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HomeMy WebLinkAbout7921RESOLUTION NO. 7921 _. A RESOLUTION APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF PUEBLO AND DESIGN STUDIOS WEST, INC., FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE HISTORIC ARKANSAS RIVERWALK PROJECT, AND ESTABLISHING A CONTINGENCY FUND FOR ADDITIONAL SERVICES THAT MAY BE REQUIRED BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that: SECTION 1. The Amendment to the Agreement for Professional Engineering Services as- sociated with the Historic Arkansas Riverwalk Project, by and between the City of Pueblo, a Municipal Corporation, and Design Studios West, Inc., a copy of which is attached hereto, having been approved as to form by the City At- torney, is hereby approved. SECTION 2_ The President of the City Council is hereby authorized and directed to execute said Amendment in substantially the same form as attached, for and on behalf of the City of Pueblo, and the City Clerk is hereby directed to attest same and affix the seal of the City thereto. SECTION 3. Funds for said Professional Services, in the amount of $308,500.00, shall be paid from the proceeds of the HARP Bonds, Account No. 037 -1996- 100 - 000 -040- 0020. SECTION 4. In addition to the amount set forth in Section 3, a contingency fund is hereby established in the amount of $30,000.00 for additional services that may be required. This fund shall be taken from the proceeds of the HARP Bonds, Account No. 037 -1996- 100 -000- 040 -0020. ATTEST: ity Clerk INTRODUCED - j u l,__22_ ,1996 By___._ 7\1 Councilperson APPROVED: A -- �e - Presid nt of the Council - 2 - AM ENDMENT TO AGREEMENT FOR P ENGINEERI SER THIS AMENDMENT to Agreement for Professional Engineering Services is made and entered into this 22nd day of July, 1996 by and between the City of Pueblo, a Municipal Corporation (hereinafter referred to as "Owner ") and Design Studios West, Inc., a professional engineering firm (hereinafter re- ferred to as "Engineer "). WHEREAS, Owner and Engineer have heretofore entered into an Agreement (hereinafter "the Agreement ") dated November 27, 1995 wherein Engineer agreed to render certain professional engineering and related services for Owner in connection with the Historic Arkansas Riverwalk Project (hereinafter referred to as the "Project ") ; and WHEREAS, the parties agree that an Amendment to the Agreement is necessary and desirable to increase the contract amount for additional services and de- sign revisions as requested by the Owner; NOW, THEREFORE, in consideration of the foregoing and mutual terms and conditions set forth herein, the parties agree as follows: 1. The Agreement is amended by expanding the scope of work to include the additional services outlined in Appendix "A" to this Amendment. 2. The Engineer shall complete the work items generally de- scribed in Appendix "A" to this Amendment in accordance with the terms of the Agreement. 3. With respect to Engineer's services provided under this Amendment, Appendix "B ", "Fee Schedule" of the Agreement shall apply to compensation payable for key personnel, reimbursable expenses, and media costs, and shall be in- creased in the amount of $308,500.00 for the work author- ized by this Amendment. 4. Except as expressly modified by this Amendment, the Agree- ment shall remain in full force and effect. Any obliga- tions remaining to be performed under the original Agree- ment by either party, relating to the professional services to be performed by Engineer generally or with respect to other phases of the Project are not waived or excused in any manner, but shall be fully performed in accordance with the terms and conditions of the Agreement as it existed prior to this Amendment. IN WITNESS WHEREOF, Owner and Engineer have executed this Amendment to Agreement for Professional Engineering Services as of the date first above written. ENGINEER: CITY OF PUEBLO A MUNICIPAL CORPORATION DESIGN STUDIOS WEST, INCA. By Pres / dent of the Council bJcr- Title ATTEST: B y City Clerk BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT A14D FUNDS ARE AVAILABLE: A�- AJJ Director o�n e APPROVED AS TO FORM: C C - ty 'Attorney - 2 - PROJECT PRELIMINARY DESIGN CONTRACT AMENDMENT JULY 15, 1996 DSW DESIGN STUDIOS WEST, INC. FUnrung Lngmeermg La—ri&cape.Architecture 105WestB5: Pueblo, Colaado 811.03 H I S T O R I C July 17, 1996 Mr. Tom Cvar Public Works Director City of Pueblo 211 East D Street Pueblo, CO 81003 Dear Tom: Enclosed is the proposed Contract Amendment /Work Release for the next several months of projected work for HARP. The enclosed documentation is based on the conversation we had on July 9, 1996 and July 15, 1996 to outline how Design Studios West, Inc. (DSW) should best proceed with Preliminary Design (Design Development) while the Phase One construction documents are approaching bidding and award. As we discussed, the HARP program has changed significantly from our original proposal in November 1995. Phase I of the HARP has made tremendous progress over the last six months. Construction documents for this phase will be issued by the end of the month and construction should begin by the end of September 1996. However, positive changes to the HARP program, such as the Grand Avenue re- alignment, additional project parking, and revisions to the private sector development pads, have caused a majority of the original design development work for Phases II and III to no longer be valid. Before DSW can produce final Construction Documents for Phases 11 and III of the project, two issues must be resolved. First, because of the magnitude of changes which have occurred with the original project, design development work must be performed to determine how the critical elements for the Phases 11 and III can be accomplished. Secondly, construction budgets must be established for Phases I1 and I11. It is our recommendation that we need to re- establish a project "baseline' for Phases II and 111. To establish this baseline, design development services must be performed for Phases 11 and 111. The attached Preliminary Design Contract Amendment outlines the scope, schedule, and estimated fees and expenses to accomplish these design development tasks. The total estimated cost for the contract amendment is $308,500. For your convenience, we have segmented the Contract Amendment into the following three (3) sections; Mr. Tom Cvar July 17,1996 Page 2 Section One: Previous Additional Professional Services This is a summary of professional services which DSW performed during the past several months which were not included in our original scope of services, but were considered to be vital to the planning, design, and potential funding of HARP. Section Two: Preliminary Design, Scope of Services, Estimated Fee and Schedule We have outlined the work tasks required to prepare Preliminary Design documents for the balance of the HARP project area. As discussed, the exact construction budget and extent of grants and donations will be determined in the next several months. We anticipate completing only the first two tasks of Preliminary Design until we have a specific estimate of construction value. The estimated fee for this task is estimated at $179,000. Section Three: Additional Services, Terms and Conditions Recognizing that both the City of Pueblo and the HARP Commission may require additional services from DSW and its team of special consultants we have outlined those known services and estimated their cost and time to complete. In addition, we have suggested that all additional work outside of the Scope of Services for Preliminary Design (outlined in Section Two above) be authorized by Work Release. The estimated fee for this task $129,500. The work scope we are proposing to undertake is a design development effort for the balance of the HARP and for Phase I construction contract procurement support. We have used the term "preliminary design" throughout this proposal rather than "design development" in order to be consistent with the City of Pueblo contract language. Additional contract amendments will be required for Construction Administration services for Phase I Construction and for the preparation of Construction Documents for Phases II and III. Please review this packet of information at your earliest convenience. We remain hopeful that a packet can be prepared, presented, and approved for Pueblo's City Council meeting on July 22, 1996. Very truly yours, DESIGN STUDIOS WEST, INC Donald . Brandes, Jr., ASLA President SECTION ONE PHASE ONE ADDITIONAL S'ER VICES SECTION ONE PHASE ONE ADDITIONAL SERVICES During the course of DSW's work effort over the past several months, costs were incurred for items not identified or budgeted for in our November 1995 cost estimate. The total cost resulting from the additional work is estimated at $132,509 plus direct expenses. A summary of the items and costs incurred is listed below: Great Outdoors Colorado Support: DSW assisted with this work task by providing cost estimates, maps, graphics, and attended coordination meetings and site visits with the GOCO board members. The work was completed per the request of Jim Munch. Total ................ ............................... $ 32,359 HARP Subcommittee Support: DSW provided support to the HARP Foundation, HARP Arts, and Public Communications, and Intergovernmental agreement committee's. The support included maps and graphics support, attendance at meetings, and document reproduction. The work was completed per the direction of the HARP Commission. Total ................ ............................... $18,482 Economic Development Administration Support: DSW assisted the City in identifying work elements within the HARP which could be completed by a separate Davis -Bacon construction contract and prepared cost estimates for various alternatives. The work was completed at the request of Jim Munch. Total .................. ............................... $ 3,485 Additional Environmental Investigations: DSW was requested to expand the scope of the original Environmental Phase II Site Assessment which was prepared to target suspected contamination at the corner of Main and Elizabeth Streets. The scope was expanded to investigate two existing parking lots south of Elizabeth Street and Lake Elizabeth. The work was added to our environmental subconsultant. Total ................ ............................... $18,708 HARP Preliminary Design - Section One Design Studios West, Inc. Phase One Additional Services Page 1 Additional Site Planometric Survey: DSW was requested to expand the scope of the HARP project on Main Street to "D" Street and also to extend the curve on Elizabeth Street to West 2nd Street. DSW subcontracted the site survey work to KLH Engineering consultants. Total .................. ............................... $ 2,490 Trolley Investigations: DSW was requested to investigate the structural modifications and costs associated with incorporating a steel wheeled trolley across the Union Avenue bridge at two locations. The work was completed by DSW's subconsultant, Lonco, Inc. Total .................. ............................... $ 2,985 Leland Consulting Group: DSW was requested by the HARP Commission to provide private - sector development services. The services include Pro forma building budgets, Pro forma operating budgets; Pro forma debt and equity requirements and pro forma cash flow flow and return on investment analysis. The work was completed by DSW's sub - consultants, Leland Consulting Groups and Semple Brown Roberts. Total ................ ............................... $ 54,000 HARP Preliminary Design - Section One Design Studios West, Inc. Phase One Additional Services Page 2 SECTION TWO PRELIMINARY DESIGN SCOPE, FEE AND SCHEDULE SECTION Two PRELIMINARY DESIGN PROPOSED SCOPE OF SERVICES A. General Design Studios West, Inc. (DSW) shall provide design services consisting of four primary elements for the Preliminary Design Phase of the HARP. These four elements, or tasks as described herein, shall consist of Task I. Final Program Based on input provided by the HARP Commission, the City and the design charette participants, DSW will begin the design effort by revising, updating and documenting the final project elements and project programming for the entire 26 acre project area. This initial task will be comprised of four primary elements. These are: • Compile consensus revisions and document the final HARP program in diagrammatic form. • Compose an accompanying report document which outlines all the programming assumptions that the preliminary and final design phases will be based on. • Conduct and attend necessary coordination meetings and related presentations. • Present the final project programming diagram and report to City Council and the HARP Commission for final approval. Task II. Preliminary Design Develop final design solutions for the entire project excluding the scope included in the construction documents for Phase One (currently being bid.) Task II shall include the following: • Final Layout • Final Project Grading • Final Site Furnishings Design • Final Architectural Elements Design • Final Project Lighting, and Sound System Layout and Design • Final Specialty Finishes, Features and Fountain Design • Final Landscape Planting Layout and Design • Final Project Identity, Directional and Regulatory Signage and Graphics Program • Final Environmental Interpretive System Design • Final Historic Interpretive System Design • Final Public Art Opportunities Program (Visual and Performance Arts) • Final Environmental Arts Opportunities Program • Final Waterway Function, Boathouse, Maintenance and Operations Program • Final Project Marshaling, Operations and Maintenance Analysis and Program HARP Preliminary Design - Section Two Design Studios West, Inc. Proposed Scope of Services Page 1 Task III. Value Engineering Create value engineering scenarios which address and anticipate three potential levels of construction value: • Scenario One- design to the level of known available construction funding at the time of design. • Scenario Two - design to a level of reasonably assumed, moderately enhanced funding expected to be available by the time of bidding (Summer, 1997). Scenario Three- design to an assumed eventual budget based on an amount of project enhancement funding provided through a variety of likely sources over a period of several construction phases. Task IV. Definition of Phase Two Construction Documents The limits of a Phase Two construction bid set will be determined based on the outcome of the analysis provided in Task III above. We are anticipating a bid package to be complete by the end of 1997 with Phase Two Construction beginning in early 1998. Note: In addition to the four primary tasks of this phase of work, DSW proposes to continue its involvement in several sub - tasks, such as: • The HARP Commission and Sub - Committee assistance and involvement (as required and approved by the HARP Commission through Work Release; see Section Three) • Assistance with HARP funding applications, presentation materials and support (as directed by the City and the HARP Commission through a signed Work Release); • Coordination with those developing the downtown architectural design guidelines (as directed by the City and the HARP Commission through a signed work release); Section Three of this document further defines the extent of likely additional services and their associated fees. HARP Preliminary Design - Section Two Design Studios West, Inc. Proposed Scope of Services Page 2 B. Preliminary Design Intent The overall intent of this proposed phase of work is to produce design documents outlining specific design layout and materials for the "finishes" portion of HARP and to arrive at a preferred development scenario relative to realistic and reasonably assumed available project funding. DSW will then be prepared to begin construction documents for the Phase Two construction bid set for the HARP. C. Scope of Work Task I. Final Project Elements Definition and Programming DSW will begin this task by concluding all planning and programming efforts related to the overall projects' form and function. There have been many studies, charretes and workshops intended to establish and solidify the final built elements or `programming' components of the HARP. Through the hard work of the City, HARP Commission, the consultant team and most importantly, the people of Pueblo, DSW is now prepared to document and finalize the proposed project program elements. This will form the framework for the application of design finishes, materials and layout. Based on input provided by the HARP Commission, the City and the design charette participants, DSW will begin the preliminary design effort by revising, updating and documenting the final project elements and project programming for the entire 26 acre project area. This initial task will be comprised of four primary elements. These are: • Compile consensus revisions and document the final HARP program in diagrammatic form. • Compose an accompanying report document which outlines all the programming assumptions that the preliminary and final design phases will be based on. • Conduct and attend necessary- coordination meetings and related presentations • Present the final project programming diagram and report to City Council and the HARP Commission for final approval. At the conclusion of this task, any further revisions or substantial deviations from the agreed upon final program plan will affect project schedule and budget. Future modifications will only occur through a signed work release and amended project schedule as approved by the HARP Commission and City Council. Task II. Final Design Having established circulation, channel layout and project infrastructure improvements in the Phase One construction bid documents (currently being compiled and bid), a strong, known framework has been developed for the application of urban design and waterfront improvements through this preliminary design effort. HARP Preliminary Design - Section Two Design Studios West, Inc. Proposed Scope of Services Page 3 In an effort to provide the highest degree of design focus, DSW has composed a consultant team which brings together some of the finest professional expertise available in the nation while maintaining the continuity of design. Below is a list of the special consultants which DSW believes will be necessary to accomplish the full range of services required for Task II, Preliminary Design: • Design Studios West, Inc.: Project Management, Urban Design, Landscape Architecture, Civil Engineering, Signage and Identity Design. • James E. Keeter, FASLA: Project wide design consultation, peer review and waterfront development programming, maintenance and functional criteria development. • HGF Architects, Inc.: Schematic programming and design for the projects' public architectural components. • Joanne Dodds: Historical Interpretive story boarding and schematic sequencing. • Nan Rickey: Natural resources interpretive planning and schematic sequencing. • Wetlands Consultant: Consultation, recommendations and peer review of riparian area design and development. • Structural Engineering Consultant: Design review of all structural elements and technical expertise in cost effective, alternative structural methods and systems. • Fountain/Pool Consultant: Design review and feasibility analysis and consulting on all water features and water elements. Using the Task I products with a variety of reference sources such as; the Soul document, the HARP /art sub - committees' thematic areas, and the accumulated knowledge base of the previous years of planning and design by previous and existing HARP Commission), DSW will provide the following services; • Final Layout All of the thirty -nine (39) or more project elements will be designed and laid -out both horizontally and vertically. The placement, configuration, fitnction and dimension of each project program element will be determined and documented through a variety of graphic tools such as illustrative plans, cross sections perspectives, isometrics, computer modeling and/or a combination of all or many of the above. This portion of the scope is intended to demonstrate the design of the final project. Given the channel layout and roadway, bridges and utility improvements provided in the Phase One construction package, a project development plan will be designed representing the build out character and lay -out of the overall project. • Final Project Grading In conjunction with the final project layout design, the finished project grading will be developed and designed. Elements such as ADA accessibility, stairways, pedestrian bridges, ramps, plazas, walkways and landscape areas will be designed to accommodate aesthetic and functional vertical solutions demonstrating project and thematic intent. HARP Preliminary Design - Section Two Design Studios West, Inc. Proposed Scope of Services Page 4 • Final Site Furnishings Design In Coordination with the City's efforts to develop design guidelines for the central Pueblo area, and in conjunction with the design of the public architectural elements, DSW will define a project furnishings program that attempts to marry the architectural, urban design, thematic and identity elements through the use of public project furnishing elements, such as; trash receptacles, benches, bollards, railings, tree grates, etc. This system of urban furnishings will correspond to the sequence and hierarchy of program elements and thematic progression throughout the project. • Final Architectural Elements Design The public architectural elements envisioned for the HARP will be brought to a design development level responding to the developing architectural and project design criteria and assumptions. Architectural programming, materials, function, color, massing and finishes will be designed and documented. The architectural vernacular defined throughout the design process in response to the Soul document the HARP /Art group and the desires and efforts of the HARP Commission will correspond to the urban and identity system program to ensure a cohesive, integrated environmental design solution. • Final Project Lighting and Sound System Layout and Design As part of this materials and finishes phase of the HARP, DSW «ill design and coordinate a program for lighting, electrical and public sound system improvements for the project. In coordination with the final development program plan, these systems NNill lend continuity to the way in which the HARP presents itself to the public. The ambiance and excitement of the project at night and the public safety and welfare will be thoroughly considered in the development of these systems. • Final Specialty Finishes, Features and Fountain Design Although many of these elements will likely need to be funded through other sources, a base level of design Avill be given to specialty elements, such as; ceremonial fountains, plazas and features thought to be outside the publicly funded portions of the HARP. As will be discussed in TASK III below, a variety of development improvement scenarios NA be explored responding to different levels of assumed funding for these as well as all significant finishes, materials and furnishings. • Final Landscape Planting Layout and Design As a compositional element used to support spacial and thematic gestures, planting design will be thoroughly investigated and developed to its base level of intensity given assumed available construction funding. A primarily native palette of planting materials NNi11 be researched and developed taking into consideration the unique micro - climate provided by the year -round adjacent water source and unique climate of the Pueblo region. Strong consideration will be given to those landscape materials representing native Colorado waterways and to those planting materials seen to be of historic significance to the diverse historic populations of Pueblo. �T Design - -- HARP Przlimin Desi Section Two Design Studios West, Inc. Proposed Scope of Services Page 5 • Final Project Identity, Directional and Regulatory Signage and Graphics Program Working with the Communications Sub - Committee to the HARP commission, DSW will define and develop a system of project identity elements which attempt to unify and communicate the various theme elements sequentially through the project. A system of communication elements corresponding to the hierarchy of events, activities and experiences will be developed and incorporated into the spacial composition of the project design. A similar system of both regulatory and directional signage will be developed concurrently to provide a cohesive signing program moving through the project. • Final Environmental Interpretive System Design A system of environmental interpretive components and their associated graphic devices and programmed nodes will be developed and incorporated into the final project layout and design. Strong attention w'Ill be given to the story that is to be told through these project components and how they are sequenced and presented. Durability, vandal resistance and maintenance considerations will be of key concern in the design of these elements. • Final Historic Interpretive System Design A sequence of historic interpretive nodes and their associated graphic and spacial elements will be designed and incorporated into a progression of spaces outlining significant elements of the historic Pueblo region. Again, attention to maintenance, durability and vandal resistance will play key roles in the design of these systems. • Final Public Art Opportunities Program (Visual and Performance Arts) A series or sequence of spaces and opportunities for public art (both visual art and performance art) will be identified throughout the project area in anticipation of artist participation within the public spaces of HARP. Included within this program will be opportunities for enhancing project urban design elements for the communication of artistic impression, • Final Environmental Arts Opportunities Program Environmental Arts or communication arts will be the responsibility of the design team. Architectural, urban design and landscape architectural arts will be included in the preliminary and final design phases of the HARP. A high level of attention will be given to coordination with the team developing Pueblo's architectural design guidelines as well as with those on the HARP commission who are beginning to help design thematic elements for HARP overall. • Final Waterway Function, Boathouse, Maintenance and Operations Program With the help of Jim Keeter, the design team will define the critical design relationships and functional criteria for the waterway transportation activities. • Final Project Marshaling, Operations and Maintenance Analysis and Program Through coordination with the HARP commission sub - committees and with the help of Jim Keeter, the design team will create a draft outline for the marshaling, maintenance and function of the public rivervalk. HARP Preliminary Design - Section Two Design Studios West, Inc. Proposed Scope of Services Page 6 Task III. Value Engineering Upon completion of Tasks I and II, the DSW design team will develop an analysis of the resultant design efforts as it relates to a variety of value engineering scenarios. DSW will test the feasibility and design impact of producing construction documents based on three levels of potential project funding: • Scenario One- DSW will analyze the effects of modifying the design solutions developed in Tasks I and II in light of known available construction funding at the then present time. (Autumn 1996) Scenario Two - DSW will analyze the effects of modifying the design solutions developed in tasks I and II in light of reasonably assumed, moderately enhanced project funding expected to be available at the time of Phase Two construction bidding. (Late 1997) Scenario Three- DSW will analyze the effects of modifying the design solutions developed in tasks I and II in light of assumed significant project enhancement funding provided through a variety of likely sources over a period of several construction phases. Given the unclear nature of available construction funding we believe this process will begin to lend clarity and propose reasonable enhancement solutions in both the short and long term. TASK IV. Definition of Phase Two Construction Documents The limits of a phase two construction bid set will be determined based on the outcome of the analysis provided in Task III above. We are anticipating a bid package to be complete by the end of 1997 with Phase Two Construction beginning in early 1998. HARP Preliminary Design - Section Two Design Studios West, Inc. Proposed Scope of Services Page 7 SECTION TWO ATTACHMENTS PROGRAM SCHEDULE PRELIMINARY DESIGN PROJECT SCHEDULE SUMMARY RESOURCE COST TABLE RESOURCE HOUR ESTIMATE HARP Preliminary Design - Section Two Design Studios West, Inc. Proposed Scope of Services Page 9 Work Scope C O N S T R U C T I O N X BIDDING ®PRELIMINARY DESIGN 7FINAL DESIGN CONSTRUCTION ADMIN. Conceptual Design Construction Documents Schematic Design Design Development a� � o0 }+ cy z Historic Arkansas Riverwalk Project Preliminary Design Project Schedule ID Ta sk Name Duration % Complete Cost ully August September October Nove 14 1 21 1281 4 11 1181251 1 1 8 1 15 1 22 1 29 6 13 20 27 3 10 1 PRELIMINARY DESIGN 84d 0% $158,505.0Q 8/12 8/19 8120 9/16 9/17 ( 10/2 y 9/17 . „_ =.ar .. ;, 10/14 8/20 8/20 - 8/26 8/27 ', ",'' 9/2 9/3 i 919 9/10 , "re '" 9/16 9117 9123' 9/24 30 10/3 10118 10121 2 I 3 { 4 5 TASK I Revise Program Diagram TASK II Site Design 15d 15d ; 79d t 55d 0% � $3,930.00 i 0 °6 0% -- 0 %� $3,930.00 $154,575.00 $72,225.00 6 Site Plan / Layout 15d 20d ! 0 °,b $22,250.00 7 Site Grading and Drainage — PI 0 °6 $12,375.00 8 9 10 - Planting Plans Fountain Preliminary Design rY g Architectural Plans and Elevati -- 12d 20d 10d 0% 0% 0 % - $8,400.00 $18,650.00 $10,550.00 11 -- Signage and Graphics Program - - 30d � ° 0 /o 28 200.00 $ , 12 Directional Signage - 5d 0% $4,800.00 13 Regulatory Signage - - -- 5d 0% $7,200.00 14 Event Spaces /Feature ID 5d 0% $5,100.00 15 Kiosts _ - 5d 0% $2,100.00 16 Marketing Element Board 5d 0% $4,200.00 17 Alternative Marks Sd 0% $ 4,800.00 32d i 12d 19 Drawings and Sketches j 0% $54,150.00 20 Project Cross Sections 0% $15,200.00 21 Project Perspetive Sketches Update Overall Illustrative 10d 10d 0% 0% $29,150.00 22 $9 Project: Phase II Date: 7/17/96/MRA File: Phase II Task i ,'j r ' { : +, Progress Milestone ♦ Summary Page 1 Historic Arkansas Riverwalk Project Preliminary Design Project Schedule ID Task Name Duration % Complete Cost ul Au ust September October Nove 14 21 28 4 11 1 18 25 1 1 8 15 22 29 6 13 20 27 3 10 23 68d '- ♦ 8/7 ♦ 8/13 ♦ 8/9 ♦ 10 /8 ♦ 1 24 HARP COMMISSION /MISC. MEETINGS 0% $2,240.00 26 26 August 7, 1996 - Public Meeting August 13, 1996 - Commission Od -- Od 0% 0% $480.00 $620.00 27 September 9, 1996 - Commission Od 0% $380.00 28 October 8, 1996 - Commission Od _ 0% $380.00 28 November 11, 1996 - Commission Od 0% $380.00 Project: Phase II Date: 7/17/96/MRA File: Phase II Task El Progress Milestone Summary Page 2 Historic Arkansas Riverwalk Project Preliminary Design - Tasks I & If Summary resource Cost Table ID Resource Name Std. Rate Cost Work 1 Princ $95.00/h 14,915.00 157h 2 Project M r $60.001h $47,160.00 786h 3 Landscape Arch $60.00/h $27,900.00 465h 4 Project Designer $45.00 /h $23,040.00 612h 5 Clerical $25.001h $1750.00 70h 6 Keeter $100.001h $18,000.00 180h 7 Structural $80.00 /h $2,000.00 25h 8 Interp $80.00 /h $4 800.00 60h 9 Wetlands $80.00 /h $4,800.00 60h 10 HGF $80.00 /h $6,000.00 75h 11 Fountain $60.00 /h $2,100.00 35h 12 Landscape Architect $60.00 /h $8,040.00 134h 13 Project Engineer $60.00/h $240.00 4h Page 1 Historic Arkansas Riverwalk Project Resource Hours Estimate Preliminary Design - Tasks I & II Page 1 7/14/96 7/21/96 7/28/96 8/4196 8/11/96 8/18/96 8125/96 9/1/96 918/96 9/15/96 9/22/96 PRELIMINARY DESIGN I TASK Revise Program Diagram 70h Princ 6h Project Mgr 32h Project Designer 32h TASK II Site Design Site Plan / Layout 238h 102h Princ 20h Project Mgr 30h Landscape Arch 30h Project Designer 32h 38h Clerical 32h 8h Keeler 30h Interp 32h 28h Wetlands 32h 28h Site Grading and Drainage Plans 166h 34h Princ 5h Project Mgr I 32h 13h Landscape Arch 32h 13h Project Designer 32h 8h Clerical 20h Keeter 30h Structural 15h Planting Plans 84h 56h Princ 10h Landscape Arch 32h 28h Clerical 10h Project Mgr 32h 28h Fountain Preliminary Design 168h 84h Princ 30h Landscape Arch 32h 40h Keeter 32h 13h Structural 10h Fountain 32h 3h Project Mgr 32h 28h Architectural Plans and Elevations 92h 40h 3h Princ 10h Project Mgr 15h Landsc Arch 20h Page 1 Historic Arkansas Riverwalk Project Resource Hours Estimate Preliminary Design - Tasks 1 & II Page 2 7/14/96 7/21/96 7/28/96 814/96 8/11/96 8/18/96 8/25/96 9/1/96 9/8/96 9/15/96 9/22/96 Keeter 15h HGF 32h 40h 3h Signage and Graphics Program Directional Signage 64h 16h Landscape Arch 32h 8h Project Mgr 32h 8h Regulatory Signage 92h 8h Keeter 30h Landscape Arch 30h Project Mgr 32h I 8h Event Spaces /Feature ID 62h 3h Keeter 30h Project Mgr 32h 3h Kiosts 32h 3h Project Mgr 32h 3h Marketing Element Board 62h 8h Project Mgr 30h Landscape Arch 32h 8h Alternative Marks 64h Landscape Arch 32h Project Mgr 32h Drawings and Sketches Project Cross Sections Princ Landscape Arch Project Designer Project Mgr Project Perspetive Sketches Phnc Landscape Architect Project Designer Project Mgr Update Overall Illustrative Princ Landscape Architect Project Designer Project Mgr HARP COMMISSION /MISC. MEETINGS August 7, 1996 - Public Meeting 8h Project Engineer 4h Landscape Architect 4h Page 2 Historic Arkansas Riverwalk Project Resource Hours Estimate Preliminary Design - Tasks I & II Page 3 7114/96 7/21/96 7/28196 8/4/96 8/11/96 8/18/96 8125/96 911/96 9/8/96 9/15/96 9/22/96 Princ August 13, 1996 - Commission 8h Princ 4h Project Mgr 4h September 9, 1996 - Commission 4h Princ 4h Project Mgr October 8, 1996 - Commission Princ Project Mgr November 11, 1996 - Commission Princ Project Mgr Total 70h 238h 110h 8h 322h 182h 73h 39h 317h 212h Page 3 Historic Arkansas Riverwalk Project Resource Hours Estimate Preliminary Design - Tasks I & 11 Page 4 9/29/96 10/6/96 10/13/96 10/20/96 10/27/96 11/3/96 11/10/96 Total PRELIMINARY DESIGN TASK Revise Program Diagram 70h Princ 6h Project Mgr 32h Project Designer 32h TASK II Site Design Site Plan / Layout 340h Princ 20h Project Mgr 30h Landscape Arch 30h Project Designer 70h Clerical 40h Keeter 30h Interp 60h Wetlands 60h Site Grading and Drainage Plans 200h Princ 5h Project Mgr 45h Landscape Arch 45h Project Designer 40h Clerical 20h Keeter 30h Structural 15h Planting Plans 140h Princ 10h Landscape Arch 60h Clerical 10h Project Mgr 60h Fountain Preliminary Design 8h 260h Princ 30h Landscape Arch 8h 80h Keeter 45h Structural 10h Fountain 35h Project Mgr 60h Architectural Plans and Elevations 135h Princ 10h Project Mgr 15h Landscape Arch 20h Page 4 Historic Arkansas Riverwalk Project Resource Hours Estimate Preliminary Design - Tasks I & II Page 5 9129196 1016196 10/13/96 10/20/96 10/27/96 1113/96 11/10196 Total Keeler 15h HGF 75h Signage and Graphics Program Directional Signage 80h Landscape Arch 40h Project Mgr 40h Regulatory Signage 100h Keeler 30h Landscape Arch 30h Project Mgr 40h Event Spaces/Feature ID 65h Keeler 30h Project Mgr 35h Kiosts 35h Project Mgr 35h Marketing Element Board 70h Project Mgr 30h Landscape Arch 40h Alternative Marks 16h 80h Landscape Arch 8h 40h Project Mgr 8h 40h Drawings and Sketches Project Cross Sections 64h 128h 48h 240h Princ 16h 24h 40h Landscape Arch 16h 40h 24h 80h Project Designer 16h 24h 40h Project Mgr 16h 40h 24h 80h Project Perspetive Sketches 130h 120h 100h 80h 430h Princ 10h 10h Landscape Architect 40h 40h 20h 100h Project Designer 40h 40h 40h 40h 160h Project Mgr 40h 40h 40h 40h 160h Update Overall Illustrative 120h 50h 170h Princ , 10h 10h Landscape Architect 30h 30h Project Designer 40h 10h 50h Project Mgr 40h 40h 80h HARP COMMISSION /MISC. MEETINGS August 7, 1996 - Public Meeting 8h Project Engineer 4h La ndscape Architect 4h Page 5 Historic Arkansas Riverwalk Project Resource Hours Estimate Preliminary Design - Tasks 1 & II Page 6 9129196 1016/96 10/13/96 10/20/96 10/27/96 1113/96 11110196 Total Princ August 13, 1996 - Commission 8h Princ 4h Project Mgr 4h September 9, 1996 - Commission 4h Princ 4h Project Mgr October 8, 1996 - Commission 4h 4h Princ 4h 4h Project Mgr November 11, 1996 - Commission 4h 4h Princ 4h 4h Project Mgr I Total 88h 132h 48h 130h 124h 220h 134h 2443h Page 6 SECTION THREE PREI_IMINAR Y DESIGN ADDITIONAL SERVICES SECTION SEE ADDITIONAL SERVICES TERMS AND CONDITIONS Overview The next major portion of work described previously in Section Two is Preliminary Design. During this critical phase DSW, the City of Pueblo and the HARP Commission will continue to work on a variety of related and often over - lapping work efforts. This section is intended to outline and describe known additional services, projects, tasks and other related items which the DSW team of consultants, may be asked to provide in addition to the Scope of Work described in Section Two. 1. Private- Sector Engagement DSW has included below a detailed proposal from Leland Consultant Group to assist the HARP Commission and its Private Sector Sub - Committee on defining the financial feasibility and local interest in developing the HARP private development. Following is the proposed Scope of Services, schedule of compensation and estimate of fees for this work effort. Leland Consulting Group Scope of Services Based on our recent meetings with the HARP Private Sector Sub - Committee, we are further defining our role in future aspects of the HARP private sector engagement process. To augment and further refine the development program and economic analyses we have prepared, it is time to initiate the engagement process with local developers /investors, brokers, lenders, property owners and other affected "stakeholders ". As we have discussed, this initial engagement effort will accomplish two things: 1) it will provide us with valuable local input with regard to the development program and economic assumptions we have formulated; and 2) it will begin an educational process designed to convey to potential developers the expectations for involvement in the HARP project. At our last meeting with the Private Sector Sub - Committee on July 9, the Leland Consultant Group (LCG) discussed a timetable for key events related to marketing the private sector development opportunities. Within this timetable, there are two distinct phases of work that relate directly to our involvement in the project: 1) A "pre- marketing" effort during which the private sector engagement process is initiated, local input from interested parties is obtained, various public sector development issues are addressed, and preliminary project marketing/information packages are prepared. Since this effort is a continuation of the market and economic services we have been providing to the City of Pueblo (the City) and DSW, we propose that it be completed under the existing subcontract agreement between DSW and LCG. HARP Preliminary Design - Section Three Design Studios West, Inc. Additional Services, Temis and Conditions Page 1 2) An economic and development advisory effort in which Leland Consulting Group would act as a direct advisor to the City during the pre - development period. In this capacity, we would manage all aspects of the private sector engagement process. Because this advisory effort represents a distinct role for LCG, separate from the design process, we propose that it be completed under a separate contract agreement between LCG and either the City or the HARP Commission. The balance of this proposal details these two phases of work and outlines the terms and conditions of Leland Consulting Group's engagement. SCOPE OF WORK PHASE I: PRE- MARKETING SERVICES Task 1: Refine Private Sector Development Program Subtasks Conduct weekly development opportunity workshops and individual interviews with potential "stakeholder" groups: • Bankers/lenders • Developers /investors • Brokers • Property owners Note: These workshops and interviews are designed to gather local input regarding the development program and economic assumptions used to date, as well as educate interested parties as to the expectations for development within the HARP project area. Update market information utilized in the formulation of the private sector development program. Factors to be updated include: • Economic and demographic indicators • Tourism trends • Residential and commercial market trends • Hotel /lodging market trends Coordinate with DSW and project architects to refine development programming issues such as: • Building massing/configuration • Minimum/maximum densities • Minimum quality levels • Potential elevations • Project theme /image HARP Preliminary Design - Section Three Design Studios West, Inc. Additional Services, Terms and Conditions Page 2 • Padsite development constraints and requirements (i.e., public elevators, access and/or restrooms • Other program factors which impact project economics Establish periodic reporting system to communicate project information and analysis results to: • HARP Commission • Private Sector Sub - Committee • City Council Note: It is imperative that, as the private sector engagement process is initiated, project information is communicated to both the public and private sectors in a consistent, timely manner. We will coordinate with the HARP Communications Sub- Committee to ensure that information from our research is accurately conveyed to the public. Task 2: Analysis of Private Sector Development Issues Subtasks Assist the City and the HARP project team in evaluating issues related to private sector development within the HARP area. These issues might include: • Transfer of ownership (sale vs. lease) • Provision of guidelines and /or incentives for redevelopment • Strategies for addressing adjacent property ownership • Preparation of development /design guidelines • Other issues, as identified Conduct a preliminary analysis of fiscal impacts associated with the development of the HARP project. Factors to be addressed include: • Retail sales • Sales tax revenues • Value of new construction • Property tax revenues Note: From these estimates, the City will be able to evaluate the costsibenefuts of HARP private sector development, and potentially determine the extent to which cost items, e.g., maintenance, can be offset by project revenues. Prepare technical memoranda summarizing findings and conclusions resulting from the evaluation of various development issues. HARP Preliminary Design - Section Three Design Studios West, Inc. Additional Services, Temns and Conditions Page 3 Task 3: Preparation of Preliminary Project Marketing/Information Packages Subtasks Based on the work completed in Tasks 1 and 2, prepare preliminary project marketing/information packages for each of the HARP private sector development parcels. The following information will be included in the packages: • Narrative project description • Site plan/project schematic • Market data/conditions • Development opportunity • Development procedures • Prototypical economics • Timetables /milestones • Responsibilities WORK PRODUCTS • Oral communications in conference and during the work process, to convey issues and conclusions which develop from our research; • Weekly development opportunity "workshops" and /or individual interviews; • Attendance at HARP Public Forum (August 7); • Technical memoranda summarizing the results of the workshops /interviews; and • Preliminary marketing/information packages for each of the HARP private sector development sites. PHASE IL• ECONOMIC AND DEVELOPMENT ADVISORY SERVICES As the City's development advisor, LCG will manage the private sector engagement process. In this role, our responsibilities will include: Formulating a marketing and sales plan for the HARP private sector development parcels, to include: • Parcelization plan (phasing of parcels /land uses) • Sales commission schedule • List of qualified developers and brokers • List of qualified lenders • Meetings with qualified developers, brokers and lenders • Determination of land sale prices and terms • Managing design of marketing materials for HARP project • Determination of developer responsibilities Assisting in preparation and evaluation of legal instruments related to private sector development within the HARP area, such as: HARP Preliminary Design - Section Three Design Studios West, Inc. Additional Services, Terris and Conditions Page 4 • Statement of the Project • Offer Form • Preliminary Proposal/Statement of Qualifications (from developers) • Phase Two Response (from developers) • Statement of Financial Ability (from developers) • Statement of Public Disclosure (from developers) • Development and Disposition Agreement • Reviewing development proposals and conducting negotiations with qualified developers and lenders. • Evaluating potential strategies for purchasing or tying up adjacent key parcels for redevelopment. • Coordinating with HARP Project Coordinator and City staff to address joint public - private sector design/construction issues. • Establishing evaluation milestones and a reporting and documentation system for the private sector engagement process. • Providing day -to -day development advice (assisting City staff and the project team with problem solving, debt strategies and tactics, etc.). WORK PRODUCTS • Oral communications in conference and during the engagement process; • Monthly reports to the HARP Commission, HARP Private Sector Committee and City Council ; and • Project notebook summarizing all activities associated with the private sector engagement process. BUDGET AND TIMING Our professional fees will be based on the actual time spent at our standard hourly billing rates. These hourly rates are as follows: Principal/Project Manager (Bill Cunningham) $95 Principal/Managing Director (Dave Leland) $125 Word Processing (Clerical) $30 The estimated time to complete Phase I of the work scope is approximately ten to twelve weeks. A breakdown of professional fees by work task is presented as follows: HARP Preliminan Design - Section Three Design Studios west, Inc. Additional Services, Terms and Conditions Page 5 Phase I: Pre - Marketing Services Task 1: Refine Private Sector Development Program Position # of Hrs. Hrly. Rate Prof. Fees Principal/Project Manager 60 $95 $5,700 Principal/Managing Director 8 $125 $1,000 Word Processing/Clerical 20 $30 $ 600 Architectural Support 25 $75 $1,875 Subtotal $9,175 Task 2: Analysis of Private Sector Development Issues Position # of Hrs. Hrly. Rate Prof. Fees Principal/Project Manager 24 $95 $2,280 Principal/Managing Director 12 $125 $1,500 Subtotal $3,780 Task 3: Preparation of Preliminary Project Marketing/Information Packages Position # of Hrs. Principal/Project Manager 24 Principal/Managing Director 8 Word Processing/Clerical 20 Architectural Support 25 Subtotal Reimbursable Expenses (10 %) Total Not to Exceed $20,581 The professional fee estimate above includes out -of- pocket expenses (travel, graphics, printing and related expenses). Phase II: Economic and Development Advisory Services At this time, it is difficult to estimate the amount of time that will be required to address the work tasks outlined in the Phase II scope. Our experience has shown that advisory services such as these are determined primarily by the complexity of the project and the number and type of issues that require attention. Before we proceed with work on Phase II, we can establish a budget (most likely a not -to- exceed monthly amount) for the pre - development period (12 to 18 months). Hrly. Rate Prof. Fees $95 $2,280 $125 $1,000 $30 $ 600 $75 $1,875 $_5,755 $1,871 HARP Preliminary Design - Section Three Design Studios West, Inc. Additional Services, Temps and Conditions Page 6 MIJ TERMS OF PAYMENT AND OTHER CONDITIONS We will submit monthly billings throughout the course of the engagement. All invoices are due and payable upon delivery of our final written work product Interest will be charged at the rate of one and one -half percent per month on the unpaid balance 15 days from the date of invoice. If collection costs are incurred, attorney fees and court costs will be charged. EXCLUSIVE USE BY CLIENT This assignment is being prepared for the exclusive use of the City of Pueblo and its designated agents relative to the subject property. Upon payment, the City of Pueblo shall hold exclusive proprietary rights to the final work product(s). PLACE OF CONTRACT This contract is made and entered into in the State of Colorado and all matters pertaining to the validity, construction and effect of this agreement shall be governed by the laws of the State of Colorado. TERMS AND CONDITIONS If at any point during the course of this engagement, our findings lead us to a negative conclusion(s) concerning the project, we will discuss our findings and alternative approaches with you and reach an agreement on how we should proceed with the engagement. SUMMARY We look forward to continuing our working relationship with DSW and the City of Pueblo on the HARP project. If you have any questions regarding this proposal, please feel free to call either Bill Cunningham or Anne Tankersley at (303) 893 -1616. We look forward to working with you. Sincerely, LELAND CONSULTING GROUP Bill J. Cunningham Principal HARP Preliminary Design - Section Three Additional Services, Terms and Conditions Anne B.R. Tankersley Principal Design Studios West, Inc. Page 7 .61..3 2. Phase One Construction Contract Procurement Support DSW proposes to assist the City of Pueblo for the HARP Phase I construction contractor prequalification and procurement process period from July through September 1996. The total estimated cost for these services is estimated at $45,250 plus direct expenses. The work elements to be performed during this period are listed below: Construction Contractor Prequalification and Selection Process: The work scope will include preparation of prequalification criteria, preparation and issuance of the public notice requesting prequalification statements, assisting in the qualification process, and addressing contractor questions during the bidding process. Total ................ ............................... $19,110 Geotechnical Materials Testing Contract: DSW will prepare and issue a Statement of Work requesting proposal from geotechnical testing companies which will be required to provide material testing during the Phase I Construction period. Total .................. ............................... $4,780 Contract Addendum's and Modification's DSW anticipates issuing four construction addendum's or contract modifications to (1) address road lay out and alignment changes on Elizabeth at West 1 st Street; (2) address questions and clarifications at the pre -bid conference; (3) Providing a gravity flow line for a fountain at Victoria Street; and (4) shifting the HARP channel terminus at Victoria Street to provide space for a gateway entrance. Total ................ ............................... $21,360 HARP Preliminary Design - Section Three Design Studios West, Inc. Additional Services, Tema and Conditions Page 8 3. Technical Assistance to the City of Pueblo, HARP Commission, and HARP Sub - Committees. Beginning July 1, 1996, DSW and it's team of consultants shall not provide professional services to the City of Pueblo or the HARP Commission beyond those services outlined and approved by contract. Additional services beyond those services outline by contract shall only be provided by Work Release (See Attached) and shall be authorized, in writing, by Mr. Tom Cvar, Director of Public Works. While we suspect that additional services may be required throughout the course of Preliminary Design, we believe this method of contract administration and authorization will clarify additional services scope and cost. HARP Preliminary Design - Section Three Design Studios West, Inc. Additional Services, Terms and Conditions Page 9 ADDITIONAL WORK REQUEST DATE: JULY 15, 1996 PROJECT: Historic Arkansas Rivenvalk Project DSW PROJECT NUMBER: 9531 CITY CONTRACT NUMBER: K -36229 MODIFICATTON NUMBER: Two (2) The undersigned agree that additional work must be completed as an integral part of the work scope outlined in the Agreement for Professional Engineering Services. As provided, the Owner has authorized additional work for the Consultant, Design Studios West Inc. (DSW), as provided below: A. Description of Additional Work: B. Work shall be performed by: C. Schedule of completion shall be: D. Compensation: E. Other terms and conditions: Approved and Accepted: By: By: TOM CVAR DONALD H. BRANDES, JR. DIRECTOR OF PUBLIC WORKS PRESIDENT CITY OF PUEBLO DESIGN STUDIOS WEST, INC. Date: Date: HARP Preliminary Design - Section Three Design Studios West, hw. Additional Services, Terms and Conditions Page 10 SECTION THREE ATTACHMENTS MONTHLY DESIGN COST SUMMARY PHASE I CONSTRUCTION ADMINISTRATION SCHEDULE SUMMARY RESOURCE COST TABLE RESOURCE HOURS ESTIMATE HARP Preliminary Design - Section Three Design Studios West, Inc. Additional Services, Terms and Conditions Page I 1 Historic Arkansas Riverwalk Project Design Studios West Monthly Design Cost Summary = Total Cost To Date Consists Of Actual Costs Through June 1996 9531kc @sdtl or✓TRACK$XLS /PROJECT BREAK DOWNS Page 1 7/17196/9:22 PM TOTAL COST TO DATE' Dec -95 Jan -96 Feb -96 Mar -96 Apr -96 May -96 Jun -96 Jul -96 (ESttmate 0ny1 Aug -96 (Es6mete ony) Sep-96 (EsOmate onM Oct-96 (E.0mate oNy) Nov-96 (EStlmats Only) 8531.01 Phase I CO $550,088 $45,864 $67,082 $69,216 $71,629 $96,568 $91,207 $63,523 $45,000 Subconsuttants $335,886 $9,831 $45,719 $51,609 $50,768 $69,838 $44,969 $38,153 $25,000 DSW $214,201 $36,033 $21,363 $17,607 $20,861 $26,730 $46,238 $25,370 $20,000 9531.02 Phase II DO / Preliminary D $204,809 $0 $3,000 $2,492 $2,182 $3,830 $2,550 $11,755 $17,150 $54,335 348 332,330 $26,385 Subconsultants $42,620 $0 $0 $0 $0 $0 $0 $0 $4,160 $23,900 $12,640 $1,920 $0 DSW $162,189 $0 $3,000 $2,493 $2,182 $3,830 $2,550 $11,755 $12,990 $30,435 $36,160 $30,410 $26,385 9531.03 Phase III DD $480 $0 so $480 $0 $0 $o $o $o Subconsultants $o $0 $0 $0 $0 $0 $0 $0 $0 DSW $480 $0 $0 $480 $0 $0 $0 $0 $0 9531.04 Private Sector $79,834 $0 $12,505 $17,649 $3,650 $22,620 $89 $831 $880 $7,203 $7,203 $7,203 $0 Subconsultants $57,366 $0 $3,620 $11,661 $0 $20,705 $89 $211 $500 $6,860 $6,860 $6,860 $o DSW $22,467 $0 $8,885 $5,988 $3,650 $1,915 $0 $620 $380 $343 $343 $343 $0 9531.05 GOCO $32,358 $0 $2,878 $12,881 $12,563 $972 $3,265 $0 $0 Subconsultants $1,418 $0 $0 $0 $1,418 $0 $0 $0 $0 DSW $30,942 $0 $2,678 $12,881 $11,146 $972 $3,265 $0 $0 9131.06 Subcommittee $16,582 $o $2,818 $1,705 $475 $4,256 $5,819 $1,409 $100 Subconsultants $0 $0 $0 $0 $0 $0 $0 $0 $0 DSW $16,582 $0 $2,818 $1,705 $475 $4,256 $5,819 $1,409 $100 9531.07 Phase 1 Construction Adm. $58,096 $0 $2,678 $1,610 $0 $0 $0 $0 $14,360 $35,760 $3,688 30 $0 Subconsuttants $15,718 $0 $2,678 $0 $0 $0 $0 $0 $4,340 $8,700 $0 $o $0 DSW $42,378 $0 $0 $1,610 $0 $0 $0 $0 $10,020 $27,060 $3,688 TOTALS $942,246 $45,864 $90,759 $106,033 $90,499 $128,246 $102,930 $77,518 $77,490 $97,298 $59,691 $39,533 $26,385 Total Authorized To Date $689,000 Difference $253,248 = Total Cost To Date Consists Of Actual Costs Through June 1996 9531kc @sdtl or✓TRACK$XLS /PROJECT BREAK DOWNS Page 1 7/17196/9:22 PM Historic Arkansas Riverwalk Project Phase / Construction Administration July - September 1996 ID Task Name Duration % Com . Cost July August September 23 30 7 14 21 28 4 11 18 25 1 8 15 22 1 PHASE I DESIGN 32d I 15% $6,040.00 7/1 7/17 p ; 7/18: , 7/24 Fr 7/25 r � -; 7/25 7130 7W 7/1 7/1 7/2 7/2 7/3 /5 71 x-7." _ 1 r ,? 7 4 7125 7 1 7129 5 7130 7/30 2 Drawings and Specification -- - 13d -- 38% $0.00 3 Final Package Review & Configuration 5d 0% ' $0.00 4 Printing and Binding of Final Packages g g g 3d' 0 % $ 0.00 5 Stamp Drawings/Specifications -- - - Id� - 0% $0.00 6 Deliver Packages To City - - -- -- I d t - -- 0% I Od 0% 1 Od 0% t 63d 8% — - - Id �- - 100% Id 100% $0.00 7 Final Package Complete Phase I Cost Estimate PIIASE I CONTRACTOR PROCURMEN Prepare Prequalificaiton Criteria $0.00 8 $6,040.00 9 10 11 $13,070.00 ' 7/30 7130 ,� I� ic�,1 127 81 eb 19 8/2 ' 9/3 9/4 i' 19 $1,050.00 12 Prepare Advertisement for Contractor 1 $540.00 13 i -- p Per,, �- Issue Ad vertisement In News a Joun Advertisement Published Issue Request For Qualifications - -- - - - 3d Sd 1 Od 4d Od 20d t - -- --- I 100% 10% 0% 0% 0% 0% $300.00 $0.00 14 15 $360.00 16 17 Evaluate Requests For Qualifications Issue Invitation To Bid $3,700.00 $0.00 18 Contractor Bid Period $4,040.00 19 Preconstruction Confzrence ld 0% $2,120.00 20 Bids Due To City Od 0 °16 =$() .00 21 Evaluate Responses 5d I $960.00 22 Prepare City Council Resolution 4d - -- 10% $0.00 Project: HARP PHASE I Date: 7/17/96 / Mark Austin File: PlConstruction Task „irk ' ,,_ Milestone Float Progress Summary Page 1 Historic Arkansas Riverwa/k Project Phase 1 Construction Administration July- September 1996 ID Task Name Duration % Comp. Cost July u ust September October Nove 23 0 7 14 21 28 4 11 18 25 1 1 8 1 15 22 29 6 13 20 27 3 10 23 City Council Sleeting Approval Issue Notice of Award -- — — — — Cp Contractor Insurance i Bond Preparation i Od 0 ° fi - — - 1 d 0% 10d - -- -- 0% Id , 0% - t 0 °� Od 20d 0% 6d 0% - fi- — 0 °h 5d - -- — - t d 0% 6d 0% 5d i 0% 1 d I 0% 6d 0% 5d 1 0% $0.00 ' 7,31 7/31 /9 9/10 9110 9/11 !24 9/26 9/26 .9/25 ' 8/ SR 8/ 5 8/15 8/12 ..; /16 8/19 8/20 .- ,'i�,,,, 8/26 8/27 8/27 24 $0.00 25 $0.00 $0.00 26 Issue Notice To PTOCeed To Contractor - - NST -- — PRASE I CONSTRUCTION START CONTRACT ADDENDUMIMODIFICATIOI 27 $0.00 $21,360.00 I 29 30 Gravity Fountain Feed Line - - - $5,680.00 31 - - — - -- Prepare Change Issue Change - - - -- -- g Victoria Street Gateway $5,440.00 — — 32 $240.00 33 $5,880.00 34 35 Prepare Change Issue Change Preconstruction Conference $5,640.00 $240.00 $7,520.00 36 37 Prepare Precon Addendum $7,040.00 38 Issue Precon Addendum ! i Elizabeth / West 1 St. Alignment 1d 6d 5d tdi � 23d 5d J 0% f 0 °k 0% 0% — 0% 0 % $480.00 39 I $2,280.00 40 � Prepare Addendum Issue Addendum $2,040.00 41 $240.00 42 — $4,780.00 $2,260.00 43 - -� - -`— GEOTECHNICAL TESTING CONTRACT 44 Prepare Geotechnical SOW Project: HARP PHASE I Date: 7/17/96 / Mark Austin File: PIConstruction Task "' Milestone Float Progress Summary �. Page 2 Historic Arkansas Rtverwalk Project Phase I Construction Administration July- September 1996 Jul Aug ust Se ternbe I October Nove ID Task Name Duration % Comp. Cost 23 30 7 14 21 28 1 4 11 1 18 25 1 8 15 22 29 6 13 120 1 27 L 1 10 46 Print / Distribute Geotech SOW 5d; 0% $1,320.00 817 8/13 - - -- 5d', � -_ - - -- 0% 8/14 8/20 46 Geotech Proposal p Preparation � $240.00 3d i 0% $121 123 8126 47 Review/ Evaluate Proposals i $960.00 48 Award Geotechnical Contract J 5d 0% $0.00 Project: HARP PHASE I Task Milestone ♦ Float Date: 7/17/96 / Mark Austin File: PlConstruction Progress Summary Page 3 Historic Arkansas Riverwalk Project Phase I Construction Administration Summary Resource Cost Table July - September 1996 Name Page 1 Historic Arkansas Riverwalk Project Resource Hours Estimate - July - September 1996 Phase I Construction Administration Page 2 6/30/96 7/7/96 7/14/96 7/21/96 7128196 8/4196 8111196 8/18/96 8126/96 9/1196 Preconstruction Conference 32h Austin 8h Sellards and Grigg 8h Lonco 8h Nelson 8h Bids Due To City Evaluate Responses 16h Austin ! 16h Prepare City Council Resolution City Council Meeting /Approval Issue Notice of Award Contractor Insurance / Bond Preparation Issue Notice To Proceed To Contractor PHASE I CONSTRUCTION START CONTRACT ADDENDUM /MODIFICATIONS Gravity Fountain Feed Line Prepare Change I 68h 16h Nickle I 24h 16h Keeter I 12h Nelson 16h Austin I 8h Sellards and Grigg 8h Issue Change 4h Austin 4h Victoria Street Gateway Prepare Change 52h 48h Nelson 16h 24h Nickle 16h 24h Sellards and Grigg 12h Austin 8h Issue Change 4h Austin 4h Preconstruction Conference Prepare Precon Addendum 116h Austin 40h Nelson 40h Sellards and Grigg 24h Lonco 8h Ch2M Hill 2h RMH 2h Page 2 Historic Arkansas Riverwalk Project Resource Hours Estimate - July - September 1996 Phase I Construction Administration Page 3 6/30196 7/7/96 7/14/96 7/21/96 7/28196 8/4/96 8/11/96 8118/96 8/25196 9/1/96 Issue Precon Addendum 8h Austin I 8h Elizabeth / West 1 St. Alignment Prepare Addendum 36h 8h Nelson 32h 8h Austin 4h Issue Addendum 4h Austin 4h GEOTECHNICAL TESTING CONTRACT Prepare Geotechnical SOW 36h Austin 24h Carrie 4h Sellards and Grigg 4h Lonco 4h Print / Distribute Geotech SOW 28h Austin 4h Carrie 24h Geotech Proposal Preparation 4h Austin 4h Review / Evaluate Proposals 16h Austin 16h Award Geotechnical Contract Total 88h 8h 42h 196h 216h 188h 60h 28h Page 3 Historic Arkansas Riverwalk Project Resource Hours Estimate - July - September 1996 Phase I Construction Administration Page 4 9/8/96 9/15196 9122/96 Total PHASE 1 DESIGN Drawings and Specification Final Package Review & Configuration Printing and Binding of Final Packages Stamp Drawings/Specifications Deliver Packages To City Final Package Complete Phase I Cost Estimate 112h Austin j 60h Nelson 24h Carrie f 24h PSI 4h PHASE I CONTRACTOR PROCURMENT Prepare Prequalificaiton Criteria 24h Austin I 8h Carrie 8h PSI Sh Prepare Advertisement for Contractors 16h Austin 8h Carrie 8h Issue Advertisement In Newspapers, Journals 48h Austin 24h Carrie 24h Advertisement Published Issue Request For Qualifications 8h Carrie 8h Evaluate Requests For Qualifications 58h Austin 32h Carrie 8h Sellards and Grigg 8h Lonco 8h PSI 2h Issue Invitation To Bid Austin Carrie Contractor Bid Period 64h Austin 40h Sellards and Grigg 8h Lonco 8h Nelson Sh Page 4 Historic Arkansas Riverwalk Project Resource Hours Estimate - July - September 1996 Phase I Construction Administration Page 5 9/8/96 9/15/96 9/22/96 Total Preconstruction Conference i 32h Austin 8h Sellards and Grigg 8h Lonco 8h Nelson 8h Bids Due To City Evaluate Responses 16h Austin 16h Prepare City Council Resolution City Council Meeting /Approval Issue Notice of Award Contractor Insurance / Bond Preparation Issue Notice To Proceed To Contractor PHASE I CONSTRUCTION START CONTRACT ADDENDUM/MODIFICATIONS Gravity Fountain Feed Line Prepare Change 84h Nickle 40h Keeler 12h Nelson 16h Austin i 8h Setlards and Grigg ` 8h Issue Change 4h Austin 4h Victoria Street Gateway Prepare Change 100h Nelson 40h Nickle 40h Sellards and Grigg 12h Austin 8h Issue Change 4h Austin 4h Preconstruction Conference Prepare Precon Addendum 116h Austin 40h Nelson 40h Sellards and Grigg 24h Lonco 8h Ch2M Hill 2h RMH 2h Page 5 Historic Arkansas Riverwalk Project Resource Hours Estimate - July - September 1996 Phase I Construction Administration Page 6 9/8/96 9115196 9/22196 Total Issue Precon Addendum 8h Austin I 8h Elizabeth / West 1 St. Alignment Prepare Addendum 44h Nelson 4ph Austin 4h Issue Addendum 4h Austin 4h GEOTECHNICAL TESTING CONTRACT Prepare Geotechnical SOW 36h Austin 24h Carrie j 4h Sellards and Grigg 4h Lonco 4h Print / Distribute Geotech SOW 4 28h Austin 4h Carrie 24h Geotech Proposal Preparation 4h Austin 4h Review / Evaluate Proposals 16h Austin 16h Award Geotechnical Contract Total 826h Page 6