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Home My WebLink About8287Revised: 12/1/97 per BM RESOLUTION NO. 8287 A RESOLUTION APPROVING AND ACCEPTING LAW ENFORCEMENT BLOCK GRANT AWARD 97LBVX2112 FROM THE UNITED STATES DEPARTMENT OF JUSTICE AND APPLICABLE CONDITIONS PERTAINING THERETO AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME WHEREAS, the City Council of Pueblo has the authority on behalf of the City of Pueblo, including its Police Department, to accept grants from the federal government for public and municipal purposes and to enter into agreements relating thereto; and WHEREAS, the United States Department of Justice ( "DOY) has tendered a Law Enforcement Block Grant Award, No. 97LBVX2112 dated September 30, 1997 ( "the Award ") in the amount of $367,928.00 upon conditions, including but not limited to expenditure by the City of $40,881.00 in local matching funds; and WHEREAS, the obligations of the City under the Award will require appropriations in multiple fiscal years; and WHEREAS, the Award requires participation by the City for multiple fiscal years and this Resolution is intended to approve such participation of the City for multiple fiscal years subject to the availability of federal funding for the 1998 and 1999 fiscal years, covering the term of the project period, and subject to unexpended balance of appropriations being available therefor in the 1997 budget for the Police Department; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1 The Award dated September 30, 1997 to the City of Pueblo, a true copy of which is attached hereto, is hereby accepted in accordance with its terms and conditions and is approved subject to an unexpended balance of appropriations being available in the 1997 budget for the Police Department. Funds for the required local match in the amount of $40,881.00 shall be transferred out of the Police Department Appropriations for fiscal year 1997. SECTION 2 The President of the City Council is authorized to execute the Award acceptance in the name of and on behalf of the City, and the City Clerk is directed to affix the seal of the City thereto and attest same. ATTEST: City Clerk INTRODUCED: December 8 _ 1997 By Fay B. Kastel i c Councilperson President of &e City ouncil J:\ CM \POLICE\MISC\LEBG\RESOLUTn.WPD -2 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS -� OJP Xj BJA OJJDP BJS I % NU I OVC CHECK APPROPRIATE BOX 1. GRANTEE NAME AND ADDRESS (Including Zip Code) City of Pueblo I City Hall Place Pueblo, CO 81002 IA. GRANTEE IRS /VENDOR NO. 846006151 2. SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 2A_ SUBGRANTL=E IRS/VENDOR NO. 3. PROJECT TITLE Local L�,,v Enforcement Block Grants Program - FY 1997 12. SPECIAL CONDITIONS (Check, if applicable) AWARD X I GRANT PAGE I OF 6 _] COOPERATIVE AGREEMENT 4. AWARD NUMBER: 97LBVX2112 5. PROJECT PERIOD: FROM 10/01/97 TO 09/30/99 BUDGET PERIOD: FROM 10/01/97 6. AWARD DATE 09/30/97 8. SUPPLEMENT NUMBER TO 09/30/99 7. ACTION X I Initial Supplemental 9. PREVIOUS AWARD AMOUNT S 0.00 10. AMOUNT Of TI [IS AWARD 5367,928 I I. TOTAL AWARD 5367,928 IX-1 THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCI1 CONDITIONS OR LIMITATIONS AS ARE SET FORT[I O THE ATTAC 5 PAGES 13. STATUTORY AUTI]ORITY FOR GRANT TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS AMENDED I I TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C. 5601, ET. SEQ., AS AMENDED I- -.I VICTIMS OF CRIME ACT OF 1984,42 U.S.C. 10601, ET. SLQ., PUBLIC LAW 98 -473, AS AMENDED X OTHER (Specify): Omnibus Appropriations Act of 1997 14. FUTURE FISCAL `lEAR(S) SUPPORT: SECOND YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: THIRD YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: 1 5. METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASIE VIA A LETTER OF CREDIT X, YES I_ I NO AGENCY APPROVAL I1F3'fI j!jjfl 111I11{II I 11iffa II�IM L, JIM GRANTEES ,ICCEPTANCE �{ ��I��1��II ;��ii��I;I�II�I��I�I�ItI� 16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRAN? EE OFFICIAL Nancy E. Gist, Director Lewis Quigley Bureau of Justice Assistance City Manager 17. SIGNATURE OF APPROVING O1P OFFICIAL 19.SIGN�TURE OF AUTHORIZED GRAN "fEE i 19A. DATE 11/17/97 �I�3ilil�lliiIli�iilfllSllilill3i lllllllifIII1I iISI113IfIlII3iIiI3SII - AGENCY USE ONLY � Ii II II#iI1I1I1iiili Iilfil�i�i1IIIifiil 20. ACCOUNTING CLASSIFICATION CODES 21. L17600 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS A MOUNT X V 1, 80 00 00 O1P FORM 4000/2 (Rti'V 5 -87) PRGV[OUS EDITIONS ARF OBSOLETE -- - ------ - - -- - - - -- -- — - - - - -- PROJECT NUMBER U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OJP I X I BJA I OJJDP BJS [ I NIJ I I OVC CHECK APPROPRIATE BOX 97LBVX2112 AWARD CONTINUATION SHEET I - XI GRANT PAGE 2 OF 6 I- -I COOPERATIVE AGREEMENT AWARD DATE 9/30/97 PECIAL CONDITIONS 1 . The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2 . The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit report period should be for 0 1/0 1/97 to 12/31/97. The management letter outlining audit findings, submitted by the auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen ( l 3) months after the close of each fiscal year during the term of the award. Recipients who receive $100,000 or more of federal funds during their fiscal year, are required to submit an organization -wide financial and compliance audit report. Recipients who receive 525,000 to $100,000 of federal funds, are required to submit a program or organization -wide audit report as directed by the granting agency. Recipients who receive less than 525,000 of federal funds, are not required to submit a program or organization -wide financial ai,d compliance audit report for that year. Note. If your audit disclosed findings or recommendations you must include with y our audit report, a corrective action plan containing the following: 1) The name and phone number of the contact person responsible for the corrective action plan. 2) Specific steps taken to comply with the recommendations. 3) Timetable for performance and/or implementation dates for each recommendation. 4) Descriptions of monitoring to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as follows: 1) Mail original and one (1) copy of the completed audit report to: U.S. Department of Agriculture 2) Mail one (1) copy of the completed audit report to: Federal Audit Clearinghouse Bureau of the Census 1201 E. 10th Street Jeffersonville, IN 47132 Mail a copy of the Cover (transmittal) letter to: Office of the Comptroller Office of Justice Programs Attn: Control Desk, 5th Floor - Audit Division 810 Seventh Street, N W Washington, D.C. 20531 O1P F0 RN4/n fRFV -R71 PRFVI(lUS FDrri )NC AaF 0 Rg01 FTF U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OJP � X I BJA O11DP l l 13JS I — ] NIJ OVC \� CI IECF APPROPRIATE BOX PROJECT NUMBER 97L BVX21 l2 AWARD CONTINUATION SHEET X GRANT COOPERATIVE AGREEMENT AWARD DATE 9/30/97 SPECIAL CONDITIONS PAGE 3 OF 6 3 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.) "This project was supported by Grant No. 97LBVX21 12 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 4 . The recipient agrees to provide information required for the national evaluation. 5 . The recipient agrees to provide 540,881 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition 42 and will be binding to the recipient. 6. The recipient agrees to submit, at a minimum, semi - annual reports on its programmatic activities. The first programmatic report will be due on January 30, 1998, covering the period of October - December, 1997. The next report will be due on July 31, 1998 and cover the period of January - June, 1998. The ne;:t report should cover the next six month period and is due thirty (30) days after the end of the six month period for the term of the award. A final report on the programmatic activities is due 120 days following the end of the grant period. 7 . The recipient agrees to establish a trust fund in which all payments received under this Program must be deposited. For the purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award. 8 . The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days following the end of the grant period. The recipient agrees to supplement and not supplant state or local funds. 10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance. The recipient agrees, if the funds are used for the hiring and employing of new, additiona! law enforcement officers and support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. I � -- --- — —- - -- nyn rwnen rorNr ;.c on r.vir'1nc crnVrTn\Tc nor nncr)i r --rc PROJECT NUMBER U.S. DEPARTMENT OF JUS"IICE OFFICE OF JUSTICE PROGRAMS OJP I X BJA I OJ1DP 13JS NU I OVC CHECK APPROPRIATE 13OX 97LBVX2112 AWARD CONTINUATION SHEET X', GRANT COOPERATIVE AGREEMENT AWARD DATE 9/30/97 SPECIAL CONDITIONS PAGE 4 01' 6 12. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, that the units of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1 141 of Title 10, United States Code), approved for separation under section 1 174a or 1 175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102 -484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel. 13. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government -- (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under suoparagraph (B) of section 101(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E) of section 101(x)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established, (b) will conduct such an assessment with respect to each such enhancement or program; and (c) will submit to the Bureau of Justice Assistance an annual written assessment report. 14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will provide notification to BJA, through the submission of the Follow -Up Infonnation Form, on the contents of the hearing. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. - --- -- — - - -- OIP FC1RM /2 (REV � -R�� purvrnri� c= nrTin��c nar nacnr c=ur PROJECT NUMBER U S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OJP � X I BJA I _I OJJDP BJS 1_ NIJ I _I OVC CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET IXJ GRANT I -_I COOPERATIVE AGREEMENT 971-BVX2112 AWARD DATE 9/30/97 SPECIAL CONDITIONS PAGE 5 OF 6 15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient for the use of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be broader: a) the local police department or local sheriffs department; b) the local prosecutor's office; c) the local court system; d) the local school system and e) a local nonprofit, educational, religious, or community group active in crime prevention or drug use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Program. The recipient will provide notification to BJA, through the submission of the Follow -Up Information Form, on the advisory board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. 16. The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision (section 615 of the FY 1997 Omnibus Appropriations Act) and agrees to remain in compliance during the term of the award. This provision requires the unit of government which employs a public safety officer (as defined by section 1204 of title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended) who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot pursuit (as such terms are defined by state law) with the same or better level of health insurance benefits as would be paid by the unit of government at the time of retirement or separation, under a normal retirement plan. I i i I ( FORM (PFV :_9 VQT- Vint1C Gnrrrn\rc ,Q� nn'ZOf rTr tr �ENTpF U.S. DEPARTMENT OF JUSTICE �$ OFFICE OF JUSTICE PROGRAMS OJP �X� BJA ❑ OJJDP �^ �4T f ❑ BJS �� NIJ ❑ OVC Tic E CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX2112 AWARD CONTINUATION SHEET u GRANT ❑ COOPERATIVE AGREEMENT AWARD DATE 9/30/97 SPECIAL CONDITIONS PAGE 6 OF E 17. By signing below, the recipient is requesting payment tinder the LLEBG Program. In order to ensure prompt payment and compliance with new U.S. Department of Treasury requirements that all grant payments be issued electronically, the following information must be completed as part of the signed accepted award documents. Failure to supply this information will delay your payment. Grantee Name: CIT`P OF PUEBLO (e.g., City of, County of, Parish of, etc.) Vendor or EIN Number: 84- 6000615 (Please use number provided in #IA on the award document) Financial Institution Name: PUEBLO BANK & TRUST Financial Institution Address. 301 West 5th P 0 Box 639 Bank Contact Name and Phone Number: Nine - digit Routing Transit Number: /070000 68 Grantee Account Number: 010 008 6 (This account should fulfill the trust fund requirement) By signing these Special Conditions, the recipient is accepting the conditions and agrees to comply wi term of the award. The recipient is also requesting payment of the LLEBG funds. ro Signature of Chie xecutive ffice Date t 01P FORM/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE �' U.S. DFPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS X BJA OJJDP O1P J I - _l BJS I NI1 ( OVC GRANT MANAGER'S MEMORANDUM, PT. 1: I PROJECT SUMMARY a GRANT El COOPERATIVE AGREEMENT - �USTtCE CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX2112 ❑ 1 - his pro ect is supported under - I itle 1 of the Omnibus Crime Control and Safe Streets Act, 42 �JSC 370 i, as amended. ❑ phis project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974 as amended Other. Omnibus Appropriation Act of 1997. - I. STAFF CONTACT (Name, address & telephone number) 2. PROJECT DIRECTOR (Name,address & telephone number) Grants Administration Branch Ronald Gravatt LLEBG Division, BJA Deputy Chief 810 7th Street, NW, 4th Floor City of Pueblo Washington, DC 20531 1 City [tall Place (202)305 -2088 Pueblo, CO 81002 3a. - TITLE OF THE PROGRAM Local Law Enforcement Block Grants Program 4. TITLE 01= PROJECT Local Law Enforcement [clock Grants Program - FY 1997 5. NAME & ADDRESS OF GRANTEE City of Pueblo I City Hall Place Pueblo, CO 81002 (719)549 -1251 3b. POMS CODE LE 6. NAME & ADDRESS OF SUBGRANTEE 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10/01/97 TO: 09/30/99 FROM: 10/01/97 TO: 09/30/99 9. AMOUNT OF AWARD 10. DATE OF AWARD S367,928 09/30/97 11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT N/A N/A 13. THIRD YEAR'S BUDGET PERIOD 14.TIIIRD YEAR'S BUDGET AMOUNT N/A N/A 15. SUMMARY DESCRIPTION OF PROJECT The Local Law Enforcement Block Grants Program was authorized by the Omnibus Fiscal Year 1997 Appropriations Act, Public Law 104 -208 for the purpose of providing units of local government with funds to underwrite projects to reduce crime and improve public safety. The Bureau of Justice Assistance will make direct awards to units of local government when award amounts are at icast 510.000 to be used consistent with the statutor" program purpose areas specified in section 101(a) (2). The City of Pueblo has indicated that it intends to distribute its Local Law Fnforcement Block Grants funds under the following purpose area(s): (Ic) Equipment $367,928 Certified compliance, pursuant to section 615, Public Safety Officers Health Benefits provision. NC/NCF OIP FORM 41)0011 (RFV 4 -99) PRFV1011C FDITIONC ARF ORSOI FTF