HomeMy WebLinkAbout7906RESOLUTION NO. 7906
A RESOLUTION APPROVING AN AGREEMENT BETWEEN PUEBLO, A MUNICIPAL
CORPORATION, AND THE COLORADO HISTORICAL SOCIETY, RELATING EXHIBIT D OF
CONTRACT #96 -01 -075, EL PUEBLO PROJECT AND AUTHORIZING THE PRESIDENT OF
COUNCIL TO EXECUTE SAME
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PUEBLO,
COLORADO, that:
SECTION l
An agreement, Exhibit D, of contract #96 -01 -075 dated June 24, 1996, between the City
of Pueblo, a Municipal Corporation, and Colorado Historical Society, a copy of which is attached
hereto and on file at the office of the City Clerk, having been approved as to form by the City Attorney,
is hereby approved.
SECTION 2
The President of the City Council is hereby authorized to execute and deliver said
Agreement on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the
Seal of the City thereto and attest same.
SECTION 3
This resolution shall become effective upon final passage.
A'T'TEST:
INTRODUCED: JUNE 24, 1996
BY: John Verna
COUNCIL PERSON
APPROVED:
PRFAIDENT OF tITY COUNCIL
CITY ERK
t
Form 6- AC -02A (R5/91)
Vopertnem or Age yn
Depwmrnt or Agency number
Rowing Number
APPROVED WAIVER FORM
CONTRACT AMENDMENT # 96- 01.075 A
THIS AMENDMENT, made this 2/ SI day of De c & bar , 2001 by and between the State of
Colorado for the use and benefit of the Department of Higher Education, Colorado Historical Society, the Colorado
History Museum, 1300 Broadway, Denver, Colorado 80203, hereinafter referred to as the State, and the Friends of El
Pueblo, Inc., #96 -01 -075, 211 E. "D" St., P.O. Box 1427, Pueblo, CO 81002.1427, hereinafter referred to as the
Contractor,
FACTUAL RECITALS
Authority exists in the Law and Funds have been budgeted, appropriated and otherwise made available and
sufficient unencumbered balance thereof remains available for payment in Fund Number 401 , Appropriation
Code 401 Contract Encumbrance Number 9601075, and Organization SHFG ;and
Required approval, clearance, and coordination has been accomplished from and with appropriate agencies; and
The Parties entered into a contract dated June 24, 1996, (the "Original Contract "), Contract Routing Number N/A
Approved Waiver Form C.E. Number 9601075, wherein the Contractor agreed to undertake the performance of certain
work and services in consideration for which the State agreed to make certain payments; and
The Contractor, through no fault of their own, is unable to complete the project as required within the specified
contract period as a result of unforeseen delay; and
The State and the Contractor both wish to bring the project to completion in order to fulfill the objectives of the
Original Contract.
NOW THEREFORE, it is hereby agreed that:
1. In consideration for this Amendment to the Original Contract, C.E. Number 9601075, Contract Routing
Number N/A Approved Waiver Form dated June 24, 1996, the Society shall make payments to the
Contractor in accordance with the revised Exhibit C: List of Submittals, as attached. The total amount paid
to the Contractor shall not exceed the one hundred thousand dollars ($100,000.00) award amount of which
seventy thousand dollars ($70,000) was paid to the Contractor to date; an advance payment of $30,000 was
made on July 31, 1996 to the Contractor upon execution of the Original Contract and an interim payment of
$40,000 was made on April 29, 1997, both of which the Contractor agrees it has received.
2. It is expressly agreed by the parties that this Amendment is supplemental to the Original Contract Number
#96 -01 -075, dated June 24, 1996, which is by this reference, incorporated, made a part hereof, and all
terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this
Amendment as though they were expressly rewritten, incorporated, and included herein.
3. It is agreed the Original Contract is and shall be modified, altered, and changed in the following respects
only:
a. The Original Contract period is EXTENDED from December 31, 1997 to December 31, 2002
Page 1 of 2 pages
b. The Contractor agrees to the revision of the following, as attached:
Exhibit B: List of Submittals.
4. The effective date of this Amendment is December 21, 2001.
5. Except for the "Special Provisions," in the event of any conflict, inconsistency, variance or contradiction
between the provisions of this Amendment, or any of its attachments or exhibits, and any of the provisions
of the Original Contract, or its attachments or exhibits, the provisions of this Amendment, shall in all
respects supersede, govern, and control. The "Special Provisions" shall always be controlling over other
provisions in the contract or amendments. The representations in the Special Provisions concerning the
absence of bribery or corrupt influences and personal interest of State employees are presently reaffirmed,
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED,
AND OTHERWISE MADE AVAILABLE.
7. THIS AMENDMENT SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN
APPROVED BY THE CONTROLLER OF THE STATE OF COLORADO OR SUCH ASSISTANT AS
HE MAY DESIGNATE.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day first above
written.
Contractor: STATE OF COLORADO
BILL OWENS, GOVERNOR
(Full Legal Name) Friends of El Pueblo, Inc. Acting by and through
The Departrnent of Higher Education
EXECUTIVE a�R '—
{l , \ \ Georgianna Contiguglia, President
Position (Title) Y I �C'y� ! Colorado Historical Society
/ /0 7Sy 2
Saciel�or LD. Nmober
(If Corporation)
Attest (Seal)
By
CgvYim vEyw .T Iy:P 1
STATE HH�ISTTO�RICAL FUND
By � " l
Mark Wolfe, Director
APPROVED
STATE OF COLORADO
Ken Sala=, Attorney General
APPROVED:
STATE OF COLORADO
Arthur L. Barnhart, State Controller
y By UYL. — ��i 'iGNti»w✓ /�.-
.a J. uniz Thomas E. Zimmer
CHS/ F Contracts Officer CHS, Chief Financial Officer
Rev 11 -01
X: \Gifts \Docununt\23123007.doc
Page 2 of 2 pages
City of El Pueblo EXHIBIT B
El Pueblo Research and Site Improvements Revised 11/2001
Project #96 -01 -075
LIST OF PRODUCT SUBMITTALS
SOCIETY
PRODUCTS DUE DATE RESPONSE/PAYMENT
1. Advance Payment Request Received 7/9/96 Payment made- $30,000
2. Archaeological Research Design Received 7/26/96 Approved
3. El Pueblo Site Development Plan Received 8/19/96 Approved
(SHF project #95 -02 -118)
4. Summary of Recommendations from
Dr. Bill Buckles Relevant to Improvements
5. Before photographs of Areas to be Developed
Received 4/14197 Approved
Received 4/14/97 Approved
6. Technical Report on the Archaeology
following the Office of Archaeology and
Historic Preservation Cultural Resource
Report Forms and Guidelines
7. Interim Project Status & Financial Report
8. Scope of Work
for all the Development
9. Camera -ready Draft of the Popular Guide to
the Archaeology of El Pueblo
10. Plans and Specifications
Historic Site Improvements
11. Archaeological investigation report
addendum at protective structure
foundation locations
12. Plans and Specifications Arch. Pavilion
& Viewing Vault
Received 10/24/97 Approved
Received 4/14/97 Payment made- $40,000
Received 3/11/99 Approved
Received 5/20/98 Conditional Approval
Rec'd. 6/7/99,11/22/99 Conditional Approval
January 10, 2002
Received 11/22/99
13. Detailed Budget (for all the Development) January 10, 2002
and list of potential funding sources or
fund raising campaign plan
14. After photographs May 10, 2002
Page 1 of 2 pages
Review /Approve
Conditional Approval
Review /Approve
Review /Approve
City of Pueblo Exhibit B (cont.)
El Pueblo Research and Site Improvements
Project #96 -01 -075
15. Two Copies of the Published Received 11/22199 Conditional Approval
Archaeology Guide
16a.Final Project Status and May 10, 2002 Review /Approve
b. Financial Report & Final Report May 10, 2002 Review /Approve
Bold items have not been received for review by SHF technical staff or have not received full approval.
HAContracts \93- 97\9601075 4th rev exhibit b.doc
Page 2 of 2 pages
SHF
PROJECT DELIVERABLES CHECKLIST
Please attach when submitting project deliverables to the SHF office for review (make additional copies as needed).
Thank you.
Project #
Project Title
The following deliverables are enclosed (deliverable numbers as listed on Exhibit C of contract or Attachment A of
purchase order.):
Circle the following:
Yes No NA 1. Deliverables are clearly labeled with project number, project title, and grant recipient name.
Yes No NA 2. Photos, reports, maps, etc. have been individually identified.
➢ Photographs: Identification should include the following:
(SHF) Project number (SHF) Deliverable Number
Historic name Site Number (Smithsonian)
Date (Photo taken) Photographer
View Project #21)01-01-M Deliverable #6
Description The Winslow History Museum 5BN9999
July 30, 2000 John SmNt Photo's Inc.
North West
Mar photos of masonry repair bottom of north well
➢ Please use the same perspective and approximate distance when taking "after" photos (as
used in "before" photos) so that a comparison can be made. NO POLAROIDS PLEASE
➢ Slides: Do not write on the right hand margin on the front of the slide (when photo
positioned upright).
Yes No NA 3. Survey and /or inventory projects follow guidelines as outlined in the Colorado Cultural
Resource Manual, Volumes I and II, June 1998.
Yes No NA 4. Deliverable number (according to Exhibit C of contract or Attachment A of purchase order)
has been visibly written on all deliverables.
Yes No NA 5. Written /published documents such as pamphlets, reports, brochures, etc. contain
acknowledgment of funding source: 'This project is /was partially funded by a State Historical
Fund grant award from the Colorado Historical Society."
Yes No NA 6. Written /published documents or reports developed by subcontractor /consultant have been
reviewed by Grant Recipient. If yes, complete the following:
On a scale of 1 - 10 please rate the quality of the document/report.
1 = unsatisfactory 5 = average, meets expectations 10 = exceptional, exceeds expectations
Yes No NA 7. Project site acknowledges funding source. An SHF, CHS project sign is displayed on site.
H: \Manuals \contracts manuals\Attachments\Deliverables Checklist.doc
Rev. 04/00
EXHIBIT D
El Pueblo
Pueblo County, Colorado
\� n
' Sr7tFE.T N0 TI
SONOe // 50130E 50120E SON 30E
k \50N40E
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9
4010E
-E 101120E 40N30E 40N40E I
• _ _ _ _ _ _ - _ _ _ _ _ _ _ : : _ _ _ _ _ _ _
__ ___ ______ _____________________ o
II - I
\ I
II SUBSURFACE SENSED FOUNDATIONS I LOT m I
II I
�1 _ _ __ _ __ _ _ _____ _ __. _ _ _ ___ z
_- - I
II
FOUNpATION LOCATED I LOT 2
II FROM ARCHIVES
30NOE 30N10E 30120E II 30N30E 30N40E1
SUBSURFACE SENSED FOUNDATION
II I
FOUNDATION II
LOCATED II 1
FROM ARC111VES II \``�� I LOT 3
rn 1
I
y I
20NOE I R I O 20130E • 20N40E
I LOT 4
• I I
FOUNDATIONS OF FARISS HOTEL
D • ]ONOE 10120E 10130E •1ON40E LOT 5
��. BASEMENT OF FARTSS H07FL
9 WITH NO EL PUEBLO REMAIN I
n
LOT G
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—• — ... �. a .�. on �y o d se m w) et vt O• rn >� T
9
ONDE ONIDE ON20E ON30E 011 40E
5 metcrs - - - — - - — Nomination Boundaries
Figure 7
w
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El Pueblo and other structures discovered through archaeological investigations.
Page 3 of 3
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Attachment 2
GRANT RECIPIENT:
Project Title:
STATE HISTORICAL FUND FINAL PROJECT REPORT
TE:
Project Number:
Use back of form or attach additional sheets if necessary.
Did you complete the Scope of Work, as outlined in your original application? If not, why?
2. Describe the work completed during the project time period. The description should compare planned work,
schedules, expenditures, etc. with actual project work completed.
3. On a scale of 1 - 10 (10 = outstanding; 5 = average; 1 = below expectation) rate your organization's success in
completing your project (self evaluation).
4. If applicable, were you satisfied with the quality/and or cost of work performed by (your) subcontractors and or
consultants? If not, explain.
5. Please evaluate assistance provided by the SHF grant program and make recommendations or suggested changes.
I hereby certify that all information contained in this report is true and correct and that all project work has been completed
as described in the application and contract unless otherwise noted.
Grant Recipient/Project Director Date
Minority Business Enterprise Participation
Please provide the following information:
1) Total number of vendors /subcontractors used during the project period.
2) Total number of minority vendors /subcontractors used during the project period.
Total dollar amount represented. $
3) Total number of women vendors /subcontractors used during the project period.
Total dollar amount represented. $
SHF/Technical Review /Signature
Date
SHF /Administrative Review /Signature Date rev. 3/96
.1.11m..4 _._1.,......._., ,--
ATTACHMENT 3
STATE HISTORICAL FUND PAYMENT REQUEST
GRANT RECIPIENT:
Project Title:
TOTAL AMOUNT AWARDED
As the authorized representative of the
I hereby state that the
Grant Recipient
above project is presently under contract or purchase order agreement with the Colorado Historical Society, State
Historical Fund, and request (Check Only One):
An Advance Payment of no more than thirty percent (30 %) of the total ,general funding grant award or
eighty percent (80 %) of the total mini -grant funding award. I further state that work has begun or will
begin within the next two weeks on the project; and that an advance payment is necessary to proceed with
the Scope of Work.
An Interim Payment of no more than forty percent (40 %) of the total grant award. I further state that any
advance payment received to date has been fully expended; and that an interim payment is necessary to
continue with the Scope of Work.
Final Payment of the remaining balance of award, minus interest earned.
Date:
Project Number:
Signature of Grant Recipient/Project Director Date
Revised 3/96