourly rates and expense
reimbursement provisions set forth in Appendix A attached hereto, and shall contain appropriate documentation that
such services have been performed and such expenses incurred. Thereafter, Client shall pay Consultant for the amount
of the application within 45 days of the date such application is received.
(c) No separate or additional payment shall be made for profit, overhead, local telephone expenses,
lodging, routine photocopying, computer time, secretarial or clerical time or similar expenses unless otherwise provided
and listed in Appendix A.
(d) No compensation shall be paid to Consultant for services required and expenditures incurred in
correcting Consultant's mistakes or negligence.
(e) Compensation for authorized work beyond the scope of this Agreement shall be governed by the
provisions of Section 2(e).
(f) In the event services under this Agreement are phased and to be performed in more than one fiscal
year or are subject to annual appropriation, Consultant acknowledges that funds only in the amount of initial
appropriation are available and it shall confirm availability of funds before proceeding with work exceeding initial and
subsequent annual appropriations.
SECTION 4. CLIENT'S RESPONSIBILITIES
(a) Client agrees to advise Consultant regarding Client's Project requirements and to provide all relevant
information, surveys, data and previous reports accessible to Client which Consultant may reasonably require.
(b) Client shall designate a Project Representative to whom all communications from Consultant shall
be directed and who shall have limited administrative authority on behalf of Client to receive and transmit information
and make decisions with respect to the Project. Said representative shall not, however, have authority to bind Client
as to matters of governmental policy or fiscal policy, nor to contract for additions or obligations exceeding a value which
is the lesser of $2,500 or 5% of the maximum contract price.
(c) Client shall examine all documents presented by Consultant, and render decisions pertaining thereto
within a reasonable time. The Client's approval of any plans, drawings, specifications, reports, documents, computer
code, flowcharts, or other materials or product furnished hereunder shall not in any way relieve Consultant of
responsibility for the professional adequacy of its work.
(d) Client shall perform its obligations and render decisions within a reasonable time under the
circumstances presented. Based upon the nature of Client and its requirements, a period of 14 days shall be presumed
reasonable for any decision not involving policy decision or significant financial impact. A period of 46 days shall be
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presumed reasonable for Client to act with respect to any matter involving policy or significant financial impact. The
above periods of presumed reasonableness shall be extended where information reasonably required by Consultant is
not within the custody or control of Client but must be procured from others.
SECTION 5. TERMINATION
(a) Client reserves the right to terminate this Agreement and Consultant's performance hereunder, at any
time upon written notice, either for cause or for convenience. Upon such termination, Consultant and its subcontractors
shall cease all work and stop incurring expenses, and shall promptly deliver to Client all data, drawings, specifications,
reports, plans, calculations, summaries and all other information, computer code, flowcharts, documents and materials
as Consultant may have accumulated in performing this Agreement, together with all finished work and work in
progress.
(b) Upon termination of this Agreement for events or reasons not the fault of Consultant, Consultant shall
be paid at the rates specified in Appendix A for all services rendered and reasonable costs incurred to date of
termination; together with any reasonable costs incurred within 10 days of termination provided such latter costs could
not be avoided or were incurred in mitigating loss or expenses to Consultant or Client. In no event shall payment to
Consultant upon termination exceed the maximum compensation provided for complete performance in Section 3(a).
(c) In the event termination of this Agreement or Consultant's services is for breach of this Agreement
by Consultant, or for other fault of Consultant including but not limited to any failure to timely proceed with work, or
to pay its employees and consultants, or to perform work according to the highest professional standards, or to perform
work in a manner deemed satisfactory by Client's Project Representative, then in that event, Consultant's entire right
to compensation shall be limited to the lesser of (a) the reasonable value of completed work or (b) payment at the rates
specified in Appendix A for services satisfactorily performed and reimbursable expenses reasonably incurred, prior to
date of termination.
(d) Consultant's professional responsibility for its completed work and services shall survive any
termination.
SECTION 6. RESERVED
SECTION 7. USE OF DOCUMENTS
(a) Plans, drawings, designs, specifications, reports, computer code, flowcharts, and all other documents
prepared or provided by Consultant hereunder shall become the sole property of Client, subject to applicable federal
grant requirements, and Client shall be vested with all rights therein of whatever kind and however created, whether by
common law, statute or equity. Client shall have access at all reasonable times to inspect and make copies of all notes,
designs, drawings, specifications, and all other technical data or other documents pertaining to the work to be performed
under this Agreement. In no event shall Consultant publish work product developed pursuant to this Agreement except
(i) with advance written consent of Client and (ii) in full compliance with the requirements of this Agreement and
applicable federal regulations.
(b) (Reserved)
SECTION 8. INSURANCE AND INDEMNITY
(a) Consultant agrees that it shall procure and will maintain during the term of this Agreement, such
insurance as will protect it from claims under workers' compensation acts, claims for damages because of personal
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injury including bodily injury, sickness or disease or death of any of its employees or of any person other than its
employees, and from claims or damages because of injury to or destruction of property including loss of use resulting
therefrom; and such insurance will provide for coverage in such amounts as set forth in subparagraph (b).
(b) The minimum insurance coverage which Consultant shall obtain and keep in force is as follows:
0) Workers' Compensation Insurance complying with statutory requirements in Colorado and
in any other state or states where the work is performed.
(ii) Comprehensive General and Automobile Liability Insurance with limits not less than Six
Hundred Thousand and No /100 Dollars ($600,000.00) per person and occurrence for personal injury, including but not
limited to death and bodily injury, and Six Hundred Thousand and No/ 100 Dollars ($600,000.00) per occurrence for
property damage.
(iii) Professional Liability Insurance with coverage of not less than $1,000,000, and with a
deductible acceptable to Client.
(c) Consultant agrees to hold harmless, defend and indemnify Client from and against any liability to third
parties, arising out of negligent acts or omissions of Consultant, its employees, subcontractors and consultants.
SECTION 9. SUBCONTRACTS
(a) Client acknowledges that Consultant is the prime contractor and the only party with whom Client has
a contractual relationship under this Agreement. To the extent Consultant performs any Project activities through
subconsultants or subcontractors, Consultant shall contractually bind each of its subconsultants and subcontractors by
subcontract agreement to all of the terms of this Agreement which are for the benefit of Client, and Client shall be a third
party beneficiary of those subcontract provisions.
(b) Consultant shall indemnify and defend Client from all claims and demands for payment for services
provided by subcontractors of Consultant.
(c) Consultant acknowledges that, due to the nature of the services to be provided under this Agreement,
the Client has a substantial interest in the personnel and consultants to whom Consultant assigns principal responsibility
for services performed under this Agreement. Consequently, Consultant represents that it has selected and intends to
employ or assign the key personnel and consultants identified in its proposal submitted to Client prior to execution of
this Agreement to induce Client to enter this Agreement. Consultant shall not change such consultants or key personnel
except after giving notice of a proposed change to Client and receiving Client's consent thereto. Consultant shall not
assign or reassign Project work to any person to whom Client has reasonable objection.
SECTION 10. REQUIRED FEDERAL PROVISIONS
(a) Consultant understands that Client is funding the Project in whole or part with funds provided pursuant
to COPS Grant Award 97 PRW0285 (Problem Solving Partnerships) and applicable federal regulations. Consultant
agrees it is subject to and shall comply with all applicable provisions of the Grant Award, the Act under which the grant
award has been made, and applicable regulations.
(b) Contractor shall comply with all applicable Federal, State, and local laws applicable to its activities,
the "COPS Manual; 28 CFR Part 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments;" OMB Circular A -133, as amended; 28 CFR Part 67, "Governmentwide Debarment
and Suspension (Nonprocurement) and Governmentwide Requirements for Drug Free Workplace (Grants);" 28 CFR
Part 69, "New Restrictions on Lobbying;" and the Department of Justice regulations concerning nondiscrimination in
federally assisted programs, 28 CFR Part 42.
(c) All records with respect to any matters covered by this Agreement shall be available for inspection
by Client, the U.S. Department of Justice (the "Department "), and the Inspector General of each federal department with
an interest in the subject matter of this Agreement, at any time during normal business hours and as often as Client, the
Department, or such Inspector General deems necessary, to audit, examine and make excerpts or transcripts of relevant
information, and otherwise to perform its official functions or duties.
SECTION 11. MISCELLANEOUS
(a) Notices Any and all notices or other communications required or permitted by this Agreement or
by law to be served on or given to either Consultant or Client by the other party shall be in writing and shall be deemed
duly served and given when personally delivered to the party to whom it is directed, or in lieu of such personal service,
when deposited in the United States mail, first -class postage prepaid, addressed to the Client, Attention: Ruben
Archuleta, Chief of Police, 130 Central Main, Pueblo, Colorado, 81003, or to Consultant addressed to: Gwen Logan
Gennaro, Senior Project Administrator, Program Support Services, University of Denver, Denver, Colorado, 80208, with
a copy to Steven R. Hick and Noah J. Fritz, Senior Research Associates, Department of Geography, 2130 S. Race Street,
University of Denver, Denver, Colorado, 80208. Either party may change his address for the purpose of this paragraph
by giving written notice of such change to the other party in the manner provided in this paragraph.
(b) Entire Agreement This instrument contains the entire agreement between Consultant and Client
respecting the Project, and any other written or oral agreement or representation respecting the Project or the duties of
either Client or Consultant in relation thereto not expressly set forth in this instrument and its attachments is null and
void.
(c) Successors and Assigns This Agreement shall be binding on the parties hereto and on their successors
and assigns; provided, however, neither this Agreement, nor any part thereof, nor any moneys due or to become due
hereunder to Consultant may be assigned by it without the written consent of Client.
(d) Amendments No amendment to this Agreement shall be made nor be enforceable unless made by
written amendment signed by an authorized representative of Consultant and by Client in accordance with the
requirements of Section 4(b) of this Agreement or upon authorization of Client's governing board.
(e) Choice of Law This Agreement shall be governed and interpreted in accordance with the laws of the
State of Colorado. Any unresolved dispute arising from or concerning any breach of this Agreement shall be decided
in a state court of competent jurisdiction located in Pueblo, Colorado.
M Equal Employment Opportunity In connection with the performance of this Agreement, neither
Consultant nor its consultants shall discriminate against any employee or applicant for employment because of race,
color, religion, sex, national origin, disability or age. Consultant shall endeavor to insure that applicants are employed,
and that employees are treated during employment without regard to their race, color, religion, sex, national origin,
disability or age.
(g) Severability If any provision of this Agreement, except for Section 2, is determined to be directly
contrary to and prohibited by law or the requirements of any federal grant or other Project funding source, then such
provision shall be deemed void and the remainder of the Agreement enforced. However, it is the intent of the parties
that Section 2 of this Agreement not be severable, and that if any provision of said section be determined to be contrary
to law or the terms of any federal grant, then this entire Agreement shall be void.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year
first above written.
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CITY OF PUEBLO, A MUNICIPAL CORPORATION
By
President of the City ounci
ATTEST: COLORADO SEMINARY
By
City Clerk
Name: D id J.W< Ems
Title: WIrector, Office of Sponsored Progra
F_TILESV CITY \POLICEWIISCACOLOSEMMROFSRV. WPD ��
APPENDIX A
Statement of Work
Professional Consulting Services to the
City of Pueblo, Colorado Police Department
GIS Strategic Implementation Plan
Scope of Work
PHASE ONE — System Integration and Implementation (July 1, 1998 to September 30, 1998)
Task 1: Project Initiation, Definition and Management
This task represents the project management of the project. Time spent in this task is necessary to define the scope
of the project and account for preparing project notes, correspondence, monthly status reports, invoices, and
responding to questions and queries during the duration of the project. Other features of this task include conducting
a project orientation session, establishing startup assignments, project control procedures, scheduling of meetings,
and ongoing project management.
The City of Pueblo should also begin assembling an Executive Committee and a Technical Committee. One member
of the Technical Committee should be appointed Project Manager for the duration of the implementation - planning
phase of this study. Consideration should also be given to keeping this individual on in the Project Manager role
during the GIS implementation phase as well. We will certainly be willing to offer advice regarding establishing
these committees. Project leadership and ownership are key factors towards insuring the success of GIS
implementation.
The orientation meeting represents an opportunity for participants in this GIS study to come together and collectively
review the purpose of the study and the proposed tasks. During the kickoff meeting, individuals that should be
included in the data gathering task which follows will be identified. In addition to City of Pueblo personnel, external
groups will be identified that should be included in the data gathering process. External interviews include, but are
not limited to City of Pueblo Planning Department, Pueblo County, US West, Public Service of Colorado, etc.
Identifying project participants can and should be done by the City. The DU Project Manager will be available for
input regarding the appropriateness of including various city departments and external agencies in the study.
Deliverables .
• Project orientation meeting (July 10, 1998 — full day)
• Project notes, correspondence, monthly status reports and invoices
Task 2: Data Gathering (Project Focus Survey)
The next task is to prepare a data - gathering questionnaire. Draft questionnaires will be presented to the Pueblo
Project Manager prior to initiating interviews to make sure that all issues are addressed that are pertinent to the
project. Additional questionnaires will be prepared for interviews conducted with management officials, the Data
Processing Department, and external organizations.
Interviews will query users about their current work environment, cfs /crime related data, existing geographically -
related activities, existing maps and geographic records, anticipated application of GIS technology to their work
environment, current information processing environment, and data needs.
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Deliverables
• User questionnaire
• Data Processing questionnaire
• Management questionnaire
• External agency questionnaire
Task 3: Data Compilation (Compilation of Focus Results)
The DU Project Team will prepare templates for compiling data collected during the interview process in the
previous task. These data compilation templates will be used to compile the results of the survey. The DU Project
Manager will see to it that the data is compiled from the interview forms completed during the interview process and
will analysis the data in preparation for the Strategic Implementation Planning phase of this study. A brief summary
will be provided to the Pueblo Project Manager prior to the planning phase.
Deliverables
Data compilation template
Survey Assessment Report
Task 4: Strategic Implementation Plan
Based on the results of the data gathering and data compilation phase of the study, the DU Project Manager will
prepare a draft GIS implementation plan in cooperation with the Pueblo GIS Project Manager. It is believed that
there will be enough information collected during the interview phase that the project managers will have sufficient
information to formulate a first draft plan.
Strategic Planning Session: Upon completion of draft implementation plan, the draft will be circulated to the Pueblo
project team for review. Then, after approximately one week of review time, a one -day strategic planning meeting
will be scheduled in Pueblo. This meeting affords the opportunity for project team members to provide input into
the plan and review the various details of the GIS implementation outlined in the plan.
The GIS strategic planning session will address the following topics:
• High -level review of current environment
• Functional requirements
• Application requirements
• Data requirements (Conceptual database design)
• GIS Software requirements and options
• Hardware requirements
• Network/communication requirements
• Training needs
• Project organization and personnel requirements
• Implementation timing, phasing, and scheduling
• Implementation costs
• Follow -up action items
After the strategic planning meeting is complete and after all comments from the draft plan have been collected, the
DU Project Manager and the Pueblo Project Manager will finalize the GIS Strategic Implementation Plan. The plan
will then be forwarded to the City for final acceptance. One reproducible copy of the plan will be delivered. The
City will then be free to copy and distribute the plan as they see fit.
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Deliverables
• Draft GIS implementation plan
• One -day on -site implementation planning meeting
• Final GIS implementation plan
Task 5: GIS Project Education
It is often useful and advisable to conduct a project overview to key decisions makers. This task calls for the
presentation of the strategic plan to the Pueblo Police Department Command Staff and Watch Commanders in order
to provide a framework or common level of understanding among everyone regarding GIS technology and potential
GIS applications. In this way, personnel are more "informed" when preparing to respond to interview questions
regarding GIS.
A two -hour GIS workshop will be presented to "educate" Pueblo participants. A review of GIS technology will be
presented along with an overview of the potential applications available to a city like Pueblo. Workshop participants
will also be afforded the opportunity to participate in a question and answer session following the workshop.
Deliverables
• Two -hour GIS workshop (September 10, 1998 / 2pm)
Task 6: Stake Holder Presentation
After completion of the implementation planning process, the GIS Project Manager will return to Pueblo to formally
present the contents of the plan to City officials. Overheads will be prepared highlighting plan details for the
presentation. Hardcopy of overhead slides will be delivered upon completion of the presentation. Final comments
and questions will be addressed at this time. A final GIS Strategic Plan will be submitted for signature approval by
the Pueblo Project Manager.
Deliverables
• Presentation of GIS Implementation Plan to Stake Holder Focus Groups (September 10, 1998 / 7pm)
• Hardcopy of overhead slides used during presentation
• Final Draft of GIS Strategic Plan submitted for approval
Task 7: System Implementation
After the Pueblo Police Department has accepted, in writing, the GIS Implementation Plan, the DU Team will
schedule a three -day implementation on -site to install the identified hardware and software. The Team will
thoroughly test the crime mapping/GIS system.
Deliverables
• Install identified hardware and software (August, 1998)
• Thoroughly test the crime mapping/GIS system
• Conduct a brief system overview to Special Operations Section Staff
PHASE TWO — Data Collection and Analysis Protocols (July 1, 1998 to December 31, 1998)
Task 1: Define Data Collection Elements
It is our understanding that a Problem Solving assistant will be hired to digitize data. Data collection and data
integrity is crucial to valid information analysis. The DU Team will identify an appropriate base map and other
C.
demographic layers determined useful for this project. With input from the Special Operations staff, the DU Team
will identify the appropriate data elements to be collected regarding threats and intimidation, the primary focus of the
grant. A formal research definition will be articulated prior to data collection efforts. Information will be identified
and collected from citizen and employee groups that further supplement the police related threat and intimidation
data. An input database will be designed for data entry. Data collection should begin as soon as possible.
Deliverables
City of Pueblo Base Map
Demographic Layers
Database Design for Collection of Threats and Intimidation Information
Task 2: Conduct a Deductive Assessment of Pueblo Crime & CFS
The DU Team will work with the Pueblo PD's Records Department and Data Processing staff to extract calls -for-
service (cfs) data, crime data (UCR), arrest data, and other pertinent data sources (if available) from Pueblo's Record
Management System (RMS). As data is extracted from the RMS, the DU Team will import the information into the
GIS, geocode the data sets, and provide a preliminary assessment of crime and cfs throughout Pueblo. A hotspot
cluster analysis will be conducted to identify problem locations within the City. A preliminary report will focus on
those crimes that share elements of threats and intimidation, thus allowing for a narrowing of focus.
Deliverables
Extract data from Records Management System
Import and Geocode extracted data
Provide preliminary analysis, to include hotspot clusters and threats and intimidation focus
Task 3: Narrow Focus of Analysis to the Mission of the Grant
This stage of the project provides the detailed analysis of the data collected regarding threats and intimidation,
including offense reports, citizen and employee input. This task includes migrating the data into the GIS, geocoding
the data and providing initial crime maps related to threats and intimidation. Specific crime maps will be produced
to display the scope and nature of the problem to officers and community members. The documented Problem
Solving Model, SARA, will be utilized to scan, analyze, respond and assess the problem of threats and intimidation.
The deductive approach outlined above represents the scanning stage. What follows is a more in -depth analysis of
the spatial and temporal distribution of threats and intimidation. Any additional information identified as germane to
the understanding of this problem will be presented. This analysis will be used to solicit dialogue from citizen focus
groups and officers in hopes to develop a number of innovative and creative solutions to the problem. Brainstorming
sessions will be facilitated by the DU Team/Special Operations Staff to accomplish the response stage. Once a
police strategy has been chosen and implemented, a post -test data collection period will follow, allowing for an
assessment which compares frequency and displacement over time.
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Deliverables
• Assist the Special Operations Staff in conducting the analysis stage of SARA
• Produce crime maps and overlays which depict temporal and spatial relationships
• Facilitate, with the Special Operations Staff, brainstorming session directed at designing a creative solution to
the threats and intimidation problem
• Assist the Special Operations Staff in conducting the post- assessment of the selected strategy, determining its
utility in reducing incidents and /or its displacement effect
Task 4: Assist End -Users in Producing Maps and Reports
As part of Task 4 the DU Team will provide direction and technical assistance to Special Operations Staff in
producing crime maps and crime analysis reports. Throughout the scope of the project, a number of maps and
reports will be produced. As the skill and knowledge of the crime mapping /GIS system is mastered by Pueblo staff,
the DU Team will gradually diminish their direct assistance efforts. By the end of the sixth month, the DU Team
will reduce its role to limited technical assistance —see PHASE THREE.
Deliverables
• Initially, produce crime maps and reports required to conduct the SARA model
• Provide hands -on assistance to Special Operations Staff to master the same
Task 5: Redefine Data Collection Elements for Expanded Utility
Towards the end of phase two the DU Team will facilitate meetings to redefine the data collection needed to expand
the utility of crime mapping to other aspects of policing. In an attempt to use this project to guide future strategies
and problem solving efforts, additional data elements need to be identified and protocols developed. Regular
routines for data collection, data extraction and data analysis needs to be integrated throughout the organization. An
expansion plan for the crime mapping/GIS system should be developed that adds additional workstations throughout
the department. Identifying ways in which information can be collected or extracted from the RMS, and eventually
integrated into the laptop project should be considered. While this task focuses only on the data collection elements
for an expansion to be successful, the debriefing report will provide the insight and direction for implementing future
plans.
Deliverables
• Facilitate a brainstorming session focusing on broadening the scope of the crime mapping /GIS System
• Provide a final crime mapping and analysis protocol
PHASE THREE — Technical Support (January 1, 1999 to June 30, 1999)
Task 1: Provide eight (8) hours per week of technical assistance regarding the scope and nature of this
system.
The DU Team will remain available for six additional months to provide technical assistance to the Special
Operations Staff. Special Operations Staff can visit the Crime Mapping Technology Center for technical assistance
should it be desired. The CMAP computer lab is available to any law enforcement and corrections personnel;
provided that training courses are not in session.
Deliverables
• A DU Team member will respond to calls for service within four (4) hours of contact to telephone inquires
• An eight hour on -site support meeting can be scheduled per month should the need arise
Task 2: Provide a Debriefing Report
Make a presentation to project participants, outlining the positive outcomes and any constructive criticism. Conclude
with future direction and expectations regarding department -wide implementation and identify any innovative
improvement for expanding the crime mapping/GIS system. We will deliver a final debriefing report to the GIS
Project Manager.
Deliverables
• Conduct a debriefing presentation to project participants, Pueblo PD's Command Staff, and/or City
Management/Council
• Deliver a final debriefing report to the GIS Project Manager
PROPOSED BUDGET - SERVICE AND PAYMENT SCHEDULE
98/99 Calendar
Days /week
JUL AUG
SEP
OCT
NOV
DEC
JAN FEB
MAR
APR
MAY
JUN
TOTAL
5 days /week
2 days /wk
1 day per week
Hours /month
160
160
160
64
64
64
32
1
32
32
32
32
32
864
Consultants /day
5
5
5
5
5
5
5
5
5
5
5
5
Rate /day /consultant
$ 80
$ 80
$ 80
$ 80
$ 80
$ 80
$ 80
$ 80
$ 80
$ 80
$ 80
$ 80
@ $50 /hr
Fixed Fee
$8,000
$8,000
$8,000
$ 3,200
$3,200
$3,200
$1,600
$1,600
$1,600
$1,600
$1,600
$1,600
$ 43,200