HomeMy WebLinkAbout8260RESOLUTION NO. 8260
A RESOLUTION ACCEPTING AND APPROVING GRANT
AWARD 97- DB- 15b -73 -1 FROM THE STATE OF COLORADO,
DIVISION OF CRIMINAL JUSTICE RELATING TO A MOBILE
ALARM RESPONSE SYSTEM AND AUTHORIZING THE
PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME
WHEREAS, the City of Pueblo, on behalf of the Pueblo Police Department has submitted
an application dated March 25, 1997 to the Colorado Department of Public Safety, Division of
Criminal Justice for funding a drug control and system improvement program for a Mobile Alarm
Response System; and
WHEREAS, the State has approved the application and prepared a Statement of Grant
Award No. 97- DB- 15b -73 -1 which will become a contract upon acceptance by the City and
execution by the State; and
WHEREAS, said Statement of Grant Award requires the City to provide matching funds in
the amount of $7,300.00; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1
The submission of the March 25, 1997 grant application to the Colorado Division of
Criminal Justice for funding a drug control and system improvement program for a Mobile Alarm
Response System is hereby ratified and approved.
SECTION 2
The terms, conditions and obligations of the Statement of Grant Award No. 97- DB- 15b -73-
1, a copy of which is attached hereto, are accepted by the City of Pueblo and approved.
SECTION 3
The President of the City Council is authorized to execute an acceptance of the Statement
of Grant Award in the name of and on behalf of the City, and the City Clerk is directed to affix the
seal of the City thereto and attest same.
SECTION 4
Required Matching Funds from the City in the amount of $7,300.00 are authorized to be paid
140- 1997 -951-
or expended from Account No. _ 1849 in connection with the City's obligations under
said Statement of Grant Award.
ATTEST:
City Clerk
INTRODUCED: October 27 1997
By Al Gurule-
Councilperson
11 1 • 1
&tt F
President of Yie City Council
-2-
x DIVISION OF CRIMINAL JUSTICE
STATEMENT OF GRANT AWARD w -
Federal Program:
Drus Control and System Improvement Program CFDA #16.579
Subgrantee Agency Name:
City of Pueblo, Police Department
Project Director:
Sergeant Steven P. Samek
Project Director Address:
City of Pueblo, Police Department
Supplies and Operating
$0.00
130 Central Main Street
$0.00
Pueblo, CO 81003
Grant Number:
97- DB- 15b -73 -1
Project Title:
Mobile Alarm Response System (MARS)
$21,900.00
Grant Period:
10/1/97 To 9/30/99
Date Issued:
September 12. 1997
In accordance with the provisions of P. L. 100 -690, the Division of Criminal Justice hereby awards a grant to the
above -named subgrantee. The attached grant application, including the Certified Assurances and Special Provisions
are incorporated herein as a part of this document.
APPROVED BUDGET
Source of Funds
Budget Category
Federal
Match
Total
Personnel
$0.00
$0.00
$0.00
Supplies and Operating
$0.00
$0.00
$0.00
Travel
$0.00
$0.00
$0.00
* Equipment
$21,900.00
$7,300.00
$29,200.00
Professional Services
$0.00
$0.00
$0.00
Confidential Funds
$0.00
$0.00
$0.00
TOTAL BUDGET
$21,900.00
$7,300.00
$29,200.00
* Purchase of equipment requires the prior written approval of the Division of Criminal Justice.
Special Condition(s)
1. A longer -term evaluation of MARS is required. Project duration dates have been extended to two years so
that the system can be evaluated after a full year of operation.
desip.sog Page 1 of 3
(Rev. 6/96) Drug Control
STATEMENT OF GRANT AWARD
INSTRUCTIONS
1. It is necessary that you base your grant activities on the approved budget, which supersedes any earlier budget
request submitted, and which may be different from the budget originally submitted in your application. The
subgrantee must secure prior written approval from the Division of Criminal Justice if there is to be a change in
any budget category.
2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the
necessary financial reports.
3. Review carefully the Certified Assurances and Standard Conditions contained on pages 10 through 16 of the
attached grant application.
4. Review carefully the Administrative Guide accompanying the final signed copy of the Statement of Grant Award
which includes procedures regarding this document. Procedures for requesting grant funds are also contained in
the Administrative Guide.
5. This grant award may be voided without further cause if it is not signed by the Authorized Official and returned
to the Division of Criminal Justice, within 45 days of the date of issuance.
6. The signature of the Authorized Official below should be the same as the one on the grant application. If there
has been a change in the Authorized Official, please submit a letter with this document so stating.
STANDARD CONDITIONS:
(1) Commencement within 60 Days. If a project is not operational within 60 days of the original starting date of the
grant period, the subgrantee must report by letter to the Division of Criminal Justice the steps taken to initiate the
project, the reasons for delay, and the expected starting date.
(2) Operational Within 90 Days. If a project is not operational within 90 days of the original starting date of the
grant period, the subgrantee must submit a second statement to the Division of Criminal Justice explaining the
implementation delay. Upon receipt of the 90 -day letter, the Division of Criminal Justice may cancel the project,
or where extenuating circumstances warrant, extend the implementation date of the project past the 90 -day period.
(3) When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing
projects or programs funded in whole or in part with federal money, all subgrantees receiving federal funds,
including but not limited to state and local governments, shall clearly state (1) the percentage of the total cost of
the program or project which will be financed with federal money, and (2) the dollar amount of federal funds for
the project or program and (3) use the phrase: ... "through the Division of Criminal Justice, Department of Public
Safety. "
(4) Prior to the expenditure of the $ N/A allocated for confidential funds, the project director shall sign a
certification indicating that he has read, understands, and agrees to abide by all of the conditions pertaining to
confidential funds as set forth in the effective edition of OJP Guideline Manual M7100.113, Financial and
Administrative Guide for Grants Appendix 7, "The Control and Use of Confidential Funds."
(5) Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may
be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the
State of Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the State, the
subgrantee shall be paid the necessary and allowable costs incurred through the date of termination, but not
exceeding a prorated amount based on the number of days of project operation prior to the date of termination.
Any equipment purchased under this grant would revert to the Division of Criminal Justice upon termination of
the grant.
(6) All Drug Control and System Improvement subgrants are conditioned on the ability to report to the Division of
Criminal Justice all the information contained on the data collection form provided with the quarterly narrative
reporting forms. Technical assistance is available upon request.
dcsip.sog Page 2 of 3
(Rev. 6/96) Drug Control
STATEMENT OF GRANT AWARD
THIS GRANT AWARD WHICH SERVES AS THE CONTRACT BETWEEN THE DIVISION OF CRIMINAL
JUSTICE AND THE SUBGRANTEE SHALL NOT BE DEEMED VALID UNTIL IT SHALL-HAVE BEEN '- -~
APPROVED AND SIGNED BY THE DIRECTOR OF THE DIVISION OF CRIMINAL JUSTICE OR SUCH
DIRECTOR'S DESIGNEE AND APPROVED AND SIGNED BY THE CONTROLLER OF THE STATE OF
COLORADO OR SUCH CONTROLLER'S DESIGNEE.
This grant is accepted by:
Signature of Auth tzed Official
STATE OF COLORADO
ROY ROMER, GOVERNOR
oc�Dber
Date
By
Director, Division of Criminal Justice Date
Department of Public Safety
APPROVED
STATE CONTROLLER
CLIFF HALL
B y //// 7 A; 7
Controller Date
Department of Public Safety
Return BOTH SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal
Justice, Office of Crime Control, 700 Kipling Street, Suite 1000, Denver, CO 80215.
dcsip.sog Page 3 of 3
(Rev. 6/96) Drug Control
1997 DCSIP Application
PART A - GENERAL INFORMATION
OCT 1 4 iiam
FORM A- 1 APPLICANT INFORMATION �
STATE USE ONL Y
Award S: 2 190OF 7300M Grant #: 97DB15b -73 -1 App : 15b -73 -1
1. PROJECT TITLE Mobile Alarm Response System ( MARS )
2. APPLICANT AGENCY Pueblo Police Department
Address: 130 Central Main City, Zip: Pueblo 81003
Telephone: 549 -1200 F 719) 549 -1289 E -Mail: not yet
Federal Employer ID Number: g 4 1 6 1 0 1 0 1 0 6 1 1 1 5 "11
Level of government of the applicant agency (circle one). state, city /town county, Indian Tribe, District Attorney.
3. BLUEPRINT : # 18 Improving Law Enforce PROJECT DURATION From: lOjD1L97T 09
m /d/y m /d/y
5. AMOUNT OF DCSIP FUNDS REQUESTED S 21,900.0 75 % of Total Cost. see item 14G)
Source of matching funds (circle): State, Local, or Other source(s) (explain)
6. PRIOR DCSIP FUNDING FOR THIS PROJECT: If none, indicate that this is a ✓NEB' proj e
GRANT DUMBER FEDERAL FUNDS MONTHS FUNDED
7. IMPLEMENTING AGENCY Pueblo Police Department
Address: 130 Central Main City, Zip: Pueblo 81003
Telephone: (719 ) 549 -1200 Fax: 719) 549 -1239 E -Mail: not .yet
8. PROJECT DIRECTOR (include Title) Sgt. Steven P. Samek
Agency Name: Pueblo Police Department
Address: 130 Central Main
Telephone: (719 ) 549-1295 Fax: ( 719) 549-1299 E -Mail: not Yet
9. SERVI AREA U.S. Congressional District (Identify by CD
Judicial District (Identify by 1Dn): 10th or statewide:__
Cities and /or Counties (Provide the primary city(ies) and county(ies) to be served):
Cities: Ci ty
n/a
Counties:
or statewide:
•l
Age of Target Population (check all that apply): XX XX
All 0 -12 13 -17 18 -24 Over 25
1997 DCSIP Application PART A - GENERAL INFORMATION
Form A -2 COMMUNITY PLANNING PROCESS OCT 14 1997
10A. COMMUNITY PLANNING PROCESS : In the space allotted, briefly describe how you M
incorporated the four minimum planning elements required by DCSIP into your planning process. You may
use a second page, if necessary, but the four sections must clearly be labeled on each page. In the Assessment
Section, list the top three priorities identified through your planning process. See the application instructions
for further details.
Assessment This application is a request for equipment funding, and as such
community input is present but minimal. Due to an increase of
a4edrobberies in Pueblo, both Police and citizenry are concerned
for the safety and well being of individuals and property. The
availability of a Mobile Alarm Response System ( MARS ) will result
in a reduction of robbery, a decreased response time to crimes in
progress, and an increased apprehension percentage. These three
elements will result in a reduction in crime and citizen fear of
crime. Assessment will include comparative study of past robberies
including delay of notifying Police, Police response time, past
apprehension percentages, and a: customer survey of victims.
Assets /Risk & Protective (Resiliency) Factors
We have on a limited basis proposed the MARS effort to business
persons as an example of available technology that would enhance
our apprehension efforts of violent offenders, the appeal being
severalfold, 1) Increases contact between Officers and the
business community 2) provides opportunity to share crime pre-
vention /education information . and materials 3) allows coverage
for businesses of limited capital on a temporary basis 4) expectec
results include more arrests, fewer robberies, and an increased
Benchmarks Public confidence.
The project success measure of the'aquisition and utilization of
the MARS will include comparitive results of past robbery data
compiled focusing on report time, response time, and apprehension
percentages. Victims, at an appropriate time, would be asked to
complete a short survey judging Police performance, and also
provide commentary on their overall fear of crime, reduction
thereof, and confidence in the Police and Community ability to
maintain an enhanced quality of life in the community.
Action Plan The time table for this project would allow 90 days for orders
of equipment to be placed and received; another 90 days for
installation and inspection. The system should be utilized as
soon as it is operational. The management of this program will
be entrusted to our Community Oriented Policing Unit, with suppor
from our Crime Prevention Unit a,nd they will perform site selection,
collection of data, and report the data so that outcomes, goals,
and objectives are properly measured. We anticipate the aquisition
of the MARS equipment is a one -time expenditure, accountability
should be at least annual.
10B. PROTECT SUMMARY -Refer to instructions and insert text for item 10B after this page.
OCT 14 1991
10 B Project Summary Form A -2 MARS PPD� ..,......,_
Beginning approx. December 1996 Pueblo experienced an inordinate and
seemingly enexplainable increase in commercial armed robbery crimes.
Efforts by all divisions and sections of our Department have had limited
success in idetifying and apprehending the suspects in these cases. It
appears that the trend may continue,and efforts are being made by our
Crime Prevention and Crime Analysis Officers, we have focused Uniformed
Services Officers as well as Tactical Teams and Investigative Services on
the problem. Our need for additional tools in the form of a Mobile Alarm
Response System for use as a mannerAo effectively apprehend and further
deter commercial armed robbery is apparento
Our goal is to is to increase the percentage of armed robbery apprehensions,
deter further crimes of this nature, and reduce the fear of victimization
for the citizenry of our community and instill a reason for the community
to have increased faith and confidence in our law enforcement efforts.
Objectives include a reduction in time of reporting to our Police agency,
aidecreased Police response time to these crimes in progress, an increased
education and prevention information sharing process with the business
community, compilation and utilization of statistical information, and an
inclusion of effort from many Police Sections and Divisions to insure
a successful effort.
We would expect to use project funds to aquire the proposed alarm system,
render it operational , and deploy alarm field units as soon as possible.
Once in place, the compilation of data from activation and responses would
be charted and utilized to determine project success and impact.
Our evaluation would include actual comparative studies on responsetime,
reporting time, apprehension percentages, as well as a customer survey which
would address fear of crime and confidence of the efforts of our Police
Agency to enhance the quality of life in the community.
1997 DCSIP Application
0CTI 4 19M
PART A - GENERAL INFORMATION
Form A -4 PROJECT OVERVIEW
13a. Check all categories that best describe the project's structure.
❑ Bootcamp
❑ Intensive Parole
• Intensive Probation
• Multiple Agency
13b
Check all groups this project will target.
• Parole
• Pre -trial Services
❑ Prevention /Education
❑ Probation
• Chemical Dependence
❑ Mental Health Problems
• Domestic Violence Perpetrators
❑ Mentally Retarded
❑ General Public
❑ Parolees
❑ Jail Inmates
❑ Pre -trial Detainees
❑ Learning, Disabled
❑ Pre -trial Releases
• Task Force
• Therapeutic Community
❑ Work Release
Mother Apnrehensinn Vi olent
Offenders- Aquisition of
Alarm equipment
• Prison Inmates
• Probationers
• Sex Offenders
• Work Releases
X;Q Other (specify)
Armed robbery perpetrators-
other felony recidivists
13c. Check all project elements that apply.
• Assessment
• Basic Education,
• Case Management
• Classification Svstem
• College -level Education
• Community Service
❑ Counseling (Group)
❑ Counseling (Individual)
❑ Drug Testing /Urinalysis
• Drug Treatment
• Early Release Policies
• Electronic Monitoring
❑ Fines
❑ Information Svstems
(Specify)
• Prevention /Education
• Prison Industry
❑ Program Development
❑ Self -help
❑ Sentencina Policies /Procedures
❑ Staff Training
X�Q Technology
(Specify) Alarm Equipmen
❑ Victim Restitution
❑ Vocational Training
XA Other (specify) R obbery Apprehens ion
1997 DCSIP Application PART B - BUDGET
Form B- 1 - BUDGET SUM
14 A. PERSONNEL
N/A
(1)
Annual Full-
time Salary
(2)
Annual Fringe
Benefit Cost
(3)
Sub -Total
(4)
% of time for
DCSIP Project
TOTAL
TOTAL TRAVEL COST
S
S .00
Ec, Match Portion: S
=
X %
S
TOTAL SUPPLIES AND OPERATING COST
=
X %
S
S .00
=
X °/
S
=
X °/
$
=
X °/
S
°/
S
TOTAL PERSONNEL COST
DCSIP Federal Portion: S
Cash Match Portion: S
S .00
SUPPLIES AND OPERATING N/A
TOTAL
S
S
S
S
TOTAL TRAVEL COST
S
S .00
Ec, Match Portion: S
S
S
TOTAL SUPPLIES AND OPERATING COST
DCSIP Federal Portion: S
Casa Match Portion: S
S .00
14 C. TRAVEL N/A L
TOTAL
S
S
S
S
TOTAL TRAVEL COST
DCSIP Federal Portion: S
S .00
Ec, Match Portion: S
1997 DCSIP Application PART B - BUDGET
Form B- 1 (Continued)
1 14 D. EQUIPMENT
TOTAL
TOTAL
10 field alarm units 2 watt 100 MHz @ $1,500.00 ea.
S
15,000.00
3 encoder /decoder Units @ $ 3,500.00 ea
S
10,500.00
t
DCSIP Federal Portion: S
3,700.00
S
S
TOTAL EQUIPMENT COST
DCSIP Federal Portion: S 21 900.00
ash Match Portion: S 7, 300
S
29,200 .00
1 14 E. CONSULTANT AND PROFESSIONAL SERVICES N/A
TOTAL
Purchase of Evidence
S
Purchase of Information
S
Purchase of Services
S
TOTAL CONSULT AND PROF ESSIONAL SERVICES COST
t
DCSIP Federal Portion: S
ash Match Portion: S
14 F. CONFIDENTIAL FUNDS N/A
TOTAL `
Purchase of Evidence
S
Purchase of Information
S
Purchase of Services
S
TOTAL CO NFIDENTI AL FUNDS COST
DCSIP Federal Portion: S Cash Match Portion: S
S .00
14 G. TOTAL OF ALL PROJECT COSTS (A through F) S29,200 .00
( Total Federal Portio S 21, 900.00 (75 %l1'l otal Cash Match Potion: S 7 , 300.00 (25 %) — (fly °�
IS. BUDGET NARRATIVE Refer to instructions and insert text for item 15 after this page.
BUDGET NARRATIVE Part B Text
This grant application is for equipment and installation only. Barring
unforeseen circumstances, the utility of a Mobile Alarm Response System
should last fifteen to twenty years. Previous research has shown that as
technology advances and electronic components become obsolete and replacement
parts become no longer available only then should updating be required if
such system is to continue to be kept operational and in service.
Please refer to attached system bid sheet,
Our intention is for this MARS to be managed by,ourrently employed
certified Police Officers whom are assigned to our Community Oriented Policinc
Unit, with assistance from our Crime Prevention Officers. This approach result
in no projected Personnel costs for the purpose of this application.
As the Mobile Alarm Response System is purchased as a package, we
require no supplies and operating funds, nor travel expense.
Detailed bid sheets are attached. This is a specific system, which is not
readily available to the general public, nor can alarm companies normally
manage the immediate response 24 hour monitering capibility. The City of
Pueblo already has in place three radio transmission towers, and certain
designated radio channels to facilitate the installation and operation of
this system. We further employ radio professionals whom are able to manage
most adjustments and repairs to this alarm system. We presently have no
equipment of such nature that is operational as a MARS application. Rental
type situations from local vendors are cost prohibitive, restricted by time
factors,and;am;'e incapable of providing an alarm notification in seconds that
we require rather than minutes.
Consultant /Professional Services are included in total bid form, and
are minimal and included in the cost of the installation, as a one time
service.
This project does not require confidential funds.
MARS PPD n Part B Budget Narrative
ti
, mkt
March 19, 1997 Professional Communications Services
Sgt. Mark Woodward
Pueblo Police Department
130 Central Main
Pueblo, CO
RE: Tactical Emergency Alert System Information
Dear Sgt. Woodward:
Mountain Communications, Inc. can provide the equipment and services
you requested, to re- establish an emergency alert network For high
risk areas. This network can utilize any of the existing voice
channels for a greater area of coverage, or a simplex channel as a
backup. I recommend using channel three.
The alerting field alarm units consist of an encoder unit, a
standard portable and alarm interface, at a cost of $1500 per unit.
The portable will be programmed for the channel(s) of operation, and
use power only when required. Standard chargers, batteries,
antennas, etc. will be used. The encoder will provide a quarter
second digital squawk, just like the ID provided on the cars.
The decoder unit is self - contained with an alpha numeric display.
Decoded squawks are displayed in real english to identify its
location. These decoders can either be mobile, or fixed bases,
allowing any number of decoders. They require dedicated audio from
the channel of operation, therefore a separate mobile is included in
the cost. Each unit's cost is $3500.00.
To complete the system will require portable alarm equipment of your
choice. Money clips, door switches and PIRs will be included. I
estimate alarm equipment costs at $3700.
Totals for the quantities of 10(ten) field units, 3(three) alpha
decoders, and alarm equipment, would be $29,200. Equipment includes
a one year parts and labor warranty. Mountain Communications, Inc.
will maintain this system, after the initial warranty expired, at an
additional cost of $70 per month.
Thank you for allowing us to quote your communications requirements.
If you have any questions, please feel free to call me.
Sincerely,
MOUN'TAJN _ � , I CA`i`I- NS / INC
Deb_b e 3a1S: c s«
Government Sales
DB /db
1340 E. EVANS AVE., PUEBLO, CO 81004 719- 566 -1201
MARS I P.PD Part B text Budget Narrative
v
Ir VANISE SECURITY SYSTEMS, INC. 301 N. Main Street
Suite 205
Pueblo, CO 81003
(719) 544 -4152
March 25, 1997
PUEBLO POLICE DEPARTMENT
Vanise Security Systems Inc. is pleased to present the following proposal for the Pueblo Police
Department for Wireless Alarm equipment. Seaboard electronics is one of the industry leaders in radio
technology.
Quantity Part number
Description
Unit price
Total Price
1 M -IAL
Central Monitor
$ 7,500.00
$7,500.00
1 M -IAPS
Power Supply
302.00
302.00
2 MISR
VHF Repeater
5,200.00
10,400.00
2 Ant -3
685.00
1,370.00
10 Micro 4B
Transmitters
513.00
5,100.00
10 Yuasa NP 6 -12
Batteries
28.00
280.00
10 Basler 12V
Transformers
14.50
145.00
Total
$ 25,100.00
Optional
1 PR -1
Printer
475.00
475.00
Total with optional printer
$25,575.00
Please feel free to contact me with any further questions at my office.
Sincerel
Core
encl
LCIs
1997 DCSIP Application PART B - BUDGET
Form B -2 FUNDING SUPPORT
Use the space allotted to provide the requested information.
16. OTHER PRIVATE OR PUBLIC AGENCIES SUPPORT Indicate other private or public, non - federal agencies
that have agreed to, or are considering financial support of this project. Identify and explain the source of funds
including the name(s) of those agencies, the exact amount of support, the dates the funds are available, and how the funds
will be used.
N/A
17. FEDERAL SUPPORT Will other federal support be available for any part of this project? If ves, identify and
explain when the support will be available, the amount of the support, and how the funds will be used. This should be
interpreted broadly and include notice of any related activities supported by other federal programs (HHS, JTPA, HUD,
General Revenue Sharing, etc.) which have significant impact on the potential success of this project.
We have applied for and have had approved a " Supplemental Hiring " Federal Grant
which will place seven Officers in our Crime Prevention and Community Oriented
Policing programs.
18. FEDERAL SUBMISSIONS Have other federal agencies been contacted for assistance on this project? If yes,
identify the aaencv, indicate the status of the project in that federal agency's funding process, and how the funds will be
used.
No
19. SOURCE OF MATCHING FUNDS New cash match is defined as "non- federal money that would not have
otherwise been made available in the absence of the federal funds." Forfeiture funds and project income are considered
new cash match, as well as general funds allocated for the project by the local or state government. If the source is other
than those described, explain how it was determined to be eligible as new cash.
Seizure and forfeiture funds from our agency will
serve as New Cash match.
Part C MARS PPD
Project Plan Narrative
written text
The City of Pueblo, Colorado has approximate census figures of 100,000 residents,
served by a Police Department consisting of 180 certified Officers and 61 civilian
staff positions. As a typical Police agency, the Department manages day to day and long
term planning and development, and resource management. Officers and managers have
determined we have a deficiency in our ability to respond in a timely manner to certain
crimes in progress, most recently illustrated by a rash of armed robberies of businesses
amounting to 19 in a 42 day period, committed by approx. 13 individuals either acting
alone or in teams.
Targeted businesses did not have alarm systems in place, even though some had
video capability. The victim business employees appear to have been hesitant to call
Police in several of these incidents upon departure of the suspect or suspects. In some
cases, the employee would call their employer to ask for further direction, and some
called a family member or spouse before calling Police to report the armed robbery.
We propose that the aquisition of a Mobile Alarm Response System ( MARS )
operated, installed, and monitored by the Pueblo Police Department would enable us to
effectively monitor certain locations and businesses, respond more efficiently as to
time and manpower, and increase our apprehension percentages. Although the major goal
of this project is to increase armed robbery apprehensions, we would expect a decrease
of these type robberies overall as the community learns of our efforts to prevent,
educate, as well as apprehend. Further, with the proposed system, there are applications
that would result in apprehensions of burglary, theft, and other specific crimes.
We would expect an increase in the community's confidence in our Police Department as
a positive result of the project efforts. Contact between Officers and the business
community should result in an opportunity for the exchange and dissemination of
Crime Prevention technologies and methodologies.
Our proposal is projected to consist of ten field units which can be readily
installed in community locations ( businesses and homes ) and have the capacity to
transmit an immediate silent alarm to our Police communication center for immediate
Police response. This system should also have the capacity for a field monitor unit,
for those specific applications where the alarm signal should be transmitted directly
to a motorized field unit for tactical application. The system we describe is intended
to be utilized on a temporary basis ( not a permanent alarm which competes with private
business ) for locations developed by intelligence infomation, informant information,
or vulnerability studies. We would expect a decrease in our Police response time to
crimes in progress, a quicker actual report time to our Police agency, an increased
apprehension percentage, and a general increase in civic confidence in the Police
Department's ability to respond and apprehend, resulting finally in a decrease of armed
robbery in our community.
We have currently employed by our Department Officers who have a working
knowledge of alarm system components, and we have access to technical and maintenance
assistance through our City radio shops section, which simplifies our proposal as far
as personnel and further expenditure. Upon aquisition of the needed MAPS equipment, the
system would be installed in such a manner that the field units could be placed in sites
in a short period of time ( 15 minutes to 45 minutes ) Again, we would prefer a dual
capacity monitor advantage 1) 24 hrs. by our communications center or 2) field monitor
by Officers in a specific locale or vehicle as prescribed by a specific tactical
approach.
Part C MARS PPD
Project Plan Narrative - -2-
written text
The Mobile Alarm Response System is best described as a 2 watt, 100 MHZ band
radio transmission system including ten field transmission units, three decoder units,
receivers to be placed on existing City owned. radio transmission towers, designated
radio channels which are alarm specific(which we already have in place) and certain
portable alarm trigger mechanism components including push button, money clip,
passive infra-red motion detectors, or similar activation devices. When activated,
a specific radio transmission will be made from the alarm unit installed at it's
location to the receiver on the radio tower. The signal will then travel through a
dedicated phone transmission line to the Police Communications Center, where the
transmission source and type of alarm will be displayed, resulting in the immediate
notification of involved Pol ice units. We are expecting that this system will provide
an alarm notification to the Police Communications Center in a matter of seconds.
Current alarm services and vendors that depend on answerning services and phone line/
phone satellite systems require several minutes in most cases to communicate alarm
information to a Police agency. This immediate response advantage of responding to
crimes in progress should result in a more successful Police effort.
The evaluation plan of an operable MARS shall include a comparative study of
reporting time to the Police agency, the Police response time, the apprehension
percentages, and should also include a customer survey reflecting a reduction. in fear
of crime and a confidence in our Police efforts that we are committed to enhancing
the safety and quality of life in our community.
We anticipate that this project will involve input and participation towards a
successful effort from most Divisions and Units of the Police Department. Communications
will be instrumental in recording vital information, our records section computer
program will be utilized for specifics on statistical data entry and assessment, and
further effort will be provided by our Crime Prevention and Crime Analysis Officers.
Decisions on placement and operation of the MARS will be managed by our Community
Oriented Police Unit, supervised by the Sergeant of that unit. COP Officers will
utilize information from Patrol Officers, Detectives, intellegence information, and
all other pertinant input in determining need and placement of alarm field units.
These crime in progress alarms will be given a high priority as standard Department
procedure.
Critical elements of the MARS project include the aquisition and rendering
operational a system operated and maintained by our agency that has the capability
to transmit a specific alarm signal within seconds resulting in a more immediate
response. We intend to incorporate available alarm technology into the operational
mission of our Department, and by using the combined services of the personnel and
units listed above provide a continuous program focused on success and service to the
community. Data collection and assessment will be timely, accurate, and complete. It
shall include comparative studies of past robbery information,as well as the key
elements of the MARS project to include at minimum 1) delay time in reporting crimes
in progress to Police Agency 2) Police response time upon receivership of event
notification 3) apprehension percentage ( with attention to near or on scene as opposed
to by further investigatory follow up, and any variables that would have resulted in
success of apprehension by a more immediate response). Records should be l:.ept on all
MARS installations as to false alarms, actual alarms, and the above mentioned specifics.
The information of assessment shall be kept in a manner that can be evaluated at least
annually.
,1jir
Part C MARS PPD written text
Project Plan Narrative -3-
To aquire and render operational the Mobile Alarm Response System for continuing
use by our Police Agency in are effort to increase apprehensions of robbery perpetrators
and other specific crimes, the below workplan and timetable considerations are suggested:
Task 1- Solicit competitive final bids, order and receive necessary equipment
Coordinate program through Community Oriented Police Supervisor
Estimate of 90 days
Task 2- Develop data sheet for alarm information- Develop Customer Survey
Prepare past robbery information in format which will adapt to
comparative study
same 90 days as Task 1 above
Task 3- Install major components of MARS program- Assess immediate needs for
placement of field units - Deploy units and monitor - began record keeping
All staffing for this project shall be in place and funded, see organizational
chart below: ( no staff funding requested for purposes of this grant application)
Chief of Police
T
Deputy Chief of Investigative Services Division
T
Sergeant of Community Oriented Policing Unit
T A �
Patrol Units Crime Prevention/ Detectives COP Unit
Crime Analysis Units
Patrol Units- will provide input on locations, provide alarm response, complete
original reports and supplements with pertinent information
Crime Prevention /Crime Analysis - input on locations - statistical data - needs
Detectives- develop informant or other case info - assist with locale and need data
COP Unit- Conduct customer surveys - collect and compile statistical data - report
findings in timely required manner
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Part C MARS PPD
written text
Project Plan Narrative -4-
This proposed project is designed and intended to increase our apprehension
percentages of crimes in progress, specifically commercial armed robbery. We w i l l
concentrate efforts to supply direction and education towards our possible victims,
describe to them what we need in terms of immediate notification, utilization of the
MARS, decrease out response time, and hopefully realize an overall decline of robbery
incidents. An additional expectation over time is a reduction in fear of victimization
by our affected customers, and an increased confidence by the public in the Police
effort to effectively impact armed robberies in our community.
Our data collection will include the following;
1) Actual time of report to authorities- the amount of time between the actual robbery
and the time employee notified the Police agency
2) Police response time -Time received at dispatch -time officers dispatched- time officers
arrived on scene
3) Number of apprehensions of perpetrators either as a direct result of response time
or by whatever investigatory or follow up work resulted in apprehensions.
4) Statistical analysis should include the above information for all commercial armed
robberies, and include what type of reporting or alarm system was utilized.
5) Customer survey of victims should include i nformati on regarding police response,
confidence in agency to reduce victimization, for users of the MARS system was
adequate information on prevention /education methodologies imparted in order to
increase the effectiveness of apprehension efforts..
6) The above items should be collected as per occurrance, and evaluated as to effective-
ness and efficiency semi - anually or annually.
We would expect that ongoing maintenance and operation of this system will be
our Department's responsibility, and will include such in future budget requests. We
would envision this system to be operational and effective for 15 -20 years unless
impacted by some major technology changes.
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Part C project plan narrative MARS PPD item text
Project Plan Narrative- Part C - Problem Statement
20. Police Officers have determined that we have a deficiency in our ability to
respond to certain crimes in progress in a timely manner. In an examination
of agency records, we found that there are delays in the notification to the
Police Department that a certain cr•,,iie has occurred or is i-n progress, resulting
in a delayed response to such crime. Many businesses in Pueblo do not have any
type of alarm or video security equipment. Although our Officers encourage the
implementation of crime prevention methodology and technology, we believe that
being able to temporarily install some specific alarm equipment in order to
provide an immediate alarm response would result in quicker response times
and an increased apprehension percentage. We would expect a longer term
result of decreased criminal incidents, and an increased public confidence in
the local Law Enforcement effort to provide a safe and comfortable community,
reducing the crime and the fear of crime.
21. Goals and Objectives
Goal #1 - Decrease the response time of Police Offices to a crime in progress
alarm, increase apprehension percentage.
Goal #1 - Objective 1A- Aquire and render operational 10 mobile alarm response
units at high risk victimization sites within city.
Goal #2 - Reduce crime and fear of crime.
Goal #2 - Objective 2A - Officers will personally contact users of the mobile
alarm system and impart prevention information and
operational information. Survey form will be utilized.
Goal #3 - Demonstrate the efficiency of this particular type of alarm system
supported by statistical data and customer satisfaction results.
Goal #3 - Objective 3A - An evaluation report addressing thosle components
specified in the evaluation section of this grant
application will be submitted to the Division of
Criminal Justice by October 30, 1998, and again by
September 30, 1999.
22. Critical Elements
We are committed to long term planning in this endeavor, as the
use expectancy of the alarm system should be 15 to 20 years. We
are managing change by utilizing the knowledge and information frorr
our line officers to effect the implementation of technology and
efficiency. Our key people in this agency providing information
leading to the identification and selection of goals and objectives
include our command staff and the personnel assigned to our Crime
Prevention and Community Oriented Policing Units.
Data collection that is timely,accurate, and complete regarding the
installation and operation of the Mobile Alarm Units will be pro-
vided. Specific personnel will be assigned the responsibility of
installations and documentation of alarm responses.
/C / ("
Part C project plan narrative MARS PPD
item text
23. Project Description
Under the Improving Law Enforcement format, the Pueblo Police Department
has assessed the need for a Mobile Alarm Response System, managed and
maintained by the Department, where alarms can be quickly and easily
installed at sites of high risk victimization, based on proximity,
past victimization history, informant information. This system can be
utilized for robbery, burglary, tresspass or grafitti incidents as well
as other applications. The concept is to install state of the art alarm
equipment that when activated properly will result in an alarm signal that
is received by the Police Department communications center and dispatched
to officers able to respond in a matter of seconds, rather than the minutes
which appears to be the industry standard. We hope to contact all citizens
who may utilize the service and impart Crime prevention information that
will reduce the chances of their victimization, as well as instruct them
is as to procedures that will safely result in the triggering of an alarm
response that will increase the apprehension of perpetrators of the above
mentioned criminal incidents. We would anticipate over time a reduction
in criminal incidents, a reduced fear of certain crime, an increased
response time, and again, an increse in apprehensions for certain crimes
in progress where the specific alarm equipment is utilized.
24. WorkPlan and Timetable
Objective -
Aquire and render operational 10 mobile response alarm units at
high risk victimization sites within the city of Pueblo
Task 1 - secure final vendor bids- order needed equipment Capt. M.Woodward 30 -60 days
Task 2 - determine placements of alarm units - Cpl. J. Thomas Prevention Unit
complete installation of system 60- 120 days
Task 3 - set units out at sites- instruct citizen as soon as operational
participants- collect data monthly
Data should be compiled monthly on all activations of the alarm equipment, can be
reported quarterly if required, but absolutley by10/30/98 and again 09/30/99.
Will show comparative study of the MARS to standard alarm responses, can include
alarm and apprehension statistics from previous year, shall include results from
citizen satisfaction survey as to response times, contacts with the officers, and
indicate changes in increase- decrease or no change in fear of criminal activity and
interaction with local law enforcement.
25. Non-Budgeted Project Staff � n
n arrative, page 3 describing
g - please see wri t
staffing
IC//�.
Part C project plan narrative MARS PPD
item text
26 Effects and Impact
This project is designed to provide a faster Police response time to certain
crimes in progress, resulting in an increased apprehension percentage. Further,
as the efficiency of apprehension is realized by the comminity in general, we
anticipate a reduction in these type crimes and a reduced fear of victimization
in the community. We further expect that the interaction between Police Officers
and our citizenry in a preventative, proactive, and communi cations 'based effort
to apprehend the perpetrators of certain crimes will result in achieving our
goals and objectives of this project. As we are able to respond and make app-
rehension, officers will realize that these alarms are faster and more accurate
than others available throughtthe alarm industry to private entities. We should
be able to target specific problems and eliminate repeat incidents in some cases.
( example: one perpetrator committed seven armed robberies over a nine week
period - or: publicity about a grafitti arrest should serve as . a further
deterrant to others.)
Implementation problems and unanticipated impacts of this project could include
technical difficulties in the electronics system limiting an area of alarm
coverage, radio frequency interference conflicts, time line complications for
access to funds for purchase of equipment. Realizing that a human factor is
involved in the triggering of any alarm, we could have a problem with clerks
or other victims who are responsible for setting off the alarm should they be
the victim of a robbery situation not following the suggested procedures in a
timely manner. We may have situations where the alarms are set off for reasons
other than what they were installed for: ( example- clerk activated a robbery
alarm for a gas drive off or a disturbance in the store parking lot ) We further
may experience an actual lack of the incidents we are targeting. The areas we
select for coverage by the mobile alarms may not be victimized while the alarm
coverage is 'installed. One possible positive impact could be that the criminal
community, should they become aware of this particular type of alarm capability,
may change their focus to other crimes or, perhaps a certain percentage of these
individuals will decide not to take the risk of attempting an armed robbery.
Hopefully, some of these items can be addressed during the project, and perhaps
some of them may not need be a concern.
27 Evaluation
Our eval uati -on process w i l l be guided by the written narrative (written text )
page numbered -4- of this application. (please refer to that page)
The alarm data necessary to complete the statistical data will be on record
through our computer aided dispatch system. We will be able to retrieve and post
the time alarms came in to the Comm center, the time officers were dispatched,
what locations they responded from,time officers arrived on scene. These figures
will be available for both project alarms as well as other regular alarms present
in our community managed by vendors. We should be able to compare the responses
and results over time. We should collect data each month, and have it available
for quarterly and /or annual reports. Our results should then indicate if the
project succeeded over the time alloted, both in terms of efficiency and
effectiveness. We would hope to show that the project achieved the desired
results and reduced the problem in our community.
I v /�U
Part C project plan narrative MARS PPD
item text
28 Evaluation of past progress for continuation applications
N/A at this time - this is a new project
29 Plans for future funding
N/A this is a one time equipment request
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