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HomeMy WebLinkAbout7906RESOLUTION NO. 7906 A RESOLUTION APPROVING AN AGREEMENT BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE COLORADO HISTORICAL SOCIETY, RELATING EXHIBIT D OF CONTRACT #96 -01 -075, EL PUEBLO PROJECT AND AUTHORIZING THE PRESIDENT OF COUNCIL TO EXECUTE SAME BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PUEBLO, COLORADO, that: SECTION l An agreement, Exhibit D, of contract #96 -01 -075 dated June 24, 1996, between the City of Pueblo, a Municipal Corporation, and Colorado Historical Society, a copy of which is attached hereto and on file at the office of the City Clerk, having been approved as to form by the City Attorney, is hereby approved. SECTION 2 The President of the City Council is hereby authorized to execute and deliver said Agreement on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City thereto and attest same. SECTION 3 This resolution shall become effective upon final passage. A'T'TEST: INTRODUCED: JUNE 24, 1996 BY: John Verna COUNCIL PERSON APPROVED: PRFAIDENT OF tITY COUNCIL CITY ERK t Form 6- AC -02A (R5/91) Vopertnem or Age yn Depwmrnt or Agency number Rowing Number APPROVED WAIVER FORM CONTRACT AMENDMENT # 96- 01.075 A THIS AMENDMENT, made this 2/ SI day of De c & bar , 2001 by and between the State of Colorado for the use and benefit of the Department of Higher Education, Colorado Historical Society, the Colorado History Museum, 1300 Broadway, Denver, Colorado 80203, hereinafter referred to as the State, and the Friends of El Pueblo, Inc., #96 -01 -075, 211 E. "D" St., P.O. Box 1427, Pueblo, CO 81002.1427, hereinafter referred to as the Contractor, FACTUAL RECITALS Authority exists in the Law and Funds have been budgeted, appropriated and otherwise made available and sufficient unencumbered balance thereof remains available for payment in Fund Number 401 , Appropriation Code 401 Contract Encumbrance Number 9601075, and Organization SHFG ;and Required approval, clearance, and coordination has been accomplished from and with appropriate agencies; and The Parties entered into a contract dated June 24, 1996, (the "Original Contract "), Contract Routing Number N/A Approved Waiver Form C.E. Number 9601075, wherein the Contractor agreed to undertake the performance of certain work and services in consideration for which the State agreed to make certain payments; and The Contractor, through no fault of their own, is unable to complete the project as required within the specified contract period as a result of unforeseen delay; and The State and the Contractor both wish to bring the project to completion in order to fulfill the objectives of the Original Contract. NOW THEREFORE, it is hereby agreed that: 1. In consideration for this Amendment to the Original Contract, C.E. Number 9601075, Contract Routing Number N/A Approved Waiver Form dated June 24, 1996, the Society shall make payments to the Contractor in accordance with the revised Exhibit C: List of Submittals, as attached. The total amount paid to the Contractor shall not exceed the one hundred thousand dollars ($100,000.00) award amount of which seventy thousand dollars ($70,000) was paid to the Contractor to date; an advance payment of $30,000 was made on July 31, 1996 to the Contractor upon execution of the Original Contract and an interim payment of $40,000 was made on April 29, 1997, both of which the Contractor agrees it has received. 2. It is expressly agreed by the parties that this Amendment is supplemental to the Original Contract Number #96 -01 -075, dated June 24, 1996, which is by this reference, incorporated, made a part hereof, and all terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this Amendment as though they were expressly rewritten, incorporated, and included herein. 3. It is agreed the Original Contract is and shall be modified, altered, and changed in the following respects only: a. The Original Contract period is EXTENDED from December 31, 1997 to December 31, 2002 Page 1 of 2 pages b. The Contractor agrees to the revision of the following, as attached: Exhibit B: List of Submittals. 4. The effective date of this Amendment is December 21, 2001. 5. Except for the "Special Provisions," in the event of any conflict, inconsistency, variance or contradiction between the provisions of this Amendment, or any of its attachments or exhibits, and any of the provisions of the Original Contract, or its attachments or exhibits, the provisions of this Amendment, shall in all respects supersede, govern, and control. The "Special Provisions" shall always be controlling over other provisions in the contract or amendments. The representations in the Special Provisions concerning the absence of bribery or corrupt influences and personal interest of State employees are presently reaffirmed, 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. 7. THIS AMENDMENT SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN APPROVED BY THE CONTROLLER OF THE STATE OF COLORADO OR SUCH ASSISTANT AS HE MAY DESIGNATE. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the day first above written. Contractor: STATE OF COLORADO BILL OWENS, GOVERNOR (Full Legal Name) Friends of El Pueblo, Inc. Acting by and through The Departrnent of Higher Education EXECUTIVE a�R '— {l , \ \ Georgianna Contiguglia, President Position (Title) Y I �C'y� ! Colorado Historical Society / /0 7Sy 2 Saciel�or LD. Nmober (If Corporation) Attest (Seal) By CgvYim vEyw .T Iy:P 1 STATE HH�ISTTO�RICAL FUND By � " l Mark Wolfe, Director APPROVED STATE OF COLORADO Ken Sala=, Attorney General APPROVED: STATE OF COLORADO Arthur L. Barnhart, State Controller y By UYL. — ��i 'iGNti»w✓ /�.- .a J. uniz Thomas E. Zimmer CHS/ F Contracts Officer CHS, Chief Financial Officer Rev 11 -01 X: \Gifts \Docununt\23123007.doc Page 2 of 2 pages City of El Pueblo EXHIBIT B El Pueblo Research and Site Improvements Revised 11/2001 Project #96 -01 -075 LIST OF PRODUCT SUBMITTALS SOCIETY PRODUCTS DUE DATE RESPONSE/PAYMENT 1. Advance Payment Request Received 7/9/96 Payment made- $30,000 2. Archaeological Research Design Received 7/26/96 Approved 3. El Pueblo Site Development Plan Received 8/19/96 Approved (SHF project #95 -02 -118) 4. Summary of Recommendations from Dr. Bill Buckles Relevant to Improvements 5. Before photographs of Areas to be Developed Received 4/14197 Approved Received 4/14/97 Approved 6. Technical Report on the Archaeology following the Office of Archaeology and Historic Preservation Cultural Resource Report Forms and Guidelines 7. Interim Project Status & Financial Report 8. Scope of Work for all the Development 9. Camera -ready Draft of the Popular Guide to the Archaeology of El Pueblo 10. Plans and Specifications Historic Site Improvements 11. Archaeological investigation report addendum at protective structure foundation locations 12. Plans and Specifications Arch. Pavilion & Viewing Vault Received 10/24/97 Approved Received 4/14/97 Payment made- $40,000 Received 3/11/99 Approved Received 5/20/98 Conditional Approval Rec'd. 6/7/99,11/22/99 Conditional Approval January 10, 2002 Received 11/22/99 13. Detailed Budget (for all the Development) January 10, 2002 and list of potential funding sources or fund raising campaign plan 14. After photographs May 10, 2002 Page 1 of 2 pages Review /Approve Conditional Approval Review /Approve Review /Approve City of Pueblo Exhibit B (cont.) El Pueblo Research and Site Improvements Project #96 -01 -075 15. Two Copies of the Published Received 11/22199 Conditional Approval Archaeology Guide 16a.Final Project Status and May 10, 2002 Review /Approve b. Financial Report & Final Report May 10, 2002 Review /Approve Bold items have not been received for review by SHF technical staff or have not received full approval. HAContracts \93- 97\9601075 4th rev exhibit b.doc Page 2 of 2 pages SHF PROJECT DELIVERABLES CHECKLIST Please attach when submitting project deliverables to the SHF office for review (make additional copies as needed). Thank you. Project # Project Title The following deliverables are enclosed (deliverable numbers as listed on Exhibit C of contract or Attachment A of purchase order.): Circle the following: Yes No NA 1. Deliverables are clearly labeled with project number, project title, and grant recipient name. Yes No NA 2. Photos, reports, maps, etc. have been individually identified. ➢ Photographs: Identification should include the following: (SHF) Project number (SHF) Deliverable Number Historic name Site Number (Smithsonian) Date (Photo taken) Photographer View Project #21)01-01-M Deliverable #6 Description The Winslow History Museum 5BN9999 July 30, 2000 John SmNt Photo's Inc. North West Mar photos of masonry repair bottom of north well ➢ Please use the same perspective and approximate distance when taking "after" photos (as used in "before" photos) so that a comparison can be made. NO POLAROIDS PLEASE ➢ Slides: Do not write on the right hand margin on the front of the slide (when photo positioned upright). Yes No NA 3. Survey and /or inventory projects follow guidelines as outlined in the Colorado Cultural Resource Manual, Volumes I and II, June 1998. Yes No NA 4. Deliverable number (according to Exhibit C of contract or Attachment A of purchase order) has been visibly written on all deliverables. Yes No NA 5. Written /published documents such as pamphlets, reports, brochures, etc. contain acknowledgment of funding source: 'This project is /was partially funded by a State Historical Fund grant award from the Colorado Historical Society." Yes No NA 6. Written /published documents or reports developed by subcontractor /consultant have been reviewed by Grant Recipient. If yes, complete the following: On a scale of 1 - 10 please rate the quality of the document/report. 1 = unsatisfactory 5 = average, meets expectations 10 = exceptional, exceeds expectations Yes No NA 7. Project site acknowledges funding source. An SHF, CHS project sign is displayed on site. H: \Manuals \contracts manuals\Attachments\Deliverables Checklist.doc Rev. 04/00 EXHIBIT D El Pueblo Pueblo County, Colorado \� n ' Sr7tFE.T N0 TI SONOe // 50130E 50120E SON 30E k \50N40E f m jl/ � � M► ti ,,de yal_ 9 4010E -E 101120E 40N30E 40N40E I • _ _ _ _ _ _ - _ _ _ _ _ _ _ : : _ _ _ _ _ _ _ __ ___ ______ _____________________ o II - I \ I II SUBSURFACE SENSED FOUNDATIONS I LOT m I II I �1 _ _ __ _ __ _ _ _____ _ __. _ _ _ ___ z _- - I II FOUNpATION LOCATED I LOT 2 II FROM ARCHIVES 30NOE 30N10E 30120E II 30N30E 30N40E1 SUBSURFACE SENSED FOUNDATION II I FOUNDATION II LOCATED II 1 FROM ARC111VES II \``�� I LOT 3 rn 1 I y I 20NOE I R I O 20130E • 20N40E I LOT 4 • I I FOUNDATIONS OF FARISS HOTEL D • ]ONOE 10120E 10130E •1ON40E LOT 5 ��. BASEMENT OF FARTSS H07FL 9 WITH NO EL PUEBLO REMAIN I n LOT G � x —• — ... �. a .�. on �y o d se m w) et vt O• rn >� T 9 ONDE ONIDE ON20E ON30E 011 40E 5 metcrs - - - — - - — Nomination Boundaries Figure 7 w 0 x El Pueblo and other structures discovered through archaeological investigations. Page 3 of 3 r � A1Ii U U C� L U � G _ z v d . L F H u 61 O L C 'c c� O W 0 b 0 . C . O U O G Ri O L c E L c� O u C 0 c G V O C O z cl 'O .C2 _ c U u s 0 'n U _ 0 G U wz � Ha �U � Q H O H E z � V1 9 1 0 O U ul Q z ^� x cn Q �+ E-� Q U W w � 0 0 ax Z O a � z� e� _ W L a ° U d a 'c C_ "C C a C V U R L C C G .c 2 G c a a �C C G ,c G 2 c a G C G t . G t ct L E c E C a d a H o � H F o � PLO O F < O U a U Q H U z w w a a Q z z o Q r.W U a Q F c 0 . v a, C L c W v L d C C C O cl � C l N L. N U U U f.' L U to d 00 a >, C ;9 � N N U U 'O > CC G "o b N C � cC �, N O �b � o cc a C b c7 C °. o .� > U N �a C) ° U N b .fl � U u ca ai c3 �. N O to cz N U CC G �o i U t0. O C t: y O L i.. O w Y v C • � a? � U � Z a� O-04 O ww U o ca Ci y Ca cV Y..3 ) a Ca O c. C. Q Lz. L1 c V) c a� u G c� v a Attachment 2 GRANT RECIPIENT: Project Title: STATE HISTORICAL FUND FINAL PROJECT REPORT TE: Project Number: Use back of form or attach additional sheets if necessary. Did you complete the Scope of Work, as outlined in your original application? If not, why? 2. Describe the work completed during the project time period. The description should compare planned work, schedules, expenditures, etc. with actual project work completed. 3. On a scale of 1 - 10 (10 = outstanding; 5 = average; 1 = below expectation) rate your organization's success in completing your project (self evaluation). 4. If applicable, were you satisfied with the quality/and or cost of work performed by (your) subcontractors and or consultants? If not, explain. 5. Please evaluate assistance provided by the SHF grant program and make recommendations or suggested changes. I hereby certify that all information contained in this report is true and correct and that all project work has been completed as described in the application and contract unless otherwise noted. Grant Recipient/Project Director Date Minority Business Enterprise Participation Please provide the following information: 1) Total number of vendors /subcontractors used during the project period. 2) Total number of minority vendors /subcontractors used during the project period. Total dollar amount represented. $ 3) Total number of women vendors /subcontractors used during the project period. Total dollar amount represented. $ SHF/Technical Review /Signature Date SHF /Administrative Review /Signature Date rev. 3/96 .1.11m..4 _._1.,......._., ,-- ATTACHMENT 3 STATE HISTORICAL FUND PAYMENT REQUEST GRANT RECIPIENT: Project Title: TOTAL AMOUNT AWARDED As the authorized representative of the I hereby state that the Grant Recipient above project is presently under contract or purchase order agreement with the Colorado Historical Society, State Historical Fund, and request (Check Only One): An Advance Payment of no more than thirty percent (30 %) of the total ,general funding grant award or eighty percent (80 %) of the total mini -grant funding award. I further state that work has begun or will begin within the next two weeks on the project; and that an advance payment is necessary to proceed with the Scope of Work. An Interim Payment of no more than forty percent (40 %) of the total grant award. I further state that any advance payment received to date has been fully expended; and that an interim payment is necessary to continue with the Scope of Work. Final Payment of the remaining balance of award, minus interest earned. Date: Project Number: Signature of Grant Recipient/Project Director Date Revised 3/96