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HomeMy WebLinkAbout8055RESOLUTION NO. 8055 __ A RESOLUTION APPROVING FOR PROFESSIONAL SERVICES AND ENGAGING WALKER PARKING CONSULTANTS /ENGINEERS, INC. FOR PARKING SYSTEM FINANCIAL ANALYSIS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PUEBLO COLORADO, that: SECTION 1. The proposal dated December 2, 1996 and approved scope of work submitted by Walker Parking Consultants /Engineers, Inc. a consultant, copies of which are in the office of the Department Transportation, concerning a proposal for parking system financial analysis for the Union Avenue Historic & the Central Business District is hereby approved subject to contract language approval by the City Attorney's office. SECTION 2. The estimated cost of this proposal is $30,000 and the total cost of this contract including contingencies shall not exceed $33,000. SECTION 3. Funds will come from the 019 - 0419 -0020 account. INTRODUCED: February 10 , 1997 ATTEST: By: Fay B. Kastelic Councilperson APPROVED:' City Clerk Presi ent of eity Council Parking Consultants/ December 2, 1996 Engineers, Inc. Mr. Don Saling Director City of Pueblo Department of Transportation 350 South Elizabeth Pueblo, Colorado 81003 RE: Proposal for Professional Services Parking System Financial Analysis Dear Don: At your request, we are submitting this proposal to conduct a study to forecast the revenues and expenses of parking districts in the City of Pueblo. Following is our scope of services and proposed fee for this effort. SCOPE OF SERVICES 1. Meet with City representatives to confirm project understanding and gather background information. 2. Perform field observations to determine character of area and identify characteristics of the City of Pueblo. 3. Working with City representatives, identify study areas within the Historic District and Central Business District. (We are planning on this area not to exceed a 6 -block x 6- block area for the Historic District and an 8 -block x 12 -block area for the Central Business District.) 4. Obtain parking space inventory data from City representatives. Revise owner - provided data to confirm its validity with respect to number of spaces and user restrictions. 5. Perform one -time car counts to determine usage of short-term parking spaces, for both on- street spaces and visitor spaces in off - street lots. 6. Obtain from City representatives historical cost and revenue data relative to existing parking spaces. Review historical financial statements. 7. Identify the location and scope of potential new parking facilities. Document assumptions for timing of future improvements. 5350 South Roslyn Street, Suite 220, Englewood, Colorado 80111 Tel: (303) 694 -6622 Fax: (303) 694 -6667 Mr. Don Saling December 2, 1996 Page 2 8. Define district limits for the installation of parking meters. 9. Coordinate with City representatives to develop joint recommendations on parking rates for on -street parking spaces and City -owned off -street parking facilities. 10. Perform license plate surveys in selected short-term on- and off -street parking spaces to determine turnover and duration characteristics of parking spaces. 11. Develop utilization projections for proposed surface lots and future structures in the HARP District. 12. Forecast operating revenues and expenses (including revenue collection, on- street enforcement, parking facility maintenance, etc.) for a potential City - operated parking system. The forecast will include existing on -street and off - street parking spaces and future spaces owned by the City. 13. Develop a pro forma statement of net operating income including the forecasted revenues and expenses as well as any amortized debt service required for funding parking system capital improvements. 14. Submit findings and recommendations in a draft report. Data summarizing existing on- site parking space inventory, the usage of these spaces, area parking rates, and our financial projections will be provided. 15. Give a multi -media presentation to City representatives outlining our findings and recommendations. 16. Obtain feedback from City staff regarding the draft report and finalize report. Provide six bound copies and one camera -ready copy. PROFESSIONAL FEE Walker Parking Consultants /Engineers, Inc. will perform the proposed services for a lump sum fee of $30,000 plus customary reimbursable expenses. We anticipate staffing the project with personnel from our Indianapolis office. We recommend establishing a budget of $3,000 for reimbursable expenses which will include 1.1 times the actual cost of travel for 3 site visits, transportation and subsistence; toll telephone calls /facsimile transmissions; postage and express delivery services; and the reproduction of reports and other project - related items. Any additional services which you request and authorize in advance will be performed at our standard hourly rates for basic services then in effect. Terms and conditions will be as wa cer Mr. Don Saling December 2, 1996 Page 3 attached in Walker Document A94.3. We look forward to helping you with this project. Please call if you have any questions regarding our proposal. Sincerely, WALKER PARKING CONSULTANTS /ENGINEERS, INC. Q Larry W. Hofmocke , P. E. C. Kirk Taylor Vice President Project Manager Attachments: As Stated cc: Jim Munch AUTHORIZATION Trusting that the foregoing meets with your approval, please sign and return one copy of this proposal to signify your acceptance and notice to proceed. AUTHORIZED BY: Name Title Date M:\PROPOSAL\nMY\GOVILMNT\PUEBLO.WPD wa cer . WALKER DOCUMENT A94.3 GENERAL CONDITIONS OF AGREEMENT SERVICES - Walker Parking Consultants/Engineers, Inc. (WALKER) will perform for the CLIENT professional services which are limited to the work described in the attached letter. Professional services are provided solely in accordance with written information and documents supplied by the CLIENT, and our services are limited to and furnished solely for the specific use disclosed to us in writing by the CLIENT and none other. PAYMENTS - For the services described, WALKER will be paid as stated in the attached letter. WALKER will submit invoices to the CLIENT monthly and a final bill upon completion of services. Payment is due upon presentation of invoice and is past due thirty days from invoice date. CLIENT agrees to pay a finance charge of one and one -half percent per month, or the maximum rate allowed by law, on past due accounts. In addition, in the event of past due payment, WALKER may, after giving seven (7) days written notice, withhold unissued work and suspend services under this agreement until paid in full. OWNERSHIP OF DOCUMENTS - All documents prepared or provided by WALKER, including without limitation drawings, nonpaper information storage such as tape, film, optical memory, disk storage, CD Rom, and/or other computer memory devices, reports, estimates, specifications, field notes and data are and remain the property of WALKER as instruments of service. Any use for modifications or extensions of this work, for new projects, or for completion of this project by others without WALKER's specific written consent, accompanied by verification or adaptation by WALKER will be at the CLIENT's sole risk without liability or legal exposure to WALKER and the CLIENT shall defend, indemnify and hold harmless WALKER from all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting therefrom. STANDARD OF CARE - WALKER will perform the services called for in the attached letter and this agreement in accordance with generally accepted standards of the profession. NO OTHER WARRANTY, EXPRESS OR IMPLIED, IS MADE. WALKER's liability to CLIENT and all persons providing work or materials to this project as a result of acts, errors or omissions of WALKER shall be limited to $10,000 in the aggregate. Any estimates or projections provided by WALKER will be premised in part upon assumptions provided by CLIENT. WALKER will not independently investigate the accuracy of the assumptions. Because of the inherent uncertainty and probable variation of the assumptions, actual results will vary from estimated or projected results and such variations may be material. As such, WALKER makes no warranty or representation, express or implied as to the accuracy of the estimates or projections. PERIOD OF SERVICE - Services shall be complete the earlier of (1) the date when final documents are accepted by the CLIENT or (2) thirty days after final documents are delivered to the CLIENT. Any additional costs incurred by WALKER due to project delays or interruptions which are not the fault of WALKER shall be deemed the responsibility of the CLIENT, shall be billable to the CLIENT in accordance with the provisions set forth herein and shall be 'in addition to the basic agreement. wa er PARKING CONSULTING STANDARD BILLING RATES EFFECTIVE JANUARY 1, 1996 PRINCIPALS SENIOR PRINCIPAL $ 250.00 PRINCIPAL $ 200.00 PARKING SPECIALISTS SENIOR PARKING SPECIALIST $ 150.00 PARKING SPECIALIST $ 110.00 PROJECT MANAGEMENT SENIOR PROJECT MANAGER $ 150.00 PROJECT MANAGER $ 120.00 DESIGN SENIOR ENGINEER/SENIOR ARCHITECT $ 115.00 ENGINEER/ARCHITECT /DESIGNER $ 105.00 TECHNICAL SENIOR TECHNICIAN /SENIOR ANALYST $ 75.00 TECHNICIAN /ANALYST $ 60.00 SUPPORT SENIOR SECRETARY /BUSINESS MANAGER $ 55.00 SECRETARY /CLERICAL $ 40.00 Rates are adjusted annually on January 1 wa cer